2011-09-07 Regular Meeting New Hanover County Airport Authority
September 7, 2011
Page I
NEW HANOVER COUNTY AIRPORT AUTHORITY
REGULAR PUBLIC MEETING
September 7, 2011
CALL TO ORDER
The New Hanover County Airport Authority met on Wednesday, September 7, 2011, at
Wilmington International Airport, 1 740 Airport Boulevard, 'ilrnington, North Carolina.
Chairman Lennon called the meeting to order at 5:41 p.m.
Airport Authority members present were John Lennon, Chairman; Charles Rays, vice -
Chairman; Robert Rippy, Secretary; Tom Barber and AI Roseman. Also present were Jon
Rosborough, Airport - Director; Julie Wilsey, Deputy Airport Director; Jim Dorton, Finance
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Routh, Executive Assistant; 'panda Copley, New Hanover County Attorney; and Steve Bright
and Amy McLane, Talbert & Bright, Inc.
CLOSED SESSION
At this time Chairman .Lennon called for Authority members to go into CLOSED SESSION to
discuss a matter pertaining to threatened litigation, pursuant to NCCS 143- Mr. R.ippy
MOVED, SECONDED by Dr. Roseman to go into CLOSED SESSION. Upon vote, the
MOTION WAS APPROVED UNANIMOUSLY. Chairman Lennon called the meeting to
CLOSED SESSION at 5 :42 p.m.
RETURN TO REGULAR MEETING
Dr. Roseman MOVED, SECONDED by Dr. Rays to return to the Regular Meeting. Upon vote,
the MOTION WAS APPROVED UNANIMOUSLY. Chairman Lennon returned to the Regular
Meeting at 6:09 p.m.
Chairman Lennon noted that during the Closed Session, Authority members discussed a platter
pertainin to threatened litigation in consultation with the airport attorney. Directives were given
to the airport attorney.
RECESS
Chairman Lennon recessed the Regular Public Meeting at 6 :10 p.m.
RETURN TO REGULAR PUBLIC MEETING
Chairman Lennon reconvened the Regular Public Meeting at 6:42 p.m.
APPROVAL OF MINUTES
The Authority has reviewed the minutes of the Agenda Review and Regular Public Meeting on
August 3, 2011. Mr. Barber 'MOVED, SECONDED by Dr. Rays, to approve the minutes of the
August 3, 2011 Agenda Review and Regular Public Meeting as submitted. Upon vote, the
MOTION WAS APPROVED UNANIMOUSLY.
ITEMS BY THE PUBLIC
There were no comments from anyone attending the meeting.
New Hanover County Airport Authority
September 7, 2011
Page 2
FINANCE REPORT
Mr. Morton reviewed ILM's cash report for the month of July for Authority members.
Mr. Morton reviewed ILM's summary of accounts for the month of July for Authority members.
FACILITIES
Mrs. Wilsey informed Authority members that the FAA. had tentatively given ILM a grant in the
amount of $7,711,503, and the Authority should be able to accept it before the September 16
deadline. She stated ILM's approved AIP construction projects would begin shortly thereafter.
Mrs. Wilsey said staff members were working with ILM's bridge consultant in reference to the
two proposals submitted for a new Cate 7 Jetbridge. She predicted they would have a contract
ready for approval at the UctoDer Autnor ty meeting, witn a tentative arrival oz the new jetvriage
in May 2012.
GOVERNMENT
There were no government issues to discuss at this meeting.
MARKETING AND PUBLIC RELATIONS
Mr. Barber commented that at the August meeting after Commissioner Catlin's presentation,
there was a consensus among Authority members that a formal resolution would be developed to
move forward with the FTZ concept. Mr. Barber MOVED, SECONDED BY Mr. Rippy, to
direct staff to develop a formal resolution to move forward with the l fZ concept for review
and/or approval at the next Authority meeting. Upon vote, the MOTION WAS APPROVED
UNANIMOUSI..,.Y.
Mr. Morton displayed a photograph of a marketing campaign ( "Shirt off your Back ") at a
Wilmington Sharks game this past summer.
PLANNING & DEVELOPMENT
There were no planning and development issues to discuss at this meeting.
OPERATIONS REPORT
Mr. Broughton stated the total number of passengers handled in August was 73,372 (37,008
enplanernents + 36,364 deplanements), which is 9% less than August 2010. The total passengers
handled year-to-date was 528,232, which is 1.6% less than the year -to -date statistics for August
2010.
Mr. Broughton stated ILM's load factor for August was 92.4%.
Mr. Broughton commented that 45 commercial flights were cancelled due to Hurricane Irene.
Mr. Broughton reported ILM's international traffic using US Customs statistics for .August: 65
aircraft were cleared, which is 320 less than .August 2010; and 360 persons were cleared, which
is 34.7% less than .August 2010. Year -to -date, US Customs has cleared 1,333 aircraft, which is
6.1 % less than 2010, and 7,545 persons, which is 710 less than 2010.
New Hanover County Airport Authority
September 7, 2011
Page 3
The monthly fares and fuel comparisons were completed for August 2011.
DIRECTOR'S REPORT
Mr. Rosborough updated Authority members in reference to upcoming equipment changes with
US Airways Airbus 319s corning in on a temporary basis, while their 700 and 900 regional jets
are being upfitted for first class travelers. He stated this initiative will take about two months,
starting in October.
Mr. Rosborough said A.11egiant Air had concluded its Orlando flights as they customarily do at
this time of the year for a seasonal break. They will resume operations on September 30.
Mr. Rosborough reviewed the September and October calendars, pointing out the VA
Groundbreaking Ceremony on September 19 at 1:00 P.M.
He reported that ILM came through Hurricane Irene with minor damage — a few roof leaks in the
main terminal, etc. He stated Mr. warren Lee, New Hanover County Emergency Management,
informed staff that ILM had been declared to be eligible for federal (FEMA) reimbursement for
damages. Staff members will determine exactly what damage can be attributed to the hurricane
and estimate repair costs. He commented the generator at the Public Safety office went down
during the storm, and one had to be rented ($1,500 per week) to keep the command center
equipment operational. Mr. Rosborough praised Marvin Foster and Gary Taylor for their
dedicated performance during the hurricane; they stayed on-site and did a fabulous job.
Mr. Rosborough warned that hurricane season was not over, and two storms were currently in the
Atlantic ocean.
ACTION ITEMS
Dr. Rays MOVED, SECONDED by Mr. Rippy, to approve the following amended Action Items
(Mrs. Wilsey added contingency verbiage to items #2 -3, and Mr. Morton added items #6 -9.):
1. Accept a grant from. the FAA for AIP 44 in the amount of $7,711,503.
2. Award a unit cost contract to Barnhill for the Rehabilitation of Taxiways A, D, F and
D in the amount of $4,077,014.95. Award is contingent upon final acceptance of the FAA grant.
3. .Approve a work Authorization with Talbert & Bright for Construction
Administration, Inspection and Testing for the Taxiway A, D. F and H Project, in the lump sum
amount of $73,550, with a not -to-- exceed inspection & testing budget of $146,156. Approval is
contingent upon final acceptance of the FAA. grant.
4. Authorize the Chairman or vice - Chairman to accept any Discretionary Grant offered
by the FAA before the October meeting.
5. Approve a contract with Pararnounte Engineering in the amount of $22,000, for the
Surveying & Civil Engineering of the Phase III Expansion of the Dry Retention Basin.
New Hanover County Airport Authority
September 7, 2011
Page 4
6. Approve a Lease Amendment Assignment to the VA lease for the developer and
lender.
7. Approve a Non - .Disturbance Amendment to the VA lease.
8. Approve an extension of the Con -way Freight lease to June 30, 2013.
9. Approve a Concession Agreement with Nix -On Shoe Shine.
Upon vote, the MOTION WAS APPROVED UNANIMOUSLY.
UNFINISHED BUSINESS
There was no unfinished business to discuss at this meeting
NEW BUSINESS
There was no new business to discuss at this meeting.
OTHER. ITEMS BY THE AUTHORITY
There were no other items by the Authority to discuss at this meeting.
CLOSED SESSION
Chairman Lennon called for Authority Members to go into CLOSED SESSION to discuss a
personnel matter pursuant to NCOS 143-318.1](6). Mr. Rippy MOVED, SECONDED by Dr.
Kays to go into CLOSED SESSION. Upon vote, the MOTION WAS APPROVED
UNANIMOUSLY.
Chairman Lennon called the meeting to a CLOSED SESSION at 6:55 p.m..
RETURN TO REGULAR MEETING
Chairman Lennon returned to the Regular Public Meeting at 7:24 p.m.
Chairman Lennon noted that during the Closed Session, Authority members discussed the
Airport :Director's annual performance review and found his performance to be above
expectations; therefore. Authority members approved a one -time bonus for him of $10,000.
ADJOURNMENT
There being no further business to come before the Board, Mr. hippy MOVED, SECONDED by
Dr. Kays to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY.
Chairman Lennon adjourned the meeting at 7:25 p.m.
Prepared by: Respectfully Submitted:
Sandy Louth
Robert S. Rippy, Secretary