07/11/2007
New Hanover County Health Department
Revenue and Expenditure Summaries for May FY 2006 - 2007
Cumulative: 91.67% Month 11 of 12
Revenues
Current Year Prior Year
Type of Budgeted Revenue Balance % Budgeted Revenue Balance %
Revenue Amount Earned Remaining Amount Earned Remaining
Federal & State $ 1,981,895 $ 1,847,363 $ 134,532 93.21% $ 1,861,503 $ 1,828,396 $ 33,107 98.22%
AC Fees $ 613,661 $ 663,912 $ (50,251) 108.19% $ 666,096 $ 636,864 $ 29,232 95.61%
Medicaid $ 1,455,867 $ 1,037,443 $ 418,424 71.26% $ 1,500,300 $ 856,775 $ 643,525 57.11%
Medicaid Max $ 310,000 $ - $ 310,000 0.00% $ - $ - $ -
EH Fees $ 310,000 $ 239,440 $ 70,560 77.24% $ 302,212 $ 259,242 $ 42,970 85.78%
Health Fees $ 301,200 $ 370,989 $ (69,789) 123.17% $ 128,000 $ 203,637 $ (75,637) 159.09%
Health Choice $ 35,125 $ 16,511 $ 18,614 47.01% $ - $ - $ -
Other $ 2,580,213 $ 2,402,216 $ 177,996 93.10% $ 3,235,186 $ 2,821,182 $ 414,004 87.20%
Totals $ 7,587,961 $ 6,577,875 $ 1,010,086 86.69% $ 7,693,297 $ 6,606,096 $ 1,087,201 85.87%
Expenditures
Current Year Prior Year
Type of Budgeted Expended Balance % Budgeted Expended Balance %
Expenditure Amount Amount Remaining Amount Amount Remaining
Salary &Fringe $ 11,988,548 $ 9,947,982 $ 2,040,566 82.98% $ 11,211,551 $ 9,088,912 $ 2,122,639 81,07%
Operating $ 2,191,921 $ 1,470,574 $ 721,347 67.09% $ 2,092,980 $ 1,336,981 $ 755,999 63.88%
Capital Outlay $ 123,308 $ 81,632 $ 41,676 66.20°k $ 774,587 $ 460,208 $ 314,379 59.41%
Totals $ 14,303,777 $ 11,500,188 $ 2,803,589 80.40% $ 14,079,118 $ 10,886,100 $ 3,193,018 77.32%
Summary
Budgeted Actual %
FY 06-07 FY 06-07
Expenditures:
Salaries & Fringe $ 11,988,548 $ 9,947,982
Operating $ 2,191,921 $ 1,470,574
Capital Outlay $ 123,308 $ 81,632
Total Expenditures $ 14,303,777 $ 11,500,188 80.40%
Revenue: $ 7,587,961 $ 6,577,875 86.69°x6
Net County $ 6,715,816 $ 4,922,314 73.29%
Revenue and Expenditure Summary
For the Month of May 2007
7
NHCHD BOARD OF HEALTH APPROVED GRANT APPLICATION STATUS FY 06-07
Date (BOH) Grant Requested Pending Received Denied
6/612007 Landfall Foundation - Request for funds to
_ purchase 16 wheelchairs for the NHCHD
School Health Nursing Program. $2,700 $2,700
512/2007 Living Well: Received notification from Cape
Fear Memorial Foundation of continuation
funding for the publication of the Living Well
newspaper insert. $0 $12,000
4/5/2007 Colposcopy Funding - Request for $12,000
start-up funds from Ministering Circle for
purchase of Colposcopy equipment. Also
plan to request additional funds from other
grant sources such as Cape Fear Memorial
Foundation for expansion of program to
include a second colposcopy unit and
additional training, supplies and contract
services. $12,000 $12,000
317/2007 Closing The Gap - Request for $225,000
($75,000 per year for 3 years) from North
Carolina Office of Minority Health and Health
Disparities for a Health Educator to focus on
prevention of HIV and other sexually
transmitted disease in the Latino and Afro-
American populations. $225,000 $225,000
21712007 CA -MRSA: Funding from UNC-Chapel Hill
School of Medicine to assist with research
related to the prevalence of community
associated methicillin resistant staphylococus
aureus $12,600 $12,600
113/2007 Smart Start - New Hanover County
Partnership for Children - Child Care
Nursing Program $178,500 $170,000 $8,500
1216/2006 Duke Endowment Funds, NHRMC - Dental
Unit - Personal Health Services. $25,000 for
indigent dental care and $15,000 for sedation
equipment $40,000 $40,000
1111/2006 No Activity for November 2006
10/412006
March of Dimes - Maternity Care
Coordination expenditures for Baby Love
Program Baby Boutique and Learning Center $3,000 $3,000
91612006 No Activity for September 2006
81212006 No Activity for August 2006
7/512006 Child Service Coordination ami y
Counseling Program (Cape Fear Memorial
Foundation) - Funding for Licensed Clinical
Social Worker for 3 years $260,000 $75,000 $185,000
Eat Smart Move More - Community Grant
(NC Dept of Public Health Physical Activity
and Nutrition Branch) $16,495 $12,416 $4,079
Totals $750,295 $42,700 $297,016 $422,579
5.69% 39.59% 56.32%
Pending Grants 2 20%
Funded Total Request 4 40%
Partial/ Funded 3 30%
Denied Total Request 1 10%
Numbers of Grants Applied For 10 100%
8
As of 6/19/2007
R
t
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Request for Board Action
Agenda:® Consent Meeting Date:
Agenda: ® BOH Mtg. 7/11/07
CC's Mtg. /23/07
Department: Health Presenter: Janet McCumbee, Personal
Health Services Manager
Contact: Janet McCumbee 798-6559
Subject: Licensed Clinical Therapist/School Mental Health Program - Personal Health
Services
Brief Summary: With previous approval from the Board of Health (BOH) and County
Commissioners, New Hanover County Schools (NHCS) is contracting with the New
Hanover County Health Department (NHCHD) to administer the school mental health
program, divested by Southeastern Center (SEC). Twelve (12) therapists, a supervisor,
and one administrative support staff were originally approved and are slated to begin
employment with NHCHD on July 2. NHCS has notified us that we will receive funds to
support another therapist position bringing the total to thirteen (13). We have already
interviewed and chosen the therapists from the SEC pool of applicants, to transfer them
from SEC to NHCHD. Offices ace for the new position is located at the school.
`hl w
Recommended Motion and Requested Actions: To approve the acceptance of funds from
NHCS to support a Licensed Clinical Therapist in the school mental health program and
to submit to the New Hanover County Commissioners for their consideration.
Funding Source: NHCS
Will above action result in:
®New Position 1 FTE, with benefits, Licensed Clinical Therapist- Number
of Position(s)
?Position(s) Modification or change
?No Change in Position(s)
Explanation: No matching funds required. Contract with NHCS for full funding.
Therapists will also bill for services to recoup contract funds.
Attachments: email
9
Janet McCumbee RN BSN
Personal Health Services Manager
New Hanover County Health Department
2029 S. 17th St.
Wilmington, N.C. 28401
910-798-6559
Forwarded by Janet McCumbee/NHC on 06/19/2007 11:21 AM
WILLIAM R TRANT
<wtra nt@nhcs.kl 2.nc.us>@SMTP@Exchange
06/11/2007 05:46 PM
T
0
Janet
McCumbee/NHC@NHC,
Donna Pleasants
<pleasa@secmh.org> a@S
MTP,@Exchange
S
u
b
i
e
c
t
13th position
Janet & Donna Lynn,
I received confirmation today fro our Finance Office that we will be able to move
forward with the 13th position for our School-based Therapy project.
Bill
!SIG:466dc2b537177801781834!
10
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
r Request for Board Action
Agenda: Consent Meeting Date:
Agenda: ® BOH 07/11/07
CC's 07/23/07
Department: Health Department Presenter: Janet McCumbee, Personal
Health Services Manager
Contact: Kim Roane, Business Manager, 798-6522
Subject: Request to Ratify Grant Application for $18,000 Women, Infants and Children
(WIC) Grant
Brief Summary: The New Hanover County Health Department requests ratification
approval for submission of an application for $18,000 in WIC grant funds. These funds
have been made available at the state level through WIC for special projects in local WIC
programs. The deadline for submitting the grant application was June 19, 2007, thereby
requiring ratification for approval to apply. These funds, if awarded, will be used for
minor renovations in the Health Department's WIC office to expand the front registration
counter from two work stations to add a third workstation. This will improve customer
service, allowing all of the WIC administrative support staff to provide direct service to
patients, improving the efficiency of the patient registration process.
Recommended Motion and Requested Actions: To ratifty the submission of an
application for an $18,000 WIC grant to be used for minor renovations in the WIC office
and submit to the New Hanover Count Commissioners for their consideration.
Funding Source: State of North Carolina WIC Program, Nutrition Services Branch. No
County matching funds are required.
Will above action result in:
QNew Position Number of Position(s)
?Position(s) Modification or change
®No Change in Position(s)
Ex lanation: No Count match is required for receipt of these funds.
Attachments: Grant application
11
. y
North Carolina WIC Program
WIC SPECIAL PROJECT
MINI-GRANT APPLICATION
~1rr
APPLICATION DEADLINE: 12:00 PM on JUNE 19, 2007
Please complete all sections of this application. Mail completed application to the following
address. Applications must be received by Noon on Tuesday, June 19, 2007. Faxes and/or late
applications will not be reviewed.
Via Express Mail:
Kim Lovenduski, MPA
Operations Manager
Nutrition Services Branch
5601 Six Forks Road, 1s' Floor
Raleigh, NC 27609
(919) 707-5750
SECTION 1: APPLICANT INFORMATION
A. Applicant Agency:
Name: , Y "ancm y COs. ail 1o1!~ D Q+
~?r
Street Address/P.O. Box: 0~0 ~q s, J I % Sfir'P'e
City: ( ; 11'11; n4 t9'r~ Zip Code: APY01
Phone, Fax: gI0''7 70 10G~~
B. Project Coordinator:
Name: U n (!4 /00: 1
Title: w L bi r kkf)
Phone: 0 ' Ol r ~0 s y Email:
1
12
North Carolina WIC Program _
WIC SPECIAL PROJECT
MINI-GRANT APPLICATION
SECTION II: PROJECT INFORMATION
The Nutrition Services Branch will consider any type of special request through this grant application
process, as long as your agency does not have existing WIC funds to pay for it and has not lapsed more
than 10% of your total WIC budget more than one time in the last three Federal Fiscal Years (FFY).
Your Regional Consultant can provide you with this information.
We realize that the biggest need for local agencies is equipment. Therefore, we are recommending
specific computer, printer, and medical equipment. By selecting a recommended model, you will allow
us to negotiate a better price for a bulk purchase. It will also make the application process easier for
you as we will-no". eed specifications, bids, etc. Should you choose to go with another model, please
list the model name and quantity in Section A. Your justification should be included on Attachment 1.
Specifications for the models we are recommending are attached. Note: Your agency will be
responsible for purchasing all of the equipment, we've simply negotiated bulk prices for you. We will
provide funds to you through the Agreement Addenda/Budgetary process. Items must be received and
paid for by September 30, 2007. Please be sure to include taxes and shipping costs in your application.
If replacing equipment, the equipment must be four (4) years old or strong justification must be
provided. Requests for equipment should be made by completing Section A below and Attachment I.
If non-recommended models are being requested, specifications and quotes for those models must also
be attached. If non-state contract items are being requested, two bids should be attached.
Section B - Project Objective and Action Plan should only be completed for initiatives that do not
involve equipment. Attachment I should be completed to show itemized budget and total cost.
A. Complete if requesting equipment:
(1) Computer Equipment - Desktop
p Recommended Model: Dell OptiPlex 740 Small Form Factor Desktop $777.62
Order monitor and software separately if needed.
(specifications attached)
Quantity Requested:
D Other Model -List model
(attach State Contract specifications)
Quantity Requested:
(2) Computer Equipment - Laptop
D Recommended Model: Dell Latitude D520 Dual Core $1,223.23
(specifications attached)
Quantity Requested:
D Other Model - List model
(attach State Contract specifications)
Quantity Requested:
2 13
North Carolina WIC Program
WIC SPECIAL PROJECT
MINI-GRANT APPLICATION
(3) Monitor
? Recommended Model: Dell E177FP 17-inch Flat Panel Monitor $179.00
(specifications attached)
Quantity Requested:
? Other Model - List model
(attach State Contract specifications)
(4) Laser Jet Printer - Black and White
? Recommended Model: Hewlett Packard LaserJet 1022 .$184.00
(specifications attached)
Quantity Requested:
? Other Model List model (attach specifications and quotes)
Quantity Requested:
(5) Laser Jet Printer - Color
? Recommended Model: Hewlett Packard LaserJet 1600 $299.00
(specifications attached)
Quantity Requested:
? Other Model - List model (attach specifications and quotes)
Quantity Requested:
(6) Medical Equipment
r A. Adult Scales
Recommended Models:
? Tanita BWB 800S - digital- $340 (specifications attached)
? Tanita BWB 800P - digital - $380 (specifications attached)
? Other: (attach specifications and quotes)
Quantity:
B. Infant Scales
Recommended Models:
? Tanita Model BD-585, tray, digital $248 (specifications attached)
? Other: (attach specifications and quotes)
Quantity Requested:
C. In%ntometer
? Easy-Glide Bearing Infantometer PE-RILB-BRG2 $400
(specifications attached)
? Other (attach specifications)
D. Stadiometer
D Easy-Glide Bearing Stadiometer PE-WM-60-84-BRG2 $430
(specifications attached)
? Other (attach specifications)
3
14
North Carolina WIC Program
WIC SPECIAL PROJECT
MINTI-GRANT APPLICATION
(7) Other Equipment
? List model and item description:
Quantity Requested:
B. Project Objective and Action Plan (for Non-Equipment Related Requests):
Please attach a description of the project objective(s) and action plan for non-equipment related
activities (this includes but is not limited to fiuniture and clinic area improvements).
C. Complete the Itemized Budget and Equipment Justification (Attachment n:
Please use Attachment I to provide an itemized budget and justification for equipment. The
budget must support the objectives and action plan in Section B for other types of proposed
expenditures. Allowable costs include services, equipment, supplies or materials and must meet
existing guidelines for use of WIC Program funds. Staff incentives such as food or clothing are
not allowable costs.
D. Fiscal information
funds to cover this expenditure in this year's budget
(1) Does your agency have sufficient gN~
(FFY 07 - "GH" money)? Yes If so, please use that funding.
(2) Has your agency lapsed more than 10% of your budget during more than one of the last
three years? Yes No
If so, your agency may not be eligible to apply for funds. Contact your RNC.
(3) Are you able to procure and invoice for these items prior to September 3e Yes No
If not, funds will not be authorized through this application process.
E. Guarantee
By signing below, I certify that the information requested in this application is accurate and that
our agency is able to purchase, receive, and invoice the State WIC Program by September 30,
2007 for the items included in this proposal.
WIC Director: Date:/ 7
Date: 7
Fiscal Directo . '
Ile
4
15
1164W WIC SPECIAL PROJECT MIN-GRANT
New Hanover County Health Department
WIC Program
B. Project Objective and Action Plan (for Non-Equipment Related
Requests):
The New Hanover County WIC Program is requesting fund for minor renovations to the
New Hanover County government owned Health Department building.
This WIC Program is currently serving 113% of the assigned caseload of 3178 for the
current fiscal year. The new assigned caseload for FY 07-08 will be 3404, and we
already are serving almost 106% of the new caseload.
Four WIC management support staff serve this large caseload. Currently we have a front
county with two work stations and a private. office just down the hall to do all the income
certifications and all issuance. The fourth management support staff is located at a desk
in an area that does not allow her to provide any direct customer service from her work
station.
We are requesting funds to expand the front counter from two work stations to three work
stations. This will allow all of the WIC management support staff to provide directs
service at all times and will increase the efficiency of the clinic flow. We are planning to
use this window as a "check-in" window so the clients can get triaged. We think this will
decrease the total time a client will need to be at the WIC clinic.
There is a closet at the end of the front counter that can be converted to a third window
for service and still leave space for a small closet to store check stock and supplies.
Attached is a sketch of the proposed changes. Two quotes were obtained from local
contractors, totaling $18,000 and $19,500. Both quotes include labor, materials, tools,
and supervision to construct the new client registration window. Items to be completed
include:
• Remove existing closet door and front wall
• Construct a new closet using the removed door
• Construct a new wall opening to provide a third window
• install new sliding glass doors at the front of the three service windows
• Install a window at the divider wall between Stations 2 and 3
• Install a new desk level countertop with computer viewing screen and drawers
• Finish out suspended ceiling at the construction area
• Replace carpet in existing closet are to match existing carpet
• Install one 110-volt receptacle at the new station
• Rewire existing closet light fixture to same circuit as room light.
16
N
m d ~
Jt,r'.0
Zo Z ~O ~ .0 Q
N '
d ~
a
co o
w
42 t;
W r- W
o a
`L E
~bAR F-
w
cam' ~
E co
C. U J
j
m :e N
O/
d
01 1-1
w
L f, '
C
v
U
y
7
G ~
O
w
S 4
N
7
U ~
Y
C
E
Q U v
s
dl O p
a
(D m N a=i d
E
L N Ll
a i d
Y
17
• JUN-14-2007 THU 09:35 AN PROPERTY MANAGEt1ENT FAX NO, 910 341 4082 P. 102
• LVV I 4.44rm
No. 4385 P. 9
r ~ o
4
ex A
p
10
6w
18
JUN-14-2007 THU 09 35 AM 'PROPERTY MANAGEMENT FAX NO. 910 341 4082
w". la, tvvI 11;414 rM P. pl
~ S~~•1~
No.436~ P. 2
CAPE :FEAR
UOT
ATYON
MAINTENANCE, INC. enjawal
1405 391h Stiaet, Wilmin9tw,, NC2gagg Atnctot Llcani. #35162
Painting Awk
Phone: (910)•395.5322 0 Pak• (910) 3934436
DA'T8: 6-13-07
CONTAM, David Wittenber
ADDRESS, R0' 8anover Coun
Property H"99e1IOeltt Departatieat
PHONF~ X79-S3B1
START DATS
RAWVA comtff I=n DOT
P
pr Wud-naL rovide labor, saterWa f tools, end ouperviatou to cons
- lieemve MCA.
exietlaS closet door and front well.
Conatruet new wall opening to provide third client Window
(40111i'm storefront style fresh with tempered slidin8 glass panels)
- Yaatall '
nt;v desk level t:ovatertop vith co"ter view screen and drave-n
Y
Y
Replace carpet lu esist3ng closet area to match erioiag
' • atj,otl
Rewire existing closet 31gbt fistuto to same nircult
` TMAL ¢ 18,000.00
t
r
a
SUBMITTED BY:
DATE.
ACCEPTED BY:
DATE:
19
JUN-15-2007 Fkl U2:28 rM NhUFM'IY MANAGEMENT FAX NO. 910 341 4082 P. 02
-urmfw i rwbv1814
P.01
iA•
LUMINA BUILDERS, INC.
TO. David ~S
DAM June 15, 2007
FROM: Ben; Hoc4Ct
o~w>7vcr, WX jkt8istritlon
PROPOSAL .Folt WIC RZGISTRA,TION COMM
Scope Qf,W0& ;
Installation 4fnegr counter with eot of
InKtall four B~ Customer to m+?tch cxi~ ~nweol
Refraeme stor son?ioe wiadowa
t$e closet doper
+1 Wlb and paint aftcted
TOTAL S19,SOQ.~
only Thi9 an~Ollat ~lUdBi on uafd alp
xvg* aoe~erve b ~ ~ problems itbat dc o and coew4w
Thuk4 PICA Hooke
Post oisce. 883 - Wrightt yl)le Beat
h, Worth Carolina 28480. (910) 799-OOS4
n "Fu (910) 799-1914
20
R
f
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Request for Board Action
Agenda:? Consent Meeting Date:
Agenda:0 BOH 7/11/07
CC's 7/23/07
Department: Health Department Presenter: Kim Roane, Business Manager
Contact: Kim Roane, 798-6522
Subject: Approval to Recommend Purchase by the County Information Technology
Department (County IT) of the EnvisionConnect software for $138,920 Decade Software
Company, LLC, as the Selected Vendor for the Environmental Health Software Solution.
Brief Summary: A project team including staff from the Health Department Support
Services Division, Environmental Health Services and County IT have been working on
a project to recommend a web-based replacement for the existing Environmental Health
program currently housed on the County mainframe unit, which is being retired in
January, 2008. A request for proposal was issued. After evaluating the responses
received from vendors, the project team has recommended the EnvisionConnect product
offered by Decade Software Company, LLC, as the best solution to meet the needs of the
Environmental Health Services program. The cost of this purchase will not be paid from
the Health Department funds. County IT has this item budgeted in their department, and
1r' they will pay the total cost for the software, implementation and associated hardware.
Total cost is $138,920.
Recommended Motion and Requested Actions: To approve the recommendation for the
County IT Department to purchase the EnvisionConnect Software as proposed by Decade
Software Company, LLC for $138,920, and to approve County IT's submission to the
New Hanover County Commissioners for their approval.
Funding Source: New Hanover County Information Technology Budget
Will above action result in:
QNew Position Number of Position(s)
?Position(s) Modification or change
®No Change in Position(s)
Ex planation:
Attachments: Decade Software Company Proposal
21
Decade Software Company, LLC Update to Price Breakdown Section 4.1.4
4.1.4 Price Breakdown
PRICE FIGURES ARE CONFIDENTIAL
Recurring License and Support Fees
License and Support Fees # of Inspectors Monthly Rate Monthly Cost Annual Cost
EnvsionConnect (in the office) 19 $ 100.00 $ 1,900.00 $22,800.00
EnvisionConnect Remote 19 $ 50.00 $ 950.00 $11,400.00
Extender (Interface Tool) 19 $ 15.00 $ 285.00 $3,420.00
Public Portal $ 1,666.67 $ 20,000.00
Total Recurring License Fees $ 4,801.67 $ 57,620.00
One Time Professional Service Fees
# of
Professional Service Description Days/Hours Rate Type One-Time Cost
Needs Analysis and Configuration 40 $120.00 Per Hour $4,800.00
Data Conversion from Legacy System 200 $120.00 Per Hour $24,000.00
Training Package
Onsite Training (full staff) 5 $ 2,200.00 Per Day $11,000.00
Web Based Training 40 $ 100.00 Per Hour $4,000.00
Project Travel
Training Per Diem 5 $ 280.00 Per Day $1,400.00
Training Airfare 2 $ 500.00 Per Trip $1,000.00
Onsite Project Kick Off Per Diem 5 $ 280.00 Per Day $1,400.00
Onsite Project Kick Off Airfare 1 $ 500.00 Per Trip $500.00
Interface Design
MUNIS financial system - One Way File Export 50 $120.00 Per Hour $6,000.00
County Planning Address Database -
Configuration of Extender 30 $120.00 Per Hour $3,600.00
HTE - Configuration of Extender 30 $120.00 Per Hour $3,600.00
Public Portal Setup Flat Fee $20,000.00
Total One Time Professional Services Cost $81,300.00
Total Year One Cost $138,920.00
New Hanover County RFP# 07-0423 6/20/2007
22