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Minutes 08 20 2015 LABMinutes 08 20 2015 LAB Page 1 Library Advisory Board August 20, 2015 Assembly: The Library Advisory Board met in Regular Session on Thursday, August 20, 2015 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Board Members Brown, Gwendolyn Present Chadurjian, Denise Present Damutz, Amy Present Garner, John Present Jones, Andrew Present Osinski, John Present Smith, Harriet Present Smith, Paul Present Stanfield, Elizabeth Present Swearingen, Emilie Absent Teachey, Virginia Excused Walker, Bradford Present Staff Members & Board Reps. Bonner, Patti (FOL) Present Zimmer, Ronna (LF) Present Tuchmayer, Harry Present Owens, Paige Excused The meeting was called to order by Vice Chair, Elizabeth Stanfield at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Vice Chair, Elizabeth Stanfield asked if any members of the board would like to remove or add any item(s) from the Agenda. The Agenda was approved as written. Approval of Minutes of Previous Meeting The minutes from the last board meeting on May 21, 2015 were sent to the board prior to the meeting for review. The minutes were approved as written. Motion: Amy Damutz MOVED, SECONDED Bradford Walker, to approve the May 21, 2015 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Correspondence Harry Tuchmayer said that the library received a comment card from a patron who commented on how much better our library system and web site is compared to the Greensboro system. Minutes 08 20 2015 LAB Page 2 Board member, Bradford Walker, stated that we are very thankful to have a library Director who is as forward thinking as Harry Tuchmayer. Friends of the Library Report Patti Bonner reported the following:  The Friends will be discussing their vision of who they are, what they are and what they want to be.  The Program Committee has collected, researched and vetted a list of 19 program ideas and given the Library a much shorter list of items they suggest the Library add to their calendar. Friends do not plan to sponsor any programs other than its Annual Meeting, but will continue to support Children’s and Adult programming and, as staff requests, assist with onsite event functions and hospitality. Library Foundation Report Ronna Zimmer reported on the following:  Investments are up $531,000  Discussions are being held regarding the merger of the Foundation and Friends boards.  Fundraising events will consist of a Fall Solicitation brochure and a luncheon to be held in early 2016. Director’s Report Harry Tuchmayer reported on the following:  We have received an LSTA Edge Grant for approx. $5,000 to get a 3D printer for special programs. Corning will be partnering with the library to create programs for kids. The Museum is interested in a 3D printer for their site and will also be working on programs with us.  We will soon be unveiling a new Media Lab for Adults on the 3rd floor.  We have been awarded the $46,000 LSTA Planning Grant. There will be public events, workshops and speakers to create a community conversation about the future of libraries. Futurist Speaker with the Davinci Institute, Thomas Frey to kick off the event. Shane Fernando has graciously offered the use of the new CFCC Humanities and Fine Arts Center and will host a private cocktail reception afterwards. We have scheduled this event for October 27th and it will be a free event and open to the public. Additional programs from experts in the field will facilitate discussions around the concept of People, Place & Platform. o Place: On November 4th & 5th, architect James Bradberry will be the keynote speaker at the FOL meeting. He will share is knowledge and experiences on creating usable library space. Minutes 08 20 2015 LAB Page 3 o Platform: In December, Emily Gore with the National Digital Public Libraries of America, will focus on digital collections. o People: Program for March TBD  The library has merged to the Evanced Spaces Software program for meeting room reservations. The $5.00 Admin/Booking fee for all groups went into effect on July 1st and has been accepted by patrons.  We were notified by the daughter of Jane Grant that her mother had passed away recently. Mrs. Grant was a long time library user and left the library a sizable donation in her will. Her daughter said that she would love to see these funds used for the Carolina Courtyard Park project. Committee Reports The Intellectual Freedom Committee John Osinski reported that the committee met prior to the meeting. The library had received a Request for Reconsideration for the book “How I Was Adopted” by Joanna Cole. The patron felt that pages 10 & 11 of the book was too graphic for young children. The pages contained basic drawings of a woman’s uterus and discussed child birth. The Library’s classification of the book is Juv. Non Fiction. This category is shelved separately from the books for young readers and is designed for middle school readers. After discussion and review, It is the board’s recommendation that the book remain on the shelf it its current location, Juvenile Nonfiction. The Juvenile Nonfiction section is separate from the books intended for our youngest readers: picture books, board books, easy readers, and in- between readers. The Juvenile Nonfiction section covers a variety of subjects and topics intended to serve children as old as middle school, examples include puberty, sex, death, and war. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY to accept the committee’s recommendation. Nominating Committee (John Garner & Amy Damutz) This committee will nominate the new slate of officers (President, Vice President and Secretary) at the next meeting. Old Business Pleasure Island Branch Update The Carolina Beach Branch library has been renamed the Pleasure Island Library. Plans are to move into the 4,000 sq. ft. rental space in the Snow’s Cut Shopping Center in October. This move will give us space to provide all the services needed to provide exceptional library service, including a clearly defined children’s section with space for regular children’s programing, adequate space for materials and space for future expansions of internet services. 600 sq. ft. will be devoted to the Children’s library. We have reorganized our staff to provide a full time Children’s Library Associate to the branch who will be focusing on Children’s services. Minutes 08 20 2015 LAB Page 4 We will be asking our patrons to assist us with the new move by hosting a Check Out Day. Patrons will check out materials from the old locations and return them to our new site. Carolina Courtyard Update Plans for the Carolina Courtyard Park were submitted to the County Commissioners. The entire park will be grated down to ground level to create a clear line of sight from the parking deck to Thalian Hall. Pocket gardens will add a learning environment and open spaces have been set for programing. The plan was created to allow for future expansion to the building without affecting the park space. The project is estimated to cost $300,000 with $100,000 of that cost coming from book sale proceeds. In October, we will have the architect’s designssent out for bids. By Spring, the site will be ready for planting with a grand opening slated for June. Adjournment There being no further business, Vice Chair, Elizabeth Stanfield adjourned the meeting at 3:10 p.m. We will meet again on Thursday, September 17, 2015. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.