03 22, 2007 Board Meeting
NEW HANOVER COUNTY PUBLIC SAFETY COMMUNICATIONS CENTER 230 Government Center Dr, Suite 185 Wilmington, NC 28403 Phone: (910) 798-6920 Fax: (910) 798-6925 E-mail: llancaster@nhcgov.com
Steve Smith Director Memorandum To: Public Safety Communications Center Policy Board Members From: Steve Smith, Director Subject: March 22, 2007 Board Summary Date: March 23, 2007 A
Public Safety Communications Center Policy Board meeting was held on Thursday, March 22, 2007 in the Emergency Operating Center, 220 Government Center Drive, Wilmington, North Carolina.
MEMBERS PRESENT: MEMBERS ABSENT: Chairman Sterling Powell Donnie Hall, Excused Wayne Pearce Sgt. Macneish, Excused Steve Smith Andre’ Mallette, Excused Leslie Stanfield Frank Blackley,
Excused Jan Kavanaugh Larry Bergman, Excused Chief Billy Younginer Brian Roberts, Excused Sgt. Michael Clemmons Officer James Conway Dennis Cooper Robert Matheson Duane Ward Cliff Robinson
GUESTS: Debora Cottle, New Hanover County Public Safety Communications Center Marty Adams, New Hanover County Sheriffs Department Michael Core, Wrightsville Beach Police Department Charles
Gore, New Hanover County Sheriffs Department Jerry Brewer, New Hanover County Sheriffs Department Chris Nelson, City of Wilmington Fire Department Charles G Smith, Carolina Beach Police
Department Bob Hamlin, Federal Engineering
Chairman Powell called the meeting to order at 10:05 a.m. Motion to approve February 22, 2007 minutes Captain Ward stated that the minutes needed to be amended: The New Hanover County
Sheriffs Department and Wilmington Police Department have agreed to use the shortened list of codes. This is not correct. It should be New Hanover County Sheriffs Department has not
agreed to use the shortened codes and the Wilmington Police Department has proposed to use the shortened list. Robbie Matheson made a motion to approve the February 22, 2007 board summary
with the above correction; Chief Youngier seconded the motion. Motion passed. OLD BUSINESS: By-Law Changes Steve Smith handed out the amended By-Law changes. The changes will include:
Adding Town of Carolina Beach, Town of Kure Beach, Town of Wrightsville Beach and UNC-Wilmington to the agreement on page 1 of the By-Laws. Article IV, adding entities for each
of the added members. Only appointees and their alternates can vote for the listed entities. This would bring the total of members up to thirteen. Article VI, Section 1, item D: The
NHPSCC Board is responsible for authorizing use of the 800 MHz radio system by requesting agencies and procedures for developing radio programming templates. Article VIII, Section
3; A quorum shall consist of six (6) of the appointed voting members of the NHPSCC Board, Deleted: a majority Article X, Section 1; Deleted: majority, leave in These changes will
go before the County Commissioners for approval. NEW BUSINESS: Information Technology Leslie Stanfield handed out new Request Forms for Talkgroup/Multigroup Requests. This form is to
be used to request use of other agencies Talkgroup/Multigroup. Please have the appropriate person fill these out. Wayne Pearce asked if everyone could bring these back to the next meeting.
Leland Fire Rescue Wayne Pearce received a request from Leland Fire Rescue that they be allowed access to the radios the same as other entities within our county and if the board could
approve their using this system. They are going to 800 MHz mobile & 800 MHz portable.
Chairman Powell said that there shouldn’t be a problem if they do the same as the members and fill out a Talkgroup/Multigroup Request form, that the PSCC Board didn’t have the authority
to vote on this request. Public Safety Communications Center: Steve Smith distributed the monthly agency reports to Committee members and gave an update on the happenings in the Center.
The recordings are kept for nine months unless it has been requested, then it is kept permanently. Schedules have changed for the squads. There will still be four squads but they
will not be switching back and forth between shifts, there will be two permanent day shifts and two permanent night shifts. A sample of the schedule was distributed. Steve also handed
out the new Tape Request Form. This form will be for use for anyone, Law/EMS/Fire or citizens. It is recommended that if the request is for court use, that a subpoena be obtained.
The Public Safety department is changing from Language Line to Network Omni for its interpretation services starting on April 1, 2007. This should not affect the Law/EMS/Fire in any
way. The purpose of this change was to reduce the cost to the department. The cost now is $ 2.35 per minute for Spanish and over $ 3.00 per minute for any other language. Moving to Network
Omni is going to be a flat rate of $ 1.10 per minute. This should be a smooth transition as we will have the same procedure as before and the change of translation companies should not
be noticed. If anyone finds that they need this service for other situations other than initial response of sending units out; i.e. arrest, filling out reports or questions, Lynn
will be glad to provide you with the information. There have been four additional positions requested in the budget for Wrightsville Beach dispatch. Chairman Powell adjourned the
meeting at 10:58 a.m.