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2007 11-15Library Advisory Board November 15, 2007 Members Present: Elizabeth Bryan, Kemp Burdette, Mary Hatcher, Tami Hinshaw, Eleanore Lipscomb-Warren, Conrad Luhmann, Frank Oddo, Jacqueline O’Grady, Gwen Rohler, Paul Walker Friends of the Library: John Danylyk Staff Members: David Paynter, Harry Tuchmayer Absent Members: Dean Gattone, Elizabeth Stanfield-Maddox Meeting began at 2:30 PM PUBLIC COMMENT: None October 2007 Library Advisory Board Minutes Approved. CORRESPONDENCE: None this month. NEW MEMBERS: The board welcomed two new members at this meeting. Kemp Burdette & Tami Hinshaw. Kemp is with Habitat for Humanity and Tami Hinshaw is known for her efforts to relocate the Myrtle Grove Branch. DIRECTOR’S REPORT: The new Library signs have been installed at the Main Branch and Northeast Branch. A letter of intent was sent out for a grant to replace our LSTA system. The County IT Director is also supporting this action. The October Circulation Report was reviewed. We have seen a 9% increase in circulation. The “New? Book” and “Me First” sections have been successful. The Carolina Beach Branch has also seen a significant increase (20%). FRIENDS’ REPORT: John Danylyk reported that The Friends of the Library General Membership held its Annual Meeting on the evening of November 8th, at which time it elected for a three-year term three new Board members (Jennifer Casey, Anne Dols, and Janice Milligan) as well as the officers for 2008 (President, John Danylyk; Vice President, Carolyn Jackson; Treasurer, Janet Bailey; and Secretary, Shannon Maus). The Friends also gave their formal farewell to three especially dedicated Board members: Vice President Ann Daniluk; Treasurer Bill Gwinn; and Membership Chair Anne Gwinn. After a very brief business meeting, the 120-plus in attendance thoroughly enjoyed the musical salute to the women veterans of World War II, The Star-Spangled Girls, by the Touring Theatre Ensemble of North Carolina. Earlier on November 8th, Library Director David Paynter accompanied John Danylyk to a grants presentation ceremony to accept a check for $4,020 from the Landfall Foundation. The grant will enable the Library to produce a training video for its Growing Readers program, which will be aimed at caregivers and teachers to help them promote reading skills in young children At its final Board meeting of the year on November 13, the Friends set the date for the Spring 2008 Book Sale, which will run from Friday evening (Members Pre-View Night), April 4, through Thursday, April 10. The Board also approved the continuation of the same pricing policy and price schedule used at the Fall 2007 Book Sale. As a reminder, the Fall Book Sale earned a record $44,314, boosting sales for the year to $82,672. Since autumn 1983, these sales have earned $488,041 for the Library. Tami Hinshaw, chair of the Friends new Advocacy Committee, apprised the Board of her efforts to publicize the urgent need for a new and expanded library branch in the Myrtle Grove area; a lengthy and very favorable article in the Star-News set the stage for a “positive” initial meeting with County Manager Bruce Shell. Regarding membership for calendar-year 2008, the Friends have begun the membership renewal cycle; roughly 225 members have renewed, with fees and gifts bringing in $6,845 as of November 13. In 2007, the Friends had nearly 900 active members (including 99 Lifetime members). The FOL will hold its first Board meeting of 2008 on Tuesday, January 8, at the Main Library at 2PM. COMMITTEE REPORTS: The policy committee met in November to review the library policy manual. Changes to the policy were reviewed by the board. Changes and additions to the policy covered the following: see attached document 4.5 Wireless Access 3.1 C Registration 7.0 Meeting Rooms 8.1 General A motion to approve as amended was passed by the board. OLD BUSINESS: NCLA -Several members of the Board and Library staff attended NCLA conference. The group enjoyed the following speakers: Sharon McCrumb, John Hart and Bland Simpson. John Hart, author of “A Time to Kill”, also attended the CF Crime Festival. He is a great supporter of Libraries. Mary Hatcher showed the board the book “Road Scholars”. This book contains information on programs and speakers for non-profit groups. Another exciting find was “Play Away”. It is a program that provides books on a digital player that can not be erased or damaged like DVD’s can. Meeting Schedule & Times Survey -The results of the survey are in. It is clear that afternoons and late afternoons are the most popular and that Thursday is good for all. David Paynter will meet with Elizabeth Stanfield-Maddox to set the new time and day. Until that time, the board will continue to meet on Thursdays. Tech Report – The library has completed their needs assessment and will be merging it into a Technology Plan. By the next meeting, the first draft should be completed. Myrtle Grove Branch – We are considering a new location for Myrtle Grove. This Branch has outgrown the current facility and we have no room for expansion. New board member, Tami Hinshaw, has already been recognized in several articles in the Star-News for her work on this project. Tami recently met with Bruce Shell to discuss the project. Mr. Shell’s comments were that (1) we need to decide what our priorities are and (2) he wants to see flexibility on the location. Since the article ran in the newspaper, Mr. Paynter has received numerous tips on land options. One of these stood out as an ideal location for our needs. The Beau Rivage Market Place land proposal is located Carolina Beach Rd just south of Monkey Junction. This tract of land contains a 2-acre Cypress pond. David will meet with the developer regarding site layout possibilities. NEW BUSINESS: Survey Results – The library has recently conducted a customer service survey. These surveys were designed to rank the satisfaction of the service they received per each service point. 88.5% said that service was exceptional and their comments supported the ranking. Only 1 patron was completely unsatisfied. Both Northeast and Myrtle Grove received numerous comments requesting that these branches be open on Sunday. Comments were positive regarding the new sidewalks at Myrtle Grove. Patrons would like to see extended times on Video Loans. There is a need for more staff at Northeast, especially during lunch hours. Holiday Schedule – The official county Holiday schedule just came out. The proposed Library Holiday schedule (attached) was based off of that. The schedule was reviewed by the board. A motion to approve was passed. Aquabrowser Demonstration – When you log onto the Library home page (www.library.org) you will now find two ways to perform a search. The first is our standard search but the new option is for Aquabrowser. With Aquabrowser, the patron enters a search word and the catalog pulls up the typical searches first. To the left of that, the catalog also provides a “web cloud” that suggests related search options. Searches can be done by branch and also be refined by format, author, subject, etc. Meeting Adjourned at 4:00 PM. The next meeting is scheduled for Thursday, January 17, 2008 at 2:30 p.m. at the Main Branch.