ABC MINUTES 08-01-2012 New Hanover County ABC Board
Meeting Minutes
August 1, 2012
I. Call to order
Chairman Thomas Wolfe called to order the regular meeting of the New Hanover County
Alcoholic Beverage Control Board at 8:30am on August 1, 2012 in Room 403 of the
Government Center, 230 Government Center Drive,Wilmington,NC.
II. Roll call
Ms. Martin, Board Secretary conducted a roll call. The following Members of the Board
were present:
Thomas Wolfe, Chairman
Cedric Dickerson, Vice Chairman
Robert W. Martenis, Member
Augustus C. Everett, Jr., Member
David Matthews, Member
Others in attendance were:
Daniel Sykes, Chief Executive Officer
Wanda Copley, Legal Counsel
Carol Martin, Board Secretary
Gary Cain, ABC Retail and LBD Operations Manager
Colonel Arch Jones, NHC Sheriff's Department
Absent:Avril Pinder, Ex-Officio Member
III. Call meeting to order
Mr. Wolfe read the following ethics reminder:
"In accordance with General Statute 18B-201, it is the duty of every Board
member to avoid both conflicts of interest and appearances of conflicts. Does any
member have any known conflict of interest or appearance of conflict with respect
to any matters coming before the Board today? If so, please identify the conflict or
appearance of conflict and refrain from any undue participation in the particular
matter involved."
Let it be recorded that no conflicts were identified by any Board member regarding this
Board meeting.
IV. Approval of minutes from last meeting
Ms. Martin presented the minutes from the last Regular Meeting of July 10, 2012. Mr.
Martenis made the motion to approve the minutes as written, Mr. Dickerson seconded, all
approved.
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V. Approval of proposed agenda
Motion to adopt the prepared agenda as written, with two additions:A discussion
regarding commissioning UNCW Professor of Marketing, Dr. James Hunt to conduct a
local ABC Board survey and the need to enter into closed session after regular-meeting
conducted, was made by Mr. Martenis, seconded by Mr. Everett, all approved.
VI. New business
a) Mr. Sykes presented an Employee Recognition letter that was addressed to Mr. Sykes and
to the Board. The letter was written by Carolina Beach ABC Store#105 manager Joseph
P. Lauritzen to recognize his entire staff for their hard work and team building during the
Summer of 2012. Mr. Lauritzen requested that a copy of the letter remain in each of the
six employees' personnel files.
b) ABC Law Enforcement Officer's Unit Monthly (ALE) Report for July was presented by
Colonel Jones. Officers performed the following activities for the month of July, 2012:
*649 Store Visits
*300 Bank Deposits
* 12 Change Deposits
* 1 Video Investigation
* 50 Tax Re-stamps
*Cited 13 "Underage Possession" ABC Law Violations
*Cited 8 "Unauthorized Possession" ABC Law Violation
*Cited 15 "Other Alcohol" ABC Law Violations
*Cited 1 "Possession" Controlled-Substance Violation
*Cited 1 "Paraphernalia" Controlled-Substance Violation
*Cited 1 DWI& Implied "Other Offenses"
*Cited 7 Traffic "Other Offenses"
*Cited 7 Criminal "Other Offenses"
*Assisted 7 ABC Law Agencies
*Assisted 2 Controlled Substance Agencies
*Assisted 1 "Other" Agency
*Performed 32 Inspections
*Performed 20 Compliance Checks
c) Mr. Sykes presented the Board with Financial Statements for July, 2012—they compare
Actual July, 2012 to Budgeted July, 2012 figures. Mr. Sykes noted that for July both
Cash-in-Bank and Inventories were up from the previous year, and that Income from
Operations exceeded budget by $43.7k (10.05%). Mr. Sykes further noted that Change in
Net Assets Before Profit Distributions was up over$50k.
d) Mr. Wolfe proposed that the Board commission Dr. James Hunt, UNCW Professor of
Marketing, to conduct a survey of New Hanover County residents and patrons. Mr.
Wolfe and Mr. Matthews would act as Board liasons for the survey, and the survey would
be much like the North Carolina ABC Commission report of April 2012. Mr. Martenis
made the motion to explore performing a local survey, Mr. Everett seconded, all
approved.
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e) Mr. Sykes presented the Board with a Charge Card Policy. The intent of the policy is to
ensure charge cards issued in the name of the Board are used for official Board purchases
only. The purpose of Board charge cards is so employees do not have to advance
personal funds for Board expenses. Mr. Dickerson made the motion to approve the
Charge Card Policy as written,Mr. Martenis seconded, all approved.
f) Mr. Sykes presented the Board with a request by the Purchasing and Logistics Operations
Manager Danny Meeks, to purchase a mid-size truck for local distribution purposes. Mr.
Martenis made the motion to authorize the Chair to review options and to make the
purchase in an amount not to exceed the budgeted $63,000; Mr. Matthews seconded, all
approved.
g) Mr. Sykes apprised the Board that NC GS 18B-702, paragraphs (j) and (m) suggests that
the Board should officially designate two finance positions, Finance Officer and Deputy
Finance Officer. Mr. Sykes proposed designating the position of"Accounting Finance
and Administrative Manager as "Finance Officer", and the "Payroll Administrator" as
"Deputy Finance Officer". Mr. Martenis made the motion to officially designate these
two positions to comply with the statute, Mr. Dickerson seconded, all approved.
h) Mr. Sykes presented the Board with a request to purchase a Hewlett Packard laptop
computer from our technology vendor Carolina Data, to be used for various
administrative and operational purposes. Mr. Dickerson made the motion to authorize
the CEO to purchase the laptop for an amount not to exceed $2,800.00,Mr. Martenis
seconded, all approved.
VII. Closed Session
The Board entered into Closed Session to discuss a potential real estate acquisition
in accordance with NC GS 143-318.11(a)(5). Mr. Martenis made the motion to enter
into Closed Session,Mr. Everett seconded, all approved. After several minutes in
Closed Session, Open Session began again. Mr. Matthews made the motion to
restart the Open Session; Mr. Dickerson seconded, all approved.
VIII. Return to Open Session
As a result of the Closed Session, Mr. Everett made the motion to allow Mr. Martenis to
enter into real estate transactions on behalf of the Board. Mr. Dickerson seconded, all
approved.
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IX. Adjournment
The next meeting is re-scheduled for September 25, 2012 (as opposed to September 11`h).
Mr. Martenis made the motion to adjourn the meeting; Mr. Everett seconded, and all
approved.
Minutes submitted by:
Carol . Martin, Se retary
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Minutes approved by: .1,/ 4-11 Date: q 2- -
Thomas Wolfe, Ch:ir
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