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Minutes 11 19 15 LABMinutes 11 19 2015 LAB Page 1 Library Advisory Board November 19, 2015 Assembly: The Library Advisory Board met in Regular Session on Thursday, November 19, 2015 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise EXCUSED Damutz, Amy EXCUSED Garner, John PRESENT Jones, Andrew EXCUSED Osinski, John EXCUSED Smith, Harriet EXCUSED Smith, Paul PRESENT Stanfield, Elizabeth ABSENT Swearingen, Emilie EXCUSED Teachey, Virginia EXCUSED Walker, Bradford ABSENT Staff Members & Board Reps. Bonner, Patti (FOL) PRESENT Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Paul Smith at 2:00 p.m. There is no quorum for today’s meeting. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Paul Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. Being no changes, the agenda was accepted as written. Approval of Minutes of Previous Meeting The minutes from the last board meeting on October 15, 2015 were sent to the board prior to the meeting for review. No Quorum for approval. Correspondence None at this time Minutes 11 19 2015 LAB Page 2 Chairman’s Comments Paul Smith stated that he recently attended the County Commissioners Meeting and presented the LAB’s annual report. The board watched one of Scooter Hayes’ (Children’s Librarian) rap videos that were made with kids in his Rap Club. After the video, he stated that you can see why their children’s programs are standing room only. Friends of the Library Report Patti Bonner reported on the following:  The Friends held their Annual Meeting this month. She distributed a flyer for review that highlighted the Friends accomplishments for this past year. Grants to Library personnel where awarded.  Gift Certificates will be available again this year.  The FOL will provide hospitality at the Pleasure Island Open House and the International Games Day event at the Main Library this Saturday. Library Foundation Report Ronna Zimmer reported on the following:  Kate Baynard has been elected Chair to the board.  The board will be donating $16,878.32 to the library to support the following: o $6,878.32 Materials o $5,000 Park Project – The Foundation’s name will be added to the Plaque o $1,500 Story Walk - to provide a new title o $1,000 NC Room Intern o $2,500 Manipulatives for children in the Park (Musical Instruments)  A 2nd Annual Foundation Luncheon will be held in February (date TBD). Our speaker will be Tom Morris. Director’s Report Harry Tuchmayer distributed the Director’s monthly reports to the board prior to the meeting. In addition to the items covered in the report, he reported on the following:  Pleasure Island branch library had a soft opening on Monday. The Open House will be this Saturday. Response has been wonderful for the new site. We are now able to offer an expanded children’s space, more public access computers, a larger collection and a conference room. Island Women and the community have been beneficial in moving our collection by checking out books at the old site and returning them to the new location.  A Technical review of the Park Project has been made with the City’s Planning Dept. All went well. The Plan is to start in Dec/Jan, plant in the spring and open in June.  We are currently hiring new staff for the Northeast Branch. Due to relocation of positions and retirements, we are down to half-staff at this site. Positions to be filled include: Children’s Librarian, Children’s Library Associate, Reference Librarian, and Part Time staff. Minutes 11 19 2015 LAB Page 3 Committee Reports None at this time New Business Holiday Schedule Based on NHC’s holiday schedule the library has submitted their recommended schedule for 2016 holiday closings. FY 15/16 Budget Review Harry Tuchmayer distributed copies of the library’s budget which he reviewed and discussed with the board. All county departments are preparing to submit a requested budget for next year. Other Business Park Project Jan Brewington asked to board to consider making a motion to name the park “NHC Public Library Story Park”. John Garner reported that BB&T will be adding the Park Project to their Lighthouse Project agenda. Voting Since there was no quorum at today’s meeting, Chair Paul Smith will be sending an email to all board members to vote on the following topics: o Approval of the October board minutes o The proposed 2016 Library Holiday schedule o The naming of the park Adjournment There being no further business, Chair Paul Smith adjourned the meeting at 3:15 p.m. We will meet again on Thursday, January 21, 2016. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.