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HomeMy WebLinkAboutMinutes 06 25 09 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY June 25, 2009 Mr. William Bryden, Chair, Presiding MEMBERS PRESENT Mr. William Bryden, Chairman Mr. Don Betz, Vice Chair Mr. Henry Adams Mr. Jonathan Barfield Mr. Andrew Koeppel Ms. Aileen Mair Ms. Christine McNamee Ms. Laura Padgett Mr. David Scheu MEMBERS NOT PRESENT Mr. George Dolan, Secretary Mr. Euran Daniels STAFF PRESENT Mr. Albert Eby, Director Mr. Arlanda Rouse, Assistant Director Mr. Matthew Kunic, Planner Ms. Catherine Beasley, Finance Director Ms. Kathy Williams, Administrative Assistant CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew Olsen, Attorney Mr. Irving Cure, Interim General Manager, PTM Mr. Thomas Molina, Paratransit Supervisor, PTM Mr. Jeffrey Dixon, Maintenance Supervisor, PTM Mr. Bobby Hunter, Operations Supervisor, PTM GUESTS PRESENT Mr. Joshuah Mello, Associate Transportation Planner, Wilmington Urban Area MPO Mr. John Richardson, Daimler Buses Mr. David Campbell, TranSystems Ms. Jacqueline McCullough, Citizen Mr. Ricky Meeks, Citizen Mr. Chris Hawkins, Citizen CALL TO ORDER  Chairman Bryden called the meeting to order at 12:00 pm  Mr. Bryden opened the meeting with a moment of silence CONSENT AGENDA  Mr. Bryden presented the June 25, 2009 consent agenda  Mr. Eby requested changes to page 6 of the award for the 40’ HHD low floor bus diesel bus to Daimler bus base price from $377,318.00 to $376,318 and also the Daimler Chrysler contract page 7 the 1st and 2nd sentence should state Daimler and not Gillig  Mr. Betz made a motion to approve the consent agenda with the exception of the following items  Mr. Adams seconded and carried unanimously PUBLIC COMMENT  Mr. Bryden opened the public comment period  Mr. Hawkins inquired about the cleanliness of the buses  Mr. Bryden stated that would be addressed later in the meeting TRANSFER & ADMINISTRATION FACILITY DESIGN  Mr. Eby introduced Mr. David Campbell with TranSystems  Mr. Campbell is the project team leader for design and engineering of the transfer and administration facility  Mr. Campbell briefly explained the design process and informed the board how design would proceed  Mr. Campbell stated the project team had met in Wilmington  The project is being designed to meet LEED gold certification  Mr. Mr. Campbell stated that after meeting with the facilities committee, he would return in July to present two proposed designs EXECUTIVE COMMITTEE  Mr. Bryden presented the Executive report  Mr. Bryden gave an overview of his experience this past fiscal year as the board chairman  Mr. Bryden discussed the new routes, the changing from First Transit to PTM, the Independence Mall difficulties, the difficulties of the transfer facility, the rise of the cost of fuel, the fare increases, the bus fire, and the blind taxi change to the paratransit service ROUTE COMMITTEE  Mr. Bryden recognized Mr. Koeppel to give the report for the route committee  Mr. Koeppel stated that the committee had not meet  Mr. Koeppel stated that instillation of the new benches had began  Mr. Eby stated that stimulus funds were set aside for additional passenger amenities  Mr. Kunic stated that more benches were scheduled to be installed  Mr. Kunic stated that Cape Fear Community College students were developing shelter designs   Mr. Betz requested that a report of the installation of the amenities be posted on the web  Mr. Koeppel requested that the newly installed amenities are included in the next agenda packet MARKETING COMMITTEE  Mr. Bryden recognized Mr. Betz to present the marketing report  Mr. Betz stated that the advertising will continue at the current level  Mr. Betz stated that some modifications will need to be made to the committee  Mr. Kunic presented Free Fare Day that will be incorporated with the Wilmington Sharks Alternative Transportation Day on July 11, 2009  Mr. Kunic explained that Alternative Transportation Day offers fare free service to promote public transportation  Mr. Betz made a motion to authorize the waiving of all fares for Alternative Transportation Day on July 11, 2009  Ms. Padgett 2nd the motion which carried unanimously FINANCE COMMITTEE  Mr. Bryden recognized Ms. Beasley to give the committee report in the absence of Mr. Dolan  Ms. Beasley stated that the authority is in position to eliminate the FY 08 deficit and possibly end FY 09 with a surplus  On behalf of the committee Mr. Bryden presented several items for approval  The first item presented was the Community Transportation Program Ordinance  The committee made a motion to approve the FY 2010 Community Transportation Program Ordinance  No second was required and the motion carried unanimously  The next item was the Advanced Technology Grant in the amount of $45,000  The committee made a motion to approve the Advanced Technology Grant in the amount of $45,000 dollars  No seconded was needed and carried unanimously  The next item was the American Recovery Reinvestment Act in the amount of $2,490,960  The committee made a motion to approve the American Recovery Reinvestment Act in the amount of $2,490,960  No seconded was required and the motion carried unanimously  The next item was the FY 2009 Community Transportation Program project amendment in the amount of $466,119  The committee made a motion to approve the Community Transportation Report in the amount of $466,119  No seconded was required and the motion carried unanimously  The final item presented it the request for approval of the FY 2009-2010 Operating Budget Ordinance  The committee recommended approval of the budget ordinance  No seconded was required and the motion carried unanimously FACILITIES COMMITTEE  Chairman Bryden recognized Ms. McNamee to give the committee report  Ms. McNamee recognized Ms. Padgett to give the committee report  Ms. Padgett stated that the bids for Cando Street are due July 8, 2009  Ms. Padgett also stated that the engineering firm is making some modifications to the stormwater run off  A contract award for construction of Cando Street is expected to by on the July 23, 2009 agenda STAFF REPORT  Chairman Bryden recognized Mr. Eby to present the staff report  Mr. Eby’s first item was PTM’s quarterly report  Mr. Eby stated that changes were made within PTM’s staff at the request of the authority due to ongoing issues  Mr. Eby introduced Mr. Irving Cure as PTM’s interim General Manager  Mr. Eby stated that PTM needed a general manager with more experience  Mr. Betz inquired about the authority’s withholding of management fees to PTM by the authority in response to PTM errors in employee withholding  Mr. Olsen stated that he had met with staff and agreed that the contract allowed withholding of funds for this purpose  Mr. Betz strongly recommended that Mr. Olsen proceed with sending a response to PTM  Mr. Cure stated that PTM is currently working on PTM’s staff salary issues and employee insurance payments that are owed to the authority  Mr. Eby stated the cleanliness of the buses is also an ongoing issue  Mr. Eby stated that staff is looking into hiring a cleaning company to get the buses up to cleanliness standards  Mr. Koeppel stated that guidelines for cleaning standards should be drafted  Mr. Eby stated that the American Recovery Investment Act grant should be approved next week  Mr. Eby presented an update on the bus fire  He stated that there is no new information for the bus fire  Mr. Eby stated that a local company is working on a design of a fire extinguisher suppression system that is designed to extinguish fires in the engine compartment of the cutaways  Mr. Eby stated that the authority was offered $48,532 from the insurance company for the bus fire  Less the $10,000 deductible, the payment would total $38,532  Staff felt that the offer was low for a two year vehicle and was working with the dealer to determine if the settlement offer presented was fair  Mr. Eby stated that the funds would have to be used to replace the vehicle and additional funding would need to be secured  Mr. Eby presented the bus awards contract from the June 25, 2009 meeting  Pending clarification of specific rules concerning the 2010 EPA emission regulations, staff recommended that the authority exercise the bid option not to award a 40’ diesel bus, a 30’ diesel bus or any series hybrid buses  Mr. Olsen stated that a motion be made to revoke the conditional award of June 25, 2009 to exercise this option  Mr. Eby stated that it would be better to buy larger buses because the smaller buses do not last as long, have more maintenance issues, do not have low floors and are too small for some routes  Mr. Betz made a motion to reject the conditional awards from the June 25, 2009 meeting and not award a contract for 40’ HHD, low-floor diesel buses, 30’ HHD low-floor diesel buses and all series hybrid buses covered by the IFB  Mr. Adams 2nd and the motion carried unanimously  Mr. Eby’s announced of the resignation of Mr. Rouse who accepted the position as Civil Rights Officer for Charlotte Area Transit  Mr. Eby thanked Mr. Rouse for his service and congratulated him on his new position  Mr. Rouse gave a brief thank you for his experience he achieved working for Wave OLD/NEW BUSINESS  No old/new business SCHEDULING OF NEXT MEETING  Hearing no further business, Mr. Barfield made a motion to adjourn the meeting Ms. Padgett seconded and the motion carried unanimously  The Authority’s next meeting is scheduled for July 23, 2009 at 12:00 pm in the Castle Street Board Room Respectfully Submitted, Albert Eby Director /kw