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Minutes 10 18 2018 LABMinutes 10 18 2018 LAB Page 1 Library Advisory Board October 18, 2018 Assembly: The Library Advisory Board met in Regular Session on Thursday, October 18, 2018 at 2:00 p.m. at Main Library in Wilmington, NC. Board Members Brewington, Jan EXCUSED Chadurjian, Denise PRESENT Conlon, Dennis PRESENT Damutz, Amy PRESENT Montwieler, Katherine ABSENT Shore, Sam PRESENT Smith, Harriet PRESENT Smith, Ida PRESENT Smith, Paul EXCUSED Taylor, Rebecca EXCUSED Walker, Bradford PRESENT Zimmer, Ronna PRESENT Staff Members & Board Reps. Hayes, Hathia (FOL) - Honchell, Barbara (FOL) - Zimmer, Ronna (LF) - Tuchmayer, Harry PRESENT Owens, Paige PRESENT The meeting was called to order by Chair, Amy Damutz at 2:05 p.m. Welcome & Introduction Chair, Amy Damutz welcomed the board back after the long hiatus. New board member, Ida Smith, was welcomed to the board. Public Comment and Agenda Review Public Comment No members of the public were present. Agenda Chair, Amy Damutz asked if any members of the board would like to remove or add any item(s) from the Agenda. With no changes, the Agenda was approved. Approval of Minutes of Previous Meeting The minutes from the last board meeting on 06/21/18 were sent to the board prior to the meeting for review. Motion: Sam Shore MOVED, SECONDED by Denise Chadurjian, to recommend approval of the LAB 06/21/18 minutes as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Minutes 10 18 2018 LAB Page 2 Correspondence Harry Tuchmayer reported that the Library received 2 separate thank you cards regarding staff excellence. These were distributed to the board. Friends of the Library report Harry Tuchmayer reported that the Friends have extended the deadline for the staff to apply for the LEAD awards. LEAD monies are awarded for programs and professional development. The FOL is also organizing a trip to the Hunt Library. Library Foundation Report Ronna Zimmer reported that the Foundation’s luncheon has been pushed back. Date TBD at their next meeting. Director’s Report The Director’s Report was sent to the board prior to the meeting. In addition to the report, Harry Tuchmayer reported the following: Hurricane  Due to the time that was lost, the Library had to cancel the Book Sale and Haunted Library.  Federal Courts had damage to their court, so the bankruptcy court has been moved to the EDC at NE.  The EDC is also housing a long term recovery center.  Tech Services is very busy processing book orders that were undeliverable during and after the storm.  All county employees are required to work during any county emergency. Two-thirds of the library staff were called to report. Various duties were outlined to the board.  Orders for Pine Valley equipment/furnishings were delayed by a couple of months. Construction is still on track. Opening has been pushed back to March 2019.  All Children’s books that were originally to be used in the book sale have been donated to NHC schools. Committee Reports None at this time. New Business Halloween Programs & Holiday Parade Chair, Amy Damutz distributed handouts on the Library’s Halloween programs and the Wilmington Holiday Parade. The library will have a float again in this year’s parade. If you are interested in participating in the Holiday Parade on Sunday, Dec 2nd, please contact Children’s Librarian, Jamie Schrum at the main library. Minutes 10 18 2018 LAB Page 3 Nominated Slate of Officers The following is the nominated slate of officers presented to the board.  Chair – Sam Shore  Vice Chair – Denise Chadurjian  Secretary – Amy Damutz Motion: Dennis Conlon MOVED, SECONDED by Harriet Smith, to recommend approval of the nominated Slate of Officers. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. Committee Assignments Chair, Amy Damutz proposed that each board member sign up for a Standing Committee and an Ad Hoc Committee. All Committee types and needs were discussed with the board.  Standing Committees o Strategic Issues – need 6 people o Policy – need 6 people o Intellectual Freedom – need 3 people. This group only meets when a formal request is made.  Ad Hoc Committee o Project Grace – unlimited o Pine Valley - unlimited Sam Shore stated that he will send an email out to all board members to ask for their committee interest. Library Holiday Schedule The Library’s proposed 2019 Holiday Schedule was sent to the board prior to the meeting for consideration. Motion: Harriet Smith MOVED, SECONDED by Brad Walker, to recommend approval of the Library’s 2019 Holiday Schedule as written. Upon vote, the MOTION WAS CARRIED UNANIMOUSLY. KIPS (Key Performance Indicators) Statistical Sheet & Revised Strategy Map Harry Tuchmayer stated that pre-storm the board had been evaluating the Library’s Strategic Plan. He distributed the final version of that plan. He also distributed copies of the KIPS that the library uses to measure themselves. These were reviewed and discussed with the board. Minutes 10 18 2018 LAB Page 4 Old Business None at this time Open Floor / Board Comments The Book Sale, that was cancelled due to the storm, has been rescheduled. New dates are 11/16 – 11/19. Handouts were given to the board. Denise Chadurjian thanked Chair Amy Damutz & Vice Chair Harriet Smith for their service and leadership as the board’s Chair and Vice Chair. Ida Smith suggested that the Library add The Great American Read list to their website. The Great American Read is a nationwide vote to compile a book list of the top 100 books. It was conducted by PBS and a polling service Adjournment There being no further business, Chair Amy Damutz adjourned the meeting at 3:13 p.m. Respectfully submitted, Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.