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HomeMy WebLinkAboutMinutes 05 28 09 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY May 28, 2009 Mr. William Bryden, Chair, Presiding MEMBERS PRESENT Mr. William Bryden, Chairman Mr. Don Betz, Vice Chair Mr. George Dolan, Secretary Mr. Henry Adams Mr. Jonathan Barfield Mr. Euran Daniels Mr. Andrew Koeppel Ms. Aileen Mair Ms. Christine McNamee Mr. David Scheu MEMBERS NOT PRESENT Ms. Laura Padgett STAFF PRESENT Mr. Albert Eby, Director Mr. Arlanda Rouse, Assistant Director Ms. Kathy Williams, Administrative Assistant Mr. Matthew Kunic, Planner Ms. Catherine Beasley, Finance Director CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew Olsen, Attorney Mr. Terrance Thompson, General Manager, PTM Mr. Thomas Molina, Para Transit Supervisor, PTM Mr. Jeffrey Dixon, Maintenance Supervisor, PTM Mr. Bobby Hunter, Operations Supervisor, PTM GUESTS PRESENT Mr. Joshuah Mello, Associate Transportation Planner, Wilmington Urban Area MPO Mr. Ricky Meeks, Citizen Mr. Frank Croke, Citizen Ms. Francis Croke, Citizen Ms. Ms. Libby Webb, Citizen Ms. Helen Hewett, Citizen Mr. Ken Lafar, Citizen Mr. Travis Strong, Citizen Ms. Kathleen Strong, Citizen Mr. Chris Hawkins, Citizen CALL TO ORDER  Chairman Bryden called the meeting to order at 12:00 pm  Mr. Bryden opened the meeting with a moment of silence CONSENT AGENDA  Mr. Bryden presented the May 28, 2009 consent agenda and at the request of staff asked that the UNCW Shuttle and the Diesel Fuel contracts be removed from the consent agenda for additional discussion  Mr. Dolan made a motion to accept the May 28, 2009 consent agenda with the exception of the UNCW Shuttle and the Diesel Fuel contracts  Ms. McNamee seconded the motion and carried unanimously PUBLIC COMMENT  Mr. Bryden opened the public comment period  Mr. Hawkins questioned the cause of the bus fire and inquired whether preventive measures were being implemented to get wheelchair and/or disabled passengers off buses safely in emergency situations  Several Blind Taxi clients had various concerns pertaining to why the taxi service will be stopped, transitioning to the van program, how the change will cause difficulty in their way of travel and what are the new procedures for setting up transportation  Mr. Daniels suggested that all questions be submitted to the representative at Services for the Blind who could compile the questions and submit them to the authority for reply  Mr. Lafar requested that information about the new service be provided to the clients in brail, on cassette tape or large print  Mr. Meeks requested the authority to look into passengers having the ability to buy passes with credit/debit cards  Mr. Meeks was also concerned about panhandlers around the transfer stations and requested signs are posted to prohibit these individuals EXECUTIVE COMMITTEE  Mr. Bryden presented the Executive report  On behalf of the nominating committee, Mr. Bryden brought forth the following slate of candidates: Mr. Don Betz, Chairman: Mr. George Dolan, Vice Chair; & Mr. Andrew Koeppel, Secretary  The terms would begin July 1, 2009  Mr. Bryden opened the floor for additional nominations  Hearing no additional nominations, Mr. Bryden closed the discussion for nominations  The motion accepting the slate of officers for the FY 09-10 fiscal year upon recommendation of the nominating committee carried unanimously  The new board beginning July 1, 2009 will be: Mr. Don Betz Chairman, Mr. George Dolan, Vice Chair & Mr. Andrew Koeppel, Secretary ROUTE COMMITTEE  Mr. Bryden recognized Mr. Koeppel to give the report for the route committee  Mr. Koeppel stated that the committee did not meet  Mr. Koeppel inquired about payment shortage from Town of Leland  Mr. Eby stated that it was a miscommunication about the funding between the authority and Town of Leland  Mr. Eby stated that beginning with FY 09-10, the authority would request an Interlocal agreement between all funding partners in Brunswick County and the Authority  The agreement would specifically state the financial terms for funding the route MARKETING COMMITTEE  Mr. Bryden recognized Mr. Betz to present the marketing report  Mr. Betz stated that the committee has cut back on advertising  Mr. Kunic stated that staff is currently working on kiosks that will be placed at bus stops to give passengers more detailed bus information FINANCE COMMITTEE  Mr. Bryden recognized Mr. Dolan to give the Finance Committee  Mr. Dolan presented the proposed 2009-2010 fiscal year budget on behalf of the committee  Ms. Beasley stated that the budget does not include wage increases for salary employees and hourly employees not covered by the collective bargaining agreement  The proposed budged also does not include the proposed county reduction  Mr. Betz suggested the authority wait to approve the 2009-2010 budget until the June meeting when as many revenue sources as possible are accurately identified  Mr. Bryden stated that since there was a quorum present, the authority should approve the budget now and if needed, modify later  Since the proposed budget was coming from committee no second was required  A vote to accept the 2009-2010 budget was taken with 5 board members for and 5 board members against  The motion failed  The committee will update the budget proposal and present again at the June 25th meeting FACILITIES COMMITTEE  Chairman Bryden recognized Ms. McNamee to give the committee report  Ms. McNamee presented an agreement between the Authority and Corning for real property  Ms. McNamee stated the agreement allows the authority to obtain the additional real property for stormwater runoff from the Cando Street extension  Mr. Koeppel suggested that Section 9 be modified to include a specified time limit for closing following completion Cando Street  No second was needed to approve the contract to with modifications to section 9 carried unanimously STAFF REPORT  Chairman Bryden recognized Mr. Eby to present the staff report  Mr. presented the UNCW contract that was removed from the consent agenda  Mr. Eby pointed out changes to the contract recommended by UNCW  Section 1(b) would add the following condition “and in accordance with all applicable state and federal rules, laws, statutes, statutes, regulations and safety standards for common carriers.” And would include a provision stating that the authority was responsible for providing signage.  Section 1(c) would be rewritten to state “The CFPTA shall provide all necessary personnel for the operation of the shuttle routes, and drivers shall be properly and currently licensed. During the term of this Agreement, the CFPTA will maintain records on cost, administration and ridership of the shuttle bus service and provide quarterly reports of such information to UNCW. Ridership data will be provided by month, and by week or day as requested. With recognition that the successful performance of this contract is dependent on favorable response from the users, the CFPTA shall meet bi-annually, at the minimum, with the appropriate campus authority to effect adjustments in operations and shall cooperate at all times to maintain maximum efficiency and reliability and good public relations with students, faculty, and staff.  Mr. Eby recommended the authority to approval of the contract with the changes to Section 1(b) and 1(c) as requested by UNCW  Mr. Betz made a motion to accept the UNCW contract as amended  Mr. Barfield seconded and the motion carried unanimously  Mr. Eby presented is the fuel contract with James River Solutions  Mr. Eby stated that the annual contract would need to be executed in order for the authority to lock in a price  If the contract were approved the price would be locked at $1.85/gallon for ultra low sulfur diesel fuel for the period beginning July 1, 2009 thru June 30, 2010  An upcharge for refinement, delivery and margin of .245/gallon would bring the annual cost to $2.095/gallon  Ms Beasley stated that the proposed budget was estimating diesel at $2.00/gallon and gasoline at $3.00/gallon  The $2.095 contract price would result in an addition to the fuel expense line item of approximately $29.500  Mr. Eby stated that the authority does not currently have gasoline storage and purchases gasoline from the City of Wilmington  The price was based on the authority using 300,000 gallons during the contract term  Mr. Dolan inquired about what would happen if the authority does not use all or uses more fuel that was agreed in the contract  Mr. Eby stated that authority would not be penalized for not using using enough or using more fuel than agreed upon in the contract  Mr. Koeppel made a motion to approve the fuel contract with James River Solutions for ULSD at a price of $2.095 per gallon  Mr. Dolan seconded the motion and carried unanimously  Mr. Eby updated the board on bus fire that happened on May 5, 2009 investigation  Mr. Eby stated that a forensic fire specialist had investigated the cause of the fire  Mr. Eby stated that although the report had not been finalized, the investigator was not able to determine the cause of the fire  Mr. Eby stated that staff shared Mr. Hawkins’ concern during the public comment period about exiting wheelchair passengers during an emergency  Mr. Eby stated that the authority was in the process of installing fire suppression systems in the engine compartment of light transit vehicles similar to the large buses  Mr. Eby stated that this would cost around $250.00 per vehicle  Mr. Dolan asked what funds would cover the cost  Mr. Eby stated that there were sufficient funds in the vehicle repair budget to implement the fire suppression systems  Mr. Eby gave an update on the stimulus package  Mr. Eby stated that the ARRA grant had been reviewed by FTA and final approval is expected shortly following the thirty day comment period at NCDOT  Mr. Eby stated that April 2009 was the first month that a comparison between the same months could be made since the route restructuring  April 2009 had a higher ridership than April 2008, but the confusion surrounding the new routes in April 2008 rendered analysis of the data inconclusive  Mr. Eby’s last item it the contract for buses  Mr. Eby stated that the authority was acting as lead agency for bus procurement for several systems statewide  Contract award would not obligate the authority to purchase any vehicles  Mr. Eby sought approval to award contracts as follows: o 35’ HHD low floor diesel bus to Gillig, Inc. base price $371,917.00 o 40’ HHD low floor bus with hybrid electric diesel parallel propulsion system to Gillig, Inc. base price $569,917.00 o 35’ HHD low floor bus with hybrid electric diesel parallel propulsion system to Gillig, Inc. base price $563,917.00 o Conditional award for 40’ HHD low floor bus diesel bus to Daimler bus, base price $376,318.00. Award is conditional upon FTA and EPA clarification regarding 2010 emission requirements o 40’ HHD low floor bus with hybrid electric diesel series propulsion system to Daimler Bus base price $558,183.00. Award is conditional upon FTA and EPA clarification regarding 2010 emission requirements o 35’ HHD low floor bus with hybrid electric diesel series propulsion system to Daimler Bus base price $554,183.00. Award is conditional upon FTA and EPA clarification regarding 2010 emission requirements o 30’ HHD low floor bus with hybrid electric diesel series propulsion system to Daimler Bus base price $551,683.00. Award is conditional upon FTA and EPA clarification regarding 2010 emission requirements  Award for 30’ HHD low floor diesel bus was postponed pending further evaluation and clarification of the bids NEW BUSINESS  Mr. Daniels stated that the board must come up with a way to notify the board members immediately of important Wave Transit situations  Staff and legal counsel would investigate the issue SCHEDULING OF NEXT MEETING  Hearing no further business, Mr. Barfield made a motion to adjourn, Mr. Koeppel seconded and the motion carried unanimously  The Authority’s next meeting is scheduled for June 25, 2009 at 12:00 pm in the Castle Street Conference Room Respectfully Submitted, Albert Eby Director /kw