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2011-03-02 Agenda Review New Hanover County Airport Authority March 2, 2011 Page l NEW HANOVER COUNTY AIRPORT AUTHORITY AGENDA IZ.EVIEW MEETING March 2, 2011 ASSEMBLY The New Hanover County Airport Authority met for Agenda Review on Wednesday, March 2, 2011, at 4:03 p.m., in the Executive Conference Room at Wilmington International Airport, 1 740 Airport Boulevard, Wilmington, Forth Carolina. Airport Authority members present were Paul Burton, Chairman; John Lennon, Secretary; Charles Kays and Harry Stovall. Robert Rippy, vice - Chairman, was not present. Also present were Jon Rosborough, Airport Director; Julie Wilsey, Deputy Airport Director; Jinn. Morton, r- t'Y7 17 f1 !'►7 �7' "' ©!1' '11 1"• ■ -...n rC r T+r1'17 !1-h "I1 y"► �Yh l7rr'1 "7 IZ rZ ri �7 wl117�!'1 w• �� I t - r► rlyr i' �++rt ^ ell !1 Lr ri rti4 1 V fart rt eN !i a1-H ^ l -t%w»- lAl u�.l�t1 1�11t�t.Lkil tJal y u Vu- IILVll, V JL11 atluli� 1lliLL�LV VY 111Lill- 1 lUa6c:r, - Uai,J111LiG7 1V1aL1Q %mil, Sandra Routh, Executive Assistant; and Steve Bright, Talbert & Bright, Inc. Wanda Copley, New Hanover County Attorney, was not present. Chairman Burton called the meeting to order and announced that the purpose of the meeting was to discuss the agenda for the Authority's March 2, 2011, Regular Public Meeting. AGENDA ITEMS Special Events: Mr. Broughton stated he had no updated information to report on the Air Show. Finance Deport: Mr. Morton reviewed the January financial items, stating it was a good month. In response to Mr. Lennon's question about commission revenue, Mr. Morton stated that the rental car concession revenue was down some, but was still ahead for this fiscal year and up I 1 % over last year. In response to Mr. Lennon's question about terminal advertising, Mr. Morton stated that with two new signs corning in, terminal advertising was starting to carne back. He reported that parking was up approximately 3% in February. Mr. Morton informed Authority members that he would be handing out a draft FY 2012 budget for review at next month's meeting, and reviewed the time line for public review and final approval. Mr. Morton requested Authority members and staff provide to him any contact suggestions they may have for Air Show sponsorships. Amy McLane, Talbert & Bri Inc., arrived at 4:09 p.m. Facilities: Mrs. Wilsey updated Authority members about a work Authorization for their approval with Talbert & Bright for rebidding the Taxiway A, D and H Rehabilitation Project and the design for the Rehabilitation of Taxiway F, stating this project needed to be rebid in preparation for the upcoming grant cycle. She stated staff needed Authority members' approval to purchase a new 20 ft. mowing deck to replace a 1994 15 ft. mowing deck in preparation for the upcoming mowing season. She stated staff received quotes from several local vendors, and the lowest quote was from Southeast Farm Equipment. Mrs. Wilsey explained that as the light installation on Airport Boulevard and the parking lots was nearing completion, it was discovered that two more lights were needed one to replace an old light between the terminal and the rental car lot (I st priority) and another to replace an old light across from the Air Wilmington entrance on Aviation Drive (2nd priority). After some discussion, between Chairman Burton, New Hanover County Airport Authority March 2, 20 11 Page 2 Mr. Rosborough, Mr. Prease, and Mrs. Wilsey, the consensus of opinion was that authorization was needed from Authority members to purchase two additional lights. Mrs. Wilsey reported on the status of the Airport Boulevard Rehabilitation Project, stating the conduits for the parking lot equipment were complete. In response to Chairman Burton's question, Mrs. Wilsey stated the CFPUA would clean the pipe under Airport Boulevard on Monday, March 7, install the lining on Tuesday, March S, and clean up /finish on Wednesday, March 9. Mrs. Wilsey stated the CFPUA discovered more problems in the sewer line further downstream from the one being repaired, toward the lift station. She stated that after they complete the work on the pipe under Airport Boulevard on March 9, CFPUA will have to determine how to proceed in repairing the additional problems in the sewer line. In response to Chairman Burton's comment about the deflection in the pavement, Mrs. Wilsey explained how e. l 1 1 7 7 . 1 d" "f'"" � 1 Y T' A 1 1 ._l 1 I Y . 11 r T . r . ■ the pipe was Deing repairea ana pipe the k..rr�u a assurea ner zney woula ao the rgnt ping in repairing the pavement. Mrs. W reported on the status of the Rescue Base Roof Project. Mrs. Wilsey explained that .Authority members conditionally awarded a contract to East Coast Contracting (the low bidder) for the new Credit Card Parking Lot Project in January, with the provision that staff would work with the contractor and w.K.Dickson to find some cost savings (because the bid came in higher than anticipated). She stated the East Coast Contracting bid carne in at $1,204,500, and staff had identified $80,000 in cost savings. Since the bids are due to expire on March 15, Mrs. Wilsey suggested final award of the contract with .Fast Coast Contracting in the amount of $1,125,235, with the possibility of additional costs savings in the future. She stated East Coast Contracting had been very participative and had come up with a lot of savings. She added that it is a 140 -day contract, and it is anticipated the project will be complete well in advance of the Thanksgiving holiday season. Chairman Burton suggested the contractor should pursue using a steel canopy instead of the $77,000 one. Mrs. Wilsey reported that no airfield work was underway at this time; however, the pre - construction meeting for the LED Guidance Sign Project was scheduled for the next week. She stated that Mr. Prease was working on getting the airfield shoulders prepared for the upcoming FAA Part 139 inspection. She commented that some resealing and touch -up painting on the airfield would need to be done after the Air Show. Chairman Burton questioned whether John Dalton had fixed the contamination issues in his old buildings. Mrs. Wilsey replied that all the information had been submitted to the State, and the State responded no further action was required. She stated the State released Mr. Dalton from all liability. Mr. Lennon questioned whether the State released hire from all future liability or just stated there were no additional issues to be dealt with. Mrs. Wilsey responded the State said that Mr. Dalton had completed all requirements when he performed the initial clean -up, and released hire from liability. Government: There were no items for discussion. Marketing and Public Relations: Mr. Dorton reported that advertisements for the Air Show would be coming out soon, and staff is continuing with advertisements on the radio and television. Planning and Development: Mr. Morton reported the solicitation for bids for rental car New Hanover County Airport Authority March 2, 2011 Page 3 concessions was published on February 15. He stated a pre -bid meeting is scheduled on March 1$, and final bids are due on April 15. He reported that work was progressing on the upgrading of the lift station. Mr. Morton reported the closing on the 1.2 acre lot on old wrightsboro Road Authority members approved for purchase at a previous board meeting would occur within the next two weeks. Operations Report: Using charts for illustration, Mr. Broughton discussed airport statistics for the month of February, including fuel price comparisons, fuel flowage amounts, airfare comparisons with MYR and R.DU, and total passengers handled. He stated the load factor for February was 81%. He stated the total passengers handled for the year is up 8% over last year. He reviewed Customs statistics for February. • Z Y% _"A X V`% 1 Y 7 . Y .■ ■ V Y ti Y 1 Directors Report: ivir. 1 <.os norougn stated zne passenger statistics reported by Mr. troughton were very good news. He commented that with the rising fuel prices, airfares have and will continue to go up across the country. He informed Authority members that he had a two air service development trips coming up — one in March to visit US Airways in Tempe, AZ, and one in May to visit Allegiant Air in Las Vegas, NV. As far as air service development, the primary reason staff visits current carriers every year is to maintain existing service. Mr. Rosborough stated staff would be going to Austin, Tx next week to an air service development conference similar to JurnpStart, and would be meeting with seven different airlines. 1'lllr. Rosborough stated that staff :met with Commissioner Catlin and Mrs. Copley to explore the possibility of establishing an FI'Z (Foreign Trade Zone) at ILM as a means to advance economic development in this region. Mr. Rosborough explained the process involved to obtain approval from the U.S. Department of Commerce to establish an FTZ. He commented that if ILM were to apply to become an FTZ in its own right, it would take approximately a year to obtain final approval; however, if ILM applies to become an expansion zone of the State Port, it would take less time. Mr. Broughton stated that the minimum fee to activate a site is approximately $3,000, with an annual fee negotiated with the Department of Commerce based on the percentage of income from the .FTZ's operations. He added that if the site is inactive, no annual fee would be collected. Mr. Rosborough commented that whenever staff attends JumpStart -type air service development programs, they are sometimes asked by air carriers whether ILM has an active F17. At the request of Authority members, Mr. Rosborough explained what an F 17Z is and how it accommodates businesses importing foreign goods. Following a discussion between Authority members and staff, it was the consensus of opinion that staff should continue to research the concept of establishing an FTZ at ILM for discussion and possible action at the next meeting. Mr. Rosborough stated a recent TSA on -site inspection revealed a discrepancy, involving a drainage pipe. An out brief has not been conducted, and the results have not been confirmed. CLOSED SESSION At this time Chairman .Burton called for Authority members to go into CLOSED SESSION to discuss a matter regarding threatened litigation pursuant to NCGS 143-318.11(3). Mr. Lennon MOVED, SECONDED by Mr. Stovall to go into CLOSED SESSION. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman .Burton called the meeting to CLOSED SESSION at 4:58 p.m. New Hanover County .Airport Authority March 2, 2011 Page 4 RETURN TO AGENDA REVIEW MEETING Dr. Kays MOVED, SECONDED by Mr. Lennon to return to the Agenda Review Meeting. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Burton returned the meeting to Agenda Review at 5:19 p.m. Chairman Burton noted that during the Closed Session, .Authority members discussed threatened litigation. No actions were taken. ADJOURNMENT There being no further business to come before the Board, Chairman Burton adjourned the meeting at 5 :20 p.m. Prepared by: Respectfully Submitted: Sandy Routh John D. Lennon, Secretary