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Minutes 03 20 2014 LABMinutes 03 20 2014 LAB Page 1 Library Advisory Board March 20, 2014 Assembly: The Library Advisory Board met in Regular Session on Thursday, March 20, 2014 at 2:00 p.m. in the Conference Room of the Myrtle Grove Branch Library, 5155 S. College Rd., Wilmington, NC. Members Present: Gwendolyn Brown, Denise Chadurjian, John Osinski, Deloris Rhodes, Harriet Smith, Elizabeth Stanfield, Emilie Swearingen, Virginia Teachey Members Excused: Kemp Burdette, Ellen O’Malley, Bradford Walker Members Absent: Library Staff Members: Harry Tuchmayer, Paige Owens FOL Rep: Pattie Bonner Foundation Rep: The meeting was called to order by Chair, Virginia Teachey at 2:10 p.m. Public Comment and Agenda Review No members of the public were present. Chair, Virginia Teachey asked if any members of the board would like to remove or add any item(s) from the Agenda. Being no changes, the board accepted the Agenda. Approval of Minutes of Previous Meeting The minutes from the last board meeting on February 20, 2014 were sent to the board prior to the meeting for review. The minutes were approved as written. Motion: Harriet Smith MOVED, SECONDED by Gwendolyn Brown, to approve the February 20, 2014 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Chairman’s Comments Chair, Virginia Teachey, stated that we are so lucky to have such a wonderful library. She expressed kudos to the staff and leadership for developing such a good library system, and congratulations on getting the new Smart Investing @ Your Library Grant. Correspondence No correspondence at this time. Minutes 03 20 2014 LAB Page 2 FRIENDS’ REPORT FOL Rep. Patti Bonner presented the following report:  The Spring Used Book Sale will be April 4-9. The preview for Friend’s Members will be on Friday, April 4th from 6-9PM. If you are not already a member, please be sure to sign up.  Reviewed Friends events. Copies of ads and photographs were distributed to the board.  The Friends new website will go live tomorrow (5/21/14). We are very excited. Rachel Langlois has done a wonderful job on the new site. DIRECTORS REPORT Harry Tuchmayer distributed the Director’s report to the board prior to the meeting. In addition to the items covered in the report, he reported on the following:  We have purchased 40 new chairs for the Northeast branch. They are in the Computer Lab and the public computer access stations. We plan to purchase more chairs for staff at a later date.  Mr. Tuchmayer attended the PLA (Public Library Assoc.) conference in Indianapolis, IN this past week. He spoke about the sessions he attended and new ideas & products that were presented at the conference.  Mr. Tuchmayer will meet in April with the County Manager and his team to discuss future library facility project needs. (MG, Northeast, Park at MN)  We have met with IT staff regarding public access computer software. Envisionware software offers updated features such as wireless printing that our current software does not offer.  State Legislative Day is May 20th. All board members are invited to attend. The library will rent a van and drive to Raleigh. We will meet at the Government Center and leave at 7AM and should be back late that afternoon. Please let Mr. Tuchmayer know if you are planning to attend by May 1st so that we can make transportation arrangements.  The United Way has expressed interest in partnering on future Story Walks that feature exercise. Emilie Swearingen stated that the Pleasure Island Women’s Group, that she is a member of, is interesting in working with the library to bring a Story Walk to the Carolina Beach Lake. She is requesting a cost range that she can present to the group. OLD BUSINESS None at this time COMMITTEE REPORTS Policy Committee Paige Owens reported that the Policy Committee met after last month’s board meeting and reviewed the library’s Conduct Policy. She distributed the revised policy draft (dated 3/19/14) that the committee is recommending to accept. All changes and additions to the policy were discussed with the board. The policy has been reviewed by the County’s Attorney and accepted as written. Minutes 03 20 2014 LAB Page 3 After discussions, the board asked that one change be made to the draft:  In section H, “arrest” to be changed to “arrest and conviction”. Being no other changes or comments, the committee asked for a vote for the policy presented. Motion: Emilie Swearingen MOVED, SECONDED by John Osinski, to approve the 8.0 Library Conduct policy, with the change to section H. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Nominating Committee Chair, Virginia Teachey, stated that the board will need a Nominating Committee to nominate a board member to the vacant Vice Chair position. Harriet Smith and Elizabeth Stanfield were appointed and will present their nominations to the board at the next meeting. Myrtle Grove Expansion Myrtle Grove Branch Manager, Patricia Dew, took the board on a tour of the Myrtle Grove library. She reviewed the plans for the expansion project and answered questions. As reported at the last meeting, the new layout features:  Building size will double.  The Children’s area will triple in size to provide adequate space for events/programs.  Meeting rooms that are separate from the library so that they could be used when the library is closed.  A LEED certified building will be energy efficient. NEW BUSINESS None at this time Adjournment There being no further business, Chair Teachey adjourned the meeting at 3:20 p.m. Respectfully submitted, Kemp Burdette New Hanover County Library Advisory Board Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.