January 20 2016 Regular MinutesNew Hanover CountyABC Board
Meeting Minutes
January 20, 2016
I. Call to o rder
Chairman Robert W. Martenis called to order the regular meeting of the New Hanover County
Alcoholic Beverage Control Board at 8:30am on January 20, 2016 at the General Office, 6009
Market Street, Wilmington, NC.
II. Chairman confirms guorum
The followinc Members of the Board were present:
Robert W. Martenis, Chairman
William A. Kopp, Jr., Vice Chairman
Thomas Wolfe, Member
Augustus C. Everett, Jr., Member
Vivian Z. Partin, Member
Others in attendance were:
Marnina Queen, Chief Executive Officer
Charles Hill, Retail and LBD Operations Manager
Danny Meeks, Retail and LBD Operations Manager
Carol Martin, Finance Manager
Kathy Clark, Board Secretary
Wanda Copley, Legal Counsel
Sergeant Joe Jewell, NHC Sheriff's Department
III.Approval of minutes from last meeting
Mr. Martenis presented the minutes from the Regular and Closed session Meeting of
December 16, 2015, Ms. Partin made the motion to approve the regular minutes as written. Mr.
Kopp seconded the motion, and all approved. Mr. Kopp made the motion to approve the closed
session minutes as written. Ms. Partin seconded the motion, and all approved.
IV.Approval of proposed agenda
Mr. Martenis presented the proposed meeting agenda. Mr. Kopp made motion to approve the
agenda with no changes; Ms. Partin seconded the motion, and all approved.
V. Conflict of Interest Reminder
Mr. Martenis verbally confirmed that the Board members had read the following ethics
reminder:
"In accordance with General Statute 18B -201, it is the duty of every Board member to
avoid both conflicts of interest and appearances of conflicts. Does any member have
any known conflict of interest or appearance of conflict with respect to any matters
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coming before the Board today? If so, please identify the conflict or appearance of
conflict and refrainfrom any undue participation in theparticular matter involved. "
Let it be recorded that no conflicts were identified by any Board member regarding this Board
meeting.
VI. Consent Agenda
Mr. Martenis proposed the adding a Consent Agenda to the Board's agenda in the future. Mr.
Wolfe made motion to approve adding the item "Consent Agenda" to the agenda in the future;
Mr. Kopp seconded the motion, and all approved.
VII. Administrative Reports
A. ABC Law Enforcement Officers' Unit Monthly (ALE) Report for December was presented by
Sergeant Jewell. Please see the attached LE Monthly Reporting Numbers from the North
Carolina ABC Commission website (Attachment "A ").
B. Ms. Martin presented the Board with Financial Statements for December, 2015. Ms. Martin
reported that for December, the Actual -to- Actual comparison showed Gross Sales greater
than the prior December by $344k (8.8 %), Operating Expenses greater than prior December by
$33k (9.02 %), and Income from Operations greater than prior December by $62k (10.57 %).
"Change in Net Position before Profit Distributions" was higher than prior December by $45k
(11.95 %).
C. Ms. Martin presented the Board with the December 2015 & Rolling 12 -Month Comparison. The
report showed Total sales for the month were up by $344k (8.80 %). Rolling 12 -Month
Comparison showed Total sales were up by $2.4 million (6.34 %).
D. Ms. Martin presented the Board with the Statewide Sales Report for December 2015. The report
showed Statewide Averages for overall sales were up 8.99 %. Overall sales for the Board for
December 2015 were up by 8.8 %, and Surrounding ABC Boards sales were up by 8.83 %.
E. Staff members presented the Board with updates:
• 1711 /Castle Street Proicct — Mr. Hill reported that the Real Estate Committee
approved a two week extension, due to weather conditions, to Bordeaux's Contract,
extending it to April 25, 2016. Mr. Kopp made motion to ratify the motion
previously approved by the Committee. With no need for a second following a
motion made from the Real Estate Committee, all approved.
Mr. Hill reported that the shelving plans for the retail side have been finalized, and
the entrance for the temporary retail space has been replaced to meet city
requirements.
• 6009 Market Street Update — Ms. Queen reported that the Real Estate Committee
would be meeting with Mr. Spruill Thompson, Cape Fear Commercial Real
Estate LLC, to discuss property listings. The Committee will also be discussing
obtaining informal bids to redo the landscaping at the 6009 Market Street location.
• Finance Committee Update - Ms. Martin reported that the Committee met on
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January 19, 2016. She stated that the Committee discussed store Gift Card
Acceptance. The committee discussed how the transactions would be handled and
reconciled in the General Ledger. Staff was asked to attain more information prior
to proceeding.
Ms. Mat-tin reported that Ms. Queen presented the Committee with the need for new
security systems for the two largest volume stores, The potential outlay of
$29,000.00 would be offset by the return of the District Attorney's $31,668.00 the
Board funded before the contract was pulled. The purchase of the security systems
can be charged to Law Enforcement Distributions, according to the North Carolina
ABC Commission. The committee discussed the new security systems and
unanimously approved purchasing them for the two highest volume stores. Ms.
Partin made the motion to ratify the motion previously approved by the Committee.
With no need for a second following a motion made from the Finance Committee,
all approved.
Ms. Martin reported that Ms. Queen presented the Committee a quote to install
security system entry key pads from Hooks for $450.00/location. Each key holder
will be assigned a secret code to gain access. The Committee unanimously
approved the quote from Hooks Alarm. Ms. Partin made the motion to ratify the
motion previously approved by the Committee. With no need for a second
following a motion made from the Finance Committee, all approved.
Ms. Martin reported that the Committee discussed approving a monthly cell
phone allowance of $75.00 for three employees in the finance department, The
Committee unanimously approved the cell phone allowance for the three
employees. Ms. Partin made the motion to ratify the motion previously approved by
the Committee. With no need for a second following a motion made from the
Finance Committee, all approved.
V1,11. Adjournmgn
Ms. Partin made the motion to adj
Minutes submitted by:
Minutes approved by:
Robert W.
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the meeting; Mr. Wolfe seconded the motion, and all approved.
ecretary
Date: *12,11,6�
North Carolina ABC Commission
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