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2011-06-01 Regular Meeting New Hanover County Airport Authority June 1, 2011 Page 1 NEW HANOVER. COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING June 1, 2011 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, June 1, 2011, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Burton called the meeting to order at 5:35 p.m. Airport Authority members present were Paul Burton, Chairman; Robert Rippy, vice - Chairman, John Lennon, Secretary; Charles Kays and Marry Stovall. Also present were Jon Rosborough, Airport Director; Julie Wilsey, Deputy Airport Director; Jim Morton, Finance Director; Gary I o ugh toll, OpejCaL 011 S ]JJII'Mor; ilitrley Prease, F ac:inLies ivianager; Sandra K.ourn, Executive Assistant; and Steve Bright and Any McLane, Talbert & Bright, Inc. Wanda Copley, New Hanover County Attorney, was not in attendance. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Agenda Review and Regular Public Meeting on May 3, 2011. Mr. Lennon MOVED, SECONDED by Mr. Stovall, to approve the minutes of the May 3, 2011 Agenda Review and Regular Public Meeting as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. ITEMS BY THE PUBLIC Chairman Burton recognized an attendee who was sitting in the audience area and asked him whether he would like to make any comments. He introduced himself as fir. Brian Johnson, a GE employee and an applicant for one of Airport Authority's board vacancies. He listed his credentials and experience, stating he felt he had a lot to offer. He commented that he wanted to observe a meeting to see how the Airport Authority operates. FINANCE REPORT Mr. Morton reviewed ILM's cash report for the month of April for Authority members. Mr. Morton reviewed ILM's summary of accounts for the month of April for Authority members. In response to Mr. Lennon's question, Mr. Morton stated PSO Seized Funds do not have to be spent during the fiscal year; however, those funds are going to be used to purchase lockers for the Public Safety office. FACILITIES Mrs. Wilsey reported staff had been working with Mr. Bill Cherry,, Air Wilmington, on a hangar proposal. Airport Authority board members have reviewed the preliminary layout, and staff will approve the hangar proposal with a few minor comments, so that Mr. Cherry can proceed with location surveys for submission to the FAA for final approval before construction. Mrs. Wilsey stated staff is getting ready to advertise and bid two FAA projects in the June -July tirneframe. The two projects are: 1) Taxiways A, F and D overlay (an entitlement project) and New Hanover County Airport Authority June 1, 2011 Page 2 reimbursement for the Gate 8 jetbridge renovation; and 2) Taxiways B, G and J Paved Shoulders and Lighting (a discretionary project). In response to Mr. Lennon's question, Mrs. 'Wilsey stated the overlay on Taxiway D would be completed before Air Wilmington's hangars are constructed. She stated Mr. Cherry would need to coordinate the concrete apron between the taxiway and the hangar with the finished elevation of the overlay. Mrs. Wilsey informed Authority members that she had prepared a letter to the Cape Fear Public Utility Authority requesting a written plan of action for the resolution of the dip in Airport Boulevard caused by leakage in the sewer line. All Authority members agreed that she should send the letter. GOVERNMENT There were no government issues to discuss at this meeting. MARKETING AND PUBLIC RELATIONS 'fir. Morton informed Authority members that marketing was focused on the new Chicago service and preparing for the inaugural flight celebration event. He stated staff is promoting the Chicago and Washington, DC flights through the website, television and radio. He commented that the numbers for the DCA weekend flight were increasing. PLANNING & DEVELOPMENT Mr. Morton informed Authority members that staff and rental car agencies, working together, reached a new agreement and implemented a Contract Facility Charge (CFC). Staff will now begin planning the rental car service centers at Blue Clay Road and Hall Drive. He stated the CFC would be the funding mechanism to pay off the loan required to build the service centers. He commented that the original plan was to build four service centers; however, the plan now is to build three service centers, significantly reducing the amount of money to be borrowed. Mrs. Wilsey added the architect for this project was selected, when RS &H was selected as the architect for the new Customs facility. Therefore, the architect selection process was eliminated, and staff can begin negotiating their fee immediately. IBS &ICI is Very familiar with this type of facility and has assisted with preliminary plans and cost estimates. Mr. Dorton reported staff was working with the VA on their requirements, such as storm water management, coordinating and working together for the benefit of both the VA and the airport. In response to Chairman Burton's question, Mr. Morton stated the VA is still looking to begin construction in late summer /early fall 2011. There was a discussion among Authority members and staff as to what type of businesses might Want to locate Within close proximity of the VA medical facility. OPERATIONS REPORT Mr. Broughton stated the total number of passengers handled in May was 70,001 (34,931 enplanements + 35,070 deplanernents), Which is 2.9% less than May 2010. The total passengers handled year -to -date was 304,407, which is 2.2% more than the year -to -date statistics for May 2010. New Hanover County Airport Authority June 1, 2011 Page 3 Mr. Broughton stated ILM's load factor for May was 88.4%. He reported the May load factor for the new Washington, DC weekend non -stop service was 82/0. The monthly fares and fuel comparisons have been completed for May 2011. Mr. Broughton reported ILM's international traffic using US Customs statistics for May: 129 aircraft were cleared, which is 7.5% more than May 2010; and 656 persons were cleared, which is 4.4% less than May 2010. Year -to -date, US Customs has cleared 1,069 aircraft, which is 5.8% less that 2010, and 6.140 persons, which is 6.4% less than 2010. Mr. Broughton informed Authority members that the FAA would be conducting ILM's annual FAR. fart 139 airport certification inspection on June 8--9, 2011. Mr. Nippy asked when /where the empty seats on the aircraft were occurring. Mr. Broughton responded that most of the empty seats are on the last arrival flight of the day. The aircraft remain overnight for the morning flights. The airlines consider this "equipment positioning." DIRECTOR'S REPORT Mr. R.osborough reported staff was excited about getting ready for ILM's newest air carrier, American Airlines, scheduled to start on July 2, 2011, with two flights per day, seven days per week to Chicago. He stated he and Mr. Broughton would be attending the J umpStart Conference in Cleveland, Ohio, June 21 -24, and meeting with approximately seven different airlines to promote new destinations. He said they would be working with ILM.'s existing carriers to give there first right of refusal, and then going to new carriers. He commented the problem at ILM (which is a good problem) was that we are running out of space, i.e., the gates, ticket counter area and baggage claim. belts. He stated that although we are able to accommodate American Airlines very well, if we were to get another airline, it would be pressing. Therefore, he said staff would be corning back to the board proposing further study in terms of strategic planning for the future. Currently, staff is looking into purchasing a new jetbridge for Cate 7 for American Airlines and any other air carrier that may come in. Mr. R.osborough concluded by saying the airlines are now posturing themselves, cutting back on capacity and going after the markets that will produce revenue for there and give them good load factors. He said ILM has a strong, viable market, and several airlines are looking at us again and giving us serious reconsideration. Mr. R.osborough reviewed the June and July calendars. On a sad note, Mr. Rosborough informed Authority members that Mrs. Janie Jaynes' husband, Willie, passed away on Sunday, May 29, 2011. Janie was formerly the Executive Assistant at ILM and worked with all of the current Authority members. ACTION ITEMS Mr. Lennon MOVED, SECONDED by Mr. Stovall, to approve the following amended Action Items (Mrs. Wilsey deleted item #8 and clarified item #6; Mr. Morton added items #10 -11): New Hanover County Airport Authority June 1, 2011 Page 4 1. Approve the FY 2012 operational Budget of $6,559,800, the Capital Budget of $21,307,500, and the Schedule of Fees. (A copy is retained in Exhibit Book III at page 174.) 2. Approve FY 2011 Year -End Budget Adjustments. (A copy is retained in .Exhibit Book III at page 175.) 3. Approve the lease of 1902 Farley Drive. 4. Approve the lease of 1501 Morris Road. 5. Approve the Hunter Construction settlement in the amount of $75,007, to be paid out of the AIP 42 Grant. 6. Approve replacing the previously approved FCS Parking Lot Testing contract with a Parking Lot Testing Contract with S &ME3 in an amount not to exceed $7,000, which is the same amount approved previously in February 2011. 7. Approve a work Authorization Amendment with Talbert & Bright in the amount of $7,880, for the final design changes for the RwY 6 -24 PAPI Project in accordance with FAA new guidance — eligible for FAA. funding under AIP 36. 9. Adopt the new FAA policy on Residential Through - the -Fence Access (RTTF) and certify that ILM. is in compliance. (A copy is retained in Exhibit Book III at page 176). 10. Approve the Rental Car Concession Agreement and a Rental Car Service Center Lease with National /Alamo, Thrifty /Dollar, Avis /Budget, Hertz and Enterprise. I L Approve and Sign a Non- Disturbance A.greernent (NDA) with Summit Smith, the VA developer. Upon vote, the MOTIO N WAS APPROVED UNANIMOUSLY. UNFINISHED BUSINESS Mr. Rosborough announced that June 7th was Dr. Day's birthday, and everyone wished him. a "Happy Birthday." NEW BUSINESS There was no new business to discuss at this meeting. OTHER ITEMS BY THE AUTHORITY Chairman Burton appointed Dr. Lays and ter. Lennon to serve as the nominating committee to develop a slate of officers for presentation to the board for FY 2012 Airport Authority officers. RECESS Chairman Burton called for a recess at 6:00 p.m. New Hanover County Airport Authority June 1, 2011 Page 5 RE'T'URN TO REGULAR MMETING Chairman Burton reconvened the Regular Public Meeting at 6:33 p.m. CLOSED SESSION, At this time Chairman Burton called for Authority members to go into CLOSED SESSION to discuss a personnel matter pursuant to NCGS 143-318.11 (a)(6). Mr. Lennon MOVED, SECONDED by Dr. Kays to go into CLOSED SESSION. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Burton called the meeting to CLOSED SESSION at 6:34 p.m. He requested all Authority members remain during the closed session and dismissed staff members and all others. RETURN TO REGULAR MEETING Mr. Rippy MOVED, SECONDED by Mr. Lennon to return to the Regular Meeting. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Burton returned to the Regular Meeting 7, p . m. Chairman Burton noted that during the Closed Session, Authority members discussed a personnel matter. No actions were taken. ADJOURNMENT MENT There being no further business to carne before the Board, Mr. Rippy MOVED, SECONDED by Mr. Lennon to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Burton adjourned the meeting at 7:08 p.m. Prepared by: Respectfully Submitted: Sandy Routh John D. Lennon, Secretary