2018-02-28 Minutes
Non-County Agency Funding Committee
2/28/2018 Meeting Minutes
Present: Damien Buchanan, Elizabeth DeBiasi, Neal Lewis, Randy Reeves, Shannon Winslow, Fred Gainey
Excused: Bruce Mason
Staff/Administrative Support: Beth Schrader (facilitator), Scott Steinhilber, and Gwen Hill
1.Review the agenda – The group reviewed the agenda and work plan.
2.Housekeeping Items
a.Adoption of Meeting Minutes - The Committee reviewed the 2/22/18 meeting minutes.
Damien made a motion to accept the 2/22/18 meeting minutes as written. The motion
was unanimously approved.
b.Review Plans / Set Up for Interviews – Beth reviewed the set up and plans in place for the
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March 7 and 20 interview dates.
c.Change to agenda – One committee member indicated that they were waiting for a call,
and might have to leave early. The committee agreed to flip the order of the agenda so
that the committee to discuss the rubric before discussing the agency questions.
3.Finalize Rubric – After a lengthy discussion, the committee identified two (2) additional criteria to
add to the scoring rubric. The criteria, and scoring scale are as follows:
Degree of Unmet Need (for Services) Degree of Duplication
1 – Need adequately met 1 – Multiple programs provide; others are more effective
2 – Small unmet or emerging need than this program
3 – Moderate unmet or emerging need 2 – Multiple programs provide, all are equally effective
4 – Large unmet or emerging need 3 – Multiple programs provide; this program is most effective
4 – Only Agency Providing this Service
The committee decided that all criteria on the rubric will be weighted equally. Each committee
member will score each application using the modified rubric and rank each application into one
of four subjective buckets (4 being the highest, and 1 being the lowest). The committee directed
Beth to update the scoring rubric and to add the amount requested to the rubric. Committee
members asked to have a copy of both their individual scoring as well as the composite scoring
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available prior to the April 4 allocation meeting.
4.Discussion Regarding Question for Agencies
a.In order to give the committee sufficient time to review all of the submitted questions
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and answers, the committee decided to cancel the March 7 interviews, and instead, use
that meeting to identify any outstanding questions.
b.The committee decided that only those agencies / application that still had unanswered
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questions would be invited to come to the March 20 meeting. No presentations will be
allowed. Agencies will only respond to the questions.
c.Beth was directed to reach out to the Non-County Agency applicants to cancel the March
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7 interviews, and explain the change in process.
Meeting Minutes Prepared by: Beth Schrader