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HomeMy WebLinkAboutMinutes 01 28 10 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY January 28, 2010 Mr. Don Betz, Chair, Presiding MEMBERS PRESENT Mr. Don Betz, Chairman Mr. George Dolan, Vice Chairman Mr. Andrew Koeppel, Secretary Mr. Henry Adams Mr. Jonathan Barfield Ms. Laura Padgett Mr. Jeff Petroff Mr. David Scheu MEMBERS NOT PRESENT Mr. Euran Daniels STAFF PRESENT Mr. Albert Eby, Executive Director Mr. Matthew Kunic, Planner Ms. Kathy Williams, Administrative Assistant CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew Olsen, Attorney Mr. Irvin Cure, Interim General Manager, Veolia Transportation GUESTS PRESENT Mr. Joshua Mello, Wilmington Metropolitan Area, MPO Mr. Jeff Bellows Mr. Nick Joseph, Hunters Trail Property Mr. Charles Craft, CPA, Partner, Lanier, Whaley, Craft & Co, Mr. Ricky Meeks, Citizen CALL TO ORDER  Chairman Betz called the meeting to order at 12:13 pm  Mr.Betz opened the meeting with a moment of silence CONSENT AGENDA  Mr. Betz announced the new appointments to the board  Mr. Jeff Petroff was appointed by the New Hanover County Commissioners  Two additional appointments by the city and county were pending notification of the new members by the city and county clerk’s offices  Mr. Betz presented the January consent agenda  Mr. Betz stated he requested that staff update the policy manual to include the board member travel policies  The change would require board members to adhere to the same travel policies as staff  Ms. Padgett made a motion to accept the consent agenda  Mr. Dolan seconded  Mr. Koeppel inquired about the previous work of artist Dumay Gorham  Mr. Eby stated that Mr. Gorham was a well respected local artist who has sculptures around the city including the new Seahawk in front of UNCW  Mr. Scheu inquired about the ownership and funding of the sculpture  Mr. Eby stated that the funding will come from the facility project budget and it will become a permanent fixture owned by the authority  Mr. Betz called for a vote and the motion to pass the consent agenda carried unanimously PUBLIC COMMENT  Mr. Betz opened the public comment period  Mr. Joseph stated that he was concerned about interruption of service and road closings near his properties during the Wave Station construction project  Mr. Joseph stated that he would like to be notified if there are any road closings or interruption of service y so that he could inform his tenants  Mr. Meeks gave a brief overview of his trip to Charleston, SC and his bus experience  Mr. Meeks would like to see more shelters at bus stops stops  Mr. Betz recognized former Wave Transit Chairman Mr. Jeff Bellows FISCAL YEAR 2008-09 AUDIT REPORT  Mr. Betz recognized Mr. Craft to present the audit report for FY 2008-2009  Mr. Craft stated the his firm has issued an unqualified opinion  Mr. Craft stated that is the highest opinion that independent auditors can render  Mr. Craft briefly explained the audit report and financial statement  Mr. Craft read from a letter to the authority from the NC Local Government Commission about the financial statement  Mr. Eby stated that staff had not received a copy of the letter but would respond to the LGC as requested upon receipt  Mr. Barfield inquired as to how the audit changed from the previous year  Mr. Craft stated that there was an improvement in cash flow  Mr. Koeppel asked Mr. Craft if their firm would submit a letter stating that the cash flow issue are improving so that it could be shown to the city and county elected officials  Mr. Betz stated that all committee reports are suspended until February 25, 2010 STAFF REPORT  Mr. Betz recognized Mr. Eby to present the staff report  Mr. Eby stated that the American Recovery & Reinvestment Act has had some unappropriated funds that the authority was applying for  Mr. Eby stated that the $139K would be appropriated to operating assistance for FY 2009  Some of the funds would be used to provide additional staff training  Mr. Eby stated that the search for a finance officer has been narrowed to eleven applicants  He stated that Finance Committee Chairman Mr. Dolan was assisting in the interview and hiring process  Mr. Eby thanked Mr. Kincaid for serving as the interim finance officer  Mr. Eby stated that on Friday, March 5, 2010 Senator Kay Hagan will be speaking at the Wilmington Downtown Incorporated annual spring luncheon  Mr. Eby inquired about the Authority sponsoring a table at the luncheon for $1,000.00  The sponsorship included eight tickets to the event  Ms. Padgett stated that the Authority should be represented at the luncheon  Mr. Barfield made a motion to sponsor a table for $1,000.00  Ms. Padgett seconded and carried unanimously  Mr. Dolan stated that the funds would come from the Marketing budget GROUNDBREAKING CEREMONY  Meeting was continued for travel to the site of the new Wave Station  Mr. Betz gave a brief overview of the Authority’s journey from planning of the facility to the groundbreaking ceremony  Mr. Betz asked for a motion to enter into a contract with J.M. Thompson Co. of Cary, NC to construct Wave Station  Mr. Koeppel made a motion to enter into the contract  Ms. Padgett seconded and the motion carried unanimously  The board undertook a ceremonial groundbreaking for the new facility SCHEDULING OF NEXT MEETING  Hearing no further business, the chairman asked for a motion to adjourn  The motion was made by Mr. Dolan, seconded by Mr. Koeppel and carried unanimously  The Authority’s next meeting is scheduled for Thursday, February 25, 2010 at 12:00 pm in the Castle Street Board Room Respectfully submitted, Albert Eby Executive Director /kw