Board Meeting Agenda 08-20-19
MEETING AGENDA
Date: August 20, 2019 Time: 4:30 PM
Location: Board of Elections Type: Special
Scheduled Attendees:
Thomas C. Pollard, Chair Rae Hunter-Havens, Director
Evelyn A. Bryant, Secretary Sornatha Fulford, Compliance Specialist
Carter Jewell Hamerski, Member Caroline Dawkins, Program & Outreach Coordinator
Jonathan W. Washburn, Member
Skip Watkins, Member
Visitor(s): Chris Coudriet, County Manager
AGENDA ITEMS
1. Meeting Opening
a. Call to Order
b. Pledge of Allegiance
c. Approval of Agenda
d. Approval of Minutes (07/09/2019)
2. Director’s Report
a. Financial Update
b. List Maintenance
3. Public Comment and Questions
Public Comment (2-minute limit)
4. New Business
a. Polling Place Change for W26
b. Polling Place Change for H06
c. 2019 Absentee One-Stop Voting Plan
d. 2019 – 2021 Precinct Official Appointments
e. Multipartisan Assistance Team (MAT) Appointments
5. General Discussion
Other Elections-Related Matters
6. Adjournment
*Agenda packets are sent via email in advance of meetings.
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
Approval of Minutes
Applicable Statutes and/or Rules
N.C. Gen. Stat. §§163A-767 and 143-318.10(e)
Summary:
This includes minutes from the 07/9/2019 meeting.
Board Action Required:
Staff recommends approval
Item # 1d Item # 1d
Draft
Board Minutes – 7/9/2019
REGULAR MEETING
New Hanover County Board of Elections
July 9, 2019 - 4:30 P.M.
ATTENDEES
Members: Thomas C. Pollard, Chair
Evelyn A. Bryant, Secretary
Jonathan W. Washburn, Member
Carter Jewell Hamerski, Member
Skip Watkins, Member
Staff: Rae Hunter-Havens, Elections Director
Sornatha W. Fulford, Elections Compliance Specialist
Visitors: Bob Gatewood, deAndre Corniffe
Chair Tom Pollard called the meeting to order at 4:32 p.m. The meeting was held at New Hanover
County Board of Elections in the conference room at 230 Government Center Drive, Suite 38,
Wilmington. All members were present.
APPROVAL OF AGENDA
Member Watkins moved that the Agenda be approved as submitted. Motion carried unanimously.
APPROVAL OF MINUTES
Member Hamerski moved that minutes of the meeting held on June 11, 2019 be approved as
submitted. Motion carried unanimously.
DIRECTOR’S REPORT
a. Financial Update
Director Hunter-Havens reported that the total FY18-19 revised budget amount expended
through the 12th period for Salaries, Benefits and Operating Expenses, as of July 5, 2019
was $855,828.28 (91.9%), including encumbrances, with a remaining balance of
$75,346.72 (8.1%). Although the fiscal year ended on June 30, a 13th period will be used to
account for payments of outstanding invoices and expenses from remaining FY18-19
funds, as the accounting is done on an accrual basis.
b. List Maintenance
According to the Statewide Elections Information Management System (SEIMS), New
Hanover County Board of Elections removed 256 voters from the voter registration rolls
Draft
Board Minutes – 7/9/2019
from June 1, 2019 through June 30, 2019, in accordance with N.C. Gen. Stat. § 163A-877
and processed 1,070 new registrations during the same time period. The total number of
registered voters as of June 30, 2019 was 161,871.
PUBLIC COMMENT AND QUESTIONS
deAndre Corniffe stated that everyone is doing an outstanding job.
NEW BUSINESS
a. Polling Place Change for H04
Member Hamerski moved that the Resolution to change Precinct H04 Polling Place to
College Park Elementary School be adopted. Motion carried unanimously. Government
Center Suite 34 previously served as the alternate polling place. Notice of change in polling
place must be advertised 45 days prior to the Municipal Election and change cards mailed
to affected voters 30 days prior to the election. In addition to advertising in the StarNews,
the director and County communications officer will discuss advertising through other
media such as Port City Daily newspaper, WWAY and WECT TV stations.
b. 2019 Absentee One-Stop Voting Plan
Director Hunter-Havens prepared five Absentee One-Stop Voting plan options and
supplemental data on voter turnout in Municipal Elections (2013-2017) for Board
consideration. Member Hamerski also requested statistical analyses of voter turnout data
from previous elections, based on start times at 7 AM, 8 AM and 9 AM. Any plan option
other than Option #1 will require Board approval of a One-Stop Implementation Plan on
August 20, 2019. Board members favored Option #3 with some changes in hours. The
director will only present Option #6 (Option #3 with proposed changes) at the next meeting
and the Board can amend as desired. The exception being, if Senate Bill 683 is passed,
Absentee One-Stop Voting will begin on Thursday instead of Wednesday and voting on the
Saturday prior to the election will be added.
Chair Pollard requested a change in the order of items on the August agenda to allow for
comments from the public before the Board votes on the 2019 Absentee One-Stop Voting
Implementation Plan.
GENERAL DISCUSSION
Voter Photo Identification Seminars will be held on July 23, 2019, 2:00 p.m. at the Government
Center and 6:00 p.m. at Cape Fear Community College, Building U, downtown. The director and
program and outreach coordinator will give a Board of Elections overview at the NHC-hosted Model
of Good Governance events, which will be open to the public on August 2nd and 3rd, from 8 AM to
5 PM.
Draft
Board Minutes – 7/9/2019
ADJOURNMENT
Chair Pollard moved that the meeting be adjourned at 5:30 p.m. Member Washburn seconded the
motion. The next meeting of the Board is scheduled to be held on 8/20/2019 at 4:30 p.m.
APPROVED BY: RESPECTFULLY SUBMITTED:
EVELYN A. BRYANT RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
Director’s Report
Summary:
a. Financial Update
The attached table provides the Board with a budget update, including the following:
Salaries and Benefits expended through FY19-20 1st Period (July)
Operating Expenses expended through FY19-20 1st Period (July)
Grand Total expended through FY19-20 1st Period (July)
b. List Maintenance Update
Per data provided from the Statewide Elections Information Management System
(SEIMS), the New Hanover County Board of Elections completed the following:
Removed 995 voters from the voter registration rolls in July 2019 consistent
with NC Gen. Stat. §163A-877.
Processed 1,132 new registration forms, 648 duplicate registration forms, and
926 registration update forms between July 1, 2019 and July 31, 2019.
Document/s Included:
Financial Update FY19-20 1st Period (July); NVRA Report from July 1, 2019 – July 31, 2019; NVRA Report
Definitions
Board Action Required:
Discuss as necessary
Item # 2 Item # 2
Draft
August 5, 2019 BOARD OF ELECTIONS BUDGET REPORT
SALARIES & BENEFITS FY18-19
ACTUALS
FY18-19
1ST PERIOD
ACTUALS
FY19-20
1ST PERIOD
ACTUALS
FY19-20
TRANSFERS
/ADJUSTMENTS
FY19-20
ENC/REQ
FY19-20
REVISED BUDGET
FY19-20
PERCENT USED
SALARIES AND WAGES 303,177.24 12,572.24 12,240.91 0.00 0.00 322,989.00 3.8%
CASUAL PART TIME SALARIES 151,659.06 200.00 1,670.40 0.00 0.00 269,198.00 0.6%
OVERTIME PAY (OTP)7,093.83 0.72 0.00 0.00 0.00 13,042.00 0.0%
SOCIAL SECURITY TAXES 29,579.25 903.08 1,020.73 0.00 0.00 46,301.00 2.2%
RETIREMENT-LOCAL GOVT EMPL 24,326.54 981.94 1,101.69 0.00 0.00 30,277.00 3.6%
MEDICAL INSURANCE EXPENSE 37,466.50 1,808.73 1,505.76 0.00 0.00 55,782.00 2.7%
LONG TERM DISABILITY INSUR 596.74 25.12 24.48 0.00 0.00 594.00 4.1%
SALARIES & BENEFITS TOTAL 553,899.16 16,491.83 17,563.97 0.00 0.00 738,183.00 2.4%
OPERATING EXPENSES FY18-19
ACTUALS
FY18-19
1ST PERIOD
ACTUALS
FY19-20
1ST PERIOD
ACTUALS
FY19-20
TRANSFERS
/ADJUSTMENTS
FY19-20
ENC/REQ
FY19-20
REVISED BUDGET
FY19-20
PERCENT USED
CONTR SERVS 122,847.81 0.00 0.00 0.00 136,594.31 265,805.00 51.4%
RENT 1,750.00 0.00 0.00 0.00 0.00 2,500.00 0.0%
RENT-EQUIPMENT 0.00 0.00 0.00 0.00 0.00 200.00 0.0%
ADVERTISING COST 1,652.26 0.00 0.00 0.00 0.00 2,500.00 0.0%
CELLULAR EXPENSE 0.00 0.00 0.00 0.00 0.00 456.00 0.0%
POSTAGE EXPENSE 31,354.07 0.00 1,124.78 0.00 0.00 44,558.00 2.5%
M&R-EQUIPMENT 35,764.53 0.00 0.00 0.00 0.00 42,404.00 0.0%
PRINTING 54,291.69 0.00 0.00 0.00 0.00 116,168.00 0.0%
PRINTER-COPIER COSTS &SUPP 4,593.39 0.00 0.00 0.00 0.00 7,000.00 0.0%
SUPPLIES 34,250.42 0.00 1,170.55 0.00 500.00 25,000.00 6.7%
SUPPLIES-COMPUTER&OTHER 1,890.18 0.00 0.00 0.00 1,517.75 10,511.00 14.4%
DUES & SUBSCRIPTIONS 15.00 0.00 0.00 0.00 0.00 470.00 0.0%
EMPLOYEE REIMBURSEMENTS 541.19 0.00 0.00 0.00 0.00 500.00 0.0%
TRAINING & TRAVEL 3,372.17 0.00 0.00 0.00 0.00 8,500.00 0.0%
INSURANCE&BONDS 3,394.00 3,394.00 3,488.40 0.00 0.00 3,764.00 92.7%
TOTAL OPERATING EXPENSES 295,716.71 3,394.00 5,783.73 0.00 138,612.06 530,336.00 27.2%
CAPITAL OUTLAY FY18-19
ACTUALS
FY18-19
1ST PERIOD
ACTUALS
FY19-20
1ST PERIOD
ACTUALS
FY19-20
TRANSFERS
/ADJUSTMENTS
FY19-20
ENC/REQ
FY19-20
REVISED BUDGET
FY19-20
PERCENT USED
CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 947,669.00 0.0%
TOTAL CAPITAL OUTLAY 0.00 0.00 0.00 0.00 0.00 947,669.00 0.0%
GRAND TOTAL 849,615.87 19,885.83 23,347.70 0.00 138,612.06 2,216,188.00 7.3%
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NEW HANOVER COUNTY BOARD OF ELECTIONS
NVRA REPORT
Reporting Period:-7/1/2019 7/31/2019
Totals
Active 137,015
Inactive 25,359
Total Registration 162,374
REPORTING PERIOD
Registrations Approved 1,070
Total Registrations Removed 995
Inactive Registrations Removed 180
New Registrations
00 - No Application Source 33
01 - Public Assistance 31
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 1,016
06 - Mail-in 13
07 - In-person 2
08 - Library & High School 4
09 - Spanish Language Application 0
17 - Registration Drives 33
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
1,132
Duplicates
00 - No Application Source 9
01 - Public Assistance 18
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 294
06 - Mail-in 14
07 - In-person 7
08 - Library & High School 1
09 - Spanish Language Application 0
17 - Registration Drives 8
95 - Voter Return of NCOA 228
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 1
98 - Voter Change On Confirmation 14
99 - Voter Change On Verification 54
648
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NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Changes of Information
00 - No Application Source 48
01 - Public Assistance 29
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 624
06 - Mail-in 20
07 - In-person 17
08 - Library & High School 1
09 - Spanish Language Application 0
17 - Registration Drives 8
95 - Voter Return of NCOA 132
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 16
99 - Voter Change On Verification 31
926
Verifications
# of 1st & 2nd verification mailings sent 16,056
# of 1st NCOA mailings sent 3,153
# of 1st verification returned undeliverable 498
# of verification returned by voter 81
Confirmations
# of confirmations returned by voter 29
# of confirmations sent 134
# of confirmations returned undeliverable 20
# of confirmations not returned at all 12
COUNTY STATISTICAL
Constitution 44
Democratic 49,509
Green 44
Libertarian 1,178
Republican 51,217
Unaffiliated 60,382
American Indian 344
Asian 1,108
Black 20,153
Multi-Racial 947
White 127,654
Other 2,879
Undesignated 9,289
Hispanic 2,850
Not Hispanic 117,754
Undesignated 41,770
Female 82,653
Male 70,058
Undesignated 9,663
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NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Unprocessed Registrations - Incomplete Queue
00 - No Application Source 67
01 - Public Assistance 24
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 188
06 - Mail-in 12
07 - In-person 1
08 - Library & High School 0
09 - Spanish Language Application 1
17 - Registration Drives 5
95 - Voter Return of NCOA 103
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 3
99 - Voter Change On Verification 11
Unprocessed Registrations - Archive Queue
00 - No Application Source 1
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 0
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
17 - Registration Drives 0
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 0
Unprocessed Registrations - Review Queue
00 - No Application Source 33
01 - Public Assistance 22
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 396
06 - Mail-in 30
07 - In-person 12
08 - Library & High School 0
09 - Spanish Language Application 0
17 - Registration Drives 28
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
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NVRA
The SBE has an automated process, so there is no need to submit the report on a monthly
basis, it is available for counties that would like to run the report for informational use.
NVRA Report definitions:
Prior to reviewing the NVRA report the following items need to be considered
Statistics are based on a time period
Temporary voters are ignored in these statistics.
These are interpretations of the SEIMS NVRA reports, not anything generated
outside the SEIMS application.
See NVRA change explanation in the supplemental section.
Description Definition
Registrations
Approved
Number of verified voters during the time period. This is based
off the following verification description: ‘NEW VOTER:
VERIFIED’
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
Inactive
Registrations
Removed
Number of voters that had their status changed from INACTIVE
to REMOVED during the time period
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
New
Number of NVRA flagged new voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively. Sources ‘98’ and ‘99’ are
ignored because these are change source codes
Change
Number of NVRA flagged change voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively
Duplicate
Number of NVRA flagged duplicate voter records by source
code during the time period. Sources ‘15’, ‘17’, ‘19’ are
combined into ‘05’, ‘07’, ‘09’ respectively
Draft
Verification:# of 1st
& 2nd verification
mailings sent
This is based off the following verification descriptions: ‘NEW
VOTER: 1ST VERIFICATION PENDING’, ‘NEW VOTER: 2ND
VERIFICATION PENDING’, ‘VOTER CHG: 1ST VERIFICATION
PENDING’, ‘VOTER CHG: 1ST VERIFICATION PENDING’, ‘LIST
MAINT: 1ST VERIFICATION PENDING’
Verification:# of 1st
verification returned
undeliverable
Number of 1st verification mailings returned undeliverable to
the county during the time period. This is based off the
following verification descriptions: ‘NEW VOTER: ADDR
CONFIRMATION TO FWD ADDR (PRIOR TO MAILING)’, ‘NEW
VOTER: 2ND VERIFICATION (PRIOR TO MAILING)’, ‘VOTER
CHG: ADDR CONFIRMATION TO FWD ADDR (PRIOR TO
MAILING)’, ‘VOTER CHG: ADDR CONFIRMATION TO OLD ADDR
(PRIOR TO MAILING)
Verification:# of
verification returned
by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘99’
changes
Confirmation:# of
confirmations
returned by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations sent
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations
returned
undeliverable
Number of confirmation mailings returned undeliverable to
the county during the time period. This is based off the reason
changes to ‘CONFIRMATION RETURNED UNDELIVERABLE’
Confirmation:# of
confirmations not
returned at all
Number of confirmation mailings not returned to the county at
all during the time period. This is based off the reason changes
to ‘CONFIRMATION NOT RETURNED’
Supplemental Explanation – NVRA Change/Duplicate Description
For 1/7/2012 forward:
NOTE: An NVRA Voter Change is marked if one of the following fields is changed (with
a non-administrative change).
Name
Mailing Address
Birth Date
Draft
Party
Residential Address
NOTE: An NVRA Duplicate is marked if a voter change occurs but was not one of the
fields indicated above to represent an NVRA change.
Prior to 1/7/2012:
NOTE: An NVRA Voter Change is marked if any of the fields below are updated for a
voter.
Drivers license
Gender
Confidential Flag
Race
Party
Precinct
Mailing Address
Status
Municipality
Phone number
Name
Ward
Birth date
Residential Address
SSN
NOTE: An NVRA Duplicate is flagged if none of the above occur, but one of the
following fields are changed:
Reason
Registration date
Source
Application date
Comments
Language
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
Public Comment
Summary:
This is an opportunity for members of the public to provide comment on elections-related matters. Each
commenter will be limited to two minutes.
Board Action Required:
Discuss as necessary
Item # 3
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
Polling Place Change for Precinct W26
Applicable Statutes and/or Rules
N.C. Gen. Stat §163A-1045(a)
Summary:
The previous polling place for precinct W26, Lower Cape Fear Hospice, has chosen not to renew their
usage agreement for the upcoming election cycle. The New Hanover County Board of Education has
agreed to permit use of Sunset Park Elementary School as a polling place for precinct W26, pending
Board approval. The Board of Elections previously used Sunset Park Elementary School as the polling
place for precinct W19 prior to the merger of precincts W19 and W04 into precinct W26 in 2007. At
that time, the Board chose to use the polling place for precinct W04, the National Guard Armory, as the
polling place for precinct W26. In August 2010, the Board approved a polling place change from the
National Guard Armory to Sunset Park Baptist Church due to accessibility and scheduling issues
associated with the use of National Guard Armory. Currently, Sunset Park Baptist Church is not available
for use as a polling place due to a weekly scheduled event on Monday nights.
Document/s Included:
Images of the previous and proposed polling place for precinct W26; Resolution to Adopt Polling Place
Change (W26)
Board Action Required:
Staff recommends approval
Item # 4a
Draft
Precinct W26 – Proposed Polling Place Change
Current Polling Place Proposed Polling Place
Lower Cape Fear Hospice Sunset Park Elementary School
1414 Physicians Dr.
Wilmington, NC 28401
613 Alabama Ave.
Wilmington, NC 28401
Arial Image
Lower Cape Fear Hospice
Sunset Park Elementary School
Voter Parking
Lower Cape Fear Hospice
Sunset Park Elementary School
Polling Place Entrance
Lower Cape Fear Hospice
Sunset Park Elementary School
Draft
Voting Enclosure
Lower Cape Fear Hospice
Sunset Park Elementary School
Lower Cape Fear Hospice
Sunset Park Elementary School
Draft
RESOLUTION TO ADOPT POLLING PLACE
CHANGE IN NEW HANOVER COUNTY
At a meeting duly called and held on the 20th day of August, 2019, at 230 Government Center
Drive in Wilmington, North Carolina, the New Hanover County Board of Elections unanimously
adopted the following resolution:
WHEREAS the county board of elections shall have power from time to time, by
resolution, to establish, alter, discontinue, or create such new election precincts or voting places
as it may deem expedient, under G.S. 163A-1045(a);
WHEREAS W26 Precinct Polling Place was located at Lower Cape Fear Hospice, 1414
Physicians Drive, Wilmington, NC 28403;
WHEREAS Sunset Park Elementary School has agreed to provide a more suitable
location for W26 Precinct Polling Place to Sunset Park Elementary School, located at 613
Alabama Avenue, Wilmington, NC 28401;
WHEREAS a Polling Place Accessibility Survey has been completed for the new site
and was found to be ADA compliant; and
WHEREAS the Board of Elections shall notify all voters of the polling place change.
NOW, THEREFORE, BE IT RESOLVED that the members of the New Hanover
County Board of Elections unanimously approved the relocation of W26 Precinct Polling Place
to Sunset Park Elementary School, at 613 Alabama Ave, Wilmington, NC 28401.
Thomas C. Pollard, Chair
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
Polling Place Change for Precinct H06
Applicable Statutes and/or Rules
N.C. Gen. Stat §163A-1045(a)
Summary:
The previous polling place for precinct H06, Emmanuel Associate Reformed Presbyterian Church, does
not appear to be in use at this time. The proposed polling place for precinct H06, Freedom Baptist
Church, has a larger voting enclosure and more parking than the current polling place. Freedom Baptist
Church has agreed to permit the use of its facility as a polling place for precinct H06, pending Board
approval. The Board of Elections previously used Freedom Baptist Church as a polling place for precinct
H01 from 2008 to 2014. The church is located in precinct H06 and adjacent to precinct H01. Both the
previous and proposed polling place for this precinct specified no electioneering allowed in their usage
agreements.
Document/s Included:
Images of the previous and proposed polling place for precinct H06; Resolution to Adopt Polling Place
Change (H06)
Board Action Required:
Staff recommends approval
Item # 4b
Draft
Precinct H06 – Proposed Polling Place Change
Current Polling Place Proposed Polling Place
Emmanuel Associate Ref. Pres. Church Freedom Baptist Church
1401 N. College Rd.
Wilmington, NC 28405
802 N. College Rd.
Wilmington, NC 28405
Arial Image
Emmanuel Associate Ref. Pres. Church
Freedom Baptist Church
Voter Parking
Emmanuel Associate Ref. Pres. Church
Freedom Baptist Church
Polling Place
Entrance
Emmanuel Associate Ref. Pres. Church
Freedom Baptist Church
Draft
Voting
Enclosure
Emmanuel Associate Ref. Pres. Church
Freedom Baptist Church
Emmanuel Associate Ref. Pres. Church
Freedom Baptist Church
Draft
RESOLUTION TO ADOPT POLLING PLACE
CHANGE IN NEW HANOVER COUNTY
At a meeting duly called and held on the 20th day of August, 2019, at 230 Government Center
Drive in Wilmington, North Carolina, the New Hanover County Board of Elections unanimously
adopted the following resolution:
WHEREAS the county board of elections shall have power from time to time, by
resolution, to establish, alter, discontinue, or create such new election precincts or voting places
as it may deem expedient, under G.S. 163A-1045(a);
WHEREAS H06 Precinct Polling Place was located at Emmanuel Associate Reformed
Presbyterian Church, 1402 College Rd N, Wilmington, NC 28405;
WHEREAS Freedom Baptist Church has agreed to provide a more suitable
location for H06 Precinct Polling Place to Freedom Baptist Church, located at 802 College Rd N,
Wilmington, NC 28405;
WHEREAS a Polling Place Accessibility Survey has been completed for the new site
and was found to be ADA compliant; and
WHEREAS the Board of Elections shall notify all voters of the polling place change.
NOW, THEREFORE, BE IT RESOLVED that the members of the New Hanover County
Board of Elections unanimously approved the relocation of H06 Precinct Polling Place to
Freedom Baptist Church, at 802 College Rd N, Wilmington, NC 28405.
Thomas C. Pollard, Chair
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
2019 Absentee One-Stop Plan
Applicable Statutes and/or Rules
N.C. Gen. Stat §1300(b), as amended by Session Law 2018-22; NC Gen. Stat. §163A-1303(e); Session Law
2019-22
Summary:
The New Hanover County Board of Elections must determine hours for the 2019 Absentee One-Stop
Voting period by August 27, 2019. Absentee One-Stop Voting must be available at a minimum within
the county board of elections office weekdays beginning on the third Wednesday before each
election and ending on the Friday before the election. Unless the Board desires to offer hours beyond
those required by statute for the 2019 Municipal Elections, a One-Stop Implementation Plan will not be
required.
Document/s Included:
2019 Absentee One-Stop Proposed Plan; Absentee One-Stop Supplemental Data Analysis; Resolution to
Adopt the 2019 Municipal Elections One-Stop Implementation Plan
Board Action Required:
Discuss as necessary and action required
Item # 4c
Draft
2019 Absentee One-Stop Voting Proposed Plans - Option 6
15
$12,980
Week #Days
Week 1 Wed - Fri *Includes 8 people for 30 minutes AM and PM
Mon - Fri to complete opening and closing tasks
Sat
Sun
Week 3 Mon - Fri
Election Date Total Ballots Cast % Voter Turnout
11/5/2013 11,571 12.85%
11/3/2015 9,468 10.45%
11/7/2017 13,990 14.64%
11,571
2,337 Week #Days
20.20%Week 1 Thurs - Fri
Week 2 Mon - Fri
Mon - Fri
Sat
9,468
1,455 Week #Days
15.37%Week 1 Thurs - Fri
Mon - Fri
Sat
13,990
2,769 Week #Days
19.79%Week 1 Thurs - Fri
Mon - Fri
Sat
Mon - Fri
Sat
GVT
Option #6 Total Days of Operation
Schedule Location and Times Projected Salary Cost *
90,044
8-5
Week 2
8-5
9-4
12-4
8-7
Total Hours of Operation 138
Supplemental Data
Registered Voters-Municipalities
Week 3 8-5
8-1
90,631
95,531
2013 Municipal Elections One-Stop Period: Oct 17-Nov 2, 2013
Total Votes Cast Schedule Location and Times
Total One-Stop Ballots Cast GVT
% Vote at One-Stop 8-5
8-5
Total Hours of Operation 113
2015 Municipal Elections One-Stop Period: Oct 22 - Oct 31, 2015
Total Votes Cast Schedule Location and Times
Total One-Stop Ballots Cast GVT
% Vote at One-Stop 8-5
Week 2 8-5
8-1
Total Hours of Operation 68
2017 Municipal Elections One-Stop Period: Oct 19-Nov 4, 2017
Total Votes Cast Schedule Location and Times
Week 3 8-5
8-1
Total Hours of Operation 122
Total One-Stop Ballots Cast GVT
% Vote at One-Stop 8-5
Week 2 8-5
8-5
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0
10
20
30
40
50
60
70
80
Thurs, 10/17 Fri, 10/18 Mon, 10/21 Tues, 10/22 Wed, 10/23 Thurs, 10/24 Fri, 10/25 Mon, 10/28 Tues, 10/29 Wed, 10/30 Thurs, 10/31 Fri, 11/1 Sat, 11/2OS Votes CastDate
2013 Municipal Elections Absentee One-Stop Votes Cast by Date and Time of Day
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
84
196
326
383
328 319
286 263
152
0
50
100
150
200
250
300
350
400
450
8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PMOS Votes CastTime of Day
2013 Municipal Elections Absentee One-Stop Votes Cast
by Time of Day
Total
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0
10
20
30
40
50
60
Thurs, 10/22 Fri, 10/23 Mon, 10/26 Tues, 10/27 Wed, 10/28 Thurs, 10/29 Fri, 10/30 Sat, 10/31OS Votes CastDate
2015 Municipal Elections Absentee One-Stop Votes Cast by Date and Time of Day
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
69
155
221 213 229
194
147 159
68
0
50
100
150
200
250
8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PMOS Votes CastTime of Day
2015 Municipal Elections Absentee One-Stop Votes Cast
by Time of Day
Total
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0
10
20
30
40
50
60
70
80
90
Thurs, 10/19 Fri, 10/20 Mon, 10/23 Tues, 10/24 Wed, 10/25 Thurs, 10/26 Fri, 10/27 Sat, 10/28 Mon, 10/30 Tues, 10/31 Wed, 11/1 Thurs, 11/2 Fri, 11/3 Sat, 11/4OS Votes CastDate
2017 Municipal Elections Absentee One-Stop Votes Cast by Date and Time of Day
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
130
211
383
456 442
353 354
302
138
0
50
100
150
200
250
300
350
400
450
500
8 AM 9 AM 10 AM 11 AM 12 PM 1 PM 2 PM 3 PM 4 PMOS Votes CastTime of Day
2017 Municipal Elections Absentee One-Stop Votes Cast
by Time of Day
Total
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0
100
200
300
400
500
600
700
800
Wed,
10/17
Thurs,
10/18
Fri,
10/19
Mon,
10/22
Tues,
10/23
Wed,
10/24
Thurs,
10/25
Fri,
10/26
Sat,
10/27
Sun,
10/28
Mon,
10/29
Tues,
10/30
Wed,
10/31
Thurs,
11/1
Fri,
11/2
Sat,
11/3OS Votes CastDate
2018 General Election Absentee One-Stop Votes by Date and Time of Day
7 AM
8 AM
9 AM
10 AM
11 AM
12 PM
1 PM
2 PM
3 PM
4 PM
5 PM
6 PM
7 PM
900
2,299
4,201
6,376 6,956 6,915 6,453 5,929 5,280
3,818
2,550
1,601
8
0
2000
4000
6000
8000
7 AM 8 AM 9 AM 10 AM11 AM 12 PM 1 PM 2 PM 3 PM 4 PM 5 PM 6 PM 7 PMOS Votes CastTime of Day
2018 General Election Absentee One-Stop Votes by Time of
Day
Total
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RESOLUTION ADOPTING NEW HANOVER COUNTY ABSENTEE
ONE-STOP VOTING PLAN FOR 2019 MUNICIPAL ELECTIONS
At a meeting duly called and held on the 20th day of August 2019, the New Hanover
County Board of Elections unanimously adopted the following resolution:
WHEREAS a county board of elections under NC Gen. Stat. §163A-1300 is required to
provide Absentee One-Stop Voting;
WHEREAS a county board of elections, by unanimous vote of all its members, may
provide for one or more sites in that county for absentee ballots to be applied
for and cast, under NC Gen. Stat. §163A-1303;
WHEREAS New Hanover County Board of Elections has proposed one absentee one-
stop voting site to be used in the 2019 Municipal Elections;
WHEREAS during the one-stop period, the Government Center shall serve as a voting
site with regular weekday hours from 8:00 A.M. to 5:00 P.M. during the first two
weeks, and on the second Saturday of the period from 9:00 AM to 4:00 PM, and on the
Sunday following, from 12:00 P.M. to 4:00 P.M., and extended weekday hours from
8:00 A.M. to 7:00 P.M. during the last week of the period, and end on Friday,
November 1, 2019.
NOW, THEREFORE, BE IT RESOLVED that the New Hanover County Board of
Elections hereby unanimously approves the Absentee One-Stop Voting Implementation Plan for
the 2019 Municipal Elections and will become effective upon the approval of the NC State
Board of Elections.
This the 20th day of August, 2019.
Thomas C. Pollard, Chair
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Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
2019-2021 Precinct Official Appointments
Applicable Statutes and/or Rules
N.C. Gen. Stat §§163A-767 and 163A-815(a)
Summary:
On the Tuesday following the third Monday in August of the odd numbered year, county boards of
elections across the state of North Carolina meet to appoint registered voters to the position of Chief
Judge and Judge for each established precinct for a two-year term. Each precinct will have one Chief
Judge and two Judges. The New Hanover County Board of Elections is authorized to appoint 43 Chief
Judges and 86 Judges for a total of 129 officials in the three appointive offices. To qualify as a precinct
official, the following must be met:
1. Must be a registered voter of the county
2. Must be of good repute
3. Must be able to read and write
4. May not hold elective office under the government of the United States, North Carolina, or
any other political subdivision
5. May not be a candidate for nomination or election
6. May not hold office in any state, congressional district, county, or precinct political party or
political organization
7. May not hold office as a manager or treasurer for any candidate or political party
Where possible, registered political parties of the county shall submit names of registered voters to the
Board of Elections for appointment. If these names are submitted to the Board of Elections by the fifth
day preceding the date of appointments, the Board must nominate from the list supplied. If names are
submitted after the deadline, the Board may appoint from the submitted list at its discretion. If names
are not submitted for each position, it is the duty of the county board of elections to provide names for
appointment. One of the judges of election appointed in each precinct must be a member of the two
largest political parties in the State, unless otherwise provided by law.
Document/s Included:
2019-2021 Precinct Official Nominations (Provided after 8/15/2019)
Board Action Required:
Discuss as necessary and approval
Item # 4d
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
2019-2021 Multipartisan Assistance Team Appointments
Applicable Statutes and/or Rules
N.C. Gen. Stat §§163A-1298(a)(4) and 8 NCAC 16.0101
Summary:
Every two years, the Board of Elections is required to establish Multipartisan Assistance Teams (MATs)
to assist patients and residents with requesting or casting absentee ballots, if they are in a “covered
facility” (i.e., hospital, clinic, nursing home, or rest home that provides residential healthcare in the State
that is licensed pursuant to Chapter 122C, Chapter 131D, or Chapter 131E of the General Statutes; or by
the federal government or an Indian tribe). Each team shall consist of one Republican and one
Democrat, unless the Board unanimously decides to appoint an Unaffiliated member to replace one or
both of the major political party members.
Document/s Included:
MAT Rules and 2019-2021 MAT Nominees
Board Action Required:
Discuss as necessary and approval
Item # 4e
Draft
CHAPTER 16 - MULTIPARTISAN ASSISTANCE TEAMS
08 NCAC 16 .0101 MULTIPARTISAN ASSISTANCE TEAMS
(a) Each county board of elections shall assemble and provide training to a Multipartisan Assistance Team
("Team") to respond to requests for voter assistance for any primary, general election, referendum, or special
election.
(b) For every primary or election listed in Paragraph (a) of this Rule, the Team shall be made available in each
county to assist patients and residents in every covered facility in that county in requesting or casting absentee
ballots as provided by Article 21 of Subchapter III of Chapter 163A of the General Statutes. For the purposes of this
Chapter, a "covered facility" is any facility that provides residential or in-patient healthcare in the State that is
licensed or operated pursuant to Chapter 122C, Chapter 131D, or Chapter 131E of the General Statutes, including,
for example, a hospital, clinic, nursing home, or adult care home; or by the federal government or an Indian tribe.
(c) The Team may assist voters in requesting mail-in absentee ballots, serve as witnesses to mail-in absentee voting,
and otherwise assist in the process of mail-in absentee voting as provided by Article 21 of Subchapter III of Chapter
163A of the General Statutes. Upon the voter's request, the Team shall assist voters who have affirmatively
communicated, either verbally or nonverbally, a request for assistance.
History Note: Authority G.S. 163A-1298(a)(4); S.L. 2013-381, s. 4.6(b);
Temporary Adoption Eff. January 1, 2014;
Eff. October 1, 2014;
Amended Eff. December 1, 2018.
08 NCAC 16 .0102 TEAM MEMBERS
(a) For purposes of this Chapter, the county board of elections shall compose the Team as follows:
(1) At least two registered voters shall be on each Team. The two political parties having the highest
number of affiliated voters in the State, as reflected by the registration statistics published by the
State Board on January 1 of the current year, shall each be represented by at least one Team
member of the party's affiliation. If the Team consists of more than two members, voters who are
unaffiliated or affiliated with other political parties recognized by the State of North Carolina may
be Team members.
(2) If a county board of elections finds an insufficient number of voters available to comply with
Subparagraph (a)(1) of this Rule, the county board, upon a unanimous vote of all of its sworn
members, may appoint an unaffiliated Team member to serve instead of the Team member
representing one of the two political parties as set out in Subparagraph (a)(1) of this Rule.
(b) Team members shall not be paid or provided travel reimbursement by any political party or candidate for work
as Team members.
History Note: Authority G.S. 163A-1298(a)(4); S.L. 2013-381, s. 4.6(b);
Temporary Adoption Eff. January 1, 2014;
Eff. October 1, 2014;
Amended Eff. December 1, 2018.
08 NCAC 16 .0103 TRAINING AND CERTIFICATION OF TEAM MEMBERS
(a) The State Board of Elections shall provide uniform training materials to each County Board of Elections. The
training shall review the Rules of this Chapter as well as G.S. 163-226.3, 163-230.1, 163-230.2, and 163-231,
including the statutory deadlines associated with absentee voting, and provide information to help Team members
interact with persons who have disabilities. Every Team member shall confirm in writing that he or she has
reviewed and understands the content of the training. Each County Board of Elections shall administer training for
every Team member as directed by the State Board of Elections in this Rule.
(b) Every Team member shall sign a declaration provided by the County Board of Elections that includes the
following statements:
(1) the Team member will provide voter assistance in a nonpartisan manner, will not attempt to
influence any decision of a voter being provided any type of assistance, and will not wear any
clothing or pins with political messages while assisting voters;
Draft
(2) the Team member will adhere to the rules of this Chapter and the General Statutes listed in
Paragraph (a) of this Rule, and the Team member will refer to County Board of Elections staff in
the event the Team member is unable to answer any question;
(3) the Team member will not use, reproduce, or communicate to anyone other than County Board of
Elections staff any information or document handled by the Team member, including the voting
choices of a voter, a voter's date of birth, or a voter's signature;
(4) the Team member will not accept payment or travel reimbursement by any political party or
candidate for work as a Team member;
(5) the Team member does not hold any elective office under the United States, this State, or any
political subdivision of this State;
(6) the Team member is not a candidate for nomination or election, as defined in G.S. 163-278.6(4),
for any office listed in Subparagraph (b)(5) of this Rule;
(7) the Team member does not hold any office in a State, congressional district, or county political
party or organization, and is not a manager or treasurer for any candidate or political party. For the
purposes of this Subparagraph, a delegate to a convention shall not be considered a party office;
(8) the Team member is not an owner, manager, director, or employee of a covered facility where a
resident requests assistance;
(9) the Team member is not a registered sex offender in North Carolina or any other state; and
(10) the Team member understands that submitting fraudulent or falsely completed declarations and
documents associated with absentee voting is a Class I felony under Chapter 163 of the General
Statutes, and that submitting or assisting in preparing a fraudulent or falsely completed document
associated with absentee voting may constitute other criminal violations.
(c) Upon completion of training and the declaration, the County Board of Elections shall certify the Team member.
Only certified Team members may provide assistance to voters. The certification shall be good for two years, or
until the State Board of Elections requires additional training, whichever occurs first.
History Note: Authority G.S. 163-226.3(a)(4); S.L. 2013-381, s. 4.6(b);
Temporary Adoption Eff. January 1, 2014;
Eff. October 1, 2014.
08 NCAC 16 .0104 VISITS BY MULTIPARTISAN ASSISTANCE TEAMS
(a) The State Board shall provide annual notice regarding availability of Teams in each county. The notice shall
provide information for covered facilities, or patients or residents of the facilities, to contact the county board of
elections to arrange a Team visit.
(b) If a facility, or a patient or resident of a facility, requests a visit by the Team, the county board of elections shall
notify the Team and schedule the visit(s) within seven calendar days if it is able to do so. If the county board of
elections is unable to schedule the visit within seven calendar days, the voter may obtain such assistance from any
person other than:
(1) an owner, manager, director, employee of the hospital, clinic, nursing home, or rest home in which
the voter is a patient or resident;
(2) an individual who holds any elective office under the United States, this State, or any political
subdivision of this State;
(3) an individual who is a candidate for nomination or election to such office; or
(4) an individual who holds any office in a State, congressional district, county, or precinct political
party or organization, or who is a campaign manager or treasurer for any candidate or political
party; provided that a delegate to a convention shall not be considered a party office.
None of the persons listed in Subparagraphs (1) through (4) of this Paragraph may sign the application or certificate
as a witness for the patient.
(c) On a facility visit, the composition of the visiting Team members shall comply with the requirements of Rule
.0102(a)(1) or (a)(2) of this Section.
(d) All Team members shall remain within the presence of each other while visiting or assisting patients or
residents.
(e) At each facility visit, the Team shall provide the following assistance to patients or residents who request it:
(1) Assistance in requesting a mail-in absentee ballot: The Team shall collect any request forms
submitted by voters and deliver those request forms to the county board of elections office upon
leaving the facility. Upon the voter's request, the Team may also:
Draft
(A) Assist the voter in completing the request form, provided that the voter signs or, if unable
to sign, makes his or her mark or directs that his or her mark to be placed on the form;
and
(B) Coordinate a return visit to assist the voter in completing the absentee ballot.
(2) Assistance in casting a mail-in absentee ballot: Before providing assistance in voting by mail-in
absentee ballot, a Team member shall be in the presence of another Team member whose
registration is not affiliated with the same political party. Team members shall sign the return
envelope as witnesses to the marking of the mail-in absentee ballot. If the Team members provide
assistance in marking the mail-in absentee ballot, the Team members shall also sign the voter's
return envelope to indicate that they provided assistance in marking the ballot.
(f) The Team shall make and keep a record containing the names of all voters who received assistance or cast an
absentee ballot during a visit as directed by the county board of elections, and submit that record to the county board
of elections.
(g) The Team shall assist patients or residents physically located in the Team's county, regardless of the voter's
county of registration. If a patient or resident is registered to vote in another county, the county board of elections in
the county where the voter is registered shall communicate any request for assistance to the county board of
elections in the county where the voter is physically located.
History Note: Authority G.S. 163A-1298(a)(4); S.L. 2013-381, s. 4.6(b);
Temporary Adoption Eff. January 1, 2014;
Eff. October 1, 2014;
Amended Eff. December 1, 2018.
08 NCAC 16 .0105 REMOVAL OF TEAM MEMBERS
(a) The County Board of Elections shall revoke, pursuant to G.S. 163-33(2), a Team member's certification granted
under Rule .0103 of this Section for the following reasons:
(1) violation of Chapter 163 of the General Statutes or one of the Rules contained in this Section;
(2) political partisan activity in performing Team duties;
(3) failure to respond to directives from the County Board of Elections; or
(4) failure to maintain certification pursuant to Rule .0103 of this Section.
(b) If the County Board of Elections revokes a Team member's certification, the person shall not participate on the
Team.
History Note: Authority G.S. 163-33(2), 163-226.3(a)(4); S.L. 2013-381, s. 4.6(b);
Temporary Adoption Eff. January 1, 2014;
Eff. October 1, 2014.
Draft
Party Affiliation
Elections Served
Since 2014 Notes
D Carole Ellis 7
D David Purnell 6
D Diane Brown 9
D Joel Sanders 5
D Patricia (Pam) McMahon 2
D Pam Minor 9
D Rosa Davis 8
D Sally Vann 8
D Sheila Grady 4
D Shirley Mazzeo 4
D Toni Dewey 4
R Amy Craig 3
R Archie Bright 1
R Betsy McQuillen 5
R Carmel Duea 4
R Cherie Albright 2
R Diane Smith 5
R Dori Baril 4
R Jane Saunders 4
R Jerry Kennedy 8
R Mary Lou Kueffer 9
R Patrick Sorrenti 4
U Amy Christoff 4
U Blanche Chisum 9
U Kathryn Coiro 3
U Veronica Thomas 4
Name
2019-2021 Multipartisan Assistance Team (MAT)
Recommended Appointees
Draft
Special Meeting
New Hanover County Board of Elections
August 20, 2019
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 5
Draft