2008 11-12Library Advisory Board November 20, 2008 Members Present: Rick Andrews, Kemp Burdette, Bettie Harrison, Mary Hatcher, Tami Hinshaw, Eleanore Lipscomb-Warren, Conrad Luhmann, Frank Oddo,
Jacqueline O’Grady, Gwen Rohler Staff Members: Harry Tuchmayer Asst. County Mgr.: Chris Coudriet Friends of the Lib: Janice Milligan Absent Members: Marilyn McConnell, Janice Milligan,
Paul Walker Meeting began at 2:30 PM Public Comment & Agenda review: No public comments this month. The November Agenda was approved. MINUTES: October 2008 Library Advisory Board Minutes
were approved. INTRODUCTION: Harry Tuchmayer introduced Tammy Baggett as the new Library Assistant Director. CORRESPONDENCE: We received a letter from Roland Grice School complementing
the Children’s Department. In addition, we received several comment cards from patrons regarding the excellent services we provide and parking issues at the Northeast Branch. DIRECTORS
REPORT: Harry Tuchmayer distributed the October/November Director’s weekly reports. In addition? to the report, Mr. Tuchmayer highlighted the following topics: The Library is actively
working on the RFP (Request for Proposal) for the new ILS program. The RFP has been posted on the website. Proposals are currently being accepted and on December 6th we will hold preliminary
evaluations. Harry met with Jennifer France with Big Sky Designs. She has put together a plan for a new Young Adult section and Study Corrals at the Northeast Branch.
We have $40,000 left in the NE Building fundraiser account to pay for additional projects at NE. Big Sky Designs has also been asked to work on concept ideas for the Myrtle Grove Branch.
We are hopeful that we can create some additional seating fixtures to help with space constraints at this branch. The Friends of the Library and the Foundation will be working together
on this project. $1,000 will be donated from the Friends account for the January Reception. In turn, the Foundation mailing will include membership to the Friends based on contribution
selections. The Foundation is hopeful that by bringing down our prices and offering incentives that we will attract more new members. Mr. Tuchmayer passed out the FY 08 Annual Report
and the Internal Goals, Objectives and Performance Measures of the Library. The Director’s complete monthly report will be attached to the minutes. FRIEND’S REPORT: Friend’s President,
Janice Milligan, sent in the following report in her absence. We recently had our annual meeting where we not only had Dr David Carr speak but elected wonderful, interested new Board
Members and Officers. Janet Bailey is staying on as Treasurer, Rita Lewis as Vice President, and I am staying on as President for 2009. Our secretary is resigning but we will find a
new one! We are talking with the Foundation Board about some collaborative activities such as the John Bul Dau event coming up in January and have a committee ready to work with them
on that. We have a collaborative Advocacy Committee that is beginning its tasks. We have had a tough year but I really feel that we are on the right road – so to speak – and things are
looking up. While we are down a bit with membership, our membership committee chair resigned and we had no one else to take her place … our Book Sales were the best they have been. The
Spring one was good but the Fall one (over $50,000) was fabulous! We have people returning to the Book Sale as Volunteers after leaving and they are having fun while they are volunteering!
That’s what it is all about. NEW BUSINESS: FY 2008/09 Budget Update The County has been proactive regarding budget issues. In preparation, the Libraries expense budget was cut by 5%
($7,500)
Strategic Plan Review – Goal #2 Tammy Baggett, Asst. Director, presented Goal 2 to the board in a PowerPoint presentation. (See attachment) Goal 2: Library services are cost effective
in delivery, high in quality, and innovative in their approach. OLD BUSINESS: 2009 Library Calendar The proposed 2009 Library Calendar was reviewed by the board. Per Tammy Baggett’s
proposal the Library is requesting a Staff Development Day on October 12, 2009. This is a holiday that the public generally perceives the Library as being closed on. The idea is to close
to the public but it would be a mandatory work day for the staff. All staff members would have to attend a Staff Development Day. If passed, this idea would be an ideal pilot program
for other county departments. The Proposed Library Calendar with the Staff Development Day was put forth for approval and passed. NE Large Assembly Room Mary Hatcher sent a letter to
Commissioner Greer requesting that the Large Assembly Room at the Northeast Branch be renamed the David David Paynter Meeting Room. The request has been added to the Commissioner’s December
Agenda. Meeting adjourned at 4:00 p.m. The next meeting will be held at noon on Thursday, January 15, 2009. We will meet in the Oak Room at the Northeast Library. The meeting location
has been changed to the Main Library. On Jan. 8th all Board members were called to notify them of the change.