MEETING MINUTES 112008
MEETING MINUTES:
New Hanover County Attorney’s Office – Risk Management
BUSINESS:
Review and discuss the renewal of the City of Wilmington and Cape Fear Community College.
TIME
AND PLACE:
November 19, 2008 1:30 p.m.
New Hanover County
Main Library – Harnett Room
201 Chestnut Street
Wilmington, NC 28401
ATTENDANCE:
Committee members and staff in attendance:
George
Chadwick III
Ron Woodruff
Walker Taylor IV
Deborah Watts
Anne Brown – Risk Manager
Tiffany Allen – Risk Management Specialist
Guest in Attendance:
Camellia Rice, Vice President of Business
Services, Cape Fear Community College
Jennie Price, Assist to the VP of Business Services, Cape Fear Community College
Eric Gilbert, Commercial Account Executive, Moore & Johnson
Agency
Eric Stevens, CIC, AAI, Account Executive, Moore & Johnson Agency
ORDER OF BUSINESS:
Risk Manager Anne Brown welcomed the committee’s newest member, Deborah Watts and other
members and guests to the meeting. Risk Manager Brown directed everyone’s attention to
the meeting materials, which included an Agenda, Minutes of the June 10, 2008 meeting, and renewal and marketing material for the City of Wilmington and Cape Fear Community College.
Although
minutes approval is not required, as a precaution, Risk Manager Brown asked each member to review the Minutes of the June 10, 2008 meeting and advise of any corrections or additions
of which there were none.
Risk Manager Brown reviewed the City of Wilmington’s renewal spreadsheet of insurance premiums on page 5 of the meeting materials with the committee. Members
inquired about the nearly $300,000 reduction in insurance costs, which was attributed to the soft market and transfer of exposure to the Cape Fear Public Utility Authority.
Risk Manager
Brown advised that Southeastern Center for Mental Health, Developmental Disabilities, and Substance Abuse Services policies renewed. The major activity with their organization right
now is the audit being performed by the State.
Risk Manager Brown introduced Eric Gilbert and Eric Stevens with Moore and Johnson Insurance Agency for their insurance proposal for Cape
Fear Community College through Montgomery Insurance. After passing out the proposals, the agents reviewed their agency’s qualifications, staff, and added value for risk management solutions.
The agents reviewed the various quote options and coverage enhancements which brought the insurance proposal to $69,350 (excluding TRIA). Risk Manager Brown thanked Mr. Gilbert and
Mr. Stevens for attending the meeting and making their presentation and excused them from the meeting.
Risk Manager Brown directed everyone to the renewal quote offered by Surry Insurance
through Utica Insurance Company beginning on page 28 of the meeting materials. Risk Manager Brown confirmed that the programs are essentially the same. The main difference between
the two quotations is the choice of agents. The total premium for the program with Surry is $56,471, making the net difference between the two quotes close to $13,000. The committee
and representatives from Cape Fear Community College agreed it is more cost effective to keep the insurance with Utica through Surry Insurance, as there have been no service issues and
because the coverage offered is essentially the same.
Tiffany Allen passed out the quotation offered by Wachovia Insurance Services for the Hull, Protection & Indemnity, Pollution,
and Excess Liability policies. Tiffany recommended increasing the hull coverage on the Martech I, as the survey revealed the value is more than currently insured. Overall, the insurance
costs are down from last year, with the largest reduction coming from the Protection & Indemnity policy. The total insurance quote for all lines is $33,495.
Risk Manager Brown reviewed
the Workers’ Compensation quote provided by Liberty Mutual and advised that the reserve for one claim increased recently. The overall costs are up from last year’s renewal premium,
but it is acceptable. Risk Manager Brown commended the College for keeping their experience modification factor low. Members from the committee suggested that the College institute
a drug testing policy, as it has a positive effect on workers’ compensation costs.
Risk Manager Brown advised that the DPI has not given us rates yet for the 11/26/2008 policy term; however, they have indicated the premium will be approximately $100,500.
Risk Manager
Brown asked if there were any other items of business to be brought before the Committee. There were none and the meeting was adjourned.