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Minutes 06 21 2018 LABMinutes 06 21 2018 LAB Page 1 Library Advisory Board June 21, 2018 Assembly: The Library Advisory Board met in Regular Session on Thursday, June 21, 2018 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan PRESENT Chadurjian, Denise PRESENT Conlon, Dennis PRESENT Damutz, Amy EXCUSED Montwieler, Katherine EXCUSED Shore, Sam PRESENT Smith, Harriet PRESENT Smith, Paul EXCUSED Swearingen, Emilie PRESENT Taylor, Rebecca EXCUSED Walker, Bradford EXCUSED Zimmer, Ronna EXCUSED Staff Members & Board Reps. Hayes, Hathia (FOL) - Honchell, Barbara (FOL) - Zimmer, Ronna (LF) - Tuchmayer, Harry PRESENT Owens, Paige PRESENT Souther, Travis PRESENT The meeting was called to order by Vice Chair, Harriet Smith at 2:00 p.m. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Vice Chair, Harriet Smith asked if any members of the board would like to remove or add any item(s) from the Agenda. The following requests were made:  New Business: Add Nominating Committee  Old Business: Table Outreach to next meeting These requests were accepted and with no other changes, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 05/17/18 were sent to the board prior to the meeting for review. Motion: Dennis Conlon MOVED, SECONDED by Denise Chadurjian, to recommend approval of the LAB 05/17/18 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 06 21 2018 LAB Page 2 Correspondence None to Report Friends of the Library report Paige Owens reported that the Friend’s Executive Board will be taking a field trip to Hunt Library this month. Library Foundation Report No Report. Board will not meet again until August. Director’s Report The Director’s Report was sent to the board prior to the meeting. In addition to the report, Harry Tuchmayer reported the following: Pine Valley He led the County’s Executive Leadership team on a field trip of Pine Valley. He discussed the changes on the site and how much it has changed. Project status is continually updated on website. https://www.nhcgov.com/administration/budget/project-grace/ Harriet: What are plans on closing Myrtle Grove? HT: Options are being explored. A moving company will be moving the books & equipment. A skeleton crew will be at Pine Valley to set up. Staff have been evaluating and weeding the current collection. Baker & Taylor will be processing new books and will store them until the new branch is open. Dennis Conlon: Will there be enough shelves at Pine Valley? HT: Yes. We have been working closely with Vines. They are aware of our collection count and ensure we will have enough shelving and room to grow. Harriet Smith: Saturday & Sundays at Myrtle Grove library are very busy due to Pleasure Island being closed early. Are there plans to increase hours at PI? HT: Yes. One of the new staff members hired in the new FY will be for Pleasure Island. The budget also allows us to increase PI hours to match those of the other branches. Project Grace The County has a team evaluating Project Grace submittals. They are on target to have a recommendation. Denise Chadurjian: What happens if the Library or NHC citizens don’t like the proposals? What will the County do? HT: The five County Commissioner will make the ultimate decision. Prior to that, there will be public comment. We feel very confident that all comments will be heard and evaluated fairly. Minutes 06 21 2018 LAB Page 3 New Business Local History Harry Tuchmayer introduced the library’s new Local History Librarian, Travis Souther. Travis shared his background and experience with the board. He is currently working on the following projects in Local History:  Organization and creating a fuller descriptive catalog of all materials  Looking at Proficio software for archives. Used by museum and creates better access to information. This will be a labor intensive endeavor, but will be a benefit to patrons.  On the NC Room’s website, he has added a Blog called “From the Collection”. This will be updated each month.  Adding HistoryPin.org to the website. This site allows users to add a historical photo and match it up with the current Google Maps. This is the link to the Library’s Historypin account: https://www.historypin.org/en/person/96357 It can also be accessed as a link through the NC Room’s webpage. Amy’s Report to County Commissioners In Amy’s absence, Paige Owens presented the PowerPoint presentation to the LAB. Amy’s presentation at the Commissioner’s meeting was very well received. Nominating Committee Harriet Smith will ask Amy Damutz to put together a nominating committee for the August meeting. Old Business Outreach – This has been tabled and will be added to the August Agenda. Board to be prepared to help prioritize future projects listed below. Rank the projects from 1-7 with 1 being the top priority. Outreach to the Latino/Spanish speaking community Expanding ALOHA services to reach more homebound adults and provide cd players, eReaders, and memory kits Early Literacy support to families in transitional housing Early Literacy support for teen parents Sensory programming for special needs adults, teen, and children Literacy support to individuals who are incarcerated and/or their families Increase CLASS Project services (schools become destinations for hold requests) Library’s Strategic Plan Paige Owen’s presented the board with the final version of the Library’s Strategic Plan. Our key projects and services are aligned with the County’s plan. Minutes 06 21 2018 LAB Page 4 LAB Executive Board Harriet Smith reported that since the board is so involved as a whole, we may not need an Exec. Board. We do however need to look into ways everyone can contribute their input when not physically able to make a meeting via phone/email. We will look at the Bylaws to see if votes via phone/email would be acceptable. Meeting Time Proposal Harriet Smith stated that the board doesn’t appear to be able to make changes at this time. We have looked at other NHC boards and determined that they also during the work day. Upon discussion, the board elected to table this topic until the August meeting. Adjournment There being no further business, Vice Chair Harriet Smith adjourned the meeting at 3:35 p.m. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting. ATTENTION Construction repairs to the building behind the library have caused a road closure from the entrance of Chestnut & 2nd Street. You can still access the parking deck by using Grace Street to 2nd street.