2011-01-18
New Hanover County ABC Board
Meeting Minutes
January 18, 2011
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I.Call to order
Chairman Thomas Wolfe called to order the regular meeting of the New Hanover
County Alcoholic Beverage Control Board at 8:30am on January 18, 2011 in the
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General Office at 523 S. 17 Street, Wilmington, NC.
II.Roll call
Carol Martin, Board Secretary conducted a roll call. The following Members of
the Board were present:
Thomas Wolfe, Chairman
Cedric Dickerson, Vice Chairman
David Matthews, Member
Augustus C. Everett, Jr. Member
Robert W. Martenis, Member
Others in attendance were:
Daniel Sykes, Chief Executive Officer
Carol Martin, Board Secretary
David Eanes, Retiring ABC Employee of Store #104
III.Approval of minutes from last meeting
Ms. Martin, Board Secretary presented the minutes from the December 21, 2010
meeting, as well as the minutes from the January 12, 2011 Board Retreat. Mr.
Martenis motioned to approve the minutes as written and Mr. Everett seconded;
all approved.
IV.New business
a)Mr. David Eanes was presented a retirement plaque for his almost thirty-one years
of service to the ABC Board.
b)
rtment. Officers performed the following
activities for the month of December, 2010--a month Mr. Jones described as
Colonel Jones also explained that ABC inspections are civil;
they are not criminal inspections. Therefore, only ABC officers can perform
these inspections.
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*722 Store Visits
*325 Bank Deposits
* 12 Bank Change Deposits/Trips
* 2 Burglar Alarm
* 4 Investigations with ALE
* 2 Video Investigations regarding stolen liquor
* 1 Change in Tax Stamp
* 27 False Ids taken
c)Mr. Sykes apprised the Board that a current ABC Employee was cited by a State
ALE officer in a compliance check for selling liquor to a minor. Via phone, Ms.
Wanda Copley, Legal Counsel advised Mr. Sykes to advise his employee to
secure a personal attorney at her own expense. The court date is scheduled for
early February, 2011.
d)Mr. Sykes presented the December 2010 and Rolling12-Month Comparison. For
December, Retail stores showed a 7.54% net increase in sales, LBD had a 10.89%
decrease, and Total Sales were up 2.81%. For December, 2010, the Retail/LBD
ratio was 78/22. For the 12-Month Rolling Comparison Retail stores showed a
4.75% increase in sales, LBD had a 4.02% decrease, and Net sales were up 1.9%.
e)Mr. Sykes presented the Statewide Sales for December, 2010:
Retail: We had a 7.54% increase compared to 4.93% Statewide
LBD: We had a 10.89% decrease compared to 2.12% decrease Statewide
Overall: We had a 2.70% net increase in spirituous beverages compared to
a 3.10% increase Statewide. Our overall sales figure was short of the
State average by $12,572.
f)
The total estimated (and budgeted) amount is $300,000. The percentage paid to
each municipality and New Hanover County is determined by a formula provided
by NC General Statutes. Mr. Dickerson made the motion to approve the $300,000
quarterly profit distribution, and Mr. Martenis seconded, all approved.
g)Mr. Sykes presented a 2010 Employee Turn-over Percentage Report. The
turnover percentage is very strong. All six departures were retirements, and four
of those employees had over 30 years of service.
h)Mr. Sykes presented an Employee Diversity Report. The report provided raw
numbers and a breakdown by percenta-age population.
iterated that diversity in hiring qualified applicants is a priority of this board.
i)Mr. Sykes presented the Board with the NC Association General
-23, 2011 Greensboro, NC meeting.
The estimated cost for Mr. Sykes and Mr. Gary Cain, ABC Retail and LBD
Operations Manager, to attend is $584. Mr. Everett made the motion to approve
the meeting expenditure and Mr. Martenis seconded, all approved.
j)Mr. Sykes asked the Board to accept a one-time Vacation Time Carry-over for a
manager that had 80 hours of vacation left over at calendar year ended 2010. The
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current Vacation Policy only allowed for 40 hours. Mr. Everett made the motion
to approve this one-time exception, and Mr. Martenis seconded, all approved.
k)It should be noted that the Consent Agenda was not approved as a whole, but
rather individual motions were made and approved as shown in these minutes.
l)Mr. Sykes re-presented a comparison sheet on the purchase of eight (8) large store
safes. The Board had asked for the Fire Protection rating for the preferred
fire rating is two-hours. Mr. Martenis made the motion to
approve the $13,616 purchase of eight safes for the retail stores; Mr. Dickerson
seconded and all approved.
m)
Data regarding the ABC Computer System Upgrade/Replacement. Mr. Sykes
apprised the Board that the LBD portion of the Software and Hardware ($6,000)
would not be paid until it is proven functional. Mr. Dickerson made the motion to
approve the entire $135,000 Carolina Data purchase, Mr. Martenis seconded, all
approved.
n)Mr. Sykes presented the Board with a spreadsheet that compares the proposals of
three vendors for the need of Outdoor Surveillance Equipment for Store #101.
The building also encompasses the Administrative Offices and the Main
Warehouse. Six cameras would be installed. Mr. Everett made the motion to
approve the $6,804 purchase, Mr. Martenis seconded, all approved.
o)Mr. Sykes presented the Board with a seventeen page Policy Laws, Rules and
Customer Service. The policy covers over twenty topics, and will be given to all
current employees and new hires. The approved policy will be included in the
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payroll envelopes the week of January 26. Training will be provided for areas
requiring additional further explanation. Mr. Martenis made the motion to
approve the policy as written, Mr. Dickerson seconded, all approved.
p)Mr. Sykes re-presented the Formation of Board Committees. Mr. Matthews made
the motion to approve a Facilities Committee to be served by Mr. Wolfe, Mr.
Martenis, and Mr. Sykes with the assistance of Ms. Cindii Wolf, local Land
Planner. The purpose of the Facilities Committee is to develop a master plan for
the development of Board facilities for the next 10-20 years. Mr. Dickerson
seconded the motion, all approved. Finally, Mr. Sykes stated that he would
follow up with Ms. Copley, Legal Counsel, as to whether non-ABC Board
q) Mr. Sykes presented the Board with unsigned copies of the professional service
contract for the services of Ms. Cindii Wolf, local Land Planner with Withers &
Ravenel. Employing the land planning consulting services was discussed at the
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retreat regarding the 17 Street properties. Mr. Dickerson made the motion to
approve the not-to-exceed price of $6,000 through June 30, 2011, Mr. Martenis
seconded, all approved.
r)Mr. Sykes presented the Board with an engagement letter from McGladrey &
Pullen, LLP regarding the quarterly compilations and Independent Audit for
FY10/11. Mr. Wolfe made the motion to approve the $17,250 proposal, Mr.
Dickerson seconded, all approved.
s)Mr. Sykes presented the Board with his Administrative Office Space
Requirements which compares the current dimensions and square feet with the
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proposed dimensions and square feet. This was a request from the Board at the
retreat, for planning purposes.
V.Adjournment
Mr. Everett motioned to adjourn the meeting, and Mr. Dickerson seconded the
motion.
Minutes submitted by:_____________________
Carol E. Martin, Secretary
Minutes approved by:______________________ Date:_______________
Thomas Wolfe, Chair
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