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2012-09-05 Regular Meeting New Hanover County Airport Authority September 5, 2012 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING September 5, 2012 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, September 5, 2012, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Kays called the meeting to order at 3:56 p.m. Airport Authority members present were Charles Kays, Chairman; Tom Barber, Vice-Chairman; John Lennon, Secretary; Carter Lambeth; and Al Roseman. Also present were Jon Rosborough, Airport Director; Julie Wilsey, Deputy Airport Director; Jim Morton, Finance Director; Gary Broughton, Operations Director; Whitney Prease, Facilities Director; Sandra Routh, Executive Assistant; Wanda Copley, New Hanover County Attorney; and Steve Bright and Amy McLane, Talbert & Bright, Inc. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Regular Public Meeting on August 1, 2012. Mr. Lennon MOVED, SECONDED by Mr. Lambeth, to approve the minutes of the August 1, 2012 Regular Public Meeting as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. ITEMS BY THE PUBLIC There were no comments from the public. SPECIAL EVENTS There were no special events to discuss at this meeting. FINANCE REPORT Mr. Morton stated financial data for the month of Jul annual audit currently in progress. ash report for the month of July. Mr. Morton review of accounts for the month of July. Mr. Morton discussed a contract with Newton & Associates, Inc. in the amount of $59,500, establishing a new Passenger Facility Charge (PFC) Program, which would focus on reimbursing ILM for completed projects and new projects. The new PFC Program will reimburse Newton & Mr. Lambeth MOVED, SECONDED by Dr. Roseman, to approve the contract with Newton & Associates, Inc. in the amount of $59,500. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Mr. Morton discussed a new asset depreciation policy needed for Land Improvements on the land side of the airport; i.e., buildings, parking lots and improvements under ground level, etc. The depreciation schedule would be from between 10 and 20 years. Mr. Lambeth MOVED, New Hanover County Airport Authority September 5, 2012 Page 2 SECONDED by Mr. Barber, to approve the development of an asset depreciation schedule for Land Improvements. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. FACILITIES Mrs. Wilsey discussed five 1. A Work Authorization with Talbert & Bright for construction administration, testing and inspection services on the RWY 17 Extension Project, in the not-to-exceed amount of $369,123. This expense is included in the FAA AIP 45 Grant. 2. Authorization for the Chairman to accept any FAA Discretionary Grant, if offered before the October 2012 meeting. 3. A contract with ES&J for the Kerr Avenue Fence Project in the amount of $794,605, contingent upon receipt of the FAA Discretionary Grant. 4. A Work Authorization with Talbert & Bright for construction administration, testing and inspection services for the Kerr Avenue Fence Project, in the not-to-exceed amount of $108,695, contingent upon receipt of the FAA Discretionary Grant. This expense is included in the FAA Discretionary Grant. 5. A Change Order with Barnhill to add LED taxiway lights in the TWY B, C, J and G Paved Shoulders Project in the amount of $76,800. The FAA reversed its decision about LED lights and will allow the new lights under the AIP 44 Grant. Mr. Lambeth MOVED, SECONDED by Mr. Lennon, to appro discussed above. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Mrs. Wilsey updated Authority members on current projects. Barnhill has completed the TWY A, H, D and F Rehabilitation Project (AIP 44). ES&J, the low bid contractor for the Kerr Avenue Fence Project (AIP 45), is eager to get started. Paramounte Engineering is working on the modeling and design of the Secondary Water Source Project (NCDOT Grant). The architect has started on the design of the new Rental Car Maintenance Facility (CFC). Barnhill is scheduled to begin the TWY B, C, J and G Paved Shoulders Project (AIP 44) in mid-September. S.T. Wooten, the paving contractor for the RWY 17 Extension Project (AIP 45), is working on its schedule and expects work to begin in September. All parties involved with the Force Main Easement have come to a verbal agreement and are working to get the written documents prepared and signed. hasing of the RWY 17 Extension Project, reassuring him that one runway would be open at all times during the project. Dr. Roseman commented that seasonal prevailing winds should be taken into account when scheduling runway closures for construction projects. GOVERNMENT There were no Government issues to discuss at this meeting. New Hanover County Airport Authority September 5, 2012 Page 3 MARKETING AND PUBLIC RELATIONS Mr. Morton including the establishment of -In profile and Google places.He reported ILM news, information and promotions were being pushed to these sites. Mr. Morton informed Authority members about an upcoming Allegiant promotion t Market Street and Gordon Road on September 7th, between 7:00 a.m. and 9:00 a.m. -ready Business Park sites had been erected. Also, banner ads on the Greater Wilmington Business Journal website and other websites had been placed promoting the Business Park. Dr. Roseman and Mr. Morton made a suggestion to provide for a couple of -minute free parking policy in order to promote better public relations. PLANNING & DEVELOPMENT Mr. Morton indicated staff was contemplating expanding the overview of the current Business s landside development. Mr. Lennon commented that similar to the current layout developed by Paramounte, several different concepts could be illustrated to potential clients by using transparent overlays. Although somewhat costly initially, an expanded overview capable of showing different concept overlays would be flexible for current and future use. Mr. Morton reported that Paramounte Engineers was developing a storm water conveyance for the Business Park, which will be submitted to DENR for approval. OPERATIONS REPORT Using charts for illustration, Mr. Broughton August, including fuel price comparisons, fuel flowage amounts, airfare comparisons with MYR and RDU, total passengers handled and total seats available. There was a brief discussion about fuel prices at GA airports in nearby locations as compared to customer service to promote the flight. Because official numbers were not yet available, Mr. Broughton estimated the total number of passengers handled in August was 71,394, which would be 2.7% less than August 2011; and the total passengers handled year-to-date was 540,086, which would be 2.2% more than the year-to- date statistics for August 2011. New Hanover County Airport Authority September 5, 2012 Page 4 August 2012 was 95.7%. Mr. Broughton reported the total number of seats available during the month of August was 37,306, down 10.3% from August 2011, or approximately 4,288 seats. Year-to-date available seats are up 5.7%. Mr. Broughton commented that US Airways added its 737-400 aircraft and Delta added its 79- passenger 2-class service regional jet as of September 5, 2012. On September 6, 2012, Delta added its DC-9 aircraft. He stated the additional aircraft equates to approximately 143 more available seats per day. Mr. Broughton August: 80 aircraft were cleared, which was 23% more than August 2011; and 456 persons were cleared, which was 26.7% more than August 2011. Year-to-date, US Customs has cleared 1,196 aircraft, which was 10.3% less than 2011, and 6,624 persons, which is 12.2% less than 2011. Mr. Rosborough reported on the status of the American Airlines-US Airways merger, stating negotiations are currently ongoing, and non-disclosure agreements have been signed by both parties. He added that if this merger occurs, he believed it would be advantageous for ILM in terms of potential access to additional non-stop destinations: DFW and MIA. Mr. Rosborough commented that aviation expert Michael Boyd of The Boyd Group predicted there would be 3% fewer enplanements this year due to airline restructuring. In order to offset fuel costs, airlines are controlling capacity by reducing flights and/or available seats. The Hub and Spoke System will continue, but this restructuring will reduc the number of spokes (airports) feeding into their hubs. Mr. Rosborough updated Auth Memphis. He spoke with Christa Fornarotto, Associate Administrator for Airports, and the initiative to keep commercial airports serviced through the Atlanta ADO was denied. It appears the ADO relocation to Memphis will move forward. Mr. Rosborough reviewed the September and October administrative calendars. quiry, Mr. Rosborough discussed a Corporate Air Service Focus Group meeting held with Jason Reisinger, Senior Director of Planning for US Airways Domestic and International, during his visit to Wilmington, July 29th through August 4th. He commented that the interaction with Mr. Reisinger was very positive. was a discussion about the runways at CLT and the reasons for Air Traffic Control holding outbound flights at ILM. UNFINISHED BUSINESS There was no unfinished business for discussion at this meeting. New Hanover County Airport Authority September 5, 2012 Page 5 NEW BUSINESS Dr. Roseman discussed complaints about the availability of pre-security food at the new kiosk and suggested relooking at this configuration. ADJOURNMENT There being no further business to come before the Board, Mr. Lambeth MOVED, SECONDED by Mr. Barber to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Kays adjourned the meeting at 5:03 p.m. Prepared by: Respectfully Submitted: Sandra Routh _______________________________ John D. Lennon, Secretary