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2013-08-07 Minutes Final New Hanover County Airport Authority August 7, 2013 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING August 7, 2013 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, August 7, 2013, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Barber called the meeting to order at 5:00 p.m. Airport Authority members present were Tom Barber, Chairman; John Perritt, Vice-Chairman; Jonathan Crane, Secretary; Carter Lambeth; and Al Roseman. Also present were Jon Rosborough, Airport Director; Julie Wilsey, Deputy Airport Director; Jim Morton, Finance Director; Gary Broughton, Operations Director; Whitney Prease, Facilities Director; Rose Davis, Executive Assistant; Joseph Pickering, Mead &Hunt; and Steve Bright and Amy McLane, Talbert&Bright, Inc. Guests present included Lt. Col. Sam Schoolfield and 1st Lt. Sarah Burns, USMC; Mr. Charles Godwin, retired; Chris Sikes, GA Pilot; Gerard Tremblay, Aero Service; and William S. Cherry, Air Wilmington, Inc. APPROVAL OF MINUTES The Authority reviewed the minutes of the Regular Public Meeting on July 10, 2013. Mr. Lambeth MOVED, SECONDED by Dr. Roseman, to approve the minutes of the July 10, 2013 Regular Public Meeting as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. PUBLIC COMMENTS - Chairman Barber recognized Mr. Godwin who addressed the Authority regarding his family cemetery on the east side of the airport and the removal of trees and bushes in that cemetery. It was agreed that staff would work with the family on replacing the bushes and beautifying the cemetery later this fall when the plants can be planted. Wanda Copley, New Hanover County Attorney, arrived at 5:03 pm. Chairman Barber recognized Lt. Col. Schoolfield, USMC, who addressed the Authority and expressed the military's gratitude for ILM's facilities and how important the TACAN is to military aircraft. Lt. Col. Schoolfield shared that the military is currently pursuing a contract for rapid refueling with Air Wilmington and indicated that military safety officers had identified 4 light poles near the old Air Wilmington FBO that were safety hazards. Staff indicated the light poles will be eliminated by August 9, 2013. SPECIAL EVENTS Nothing to report. FINANCE REPORT Mr. Morton reviewed and summarized FY 2013 year-end financials. Mr. Morton reported that appraisers have been hired to evaluate the value of the Deutsch Relays New Hanover County Airport Authority August 7, 2013 Page 2 property and advised the Authority of a small parcel of land (13 acre) adjacent to the airport property available for purchase and asked the Authority for guidance in proceeding. After some discussion, Mr. Lambeth MOVED, SECONDED by Mr. Perritt that staff offer $5,000 or the option that the owner can donate the property to the airport for the tax write-off of the appraised value, with the appraisal to be paid for by seller. The MOTION WAS APPROVED UNANIMOUSLY. FACILITIES Mrs. Wilsey reported that the Facilities action item to be covered in closed session asks the Authority to set just compensation for acquisition of one property, with life estate, as well as five easements in accordance with NCGS § 143-318.11(5). This expense will initially be paid out-of- pocket but reimbursed with PFC and/or AIP grant funds. Regarding the Rental Car Facility and the contract contingency of 10% with a limit of$100,000 per month for unforeseen conditions, Mrs. Wilsey reported that the contractor found a clay layer on one of the 3 sites and staff is getting estimates to excavate an additional foot and replace with fill material. This should be well under the $100,000 limit and will be reported on next month. Mrs. Wilsey reported that the notice to proceed on the Secondary Water Project is set for Monday, August 121H Mrs. Wilsey also advised the Authority that the FAA grant writers from the Atlanta ADO will be at ILM on August 21 and 22 to visit ILM's projects and say goodbye before the transition of NC airports to the Memphis ADO. GOVERNMENT Nothing to report. MARKETING AND PUBLIC RELATIONS Dr. Roseman reported on the Marketing/Public Relations committee meeting and updated the Authority on the status of discussions with the military, FBOs and AAA regarding travel and promotions. Dr. Roseman indicated plans to get more people involved in this committee. There was discussion about holding a 5K Run on the Runway event at the airport in the future similar to Asheville and other airports. PLANNING& DEVELOPMENT In response to Chairman Barber's question regarding the Foreign Trade Zone status, Mr. Morton informed the Authority that a legal description of the property involved is currently required and questions have been asked of the FTZ consultant and answers are pending. Regarding the power generation unit proposed on ILM property, Mr. Morton responded that the group is not seeking money from the Authority. The group is proposing to put a power generating unit on the property and ILM could buy power from them at a 30% discount. New Hanover County Airport Authority August 7, 2013 Page 3 OPERATIONS REPORT Using charts for illustration, Mr. Broughton reported total passengers handled, seats available and customs traffic for July. Mr. Broughton advised that the TSA Tabletop event is scheduled for August 13, 2013 at 2 pm and that Authority members are welcome to attend. DIRECTOR'S REPORT Mr. Rosborough provided an update to the Authority on the status of the Small Community Air Service Development Grant(SCASDG) and the local support received. All Authority members received a list of organizations that supported our grant and Mr. Rosborough suggested they thank them for their support. Mr. Rosborough turned the floor over to Mr. Pickering, of Mead &Hunt, who provided the Authority with his Air Service Development Report including information on Jump Start, the SCASDG application, Routes air service development program, the retention/diversion study, and perception study. Mr. Pickering gave a brief update on ILM statistics and fares that Mead & Hunt monitors. In response to Chairman Barber's question, Mr. Pickering responded that every January Mead & Hunt holds an Air Service Development 101 Conference in Phoenix, AZ, designed to educate Board members and new Airport Directors, provide industry updates and one-on-one meetings with airlines. Mr. Pickering stated he would like to come back to ILM after the retention/diversion study is completed to share those results and his next report was tentatively planned for October or November. Mr. Rosborough shared the newly implemented weekly update report with the Authority. Chairman Barber indicated the goal is to have the Authority aware of what the priorities are and what is being done at ILM. UNFINISHED BUSINESS There was no unfinished business. CLOSED SESSION The Chairman called the Authority into CLOSED SESSION under General Statute NCGS 143- 318.11(6)to discuss a personnel matter and 143-318.11(5)to discuss land acquisition as mentioned in the Facilities report. Mr. Lambeth MOVED, SECONDED by Mr. Perritt for the Authority to go into closed session to discuss personnel and land acquisition matters. THE MOTION WAS APPROVED UNANIOMOUSLY. The Authority went into closed session at 6:05 pm. Mr. Rosborough, Mrs. Wilsey, Mr. Morton, Mr. Broughton, Mr. Prease, Ms. Davis, Mr. Pickering, Mr. Bright and Ms. McLane and all guests departed the meeting. Chairman Barber, New Hanover County Airport Authority August 7, 2013 Page 4 Mr. Perritt, Dr. Crane, Mr. Lambeth, Dr. Roseman and Mrs. Copley remained in the closed session. Dr. Roseman MOVED, SECONDED by Dr. Crane for the Authority to return to open session. THE MOTION WAS APPROVED UNANIOMOUSLY. The Authority returned to open session at 7:15 pm. Mr. Rosborough rejoined the meeting at this time. Chairman Barber noted that during the closed session the Board discussed the terms and conditions for directing the staff to proceed with land acquisitions. In open session, Mr. Perritt MOVED, SECONDED by Mr. Lambeth for the staff to proceed with land acquisitions as presented in closed session. THE MOTION WAS APPROVED UNANIOMOUSLY. Chairman Barber reported that during the closed session the Board discussed the Airport Director's evaluation and annual performance review and noted that Mr. Rosborough's performance exceeds expectations. In open session, Mr. Lambeth MOVED, SECONDED by Dr. Roseman for the approval of the Airport Director's 3% merit increase. THE MOTION WAS APPROVED UNANIOMOUSLY. Mr. Lambeth MOVED, SECONDED by Mr. Perritt that a committee be formed to determine incentives for the Director for the remainder of his term as Airport Director, as discussed during the closed session. THE MOTION WAS APPROVED UNANIOMOUSLY. NEW BUSINESS There was no new business. ADJOURNMENT There being no further business to come before the Board, Dr. Roseman MOVED, SECONDED by Mr. Lambeth to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Barber adjourned the meeting at 7:32 p.m. Prepared by: Respectfully Submitted: Rose M. Davis Dr. Jonathan S. Crane, Secretary Date of Approval: September 4, 2013