2011-10-05 Agenda Review New Hanover County Airport Authority
October 5. 2011
Page 1
NEW HANGVER COUNTY AIRPORT AUTHORITY
AGENDA REVIEW MEETING
October 5, 2011
ASSEMBLY
The New Hanover County Airport Authority net for .Agenda Review on Wednesday, October 5,
2011, at 4 :08 p.m., in the Executive Conference Room at Wilmington International Airport, 1740
Airport Boulevard, wilnu*ngton, North Carolina.
Airport Authority members present were John Lennon, Chairman; Charles Kays, vice Chairman;
Toni Barber and Al Roseman. Robert Rippy, Secretary, was absent. Also present were Jon
R.osborough, Airport Director; Julie Wilsey, Deputy Airport Director; Jim. Morton, Finance
Direot a- L Cary Broughton, N, e L.X�ns Dir ector; �1'hx1L.At Prease, Fuc�lit es h anag arf =r a
Routh, Executive Assistant; Wanda Copley, New Hanover County Attorney; and Steve Bright,
Talbert & Bright, Inc.
Chairman Lennon called the meeting to order and then called on staff members to discuss the
agenda for the Authority's October 5, 201:1, Regular Public Meeting.
AGENDA ITEMS
Special Events: Mr. Broughton stated ILM' s new fire truck had been delivered, and it would be
used during the upcoming Tri- Annual Mock Disaster brill on October 22.
Finance Report: Mr. Morton reviewed actual revenue and expenses for August in relation to the
budget, stating it was a very good month.
Mr. Morton discussed finance action items for Authority members' approval at the Regular
Public Meeting, including increasing the dollar level and extending the depreciation life for
capital expense items and approving a lease for the home at 1902 Farley Drive.
Mr. Morton reported that gross sales for rental cars gent over $1 million for the second month in
a row. He discussed parking lot revenue statistics for September. He stated a draft of the recent
2011 annual audit was available for review. He shared some of the highlights from the audit
report, and concluded by discussing a deficiency in reference to the segregation of accounting
duties that the Local Government Commission has been looking at more closely over the past
three years. Due to a small staff, this same deficiency has been mentioned in ILM's past two
annual audits; however, the Authority and staff have progressive checks and balances in place to
address this situation.
Facilities: Mrs. Wilsey discussed several action items for .Authority members' approval,
including a contract with Barnhill Construction for paved shoulders and tapers on TWYs B, C, G
and J; a work authorization with Talbert & Bright for construction administration, inspection and
testing for the TWY B, G, G and J project; a second work authorization with Talbert & Bright for
the design of a State Grant (90%) project to shore up the safety and security of the perimeter
fence area along Derr Avenue near RWY 24; and two easements involving the construction of
the VA. facility, one with BellSouth and another with Progress Energy.
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October 5 , 2011
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Dr. Roseman questioned about char for easements. Mrs. Wilsey responded that if an
easement serves the airport or the public, ILM can approve the easement as a courtesy and does
not charge. However, Chairman Lennon added that if an easement is for the benefit of others
rather than the airport, the FAA mandates the airport receive fair market value in return.
Dr. Roseman questioned Mrs. Wilsey about Dr. Williams' property, and she explained the
airport purchased approximately 7 acres from Dr. Williams with an avigation easement over
approximately 50 additional acres. She explained that as a condition of the sale, Dr. Williams
was allowed to faun the land as long as he is alive.
Mrs. Wilsey continued to discuss action items for Authority approval, including the purchase of
a new generator from Sure -Gen for the Public Safety office. The action item to approve fiber
I IV) LaIIaL IVI I f Ur t he parki ng lot de v ices w ill be s E. 01111 LLed Vr approval aL Lhe n XT
o v e nber f tieeti i g in
order to acquire additional quotes.
Mrs. Wilsey discussed the construction of the new credit card parking lot, stating Bast Coast
Contracting requested an eight -day extension to the contract due to delays caused by rain. W.K.
Dickson recommended and ILM granted approval for the extension.; a contract change order will
be signed extending the contract completion date to October 27. There was a brief discussion
between Chairman Lennon, Mrs. Copley and Mrs. Wilsey about changes extending contract
completion dates, with Chairman Lennon suggesting that in the future, standard procedure
should be that contractors reaffirm the contract completion date in the change order or some
other signed document. Mrs. Copley agreed to look at the standard change order to determine
whether the contract completion date wording could be made stronger.
l:,llrs. Wilsey continued discussing current projects, including the scope of the design of the new
rental car service facility, the TWY A, D, H and F Rehabilitation Project, the construction of the
VA outpatient facility, and the Blue Clay Road sewer force main easement.
Chairman Lennon asked about the feasibility of installing the whole section of the VA power
lines underground. Mr. Rosborough indicated it would be beneficial to have the whole power
line installed underground, and he and Mr. Prease would follow -up with Progress Energy. Dr.
Roseman suggested that all future construction projects be required to install power and cable
lines underground. Mrs. Wilsey indicated this provision was already in ILM's Architectural
Standards. Mrs. Wilsey and Mr. Prease agreed to research the costs involved for ILM to install
all cable and power lines underground.
Government: Dr. Roseman announced that Mike Schmidt, FAA .ATM for ILM, would be giving
remarks relating to general aviation issues at an upcoming meeting of the Coast Guard Aviation
Auxiliary on Saturday, October 29. He expressed an interest in attending the next annual NCAA
meeting in the spring of 2012. He inquired whether all the airlines at ILM met accessibility
requirements for handicapped customers. Mr. Rosborough and Mrs. Wilsey responded that all
handicapped requirements were being met and described access availability.
Mr. Rosborough discussed working with state representatives to simplify the DBNR permitting
process as it relates to airports and stormwater regulations and impervious services, and to
encourage expansion of the screening partnership program in North Carolina. Mr. Rosborough
and Mr. Broughton discussed working with state representatives in reference to calling for a
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October 5, 2011
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statewide ban on the use of ethanol in premium bases, which is a big issue with GA.. Dr.
Roseman questioned whether anyone was pumping ethanol at ILM, and Mr. Rosborough said he
would find out.
llr!r. Rosborough reported no formal action had taken place on the FAA Reauthorization Bill;
however the House and Senate DoT sub - committees had agreed to extend the 22nd extension
until the end of 2011. He also reported Congress had approved a temporary measure through
November 18 to avert a potential shut -down for all government agencies.
In response to Dr. Roseman's inquiry about American Airlines' financial status, Mr. Rosborough
discussed the history and explained the reasoning behind current rumors about a Chapter 11
Reorganization for American Airlines.
Marketing and Public Relations: Mr. Barber reported that he Mr. Morton and Mr. Martenis met
with all of the local radio and television advertising representatives. He discussed developing a
DVD about ILA![ and the surrounding area to market the business park to site developers around
the country. Mr. Morton is working with WID to develop a marketing package. There was some
discussion between Chairman Lennon and staff concerning ILM being a Certified Industrial Site,
with the consensus that ILM was already on the state's list; however, Mr. Morton stated he
would check to make sure. Mr. Morton reported working with PPD and American Airlines on a
sponsorship with the "Beach to Battleship" triathlon. He reported Allegiant Air donated five
round -trip tickets for a radio contest/promotion.
Mr. Rosborough commented on a meeting held on September 30th with Gary Miller, UNCW
Chancellor, Chairman Lennon and ILM staff to discuss working together using DNCw students
for airport projects, etc. and promoting the university at ILM.
Planning and Development: Mr. Morton reported the VA Groundbreaking Ceremony on
September 19th was a tremendous success. After the VA facility is constructed, Dr. Roseman
suggested inviting the DAV and the VFW to the opening ceremony.
Mr. Morton discussed an additional design for the dry basin retention pond that would need
.Authority members' approval.
Operations Report: Mr. Broughton reported that neither of the FB os at ILM have ethanol in
their avgas.
Using charts for illustration, .Mr. Broughton reported ILM's airport statistics for the month of
September, including fuel price comparisons, fuel flowage amounts, airfare comparisons with
M"YR., R U, FAY and OA.J, and total passengers handled. He stated the load factor for
September was 90 %. He reviewed statistics for aircraft and people cleared through Customs for
the month of September.
Chairman Lennon and Mr. Broughton discussed the extra seats involved with the US Airways'
airbus flights and using the load statistics as a future marketing tool.
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October 5, 2011
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There was some discussion between Dr. Roseman and staff concerning the FAA tracking ILM
operations for funding purposes.
Directors Report: Mr. Rosborough briefly discussed ILM's enplanernents compared to 2010.
ADJOURNMENT
There being no further business to come before the Board, Chairman Lennon adjourned the
meeting at 5:35 p.m..
Prepared by: Respectfully Submitted:
Sandy Routh
Robert S. Ri ppy, Secretary