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HomeMy WebLinkAboutMinutes 09 13 07 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY September 13, 2007 Mr. Jeff Bellows, Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows, Chair Mr. Robert Ronne, Vice-Chair Ms. Fannie Freeman, Secretary Mr. Andrew Koeppel Ms. Christine McNamee Ms. Laura Padgett Ms. Nancy Pritchett Mr. John Stukes STAFF PRESENT Mr. Arlanda Rouse, Assistant Director Ms. Catherine Cole, Finance Director Mrs. Kathy Williams, Administrative Assistant Mr. Matthew Kunic, Planner CONTRACT MANAGEMENT STAFF PRESENT Mr. Corey Johnson, General Manager, First Transit Mr. Lamont Jackson, Asst. General Manager, First Transit Mr. Armand Scala, Operations Supervisor, First Transit Mr. Bill Champ, Interim Maintenance Supervisor, First Transit Mr. William Williamson, First Transit Mr. Andrew Olsen, Attorney GUESTS PRESENT Mr. Mike Kozlosky, Transportation Planner, Wilmington Urban Area MPO Ms. Pat Melvin, Assistant County Manager, New Hanover County Mr. Pat Gannon, Wilmington Star News Mr. Ricky Meeks, Citizen Mr. Chris Hawkins, Citizen Ms. Jacqueline McCullough, Citizen Ms. Betty Day, Citizen CALL TO ORDER  Chairman Bellows called the meeting to order at 12:10 pm  Mr. Bellows opened the meeting with a moment of silence APPROVAL OF MINUTES  A motion to approve the minutes from the July 12, 2007 regular meeting of the Cape Fear Public Transportation Authority was made by Ms. Freeman  The motion was seconded by Mr. Stukes and carried unanimously PUBLIC COMMENT  Mr. Meeks requested that the bus stop at Wal-Mart in Leland be placed near the front doors of the store due to the long walk  Ms. Day requested that arrows be placed on the bus maps to indicate the direction of travel of the buses  Ms. Day also suggested that there be signage placed near bus stops to indicate when and where the buses should arrive at locations  Mr. Rouse stated all these requests will be addressed in phase 4 of the AVL project  Ms. Padgett requested if there could be bus stop signs stating what buses will be stopping at a particular bus stop  Mr. Rouse stated that the new bus stop signs will feature both route names and arrival times  The Chairman closed the public comment period MARKETING COMMITTEE  Mr. Bellows recognized Mr. Ronne to give the Marketing report  Mr. Ronne stated that the committee could not come to an contract agreement with TalkPR  Mr. Ronne stated that the committee did meet with Colonial Marketing, who has agreed to a marketing plan which is consistent to current Wave Transit plans  Mr. Ronne stated that the Colonial’s marketing plan includes phonebook copies, public relations, printing & design, billboards, promotional products, print media, broadcast television & radio Ads  Mr. Ronne stated that the Colonial marketing plan is on an as needed basis and no retainer is required  Mr. Ronne presented a marketing plan from Colonial Marketing in the amount of $68,187, which was below the $70,000 marketing budget  Mr. Ronne stated that the committee recommended to the board to accept the marketing plan in principal as presented by Colonial Marketing Group on September 17, 2007 not to exceed the marketing budget of $70,000  The motion carried unanimously EXECUTIVE COMMITTEE  Mr. Bellows stated that the committee solicited the board’s input for the performance evaluation for the director  Mr. Bellows stated that based upon the evaluation the committee is making a motion to increase the director’s salary by 5% for the current budget year with retroactive pay to begin on July 1, 2007  The motion carried unanimously ROUTE COMMITTEE  Mr. Bellows recognized Mr. Koeppel to give the report for the Route committee  Mr. Koeppel presented a new map for the Brunswick Connector route  Mr. Koeppel then stated that the trolley medallions had been installed in the downtown area  Mr. Koeppel stated that the Wrightsville Beach route is still in negotiations and hopefully will come to a solution soon  Mr. Koeppel asked when the new bus routes will be finalized in order to proceed with the public meetings  Mr. Rouse stated that staff is working on finalizing the new routes and will then proceed to the process of evaluating the Wrightsville Beach extension  Ms. Padgett inquired about how the public hearings are going to fit into the schedule of the start of the new routes  Mr. Rouse stated that the public meetings for the new routes should start around the end of Oct. or the beginning of Nov.  Ms. Padgett then suggested that the committee hold one of the public meetings in a location where is could be recorded on video FINANCE COMMITTEE  Mr. Bellows recognized Mr. Bryden to give the finance report  Mr. Bryden presented a draft of the June financial statement  Mr. Bryden stated that the 2006-2007 audit/budget report is still ongoing and should be ready to report during the October meeting  Ms. Padgett inquired about contractors overtime performance  Ms. Cole stated that the contractors overtime hours had begun to decrease mainly due to decreased number of operating hours during the summer  Mr. Williamson stated that First Transit is working hard and aggressively to get the overtime under control FACILITIES COMMITTEE  Chairman Bellows recognized Ms. McNamee to present the facilities report  Ms. McNamee stated the committee did not meet  Ms. McNamee stated the committee is still waiting on a response from the State for the Division Drive property  Mr. Olsen stated that the Council of State is going to meet on October 2, 2007 and the proposal is on their agenda STAFF REPORT  Chairman Bellows recognized Mr. Rouse to present the staff report in the absence of Mr. Eby  Mr. Rouse presented an purchase order in the amount of $7,136.00 to Motorola Sales for four new radios which be installed on new transit vehicles which are expected to arrive within one week  Mr. Padgett made a motion to accept the purchase order in the amount of $7,136.00 to Motorola Sales  Ms. Bryden seconded the motion and carried unanimously  Mr. Rouse’s next item was a purchase order in the amount of $18,297.00 to Digital Recorders to purchase automated vehicle locator equipment for three new vehicles  Mr. Rouse stated that this purchase and installation will complete phase 2 of the AVL project  Ms. Padgett made a motion to accept the purchase order in the amount of $18,297.00 to Digital Recorders for the purchase of three automated vehicle locator kits  Ms. Freeman seconded the motion and carried unanimously  Mr. Rouse then presented a Memorandum of Understanding agreement between Cape Fear Public Transportation Authority and Pender County Department of Social Services  Mr. Rouse stated that Wave Transit will provide out of county transportation to Raleigh and Chapel Hill for Pender County DSS  Mr. Rouse stated that Wave Transit was able to provide the service at a lower cost than Pender County Adult Services and Pender DSS would like to take advantage of these savings  Mr. Stukes made a motion to accept the Memorandum of Understanding agreement between Cape Fear Public Transportation Authority and Pender County Department of Social Services  Mr. Bryden seconded the motion and carried unanimously  Mr. Rouse presented a Resolution in Support of Sufficient Funding to Meet North Carolina’s Transportation Needs  Mr. Rouse stated that the resolution would urge the Governor to call a special session to address the severe shortfall in transportation funding which was not addressed during the 2007 legislative session  Ms. Padgett made a motion to agree to approve the Resolution  Mr. Bryden seconded the motion and carried unanimously  Mr. Rouse’s last item was an contract in the amount of $32,185 between The Cape Fear Council of Governments and Cape Fear Public Transportation Authority  Mr. Rouse stated that the contract provides funding for the 50% of the Columbus Connector project during fiscal year 2007-08  Mr. Rouse stated that by entering into the agreement, the Authority is agreeing to provide services for one year beginning July 1, 2007 and ending June 30, 2008  Ms. Padgett made a motion to enter into an agreement with the Cape Fear Council of Governments in the amount of $32,185 and authorize authorize the Chairman to sign on behalf of the Authority  Mr. Stukes seconded the motion and it carried unanimously OTHER REPORTS  Mr. Williamson stated that First Transit is working on the maintenance concerns of the Authority and has conducted a maintenance review  He stated that the review is not yet finalized, however the maintenance shop is now at full staffing levels  Mr. Williamson briefly introduced Mr. Bill Champ, Interim Maintenance Supervisor for First Transit  Mr. Williamson stated that First Transit is working on hiring a permanent maintenance supervisor and additional maintenance staff SCHEDULING OF NEXT MEETING  Hearing no further business, Mr. Stukes made a motion to adjourn the meeting  The motion was seconded by Ms. Freeman and carried unanimously  The Cape Fear Public Transportation Authority’s next meeting is scheduled for October 11, 2007 at 12:00 pm in the Castle Street Conference Room Respectfully Submitted, Albert Eby Director /kw