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HomeMy WebLinkAboutMinutes 11 08 07 Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY November 8, 2007 Mr. Jeff Bellows, Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows, Chair Mr. William Bryden, Vice-Chair Ms. Fannie Freeman, Secretary Mr. Don Betz Mr. Andrew Koeppel Ms. Christine McNamee Ms. Laura Padgett Ms. Nancy Pritchett Mr. Robert Ronne STAFF PRESENT Mr. Albert Eby, Director Mr. Arlanda Rouse, Assistant Director Ms. Catherine Cole, Finance Director Mrs. Kathy Williams, Administrative Assistant Mr. Matthew Kunic, Planner CONTRACT MANAGEMENT STAFF PRESENT Mr. Lamont Jackson, General Manager, First Transit Mr. Mark McLennan, Paratransit Supervisor, First Transit Mr. Bill Champ, Interim Maintenance Supervisor, First Transit Mr. Bobby Hunter, Operations Supervisor, First Transit Mr. Andrew Olson, Attorney GUESTS PRESENT Mr. Mike Kozlosky, Sr. Transportation Planner, Wilmington Urban Area MPO Ms. Nikki Reid, Communities in Schools Mr. Dale Smith, Cape Fear Area Resource Centers Ms. Christine Christine Brook, Cape Fear Area Resource Centers Mr. Bill Ouzer, Cape Fear Area Resource Centers Mr. E.B Davis Sr., Northside Resource Center (C.F.A.R.C) Mr. Chris Hawkins, Citizen Mr. Ricky Meeks, Citizen Ms. Joyce Pursley, Citizen Mr. Anthony Pursley, Citizen CALL TO ORDER  Chairman Bellows called the meeting to order at 12:10 pm  Mr. Bellows opened the meeting with a moment of silence APPROVAL OF MINUTES  A motion to approve the minutes from the October 11, 2007 regular meeting of the Cape Fear Public Transportation Authority was made by Ms. Freeman  The motion was seconded by Mr. Betz and carried unanimously PUBLIC COMMENT  Mr. Bellows opened the public comment period  Ms. Pursley presented a list of concerns about bus service to the board  Mr. Bellows directed staff to look into the concerns stated by Ms. Pursley and prepare a report for the December meeting  Mr. Davis requested that the Authority consider installing a bus shelter at the location of the Northside Resource Center located at 13th & Rankin St  Ms. Reid requested bus pass assistance for children suspended from New Hanover County schools  She stated that her program was located at the old James Walker building, and the passes would be used to transport the children to that location  Mr. Pritchett stated that there should be a partnership with the NHC school board and this program to secure transportation for the students  Ms. Padgett Padgett suggested that a fund be established to accept donations for organizations requesting assistance  Mr. Eby stated he would have a meeting with the members of Communities in Schools to express the concerns of the board and options for their organization  Mr. Smith stated that there was going to be a North side Community Center established that would house several human service satellite offices  He then requested that the Authority consider installing a bus stop and shelter near the center on Fanning Street to accommodate the elderly and disabled passengers which may use the facility  Mr. Bellows asked the route committee will look into the request  Mr. Meeks expressed concern about the Christmas Parade being held on Sunday afternoon  He stated that at the conclusion of the parade bus service would no longer be running, which may prevent many people from attending  Hearing no further comments the Chairman closed the public comment period  Mr. Bellows , Mr. Eby, Mr. Rouse and Mr. Kunic then each spoke briefly about the highlights of the American Public Transportation Association conference in Charlotte EXECUTIVE COMMITTEE  Mr. Bellows stated the committee had no meeting had no report  Mr. Bellows stated there will be a closed session at the end of the meeting  Mr. Bellows stated that the board will need to decide whether to have the December 13th Elected Officials Appreciation Luncheon at the UNCW Wise Alumni House or the Cape Fear Museum  Mr. Betz made a motion to hold the luncheon at the Cape Fear Museum  Mr. Bryden seconded and carried unanimously  Ms. McNamee suggested a brief presentation of Wave Transit’s accomplishments and future plans  Mr. Bellows made a request to organize a planning retreat for board members  Mr. Bellows stated the retreat would be for the authority to discuss different topics in a different setting  Mr. Eby stated that the retreat should be arranged after the new routes restructuring ROUTE COMMITTEE  Mr. Bellows recognized Mr. Koeppel to give the report for the Route Committee  Mr. Koeppel stated that there were (3) three public meetings scheduled for the new route restructure  He stated that the meetings will be held on November 13, November 15, and November 27  Mr. Koeppel then stated that guidelines should be implemented for the public meetings and requested suggestions from board members  Ms. Padgett suggested that staff use a format frequently use by NCDOT, in which 2 or 3 stations are setup and the public can walk around to each station and ask questions in a one on one setting  Mr. Bryden suggested that there be note cards for comments  Mr. Bellows stated that the board members are encouraged to attend the public meetings  Mr. Koeppel then inquired about the status of the Wrightsville Beach route  Mr. Eby stated that the route was on hold until the new Aldermen of Wrightsville Beach are in position, which will give them a chance to review the proposal MARKETING COMMITTEE  Mr. Bellows recognized Mr. Ronne to give the report for the Marketing Committee  Mr. Ronne stated that there was no report  Mr. Kunic then stated that Wave Transit will have a billboard on Oleander Drive and 42nd Street by the end of December  Mr. Ronne stated that the Marketing committee was searching for a new chairman due to his expiring term in December FINANCE COMMITTEE  Mr. Bellows recognized Mr. Bryden to give the finance report  Mr. Bryden presented the September 2007 budget FACILITIES COMMITTEE  Chairman Bellows recognized Ms. McNamee to present the facilities report  Ms. McNamee stated that the committee has not received anything from the state regarding the transfer of the Division Drive property, but the sale has been approved  Ms. McNamee stated that the Authority was on the agenda of the Subdivision Review Committee for the meeting to be held on November 14, 2007 at 1:30 pm to discuss the Cando Street extension and subdivision of the Corning and Wave Transit property  Ms. McNamee then stated that the transfer/administration property title will have to be redone due to the changes to the property lines with the alignment of the street MANAGEMENT CONTRACTOR SELECTION COMMITTEE  Chairman Bellows recognized Ms. McNamee to present the management contractor selection committee report  Ms. McNamee stated the committee met and started composing the Request for Proposal (RFP) for Management Services  Ms. McNamee stated that the committee will have a meeting on November 26, 2007 to begin finalizing the RFP  Ms. McNamee stated that the RFP will be available to the board when it is finalized  Ms. McNamee invited interested board members to contact her if they were interested in joining the committee  Mr. Betz requested a list detailing the make up of all committees STAFF REPORT  Chairman Bellows recognized Mr. Eby to give the Staff report  Mr. Eby presented a policy manual update regarding the finance depreciation schedule for the Authority  Mr. Eby stated that staff wanted to bring the FTA depreciation schedule up to date with the local government depreciation schedule  Mr. Betz made a motion to accept the policy manual update  Mr. Bryden seconded and carried unanimously  Mr. Eby’s next item was a contract from NCDOT for the FY 2007-08 Community Transportation Program (CTP) grant 08-CT-052  Mr. Eby stated that the grant contract was delayed this year, and by approving the contract, staff would have the opportunity to seek reimbursement for expenses from NCDOT which have already exceeded $45,000  Ms. Padgett made a motion to approve FY 2007-08 CTP grant 08-CT-052  Mr. Bryden seconded and carried unanimously  Mr. Eby stated that he has agreed to serve on the NC Alternate Transit Fuels committee  Mr. Kunic presented a purchase order in the amount of $12,009.38 to Port City Signs to replace the bus stop sign purchase order approved in in October  The changes were reflective of a smaller sign with the Wave logo being more appealing  Mr. Betz made a motion to accept the purchase order in the amount of $12,009.38 to Port City Signs  Ms. Freeman seconded and carried unanimously  Mr. Betz requested that the Authority establish a separate phone line for passengers to call in for complaints and comments  Ms. Freeman requested that the Authority install signs on the buses instructing passengers to watch minor children very closely while riding in order to prevent accidents  Mr. Bellows made a motion for the Authority to enter into closed session in accordance with North Carolina General Statutes § 143-813.11(6) to discuss employee performance  Mr. Bryden seconded the motion and it carried unanimously  A motion to enter into regular session was made by Ms. Freeman  The motion was seconded by Ms. Padgett and carried unanimously  Ms. Padgett made a motion to adjust the Assistant Director’s pay in accordance with the Director’s recommendation  The change would be effective with the Assistant Director’s anniversary date of 01/10/2008  Mr. Bryden seconded the motion and the motion carried OTHER REPORTS  Mr. Bellows recognized other agencies to give reports  Hearing no comments Mr. Bellows closed the other agency reports session SCHEDULING OF NEXT MEETING  Hearing no further business, Mr. Betz made a motion to adjourned the meeting  The motion was seconded by Ms. Freeman and carried unanimously  The next meeting of the Authority is scheduled for December 13, 2007 at 12:00 pm at the Cape Fear Museum Respectfully Submitted, Albert Eby Director /kw