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Minutes 01 15 2015 LABMinutes 01 15 2015 LAB Page 1 Library Advisory Board January 15, 2015 Assembly: The Library Advisory Board met in Regular Session on Thursday, January 15, 2015 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Members Present: Gwendolyn Brown, Denise Chadurjian, John Gardner, John Osinski, Harriet Smith, Paul Smith, Elizabeth Stanfield, Virginia Teachey, Bradford Walker Members Excused: Emilie Swearingen Members Absent: Deloris Rhodes Library Staff Members: Harry Tuchmayer, Paige Owens, Susan DeMarco FOL Rep: Patti Bonner Foundation Rep: Ronna Zimmer The meeting was called to order by Chair, Virginia Teachey at 2:00 p.m. Public Comment and Agenda Review No members of the public were present. Chair, Virginia Teachey asked if any members of the board would like to remove or add any item(s) from the Agenda. Being no changes, the Agenda was approved as written. Approval of Minutes of Previous Meeting The minutes from the last board meeting on November 20, 2014 were sent to the board prior to the meeting for review. The minutes were approved as written. Motion: Denise Chadurjian MOVED, SECONDED John Garner, to approve the November 20, 2014 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Chairman’s Comments Virginia Teachey welcomed the board back from the holiday break. Correspondence No correspondence was received. Minutes 01 15 2015 LAB Page 2 Friends of the Library Report FOL Rep. Patti Bonner reported the following:  Mini Grants awards have been announced to library staff  Phil Furia will be speaking at the NE branch on Feb. 22nd at 2:00. Great American Songbook – Stories behind the songs.  We will be hosting the SE District FOL meeting Saturday March 7th at the Main Library. Library Foundation Report Foundation Rep. Ronna Zimmer reported the following:  The fall fundraiser brochure has raised $10,750.  The 1st Annual Luncheon Fundraiser will be Feb. 26th from 11:30 – 1:00 at the NE branch. Shane Fernando with CFCC will be the speaker for the event. There will be no charge to attend the luncheon but we are asking for a $50 per person donation. Please consider sponsoring a table (8 seats). Director’s Report Harry Tuchmayer distributed the Director’s monthly reports to the board prior to the meeting. In addition to the items covered in the reports, he reported on the following:  We have concluded Quarterly Staff meeting this week.  All staff and board members will be asked to participate in a survey regarding what you see the library of the future being. In addition we a applying for an LSTA EZ Planning Grant to cover this topic.  We have hired a full time NHC Sheriff’s deputy who will be stationed at the Main Library. We will continue to use our security officers as needed. Old Business Myrtle Grove Update Mr. Tuchmayer reported that the County Manager had granted permission for a Real Estate firm to help us look at and evaluate properties in the Myrtle Grove area. The site selected is the old Zone 8 Nursery at Fulton Station on S. College Road. The Commissioners have approved the purchase of the 2.98 acres with conditions. Currently it is a special use for nursery zoning. The County Manager made it clear to the Commissioners that in FY 16-17 we will be asking for money for an architect and for construction funds the following year. Carolina Courtyard Update Mr. Tuchmayer reported that the county is in budget negotiations with the architect. Once finalized, the focus will be to ensure that Phase 1 creates a powerful impact that will entice donors for additional Phases. The concept remains to create an outdoor story place. BREAK: The board adjourned for Committee Meetings Break at 3:10 CALL TO ORDER: The board reconvened at 3:40 New Business Minutes 01 15 2015 LAB Page 3 Library Fees The current and revised Library Fee Schedules were sent to the board prior to the meeting for review. The Policy Committee has met and discussed the proposed Fee Schedule. It was presented to the board for approval. Motion: Elizabeth Stanfield MOVED, SECONDED Gwen Brown, to accept and approve the NHCPL Fee Schedule as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Meeting Room Policy The current and revised Library Meeting Room Policies were sent to the board prior to the meeting for review. The Policy Committee has met and discussed the proposed Meeting Room Policy. It was presented to the board for approval with changes noted. Motion: John Osinski MOVED, SECONDED Elizabeth Stanfield, to approve the NHCPL Meeting & Conference Room Policy with changes. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Library Budget The FY 15-16 Requested Budget was sent to the board prior to the meeting for review. Mr. Tuchmayer discussed and reviewed the budget with the board. Other Comments Board Opening Virginia Teachey reminded the board that there is a board opening and requested that candidate submissions be sent to her. Adjournment There being no further business, Chair Teachey adjourned the meeting at 4:00 p.m. Respectfully submitted, Gwendolyn Brown New Hanover County Library Advisory Board Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.