WRFC Minutes 2013-05-14 MINUTES OF REGULAR MEETING OF
THE BOARD OF DIRECTORS OF
THE WILMINGTON REGIONAL FILM COMMISSION,INC.
A North Carolina Non-Profit Corporation
The Wilmington Regional Film Commission,Inc. (WRFC)held a regular meeting at
8:25 AM,on May 14',2013. Mr. William Vassar,Ms.Carey Jones,Hon.Bill Saffo,Hon.Beth
Dawson,and Mr.Jimmy Smith were present in person. In addition Johnny Griffin and Karin
LeMaire were also present.
1. APPROVAL OF MMUTES FROM MARCH 19TH 2013 B ARD
MEETING. The minutes from the Board Meeting on March 19th,2013 a copy of which is
attached as EXHIBIT A,were unanimously approved.
2. APPROVAL OF LETTER OF ENGAGEMENT FROM AUDITOR KEMMY
GOODSON. Motion to approve Letter of Engagement to audit FY 12-13 financial statements a
copy of which is attached as EXHIBIT B,was unanimously approved.
3.DISCUSSION REGARDING MEMBER HIP DEVEL PMENT. A new
compensation structure has been put into place regarding membership sales.This new structure
puts varying commission levels in place for new business and for renewals,instates benchmark
bonuses at particular sales levels,and requests bi-weekly reports detailing business conducted on
behalf of the Commission in regards to membership sales.Proposal for new structure was put to
current contract employee Tori Jones.If she does not accept,we will turn this into an in-house,
PIT,30 hrs-a-week position.This in-house position would also handle membership
communication,events,and other marketing. Will notify Board of status of position.
4.DISCUSSI N REGARDING FY 13-14 BUDGET: Johnny stated that proposed
city/county funding will be increased about 2.1%o as called for in current funding contracts.Our
goal for membership revenue will be $100,000.New Hanover County has also proposed a
onetime $25,000 increase to go towards marketing,travel,and events. Once membership position
is solidified Johnny will seek the Boards approval for FY 13-14 budget via a conference call
before June 30'.
5.PRE ENTATI N OF PRODUCTION DATE; Currently there are 4 shows in
town with one prepping and 3 shooting.There is continued interest from TV series and feature
films.
6.ENTER_INTQ CLOSED SES ION FOR THE PURPOSE OF CONSIDERING A
PERSONNEL MATTER: Johnny Griffin and Karin LeMaire were excused from the meeting.
Discussion was held among the Board.No action was taken.
7.UPON COMPLETION OF THE CLOSED SESSION THE COMMMISSI
RETURNED EN MEETING: Johnny Griffin and Karin LeMaire returned to the
meeting.
There being no further business,the meeting was adjourned at 9:10 AM
pectfully sub it d,
William Vassar,Chairman