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Minutes 04 19 2018 LABMinutes 04 19 2018 LAB Page 1 Library Advisory Board April 19, 2018 Assembly: The Library Advisory Board met in Regular Session on Thursday, April 19, 2018 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Conlon, Dennis PRESENT Damutz, Amy EXCUSED Montwieler, Katherine PRESENT Shore, Sam PRESENT Smith, Harriet PRESENT Smith, Paul PRESENT Swearingen, Emilie PRESENT Taylor, Rebecca EXCUSED Walker, Bradford PRESENT Zimmer, Ronna PRESENT Staff Members & Board Reps. Hayes, Hathia (FOL) PRESENT Honchell, Barbara (FOL) - Zimmer, Ronna (LF) PRESENT Tuchmayer, Harry EXCUSED Owens, Paige PRESENT The meeting was called to order by Vice Chair, Harriet Smith at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Vice Chair, Harriet Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. Sam Shore requested to move Old Business/Project Grace Update to the top of the Agenda. This request was accepted and with no other changes, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 03/15/18 were sent to the board prior to the meeting for review. Motion: Ronna Zimmer MOVED, SECONDED by Paul Smith, to recommend approval of the LAB 03/15/18 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 04 19 2018 LAB Page 2 Correspondence Paige Owens shared two items with the board.  We received a letter from the Senior Resource Center regarding the Foster Grandparents training class hosted by Librarian Susan DeMarco. Grandparents were thankful to learn about the online Gale courses.  3/28 Star News, Buzz section: Kudos for the new layout of the Book Sale Old Business Project Grace Update Jennifer Rigby, Strategy and Policy Coordinator for NHC provided the following update:  Request for Qualifications (RFQ) will be released on 4/30/18. There will be a pre- submittal conference on 5/15/18 for those interested in seeing the site and to ask questions. A website will also be dedicated to this.  All submissions are due on 6/15/18. A team of representatives from the Library, Museum, Finance, Budget, City & County Planning, etc. will rank these into the top 3-4.  In August, we will invite those 3-4 to submit a full proposal, which will be due sometime mid-November.  Public forums will be held for input.  A third party CPA will be hired to do a financial study of each proposal.  Final recommendation will go before the County Commissioners for approval.  Upfront we’ve worked with Vines Architecture to conduct a space needs analyst for the Library and Museum. Space will be focused on the customer’s experience. A final version is expected by next week. Friends of the Library report Hathia Hayes reported the following:  The SE Regional Friends workshop on March 3rd was very successful. Over 50 people attended. She shared photos from the event.  Working on the idea of a quarterly newsletter.  We have already raised enough money to fund the whole budget year.  Pat Joyner has joined the Friends and will be the Recording Secretary  Looking to help support Meals on Wheels Hathia stated that the Friends are now in a place where we are able to accomplish the goals we’ve set in place. Library Foundation Report Ronna Zimmer reported that the Foundation is planning a luncheon later in the year. Minutes 04 19 2018 LAB Page 3 Director’s Report The Director’s Report was sent to the board prior to the meeting. In addition to the report, Paige Owens reported the following:  During the Azalea Festival, the Children’s Outreach staff made contact with 151 kids in the Kids Zone.  Star Party 7-10pm tomorrow at the Carolina Beach State Park. Librarian Mary Kleinfeldt will be reading stories to kids.  Lifelong Learning Kits have been circulating for one month. Kits were made available by the FOL grant.  Volunteer Appreciation was held on April 7th at NE. 50-60 people attended. Great opportunity to visit with other volunteers.  NC room was visited by the UNC Governor’s Spouses group and received a tour.  Pine Valley construction photos were shared with the group. The Dark Grey siding was selected for the exterior. Those interested in visiting the site are asked to meet by the construction trailer next Thursday at 8:45am for a guided tour.  We are still waiting on the final budget for next year and are optimistic that we will receive some new staff for Pine Valley. Committee Reports None at this time. New Business LAB Executive Board Amy Damutz had sent an email to the board requesting to establish an Executive Board to keep on top of library business and disseminate information to all board members. Upon discussion, the board elected to table this topic until next month when the Chair is present. Meeting Time Proposal Board discussions were held regarding the idea to change to meeting time to attract a more diverse group to the board.  Days/Nights  Working Parents  Start before schools lets out for the day  Remote attendees  9AM, Noon Need to bring awareness to the LAB.  Encourage public comments at meetings  Make board openings more popular  Find your own replacement when terms ends Upon discussion, the board elected to table this topic until next month when the Chair is present. Minutes 04 19 2018 LAB Page 4 Other Paige Owens passed out the mock ups of the Library’s Strategic Plan with new photos selected by the board. Adjournment There being no further business, Vice Chair Harriet Smith adjourned the meeting at 3:15 p.m. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting. ATTENTION Construction repairs to the building behind the library have caused a road closure from the entrance of Chestnut & 2nd Street. You can still access the parking deck by using Grace Street to 2nd street.