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Minutes 09 15 2016 LABMinutes 09 15 2016 LAB Page 1 Library Advisory Board September 15, 2016 Assembly: The Library Advisory Board met in Regular Session on Thursday, September 15, 2016 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise EXCUSED Damutz, Amy PRESENT Garner, John EXCUSED Jones, Andrew ABSENT Montwieler, Katherine PRESENT Osinski, John EXCUSED Smith, Harriet PRESENT Smith, Paul EXCUSED Swearingen, Emilie PRESENT Walker, Bradford PRESENT Zimmer, Ronna PRESENT Staff Members & Board Reps. Bonner, Patti (FOL) PRESENT Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Vice Chair, Amy Damutz at 2:05 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Vice Chair, Amy Damutz asked if any members of the board would like to remove or add any item(s) from the Agenda. It was requested to add the following:  New Member Introductions  WHQR & LAB Board With the two additions, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 8/18/16 were sent to the board prior to the meeting for review. Motion: Brad Walker MOVED, SECONDED by Ronna Zimmer, to approve the 8/18/16 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 09 15 2016 LAB Page 2 Correspondence Harry Tuchmayer distributed a copy of a Port City Daily article. “Stories of NHC as told by its residents”. New Members Amy Damutz introduced our two new members to the board: Ronna Zimmer & Katherine Montwieler. WHQR Amy Damutz stated that WHQR needs individuals to answer phones during their Pledge Drive in October. She proposed that the LAB donate their time to assist. She will contact the station for details on available slots. Patti Bonner volunteered the FOL services. Friends of the Library Report Patti Bonner reported the following: The Friends Annual meeting will be held on Nov. 10th in the Pine Room at the Northeast library. Doors will open at 5:30 and the meeting will start at 6:00pm. This will be strictly a business meeting with no speaker. The Friends will be presenting their new By-Laws, table of organization and slate of officers for vote. Library Foundation Report Ronna Zimmer reported that the board is preparing for their End of Year fundraising drive and the 3rd Annual Luncheon. Director’s Report Harry Tuchmayer submitted the Director’s Report at the meeting. In addition, he discussed the following: Story Park As shown in the report, the Story Park name has been approved and adopted. Repairs to the front entrance are in the final stages and the doors will be open soon. The musical equipment shipped on Monday and will arrive this week. A Ribbon Cutting will be held on Tuesday, October 11th. Ford Designs created a butterfly logo for Story Park. (shown on Director’s Report) There will be a brushed aluminum column wrap installed by the front door that will read Library in large letters. Pine Valley Library The name of the new library is officially the Pine Valley Branch Library. We held our initial meeting with Vines Architecture. We have asked them to hold a planning charrette with the LAB & Foundation Boards. In order to maximize the building plan Harry Tuchmayer reported that the library will be requesting that $490,000 of escrow funds be added to the project and a budget amendment to that effect has been submitted. The board discussed this plan and agreed that it was a good idea. Minutes 09 15 2016 LAB Page 3 Committee Reports None at this time. New Business Strategic Plan Review Harry Tuchmayer distributed copies of the library’s existing Strategic Plan. He asked the board to review the Key Performance Indicators and the Strategic Alignment. Please forward any suggestions on Indicators and Impacts to him. At our next meeting we will discuss the plan in more detail. He will send the board, via email, a copy of the library’s Key Performance Indicators. Mr. Tuchmayer also noted that the library has partnered with NHC Schools to ensure that every NHC student receives a library card. Social Media Policy Harry Tuchmayer distributed a draft copy of the Library’s Social Media policy. He asked the board to read the policy and come prepared to vote at the next meeting. If you have suggestions, please email him. Old Business Collection Development Policy 13.1 – 13.9 Paige Owens emailed the Collection Development Policy 13.1 – 13.9 to the board prior to the meeting. Motion: Ronna Zimmer MOVED, SECONDED by Emilie Swearingen, to approve the Collection Development Policy 13.1 – 13.9 as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Adjournment There being no further business, Vice Chair Amy Damutz adjourned the meeting at 3:10 p.m. Our next meeting will be October 20th at the Main Library. At that time, the board will review the committees available and make assignments. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.