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Minutes 05 21 2015 LABMinutes 05 21 2015 LAB Page 1 Library Advisory Board May 21, 2015 Assembly: The Library Advisory Board met in Regular Session on Thursday, May 21, 2015 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Members Present: Amy Damutz, John Gardner, Andrew Jones, Paul Smith, Elizabeth Stanfield, Emilie Swearingen, Virginia Teachey, Bradford Walker Members Excused: Gwendolyn Brown, Denise Chadurjian, John Osinski, Harriet Smith Members Absent: Library Staff Members: Harry Tuchmayer, Paige Owens FOL Rep: Patti Bonner Foundation Rep: Ronna Zimmer The meeting was called to order by Chair, Virginia Teachey at 2:00 p.m. Public Comment and Agenda Review Public Comment Mary Hatcher addressed the board and requested they look into offering Hot Spots to be checked out by patrons. With so many people needing internet access for research, homework, job- searches, etc. outside of library hours it would be beneficial to NHC residents. Library Directory, Harry Tuchmayer, stated that he would research this and report back to the board. Chair Virginia Teachey thanked her for her suggestion. Agenda Chair, Virginia Teachey asked if any members of the board would like to remove or add any item(s) from the Agenda. She also stated that she would like to add Meeting Schedule under New Business. With no other changes, Meeting Schedule was added to New Business and the Agenda was approved with the addition. Approval of Minutes of Previous Meeting The minutes from the last board meeting on May 21, 2015 were sent to the board prior to the meeting for review. The minutes were approved as written. Motion: Elizabeth Stanfield MOVED, SECONDED Emilie Swearingen, to approve the May 21, 2015 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 05 21 2015 LAB Page 2 Correspondence Harry Tuchmayer shared a thank you note the library received from NCLA. Friends of the Library Report Patti Bonner reported the following:  Bob Mayo, Finance Committee member from the Library Foundation, recently met with the FOL Treasure to discuss investment opportunities.  The second round of mini-grants will be awarded soon.  We have a Program Committee in place to develop a concept and plan of how the Friends will be transforming themselves. Library Foundation Report Ronna Zimmer reported on the following: The Foundation continues to help fund the library with items such as an intern in the NC Room, Story Place at Northeast, and Endowed Book Fund money to purchase online magazine subscriptions. Next year, the board plans to put most of their money into backing the Carolina Courtyard Park project. Director’s Report Harry Tuchmayer distributed the Director’s monthly reports to the board prior to the meeting. In addition to the items covered in the reports, he reported on the following:  We have been awarded the $45,000 LSTA Planning Grant. There will be public events, workshops and speakers to create a community conversation about the future of libraries. Futurist Speaker with the Davinci Institute, Thomas Frey to kick off the event. Shane Fernando has graciously offered the use of the new CFCC Humanities and Fine Arts Center and will host a cocktail event afterwards. We have scheduled this event for October 27th and it will be open to the public.  We have signed a contract with BiblioLabs. This is an online eBook product that will allow patrons to publish their writings for others to read free of charge. The SELF-e platform enables public libraries to accept self-published submissions from their local authors & make those eBooks available to patrons via participating libraries throughout their state. Libraries can make these eBooks available to patrons with no checkouts or returns, & no multi-user limitations. The platform is easy to use and can accommodate any author. BREAK for Committee Meetings At 2:50 the board took a break to discuss Library policies. Minutes 05 21 2015 LAB Page 3 At 3:08 the board reconvened. The board was presented with the following Library policies: 9.0 Gifts and Fund Raising 10.0 Partnerships, Collaborations and Program Support The board will read and review these policies and will be prepared to discuss at the next meeting. New Business Appointment of Nominating Committee Virginia Teachey appointed John Garner, Amy Damutz and Gwendolyn Brown to the nominating committee. This committee will nominate the new slate of officers (President, Vice President and Secretary) at the next meeting. Relocation of Carolina Beach Library Harry Tuchmayer reported that the Carolina Beach Branch library will be relocated to a 4,000 sq. ft. rental space in the Snow’s Cut Shopping Center. This move will give us space to provide all the services needed to provide exceptional library service, including a clearly defined children’s section with space for regular children’s programing, a meeting room, adequate space for materials and space for future expansions of internet services. We feel that this new location will provide plenty of exposure and we expect higher door counts that could lead to expanded hours. We will need some time to renovate the space and order the furniture and hope to open sometime this fall. Meeting Schedule Virginia Teachey stated that we do have a lot of members traveling in June and we don’t hold meetings in July. She suggested that we hold our next board meeting on August 20, 2015. Motion: John Garner MOVED, to not meet in June and to move our next board meeting date to August 20, 2015. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Old Business Carolina Courtyard Harry Tuchmayer and Paul Smith reported: The second meeting with the landscape architects was held recently and they provided us with 4 concept drawings based off of our earlier discussions about the Carolina Courtyard Park. The committee was then able to pick out key features from each concept to provide the architects with a clearer vision. (Concept drawings were shown and discussed with the board) The budget for the project is $350,000. The budget does not include additional learning experience items for kids. We should have a design to present to the board at our August meeting. Minutes 05 21 2015 LAB Page 4 Adjournment There being no further business, Chair Teachey adjourned the meeting at 3:55 p.m. We will meet again on Thursday, August 20, 2015. Respectfully submitted, Gwendolyn Brown New Hanover County Library Advisory Board Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.