Agenda Packet 06 25 15
Cape Fear Public Transportation Authority
A regularly scheduled meeting of the Cape Fear Public Transportation Authority will be held Thursday, June 25,
2015 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, NC 28405.
An agenda for the meeting is presented below.
MEETING AGENDA
1)Call to Order
2)Moment of silence
3)Pledge of Allegiance
4)Recognition of outgoing Authority member
5)Public Comment Period 10 minutes
6)Consent agenda 05 minutes
1.Approval of minutes from the May 28, 2015 meeting (p. 3)
2.Purchase order for two (2) Paratransit Vehicles (p.
3.Purchase order for replacement engines (p.
4.Depreciation Schedule Modification (p.
7)Public Hearing Fiscal Year 2015-16 Budget
FY 2015-2016 Budget Ordinance (p.
8)Committee Reports 30 minutes
Executive Committee, Mr. Jeff Petroff, Chairman
Wilmington Multimodal Transportation Center Memorandum of Agreement (p.
Nominating Committee, Mr. William Bryden, Chairman
Planning & Operations Committee, Mr. Andrew Koeppel, Chairman
May 2015 Operating & Statistical reports (p.
Finance & Budget Committee, Mr. William Bryden, Chairman
May 2015 Financial Statement (p.
Facilities Committee, Mr. Jeff Petroff, Chairman
10 minutes
9)Staff report
Operations Center update
NCDOT System Safety Review (p.
Maintenance issues debrief
Public relations efforts
10)New business 05 minutes
11)Old business 05 minutes
12)Adjournment
The next regular meeting of Cape Fear Public Transportation Authority is scheduled for Thursday, July
23, 2015 in the Forden Station Board Room located at 505 Cando Street, Wilmington, NC 28405.
Authority offices will be closed and no service will be provided on Saturday, July 04, 2015 in
observance of Independence Day.
CONSENT AGENDA
The following items are attached for consideration. A brief explanation and recommendation
follows:
1)Approval of minutes from the May 28, 2015 meeting (p. 3)
2)Purchase order for two (2) Paratransit vehicles (p.
A purchase order in the amount of $ $104,564 to National Bus Sales for the purchase of two (2)
Paratransit vehicles is presented for consideration. The vehicles have been competitively bid by the
North Carolina Department of Transportation and are included on the NC State contract. The 20’
light transit vehicles will replace two (2) raised roof vans which have exceeded their useful life.
Eighty percent (80%) of the cost of the vehicles is being provided by Federal 5311 funds, ten
percent (10%) is funded through the NCDOT Community Transportation program and ten percent
(10%) local matching funds are being provided through NHC DSS mileage reimbursements.
Approval of the purchase order is recommended.
3) Purchase order for two (2) replacement engines (p.
Approval of a purchase order to Clark Power Services in the amount of $42,956.88 is presented for
consideration. Engine rebuilds are needed for the two 2005 Gillig buses which have experienced
engine failure. One bus has 494,189 miles and the other bus has 479,719 miles. The PO is for the
engines to be rebuilt in frame by the vendor. This purchase, if approved, will be a sole source
purchase due to the rebuild requiring OEM parts and service. The rebuilt engines will come with a
one year warranty. Funding is available in the FY 2014-15 budget. Approval of the purchase order is
recommended.
4) Modification to Depreciation Schedule (p.
Changes by NCDOT regarding the useful life of vehicles and specialized equipment at the new
operations center require changes to the Authority’s adopted depreciation schedule. FTA has
concurred with the changes. Approval of the modification to the depreciation schedule is
recommended.
CFPTA Agenda Packet 06/25/20152
Cape Fear Public Transportation Authority
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Cape Fear Public Transportation Authority
PO Box 12630 Wilmington, NC 28405
910-343-0106 Fax: 910-343-8317
Purchase Order
To:
National Bus Service
800 Pickens Drive Extension
Marietta, Ga 30062
770-795-4270
Date:6/15/2015PO #15-1511
Ship To:Bill To:
Cape Fear Public Transportation AuthorityCape Fear Public Transportation Authority
1480 Castle Hayne RdPO Box 12630
Wilmington, NC 28401Wilmington, NC 28405
910-343-0106
For:Two (2) 20' LTVs
QtyDescriptionUnit costExt cost
22015 20' Light Transit Vehicles$ 52,282.00$104,564.00
Total cost$104,564.00
GL NumberAmountDivisionGrant Code
15-CT-052C #3317$FP
$FP
$FP
$FP
$FP
$FP
$
Accrued Sales Tax 21400
$
Sales Tax 12600
AuthorizedEntered
This instrument has been pre-audited in the manner required
by the Local Government Budget and Fiscal Control Act
Jean M. Smith
Director of Operations
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Cape Fear Public Transportation
PO Box 12630 Wilmington, NC 28405
910-343-0106 Fax: 910-343-8317
Purchase Order
To:
Clarke Power Services
6725 Netherlands Dr
Wilmington, NC 28405
910-392-7220
Date:6/18/2015PO #15-1545
Ship To:Bill To:
Cape Fear Public TransportationCape Fear Public Transportation
1480 Castle Hayne RdPO Box 12630
Wilmington, NC 28401Wilmington, NC 28405
910-343-0106
For:Two (2) Engine Inframe Rebuilds per Quotation E123001197
QtyDescriptionUnit costExt cost
2Engine Inframe Rebuilds on 501 and 502$21,478.44$42,956.88
Total cost$42,956.88
GL NumberAmountDivisionGrant Code%
$FP
$FP
$FP
$FP
$FP
$FP
$
Accrued Sales Tax 21400
$
Sales Tax 12600
AuthorizedEntered
This instrument has been pre-audited in the manner required
by the Local Government Budget and Fiscal Control Act
Jean M. Smith
Director of Operations
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Depreciation Schedule
Effective July 1, 2014 with the adoption of the following depreciation schedule on June
25, 2015 Wave Transit will depreciate capital assets based on the following schedule:
Depreciation is calculated by the straight-line method over the following estimated useful lives:
Asset Class Estimated useful lives
Buildings and improvements 10, 15, 20, 25 to 40 years
Buses:
Large, heavy-duty 12 years or 500,000 Miles
Medium- 10 years or 350,000 Miles
Medium-sized, medium- 7 years or 200,000 Miles
Medium-size, light- 5 years or 150,000
Light-duty small 4 years or 115,000
Other Vehicles 4 years or 115,000
Furniture, fixtures, machinery and equipment 3, 5, 7, 10 or 20 years
Vehicles that are to be retired before their useful life expires will be depreciated based on a
method of vehicle cost divided by the number of years of useful life remaining on the vehicle.
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BUDGET ORDINANCE
Cape Fear Public Transportation Authority
Introduced by: Bill Bryden, Chairman, Finance & Budget Committee
Date: June 25, 2015
ORDINANCE MAKING APPROPRIATIONS FOR THE FISCAL YEAR BEGINNING JULY 01, 2015
BE IT ORDAINED that the following appropriations are hereby made by the Cape Fear Public
Transportation Authority, and that the following revenues are anticipated to be available during the fiscal
year to meet these appropriations.
Operating Appropriations
General Operating Expenses $ 8,628,482
Operating Revenues
Passenger Fares $ 1,098,000
FTA §5303 78,000
FTA §5307 2,880,457
FTA §5316 159,000
FTA §5317181,500
FTA §531073,000
NCDOT CTP 186,150
New Hanover County Department of Aging 20,000
New Hanover County DSS (Van) 600,000
New Hanover County DSS (Work First) 18,000
Other Agencies 34,000
City of Wilmington 1,285,000
NCDOT - SMAP 540,000
New Hanover County 275,000
NCDOT - ROAP 204,000
Brunswick Consortium & Carolina Beach 100,375
UNCW 800,000
Other Income 111,000
Less: Capital Match Allocation (15,000)
Total Operating Revenues $ 8,628,482
Adopted at a regular meeting
on June 25, 2015
Jeff Petroff, Chairman
Attest:
(seal)
Don Betz, Secretary
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Monthly Passenger Summary
May 2015
Total Passengers Fixed Route
180,000120,000
160,000
100,000
140,000
80,000
120,000
100,000
60,000
80,000
40,000
60,000
40,000
20,000
20,000
0
0
Seahawk Shuttle Paratransit
70,000
60,000
50,000
40,000
30,000
20,000
10,000
0
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FIXED ROUTEMONTHLYFiscal Year to Date
This Month
% Change
Ridership Statistics Current% ChangeCurrentPrior
Last Year
Total Bus Passenger Trips 86,049 93,163-7.64% 981,783 974,6180.74%
Total Trolley Passenger Trips 3,745 4,539-17.49% 46,477 48,835-4.83%
Total UNCW Passenger Trips 6,519 7,270-10.33% 355,674 338,0805.20%
Total Fixed Route Passenger Trips 96,313 104,972-8.25% 1,383,934 1,361,5331.65%
Average Weekday Passenger Trips 4,042 4,213-4.06%
Average Saturday Passenger Trips 2,091 2,397-12.77%
Average Sunday Passenger Trips 1,004 1,064-5.64%
Operating Statistics - Fixed Route
Total Revenue Miles 96,547-4.23% 1,133,701 1,123,7220.89%
Total Revenue Hours 6,357 6,690-4.97% 80,809 80,3950.52%
Accidents Non Preventable1 3-66.67% 16 21 -23.81%
Accidents Preventable
000.00%141127.27%
Passenger Trips/Revenue Mile 1.04 1.09-4.19%1.221.210.75%
Passenger Trips/Revenue Hour 15.15 15.69-3.45%17.1316.941.12%
Operator Overtime0.52%2.48%-78.87%
Farebox Revenue and Pass Sales$ 84,380$ 79,2786.44%$923,722$894,6633.25%
Average Fare per Bus Passenger$ 0.94$ 0.8115.81%$0.90$0.872.77%
PARATRANSITMONTHLYFiscal Year to Date
This Month
% ChangeCurrentPrior% Change
Ridership Statistics Current
Last Year
Total ADA Passenger Trips1,3381,2477.30%15,65014,4778.10%
Total Non ADA Passenger Trips3,1393,309-5.14%37,56835,4895.86%
Total Paratransit Passenger Trips4,4774,556-1.73%53,21849,9666.51%
Average Weekday Passenger Trips2092070.97%
Average Saturday Passenger Trips463724.32%
Average Sunday Passenger Trips136116.67%
Operating Statistics - Paratransit
Total Revenue Miles35,03634,3362.04%396,729359,95310.22%
Total Revenue Hours1,8841,8213.46%20,72217,42418.93%
Accidents Non Preventable01-100.00%660.00%
Accidents Preventable02-100.00%9812.50%
Passenger Trips/Revenue Mile0.130.130.00%0.130.14-3.36%
Passenger Trips/Revenue Hour2.382.50-5.02%2.572.87-10.44%
Operator Overtime2.22%3.90%-43.08%
WavePool
Passengers5104786.69%6,7725,00635.28%
Revenue Miles5,5014,69117.27%67,49151,91730.00%
Revenue Hours1028224.39%1,22283147.05%
Special Services
Greyhound Ticket Revenue$3,210$2,79214.97%$34,117$30,17513.06%
Amtrak Passengers25421617.59%2,1421,62931.49%
Horizon Revenue$686N/AN/A$9,085N/AN/A
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Cape Fear Public Transportation Authority
Statement of Operating Position
Date : 7/1/2014 - 5/31/2015
Budget Scenario : 2015 (1) (Board Adopted Original)
ActualBudget Variance92%Annual
GL account
Operating revenues
Farebox revenues 1,149,610 1,129,333 20,27793.31% 1,232,000
Passes 191,093 220,000 (28,907)79.62% 240,000
Contracted services
Fixed Route 430,873 385,000 45,873102.59% 420,000
Para-Transit 574,896 632,958 (58,062)83.26% 690,500
Pledge to Capital (28,608) (22,917) (5,691)114.43% (25,000)
Total: Operating revenues 2,317,864 2,344,375 (26,511)90.63% 2,557,500
Nonoperating revenues
Subsidies
Federal grants 2,615,891 3,075,778 (459,887)77.96% 3,355,394
State grants 775,059 783,704 (8,645)90.66% 854,950
Subsidy from primary government
City of Wilmington 1,283,617 1,177,917 105,70099.89% 1,285,000
New Hanover County 275,000 252,083 22,917100.00% 275,000
Subsidy from other governments 116,511 84,219 32,292126.81% 91,875
Local Government Pledged to Capital (14,638) (18,608) 3,97072.11% (20,300)
Other Income 135,487 66,538 68,949186.65% 72,587
Total: Subsidies 5,186,927 5,421,631 (234,703)87.70% 5,914,506
Total: Revenues and Subsidies 7,504,791 7,766,006 (261,215)88.58% 8,472,006
Operating expenses
Salaries and wages
Fixed Route 2,906,894 2,902,845 (4,049)91.79% 3,166,740
Para-Transit 504,151 505,852 1,70191.36% 551,838
Taxes and benefits
Taxes 248,908 263,522 14,61486.58% 287,479
Benefits 878,718 899,088 20,37089.59% 980,823
Fuels and lubricants 810,059 1,116,759 306,70066.49% 1,218,283
Maintenance 484,523 467,500 (17,023)95.00% 510,000
Tires 84,868 128,333 43,46560.62% 140,000
Communications & Utilities 110,124 121,642 11,51882.99% 132,700
Professional services 347,847 390,011 42,16481.76% 425,466
Other services 73,566 76,542 2,97688.10% 83,500
Insurance
Liability & Property 266,996 245,647 (21,349)99.63% 267,979
Auto 266,553 272,315 5,76289.73% 297,071
Worker Comp 150,594 178,697 28,10377.25% 194,942
Office supplies and expenses 34,156 37,675 3,51983.10% 41,100
Marketing 41,919 42,442 52390.54% 46,300
Other expenses 116,324 117,136 81291.03% 127,785
Total: Operating expenses 7,326,200 7,766,006 439,80586.48% 8,472,006
Net Results 178,591
Fund Balance Contributions
City of Wilmington 157,822 157,822 - 157,822
New Hanover County 157,822 157,822 - 157,822
Total: Fund Balance Contributed 315,644 315,644 - 315,644
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All findings must be corrected on or before July 3, 2015.
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