Board Meeting Agenda Packet 02-09-2021
MEETING AGENDA
Date: February 9, 2021 Time: 4:00 PM
Location: Government Center Complex, Ste 34 Type: Regular
Scheduled Attendees:
Thomas C. Pollard, Chair Rae Hunter-Havens, Elections Director
Evelyn A. Bryant, Secretary Joan Geiszler-Ludlum, Administrative Technician
Jonathan W. Washburn, Member Caroline Dawkins, Elections Program & Outreach
Derrick R. Miller, Member Coordinator
Russ C. Bryan, Member
Visitor(s): Sheryl Kelly, Assistant County Manager
AGENDA ITEMS
1. Meeting Opening
a. Call to Order
b. Pledge of Allegiance
c. Approval of Agenda
d. Approval of Minutes (1/12/2021)
2. Public Comment and Questions
Public Comment (2-minute limit)
3. General Discussion
Other Elections-Related Matters
4. Director’s Report
a. Financial Update
b. List Maintenance
5. New Business
a. Adoption of FY 21-22 Recommended Budget
b. Office Relocation
6. Adjournnment
*Agenda packets are sent via email in advance of meetings.
Draft
Regular Meeting
New Hanover County Board of Elections
February 9, 2021
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Draft
Regular Meeting
New Hanover County Board of Elections
February 9, 2021
Subject:
Approval of Minutes
Applicable Statutes and/or Rules
N.C. Gen. Stat. §§163-31(e) and 143-318.10(e)
Summary:
This includes minutes from the 1/12/2021 meeting.
Board Action Required:
Staff recommends approval
Item # 1d Item # 1d
Draft
Board Minutes – 01/12/2021
REGULAR MEETING
New Hanover County Board of Elections
January 12, 2021
4:00 P.M.
ATTENDANCE
Members: Thomas C. Pollard, Chairman
Evelyn D. Adger, Secretary
Jonathan W. Washburn, Member
Derrick R. Miller, Member
Staff: Rae Hunter-Havens, Elections Director
Caroline Dawkins, Elections Program & Outreach Coordinator
Joan Geiszler-Ludlum, Administrative Technician
Visitors: Sheryl Kelly, Assistant County Manager
Telephonic Attendees: 1
OPENING
Chair Pollard called the meeting to order at 4:00 p.m. The New Hanover County Board of
Elections meeting was held at 230 Government Center Drive, Suite 34, Wilmington, NC
in the conference room. All members were present.
AGENDA
Secretary Adger moved that the agenda be approved as submitted, second by Member
Washburn. Motion carried unanimously.
MINUTES
Chair Pollard moved that the minutes of the 10/27/2020, 11/2/2020, 11/3/2020,
11/12/2020, 11/13/2020, 11/16/2020, 11/20/2020, 11/25/2020, 12/7/2020, and 12/9/2020
Board meetings be approved as submitted, second by Secretary Adger. Motion carried
unanimously.
PUBLIC COMMENT
Chair Pollard called upon the public in-person attendees for their comments or questions,
limited to two minutes each. Seeing no public attendees and hearing no comments from
the telephone attendees, Chair Pollard closed the Public Comment period.
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Board Minutes – 01/12/2021
GENERAL DISCUSSION
Chair Pollard called on the Board members for general discussion. Hearing none, he
closed the General Discussion period.
DIRECTOR’S REPORT
a. Financial Update
Chair Pollard called on Director Hunter-Havens for her report. She reviewed the Board
of Elections Budget Report, noting that the department is over-budget on some line items
due to the additional costs incurred in conducting a General Election during a pandemic,
the unprecedented high turnout, and higher than average absentee-by-mail voting.
Although 80.3 percent of the annual budget is expended through the first six months, a
significant portion of the added expenses may be offset by additional CARES Act funds
designated for election expenses, pending further guidance from the State Board of
Elections (SBE).
Director Hunter-Havens reported on bonus payments going out to the One Stop officials
and Election Day precinct officials. These payments are coming from CARES funds
totaling $46,800 specifically legislated for this purpose, Each Election Day official will
receive $100 and each One Stop official will receive $19.56 for each day worked.
Member Washburn asked there were any reported coronavirus cases among the
approximately 468 election workers? Director Hunter-Havens reported there were none
to her knowledge.
b. List Maintenance
Director Hunter-Havens reported that the New Hanover County Board of Elections
conducted routine statutory list maintenance throughout the election period from
September through December 2020:
Removed 5,461 voters from the registration rolls consistent with NC Gen.
Stat. §163-82.14.
Processed 13,296 new registrations, 24,317 duplicate registrations, and
15,898 registration updates.
In response to Board Member questions about the process for designating a voter as
inactive, the Director explained that a voter who has not voted in or made contact in two
General Election cycles (those elections occurring in even numbered years) receives a
forwardable address confirmation mailing. If the voter does not respond within 30 days,
the voter’s status is changed to Inactive. An Inactive voter is still registered and may
vote upon verifying or updating their address. After two more General Election cycles
without contact with the Board of Elections, the voter will be removed after a similar
attempt to contact the voter. If a voter was removed solely due to list maintenance, the
voter is permitted to vote a provisional ballot. Provided the only reason the voter is not
actively registered is removal due to list maintenance, the provisional ballot will be
counted and the provisional application will reinstate the voter’s registration. There were
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Board Minutes – 01/12/2021
about 12 provisional ballots in the 2020 General Election that were approved for this
reason. This process strictly follows the governing statute. This is the main reason why
the Board encourages voters to check their registration in the lead-up to an election.
NEW BUSINESS
a. 2021 Board Meeting Schedule
The Board looked at the proposed schedule for their 2021 meetings. The schedule calls
for monthly meetings through June, then 2 meetings in July and August, a regular
meeting and a special meeting, with special weekly absentee meetings for the municipal
election beginning October 12. After discussion, Chair Pollard moved to cancel the July
13 meeting and conduct board regular business on July 27 when the new Board terms
will begin, and cancel the August 10 meeting and conduct regular board business
including appointment of Chief Judges and Judges for the new term on August 17,
second by Member Miller. Motion carried unanimously.
b. FY21/22 Budget Enhancement Requests
Director Hunter-Havens reviewed three proposals for budget enhancements for fiscal
year 2021-22:
Change Election Official Management Software from EasyVote to
VoterHub
Managing the pool of election officials to staff precincts and one-stop voting sites is
critical to successful elections. The office is currently using a piece-meal system based
on EasyVote for database management but requiring use of other platforms to fill in gaps,
such as Google Forms, mass emailing, and Microsoft Access and Excel. VoterHub offers
a more comprehensive, cloud-based software program that can be customized to
department needs. EasyVote is costing about $7,000 annually, while VoterHub will cost
$3,934 in the first year and $3,139 annually for upkeep. Anticipated outcomes include
reduced regular and overtime hours, reduced hours required to train seasonal support
staff, and reduced errors and problems generated by the software.
Add position: Deputy Director
The department has critical staffing needs to ensure continuity of operations in the
dynamic election environment coupled with the increasing complexity of elections
administration. This requested position will provide essential operations back-up for the
director; ensure continuity of operations and compliance with complex statutory and
administrative guidelines; and add needed depth in the public-facing aspects of election
implementation. The budget for the position is still in development and will be based on
the Job Assessment Tool for pay and position classification. The position can be filled
before the 2021 Municipal Election begins the next cycle of three elections within a 12-
month period.
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Board Minutes – 01/12/2021
Add position: Logistics Specialist
The scope of responsibilities, complexity of tasks required to conduct an election
successfully, and multifaceted demands of the election timeline have steadily increased
over the recent election cycles. The result is demands on staff that regularly exceed what
can be reasonably managed by the current number of staff positions. The workload
requires increasing reliance on temporary workers to execute critical election tasks rather
than serving in supporting roles. Managing the supply chain and logistics of staffing and
equipping up to 43 precincts and multiple One Stop voting sites pushes staff beyond their
assigned responsibilities, creates safety and continuity concerns, escalates burnout and
turnover, and intensifies the challenges of an already complex elections environment.
The budget for this position is still in development and will be based on the Job
Assessment Tool for pay and position classification. The position ideally will be filled
before the 2021 Municipal Election begins the next cycle of three elections within a 12-
month period.
The Board voiced their strong support for the proposed budget enhancements and agreed
to send a letter to the appropriate county officials, signed by the Board Members,
endorsing the proposals. Director Hunter-Havens noted that she is holding off on filling
the currently-budgeted Database & Systems Specialist position until she receives
feedback on the enhancements. The proposed budget will also reflect and anticipate the
shifting preferences for voting method, from Election Day to One Stop and absentee-by-
mail, and the conduct of the 2021 Municipal Election and the 2022 Primary. The Board
will have the opportunity to review the proposed Elections budget at their next meeting.
The Board discussed the impact of the proposed 2021-22 budget on their options for One
Stop voting for the two upcoming elections. The balancing factors in opening One Stop
locations are voter turnout, cost and adequate access to polling sites.
ADJOURNMENT
Chair Pollard moved that the meeting be adjourned at 4:55 p.m., second by Member
Washburn. Motion carried unanimously.
The next Board meeting is scheduled to be held on February 9, 2021, at 4:00p.m. at 230
Government Center Drive, Suite 34, Wilmington, NC.
APPROVED BY:RESPECTFULLY SUBMITTED:
____________________________________________________________
EVELYN D. ADGER RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Draft
Regular Meeting
New Hanover County Board of Elections
February 9, 2021
Subject:
Public Comment
Summary:
This is an opportunity for members of the public to provide comment on elections-related matters. Each
commenter will be limited to two minutes.
Board Action Required:
Discuss as necessary
Item # 2 Item # 2
Draft
Regular Meeting
New Hanover County Board of Elections
February 9, 2021
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 3
Draft
Regular Meeting
New Hanover County Board of Elections
February 9, 2021
Subject:
Director’s Report
Summary:
a. Financial Update
The attached table provides the Board with a budget update, including the following:
Salaries and Benefits expended through FY20-21 7th Period (January)
Operating Expenses expended through FY20-21 7th Period (January)
Grand Total expended through FY20-21 7th Period (January)
I have requested a transfer of $113,110.03 additional funds into the Elections budget to pay all
current outstanding invoices. Due to the increased costs associated with conducting an election
during a pandemic, the Board of Elections has exhausted 100% of their operating expenses
budget. The approved FY 20-21 budget did not include funds for conducting a large absentee-
by-mail election and operating nine (9) One-Stop “Early Voting” Sites. Both of these
developments were not anticipated when the FY21 budget was requested last year given past
voter trends and previous elections administrative and statutory requirements. The existing
overages in the Printing (-26,891.02), Postage ( -24,478.90), Rent (-2,375.00) and Supplies
(-17,643.13) line items are the direct result of expenses associated with by mail and early voting
and contributed to the depletion of our operating expenses budget. The CARES funds allocated
to the Board of Elections have been used to pay election officials and temporary employees
working in the office during the election. As a result of the pandemic, the State Board required
all county boards of elections to add three new positions to each in-person voting site and
expand our capacity for curbside voting. In addition, the expected increase in the volume of
absentee-by-mail voting required the creation and operation of a large absentee-by-mail
processing center staffed by 9 to 20 employees for a three-month period to process over 38,000
absentee by mail requests.
On Tuesday, February 2, 2021, the State Board informed county boards of elections that
additional HAVA funds have been designated for county boards under Session Law 2020-17
based on their Department of Commerce economic tier and number of registered voters to
meet the unexpected needs related to the pandemic. The amount of allocated funding for New
Hanover County is $222,510. The General Assembly stipulated that in reimbursement of these
funds, counties must certify that HAVA funds will not be used to supplant county funds. Use of
the funds must adhere to the categories and permissible purposes established by the U.S.
Elections Assistance Commission and the federal standards set by the Congressional grant
authorization. An allowable cost is one that is necessary and reasonable for the proper and
efficient performance and administration of the activities funded under the grant. Examples of
allowable costs in this context could include cleaning supplies and protective masks for staff and
poll workers, resources to meet an unanticipated increased demand for mail ballots due to self-
Item # 2 Item # 4
Draft
isolation and quarantine in response to COVID-19, temporary staff to process the increased
absentee ballot demand, and physical and cyber security improvements. Allowable costs would
not include those that are currently paid with state or local election jurisdiction funds, such as
the regularly anticipated demand for mail ballots or other regular election-related services.
b. List Maintenance Update
Per data provided from the Statewide Elections Information Management System
(SEIMS), the New Hanover County Board of Elections completed the following:
Removed 729 voters from the voter registration rolls in January 2021 consistent
with NC Gen. Stat. §163-82.14.
Processed 622 new registration forms, 308 duplicate registration forms, and 728
registration update forms in January 2021.
Document/s Included:
Financial Update FY20-21 7th Period (January); Letter from NC State Board of Elections regarding
considerations for expending 2020 HAVA grant funds; HAVA FAQs – Permissible and Impermissible Uses;
Notice of SubGrant-2020 HAVA Funds; NVRA Report from January 2021; NVRA Visualizations Report;
NVRA Report Definitions
Board Action Required:
Discuss as necessary
Draft
February 5, 2021 BOARD OF ELECTIONS BUDGET REPORT
CHARGES FOR SERVICES FY19-20
ACTUALS
FY19-20
7TH PERIOD
ACTUALS
FY20-21
7TH PERIOD
ACTUALS
FY20-21
TRANSFERS
/ADJUSTMENTS
FY20-21
ENC/REQ
FY20-21
REVISED BUDGET
FY20-21
PERCENT USED
COUNTY CANDIDATE FILING FEES -10,251.00 -10,251.00 -20.00 0.00 0.00 -15.00 133.3%
FEES -121,513.18 -121,513.18 -21.00 0.00 0.00 0.00 100.0%
PRINTING FEES 0.00 0 0.00 0.00 0.00 -100.00 0.0%
TOTAL CHARGES FOR SERVICES -131,764.18 -131,764.18 -41.00 0.00 0.00 -115.00 35.7%
INTERGOV REV-FEDERAL FY19-20
ACTUALS
FY19-20
7TH PERIOD
ACTUALS
FY20-21
7TH PERIOD
ACTUALS
FY20-21
TRANSFERS
/ADJUSTMENTS
FY20-21
ENC/REQ
FY20-21
REVISED BUDGET
FY20-21
PERCENT USED
G0531 GRANT-FEDERAL 0.00 0.00 0.00 -210,810.00 0.00 -210,810.00 0.0%
G0532 GRANT-FEDERAL 0.00 0.00 0.00 -10,000.00 0.00 -10,000.00 0.0%
G0532 GRANT-FEDERAL 0.00 0.00 -85,000.00 -85,000.00 0.00 -85,000.00 100.0%
TOTAL INTERGOV REV-FEDERAL 0.00 0.00 -85,000.00 -305,810.00 0.00 -305,810.00 27.8%
SALARIES & BENEFITS FY19-20
ACTUALS
FY19-20
7TH PERIOD
ACTUALS
FY20-21
7TH PERIOD
ACTUALS
FY20-21
TRANSFERS
/ADJUSTMENTS
FY20-21
ENC/REQ
FY20-21
REVISED BUDGET
FY20-21
PERCENT USED
SALARIES AND WAGES 292,566.29 159,421.80 179,804.59 0.00 0.00 438,478.00 41.0%
CASUAL PART TIME SALARIES 205,766.14 65,774.43 411,020.37 0.00 0.00 193,389.00 212.5%
G0531 CASUAL PART TIME SALARIES 0.00 0.00 0.00 105,405.00 0.00 105,405.00 0.0%
G0532 CASUAL PART TIME SALARIES 0.00 0.00 0.00 5,000.00 0.00 5,000.00 0.0%
G0540 CASUAL PART TIME SALARIES 0.00 0.00 0.00 75,000.00 0.00 75,000.00 0.0%
OVERTIME PAY (OTP)5,832.27 1,086.51 13,489.56 0.00 0.00 24,218.00 55.7%
SOCIAL SECURITY TAXES 23,709.84 12,779.85 20,012.61 0.00 0.00 50,193.00 39.9%
RETIREMENT-LOCAL GOVT EMPL 26,880.49 14,443.69 19,712.56 0.00 0.00 36,899.00 53.4%
MEDICAL INSURANCE EXPENSE 42,980.47 23,476.24 23,958.86 0.00 0.00 60,204.00 39.8%
LONG TERM DISABILITY INSUR 572.85 309.29 351.21 0.00 0.00 722.00 48.6%
SALARIES & BENEFITS TOTAL 598,308.35 277,291.81 668,349.76 185,405.00 0.00 989,508.00 67.5%
Draft
February 5, 2021 BOARD OF ELECTIONS BUDGET REPORT
OPERATING EXPENSES FY19-20
ACTUALS
FY19-20
7TH PERIOD
ACTUALS
FY20-21
7TH PERIOD
ACTUALS
FY20-21
TRANSFERS
/ADJUSTMENTS
FY20-21
ENC/REQ
FY20-21
REVISED BUDGET
FY20-21
PERCENT USED
CONTR SERVS 174,909.39 61,951.26 356,141.31 26,313.00 26,641.38 265,903.00 144.0%
G0531 CONTR SERV 0.00 0.00 0.00 105,405.00 0.00 105,405.00 0.0%
G0532 CONTR SERV 0.00 0.00 0.00 5,000.00 0.00 5,000.00 0.0%
G0540 CONTR SERV 0.00 0.00 0.00 10,000.00 0.00 10,000.00 0.0%
RENT 2,375.00 625.00 4,125.00 0.00 0.00 1,750.00 235.7%
RENT-EQUIPMENT 0.00 0.00 0.00 0.00 0.00 200.00 0.0%
ADVERTISING COST 4,078.45 2,385.60 0.00 0.00 0.00 2,500.00 0.0%
CELLULAR EXPENSE 0.00 0.00 0.00 0.00 0.00 456.00 0.0%
POSTAGE EXPENSE 30,592.65 18,738.38 77,928.90 0.00 0.00 53,450.00 145.8%
M&R-EQUIPMENT *21,596.22 37,066.30 0.00 0.00 0.00 50,900.00 0.0%
PRINTING 120,620.62 22,067.33 87,458.02 0.00 763.00 61,330.00 143.8%
PRINTER-COPIER COSTS &SUPP 6,459.36 2,647.49 9,639.39 5,218.00 0.00 15,218.00 63.3%
SUPPLIES 65,955.58 9,432.38 104,748.13 0.00 1,796.00 88,901.00 119.8%
SUPPLIES-COMPUTER&OTHER 15,227.64 11,679.64 1,721.16 0.00 0.00 962.00 178.9%
DUES & SUBSCRIPTIONS 165.00 125 0.00 0.00 0.00 470.00 0.0%
EMPLOYEE REIMBURSEMENTS 487.06 211.06 152.2 0.00 0.00 500.00 30.4%
TRAINING & TRAVEL 6,614.03 4,275.40 201.98 0.00 0.00 8,500.00 2.4%
INSURANCE&BONDS 3,746.71 3,746.71 4,214.62 -444.00 0.00 4,215.00 100.0%
TOTAL OPERATING EXPENSES 452,827.71 174,951.55 646,330.71 151,492.00 29,200.38 675,660.00 100.0%
*Received Credit for $15,470.08 which resulted in FY19/20 Actuals of $21,596.22.
CAPITAL OUTLAY FY19-20
ACTUALS
FY19-20
7TH PERIOD
ACTUALS
FY20-21
7TH PERIOD
ACTUALS
FY20-21
TRANSFERS
/ADJUSTMENTS
FY20-21
ENC/REQ
FY20-21
REVISED BUDGET
FY20-21
PERCENT USED
CAPITAL OUTLAY 749,668.00 0.00 0.00 0.00 0.00 0.00 0.0%
TOTAL CAPITAL OUTLAY 749,668.00 0.00 0.00 0.00 0.00 0.00 0.0%
GRAND TOTAL 1,800,804.06 320,479.18 1,229,639.47 31,087.00 29,200.38 1,359,243.00 92.6%
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Mailing Address:
P.O. Box 27255,
Raleigh, NC 27611
(919) 814-0700 or
(866) 522-4723
Fax: (919) 715-0135
TO: County Boards of Election
RE: Considerations for Expending 2020 Help America Vote Act (HAVA) Grant Funds
DATE: January 29, 2021
Session Law 2020-17 designated $9,616,929 in nonrecurring funds to county boards of elections and
entitled each county a minimum of $10,000 and no more than $250,000. The General Assembly further
stipulated that in reimbursement of these funds, counties must certify that HAVA funds will not be used
to supplant county funds. Use of the funds must adhere to the categories and permissible purposes
established by the U.S. Elections Assistance Commission and the federal standards set by the
Congressional grant authorization.
While we considered an application process to receive additional funds above $10,000 (not to exceed
$250,000), we were concerned that this would not be a fair and equitable decision-making process and
would limit a county’s ability to address its specific needs. Similar to the criteria used by the General
Assembly to award CARES Act funds, we have calculated each county’s award based upon economic
tiers defined by the North Carolina Department of Commerce and the number of registered voters.
Through this formulary, we aim to give the decision making to you directly since you know your county’s
needs best. The session law appropriating these funds requires the counties to seek reimbursement
from the State Board for eligible expenses. The attached FAQ document explains the reimbursement
process, which is the same as CARES Act reimbursement processes.
As you determine the needs of your county, please be mindful that at present time no additional funds
have been authorized by Congress or the General Assembly. This means it is important to prioritize and
effectively address multiple needs. While many counties may consider voting equipment to be a top
priority, the designation of elections as critical infrastructure means it is also our duty to place even
greater emphasis on both physical and cyber security than ever before. Please review any assessments
conducted by the Department of Homeland Security or the National Guard and consider applying HAVA
funds to remedy identified issues or areas of concern. Ideally, counties have designated capital funds to
purchase voting equipment since there has been no federal or state commitment of funds for this
purpose since the initial statewide procurement in 2006. Bottomline – please spend your funds wisely as
we are not guaranteed additional funds in the near future.
Please carefully review the additional documents provided with this letter. If you have questions or
concerns, please reach out to Amy Strange, COO; Neil Baddour, Voting Systems Certification Manager;
or me.
Thank you for all you do,
Karen Brinson Bell
Executive Director
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Page 1 of 3
Last updated: February 2, 2021
NORTH CAROLINA STATE BOARD OF ELECTIONS
HAVA FAQS – PERMISSIBLE AND IMPERMISSIBLE USES
1. Would it be permissible to purchase an “emergency kit” that contained generators, power
boxes, cords, led lights and other items to keep polling locations operational during a federal
election? They would become necessary in the event of a cyber-attack that damaged the
power grid.
Yes.
2. To make election security improvements it would be more beneficial and cost effective for
some of our counties if they could purchase entirely new buildings. Could HAVA funding be
used for this so long as the county matches or exceeds the federal funding?
No.
HAVA funds could be used to pay for elections-specific security components that would
be part of the new building, such as a security camera system.
3. The county wants to move the Elections office. The place they have in mind will need
extensive work to allow for all of the equipment with outside loading area to move
machines, set up area for supplies and tailor for the needs of Election Administration. How
much of the HAVA funds would be available to us to help improve this project. Would this
even be a project we could count on?
HAVA funds could not be used to install a loading dock or build a supply room.
HAVA funds could be used to pay for elections-specific security components that would
be part of the new location. This might include security systems for elections storage
rooms where equipment is stored, and the electrical work necessary to install the
system.
4. In the same area as establishing toll-free telephone hotlines could a chat bot be set up by
the counites? This is when voters could just text their questions in and they would receive
automated responses. This can be done it multiple languages and updated over time based
on the questions the chat bot is receiving.
Yes.
5. I believe this would fall under educating voters concerning voting procedures, voting rights,
and voting technology but would purchasing social media ads be permissible so long as they
contained educational material? In that same vein, would hosting virtual town halls and
using the funding to purchase cameras and a platform be permissible? I think this was the
case with CARES but I feel some who missed out may want to try doing this now.
Yes.
6. Can funds be used to purchase “Stand alone” internet connectivity – cameras for live
streaming of meetings, trainings, etc.
Yes.
7. Is it permissible to install glass barriers, push button entry, more security cameras, etc. with
HAVA funds?
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Page 2 of 3
Last updated: February 2, 2021
NORTH CAROLINA STATE BOARD OF ELECTIONS
HAVA FAQS – PERMISSIBLE AND IMPERMISSIBLE USES
Yes. If the security items are installed in areas commonly used by other county
agencies, only the cost of the work done in the elections area can be paid for with HAVA
funds
8. Can this money go to recurring expenses such as security (that requires a monthly fee)?
The answer depends on the expense. If, for example, the elections board installs
security cameras in the elections area, and recurring fees are required to store and access
the video feeds, then HAVA funds can be used.
9. Can HAVA funds be used for a curbside wireless bell notification systems – where the
potential curbside voter can push a button or drive over a sensor, wirelessly alerting the poll
workers of their presence?
Yes.
10. Regarding a hotline – Can the funds be used to pay costs from our phone vendor to set up
the hotline or a phone bank that is physically staffed?
Yes.
11. Can HAVA funds be used to purchase a DS450?
Yes.
12. Can HAVA funds be used to purchase a second (backup) ElectionWare system?
Yes.
13. Can HAVA funds be used to purchase dollies for Balotar printers?
Yes.
14. Can HAVA funds be used to purchase MiFi jetpacks?
Yes.
15. Can HAVA funds be used to purchase power strips and extension cords?
Yes.
16. Can HAVA funds be used to purchase letter opener machines?
Yes.
17. Can HAVA funds be used to purchase walkie talkie radios for curbside voting at One-
Stop sites?
Yes.
18. Can HAVA funds be used to purchase canopy tents for curbside voting at One-Stop
sites?
Yes.
19. Can HAVA funds be used to purchase tabletop voting booths for provisional voting?
Yes.
20. Can HAVA funds be used to purchase generators?
Yes.
21. Can HAVA funds be used to purchase extra blue bins for DS200s?
Yes.
22. Can HAVA funds be used to purchase 8gb USB sticks for DS200s?
Yes.
23. Can HAVA funds be used to purchase a ballot-on-demand system?
Yes.
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Page 3 of 3
Last updated: February 2, 2021
NORTH CAROLINA STATE BOARD OF ELECTIONS
HAVA FAQS – PERMISSIBLE AND IMPERMISSIBLE USES
24. Can HAVA funds be used to purchase paper-folding machines?
Yes.
25. Can HAVA funds be used to purchase an alarm system?
Yes.
26. Will there have to be a security assessment done by the SBE to determine which security
issues on the report need to be done and which ones don’t?
No.
27. What will the counties be required to do as far as security measures first with the HAVA
funds before using it for other things. Who will make the determination on those security
features that need to be done and who will see that they actually do them?
County boards of elections are ultimately responsible for determining which HAVA-
eligible expenditures to make with their county HAVA funds. Counties report their
expenditures, with receipts, to the State when invoicing for reimbursement. Reports of
all expenditures made by the State and county boards are reported to the U.S. Election
Assistance Commission.
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NEW HANOVER COUNTY BOARD OF ELECTIONS
NVRA REPORT
Reporting Period:-1/1/2021 1/31/2021
Totals
Active 159,497
Inactive 19,800
Total Registration 179,297
REPORTING PERIOD
Registrations Approved 2,741
Total Registrations Removed 729
Inactive Registrations Removed 97
New Registrations
00 - No Application Source 3
01 - Public Assistance 7
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 524
06 - Mail-in 12
07 - In-person 1
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 30
17 - Registration Drives 45
21 - Medicaid Renewal 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
622
Duplicates
00 - No Application Source 3
01 - Public Assistance 1
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 231
06 - Mail-in 5
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 24
17 - Registration Drives 7
21 - Medicaid Renewal 1
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 34
vtr_nvra_stat.rpt Page 1 of 5Feb 04, 2021 1:27 pm
Draft
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
99 - Voter Change On Verification 2
308
vtr_nvra_stat.rpt Page 2 of 5Feb 04, 2021 1:27 pm
Draft
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Changes of Information
00 - No Application Source 10
01 - Public Assistance 6
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 474
06 - Mail-in 40
07 - In-person 40
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 130
17 - Registration Drives 12
21 - Medicaid Renewal 1
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 1
99 - Voter Change On Verification 14
728
Verifications
# of 1st & 2nd verification mailings sent 18,704
# of 1st NCOA mailings sent 0
# of 1st verification returned undeliverable 10,754
# of verification returned by voter 16
Confirmations
# of confirmations returned by voter 32
# of confirmations sent 11,669
# of confirmations returned undeliverable 89
# of confirmations not returned at all 32
COUNTY STATISTICAL
Constitution 109
Democratic 53,416
Green 139
Libertarian 1,460
Republican 55,531
Unaffiliated 68,642
American Indian 390
Asian 1,291
Black 20,617
Multi-Racial 1,051
Native Hawaiian or Pacific Islander 12
White 133,213
Other 3,179
Undesignated 19,544
Hispanic 3,307
Not Hispanic 119,190
Undesignated 56,800
vtr_nvra_stat.rpt Page 3 of 5Feb 04, 2021 1:27 pm
Draft
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Female 85,841
Male 73,313
Undesignated 20,143
Unprocessed Registrations - Incomplete Queue
00 - No Application Source 1
01 - Public Assistance 4
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 163
06 - Mail-in 3
07 - In-person 1
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 1
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 1
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 25
99 - Voter Change On Verification 3
Unprocessed Registrations - Archive Queue
00 - No Application Source 0
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 0
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 0
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 1
Unprocessed Registrations - Review Queue
00 - No Application Source 3
01 - Public Assistance 1
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 200
06 - Mail-in 20
07 - In-person 3
vtr_nvra_stat.rpt Page 4 of 5Feb 04, 2021 1:27 pm
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NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 11
17 - Registration Drives 0
21 - Medicaid Renewal 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
vtr_nvra_stat.rpt Page 5 of 5Feb 04, 2021 1:27 pm
Draft
0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000 45,000
APPROVED REG
REMOVED REG
NVRA Monthly Statistics: Total Removed and Approved Registrations
Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19
Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20
Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21
Draft
0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000
APPROVED REG
REMOVED REG
NEW DMV REG
NEW REG ALL OTHERS
DMV DUPLICATES
ALL OTHER DUPLICATES
DMV INFO CHANGE
ALL OTHER INFO CHANGE
1ST & 2ND VERIFICATIONS MAILED
1ST NCOA MAILED
UNDELIVERABLE 1ST VERFICIATION
RETURNED VERIFICATIONS
MAILED CONFIRMATIONS
RETURNED CONFIRMATIONS
UNDELIVERABLE CONFIRMATIONS
NVRA Monthly Statistics: Voter Registrations
Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21
Draft
0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000
1ST & 2ND VERIFICATIONS MAILED
1ST NCOA MAILED
UNDELIVERABLE 1ST VERFICIATION
RETURNED VERIFICATIONS
MAILED CONFIRMATIONS
RETURNED CONFIRMATIONS
UNDELIVERABLE CONFIRMATIONS
NVRA Monthly Statistics: Voter Card Mailings
Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19
Sep-19 Oct-19 Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20
Jun-20 Jul-20 Aug-20 Sep-20 Oct-20 Nov-20 Dec-20 Jan-21
Draft
NVRA
The SBE has an automated process, so there is no need to submit the report on a monthly
basis, it is available for counties that would like to run the report for informational use.
NVRA Report definitions:
Prior to reviewing the NVRA report the following items need to be considered
Statistics are based on a time period
Temporary voters are ignored in these statistics.
These are interpretations of the SEIMS NVRA reports, not anything generated
outside the SEIMS application.
See NVRA change explanation in the supplemental section.
Description Definition
Registrations
Approved
Number of verified voters during the time period. This is based
off the following verification description: ‘NEW VOTER:
VERIFIED’
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
Inactive
Registrations
Removed
Number of voters that had their status changed from INACTIVE
to REMOVED during the time period
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
New
Number of NVRA flagged new voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively. Sources ‘98’ and ‘99’ are
ignored because these are change source codes
Change
Number of NVRA flagged change voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively
Duplicate
Number of NVRA flagged duplicate voter records by source
code during the time period. Sources ‘15’, ‘17’, ‘19’ are
combined into ‘05’, ‘07’, ‘09’ respectively
Draft
Verification:# of 1st
& 2nd verification
mailings sent
This is based off the following verification descriptions: ‘NEW
VOTER: 1ST VERIFICATION PENDING’, ‘NEW VOTER: 2ND
VERIFICATION PENDING’, ‘VOTER CHG: 1ST VERIFICATION
PENDING’, ‘VOTER CHG: 1ST VERIFICATION PENDING’, ‘LIST
MAINT: 1ST VERIFICATION PENDING’
Verification:# of 1st
verification returned
undeliverable
Number of 1st verification mailings returned undeliverable to
the county during the time period. This is based off the
following verification descriptions: ‘NEW VOTER: ADDR
CONFIRMATION TO FWD ADDR (PRIOR TO MAILING)’, ‘NEW
VOTER: 2ND VERIFICATION (PRIOR TO MAILING)’, ‘VOTER
CHG: ADDR CONFIRMATION TO FWD ADDR (PRIOR TO
MAILING)’, ‘VOTER CHG: ADDR CONFIRMATION TO OLD ADDR
(PRIOR TO MAILING)
Verification:# of
verification returned
by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘99’
changes
Confirmation:# of
confirmations
returned by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations sent
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations
returned
undeliverable
Number of confirmation mailings returned undeliverable to
the county during the time period. This is based off the reason
changes to ‘CONFIRMATION RETURNED UNDELIVERABLE’
Confirmation:# of
confirmations not
returned at all
Number of confirmation mailings not returned to the county at
all during the time period. This is based off the reason changes
to ‘CONFIRMATION NOT RETURNED’
Supplemental Explanation – NVRA Change/Duplicate Description
For 1/7/2012 forward:
NOTE: An NVRA Voter Change is marked if one of the following fields is changed (with
a non-administrative change).
Name
Mailing Address
Birth Date
Draft
Party
Residential Address
NOTE: An NVRA Duplicate is marked if a voter change occurs but was not one of the
fields indicated above to represent an NVRA change.
Prior to 1/7/2012:
NOTE: An NVRA Voter Change is marked if any of the fields below are updated for a
voter.
Drivers license
Gender
Confidential Flag
Race
Party
Precinct
Mailing Address
Status
Municipality
Phone number
Name
Ward
Birth date
Residential Address
SSN
NOTE: An NVRA Duplicate is flagged if none of the above occur, but one of the
following fields are changed:
Reason
Registration date
Source
Application date
Comments
Language
Draft
Regular Meeting
New Hanover County Board of Elections
February 9, 2021
Subject:
Adoption of FY 21-22 Recommended Budget
Applicable Statutes and/or Rules:
N/A
Summary:
The attached proposed budget will cover the period of July 1, 2021 through June 30, 2022 and is inclusive
of the 2021 Municipal Elections and 2022 Primary Election. The Board of Elections is responsible for
providing budgetary requests for the items allocated in the attached report.
Document/s Included:
FY 21-22 Next Year Budget Detail Report; Historical Actuals Report
Board Action Required:
Staff recommends Approval
Item # 5a
Draft
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/05/2021 16:20User: rhavensProgram ID: bgnyrpts
Page 1
PROJECTION: 2022 FY21-22 BUDGET
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2022 REQUESTED
TOTAL GRANT-FEDERAL .0011016102 400122 - COUNTY CANDIDATE FILING FEES -9,000.00 * Candidate Filing Fees for 2022 Elections 1.00 9,000.00 -9,000.00 Based on average filing fees from similar years
TOTAL COUNTY CANDIDATE FILING FEES -9,000.0011016102 400165 - FEES -153,900.48 * 2021 Municipal Election Fees 1.00 153,900.48 -153,900.48 Based on estimates for 2021 Municipal Elections
TOTAL FEES -153,900.4811016102 400370 - PRINTING FEES -100.00 * Printing Charges 1.00 100.00 -100.00 Based on past trends
TOTAL PRINTING FEES -100.0011016100 611500 - CASUAL PART TIME SALARIES 328,594.00 * 2021 Municipal One-Stop Officials - 1 1.00 26,730.00 26,730.00 site Hourly Wage $10 per hour plus $25 training 2021 Municipal Multipartisan Assistance 1.00 1,000.00 1,000.00 Team (MAT) $25 per visit for two members plus $25 training 2021 Municipal Election Day Officials 1.00 50,250.00 50,250.00 Chief Judge, Judge, Assistants for 30 precincts 2021 Municipal Sample Audit Count Team 1.00 240.00 240.00 Eight officials at $10 per hour average 3 hours 2022 Primary One-Stop Officials - 5 1.00 144,700.00 144,700.00 Sites Hourly Wage $10 per hour plus $25 training 2022 Primary Multipartisan Assistance 1.00 1,500.00 1,500.00 Team (MAT) $25 per visit for two members plus $25 training 2022 Prim Election Day Official 1.00 79,502.00 79,502.00 Compensation Chief Judge, Judge, Assistants for 43 precincts
Draft
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/05/2021 16:20User: rhavensProgram ID: bgnyrpts
Page 2
PROJECTION: 2022 FY21-22 BUDGET
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2022 REQUESTED 2022 Primary Sample Audit Count Team 1.00 240.00 240.00 Eight officials at $10 per hour average 3 hours Board Member Compensation 1.00 14,050.00 14,050.00 Chair and Four Members Part-Time Election Admin Assistant 1.00 10,382.00 10,382.00 15 hours per week for 52 weeks
TOTAL CASUAL PART TIME SALARIES 328,594.0011016100 611600 - OVERTIME PAY (OTP) 7,974.36 * Overtime Compensation for Two Elections 1.00 7,974.36 7,974.36
TOTAL OVERTIME PAY (OTP) 7,974.3611016100 700000 - CONTR SERVS 266,999.00 * Storage of Election Records 1.00 2,100.00 2,100.00 Statutory Requirement Document Destruction 1.00 5,000.00 5,000.00 Adherence to Retention/Destruction Guidelines Stock Photo Secrets 1.00 100.00 100.00 Production of Outreach and Training Materials EasyVote Pollworker Module 1.00 7,000.00 7,000.00 Election Official Management Database Adobe Creative Suite CC2027 Cloud Based 3.00 960.00 2,880.00 Production of Outreach and Training Materials Adobe Acrobat Pro DC 2.00 180.00 360.00 Production and Editing of .pdf documents Delivery and Pick up of Voting Equipment 1.00 19,600.00 19,600.00 Total of 14 trucks for two elections Election Coding for Two Elections 1.00 13,000.00 13,000.00 Based on recent rate and new voting equipment Rental of Laptops for 2021 Municipal 1.00 25,855.00 25,855.00 Elections Rental of Training, One-Stop, and ED Laptops Rental of Laptops for 2022 Primary 1.00 50,855.00 50,855.00 Elections Rental of Training, One-Stop, and ED Laptops Temporary Employees hired through Temp 1.00 140,249.00 140,249.00 Agency Support for two elections at 18.20 per hour
Draft
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/05/2021 16:20User: rhavensProgram ID: bgnyrpts
Page 3
PROJECTION: 2022 FY21-22 BUDGET
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2022 REQUESTED
TOTAL CONTR SERVS 266,999.0011016100 700330 - RENT 2,375.00 * Private Polling Place Rental Fees 1.00 2,375.00 2,375.00 Rental Fees of $125 per facility for two elections
TOTAL RENT 2,375.0011016100 700350 - ADVERTISING COST 4,000.00 * Required Legal Notices and Voter 1.00 4,000.00 4,000.00 Education Statutory Requirement
TOTAL ADVERTISING COST 4,000.0011016100 700365 - CELLULAR EXPENSE 456.00 * Aircard for Department Head 1.00 456.00 456.00 $38 per 12 months
TOTAL CELLULAR EXPENSE 456.0011016100 700370 - POSTAGE EXPENSE 58,750.00 * Voter Card Mailings 1.00 28,000.00 28,000.00 Voter Card Mailing trends for similar years Absentee by Mail Mailings for Two 1.00 18,750.00 18,750.00 Elections Abs by Mail trends adjusted for similar years Business Reply Mail Account 1.00 4,000.00 4,000.00 Based on returned cards in recent years Polling Place Changes 1.00 8,000.00 8,000.00 Notifications Required by Statute
TOTAL POSTAGE EXPENSE 58,750.0011016100 700430 - M&R-EQUIPMENT 50,855.00 * Voting Equipment Maintenance Contract 1.00 50,855.00 50,855.00 Firmware/Software Agreement with ES&S
Draft
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/05/2021 16:20User: rhavensProgram ID: bgnyrpts
Page 4
PROJECTION: 2022 FY21-22 BUDGET
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2022 REQUESTED
TOTAL M&R-EQUIPMENT 50,855.0011016100 700500 - PRINTING 126,299.10 * Ballots for two elections 1.00 101,460.00 101,460.00 Statutory Requirement Voter Card Mailings 1.00 7,200.00 7,200.00 Estimated 80,000 x 0.09 per card Envelopes for Voter Notices 1.00 1,000.00 1,000.00 Window Envelopes Envelopes for Administrative Mailings 1.00 1,000.00 1,000.00 Non-window Envelopes Paper Pollbook Backup for Two Elections 1.00 8,608.90 8,608.90 Emergency Pollbook Election Day and One-Stop Chief Judge Manual 1.00 900.00 900.00 Training Manual updated each election Absentee Envelopes (Outgoing & Incoming) 1.00 4,970.20 4,970.20 Proposed Revisions to Envelopes Provisional Envelopes 1.00 1,160.00 1,160.00
TOTAL PRINTING 126,299.1011016100 700512 - PRINTER-COPIER COSTS &SUPPLIES 10,000.00 * Costs for copier usage 1.00 10,000.00 10,000.00 Maintain FY20 and FY21 appropriations
TOTAL PRINTER-COPIER COSTS &SUPPLIES 10,000.0011016100 700520 - SUPPLIES 59,552.81 * Expenses related to regular office 1.00 4,100.00 4,100.00 supplies Supplies and water cooler Expenses related to election-specific 1.00 24,262.77 24,262.77 supplies Toner, ballot stock, USBs, Seals, Tape, and Boxes 50 Regular Voting Booths and 26 ADA 1.00 12,997.00 12,997.00 Voting Booths Voting Booth Enhancement Approved in FY20 PPE Supplies for Two Elections 1.00 18,193.04 18,193.04 Floor Decals, Paper Towels, Masks, Sanitizer Wipes
Draft
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/05/2021 16:20User: rhavensProgram ID: bgnyrpts
Page 5
PROJECTION: 2022 FY21-22 BUDGET
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2022 REQUESTED
TOTAL SUPPLIES 59,552.8111016100 700542 - SUPPLIES-COMPUTER&OTHER 624.00 * Three monitors for dual monitor use 3.00 178.00 534.00 Increase employee efficiency Portable external USB drives 6.00 15.00 90.00 Backups for Election Day Use
TOTAL SUPPLIES-COMPUTER&OTHER 624.0011016100 700700 - DUES & SUBSCRIPTIONS 470.00 * Annual Membership Fees 1.00 470.00 470.00
TOTAL DUES & SUBSCRIPTIONS 470.0011016100 700825 - EMPLOYEE REIMBURSEMENTS 500.00 * Reimbursement for elections-related 1.00 500.00 500.00 expenses Maintain appropriations from FY21
TOTAL EMPLOYEE REIMBURSEMENTS 500.0011016100 700905 - TRAINING & TRAVEL 8,500.00 * Election-Related Conference Attendance 1.00 8,500.00 8,500.00 Fees Registration and Hotel Fees for two conferences
TOTAL TRAINING & TRAVEL 8,500.00 TOTAL BOARD OF ELECTIONS 762,948.79 TOTAL GENERAL FUND 762,948.79
TOTAL REVENUE -163,000.48 TOTAL EXPENSE 925,949.27
GRAND TOTAL 762,948.79
** END OF REPORT - Generated by RAE HUNTER-HAVENS **
Draft
02/05/2021 NEW HANOVER COUNTY - LIVE PAGE 1
11:55:26 HISTORICAL ACTUALS COMPARISON REPORT glactrpt
FOR PERIOD 13 OF 2021
ACCOUNTS FOR: PRIOR YR3 PRIOR YR2 LAST YR CURRENT YR CY REV
110 GENERAL FUND ACTUALS ACTUALS ACTUALS ACTUALS BUDGET
11016100 BOARD OF ELECTIONS
11016100 610000 SALARIES AND WAGES 273,869.71 303,177.24 292,566.29 189,889.42 438,478.00
11016100 611500 CASUAL PART TIME SALARIES 179,043.15 151,659.06 205,766.14 430,021.70 193,389.00
11016100 611500 G0531 CASUAL PART TIME SAL .00 .00 .00 .00 105,405.00
11016100 611500 G0532 CASUAL PART TIME SAL .00 .00 .00 .00 5,000.00
11016100 611500 G0540 CASUAL PART TIME SAL .00 .00 .00 .00 75,000.00
11016100 611600 OVERTIME PAY (OTP) 6,795.33 7,093.83 5,832.27 13,489.56 24,218.00
11016100 621000 SOCIAL SECURITY TAXES 21,147.88 29,579.25 23,709.84 20,853.48 50,193.00
11016100 622000 RETIREMENT-LOCAL GOVT EMPL 21,241.23 24,326.54 26,880.49 20,741.22 36,899.00
11016100 625000 MEDICAL INSURANCE EXPENSE 40,039.61 37,466.50 42,980.47 25,778.62 60,204.00
11016100 626000 LONG TERM DISABILITY INSUR 538.52 596.74 572.85 371.38 722.00
11016100 700000 CONTR SERVS 153,720.41 122,847.81 174,909.39 356,141.31 265,902.51
11016100 700000 G0531 CONTR SERVS .00 .00 .00 .00 105,405.00
11016100 700000 G0532 CONTR SERVS .00 .00 .00 .00 5,000.00
11016100 700000 G0540 CONTR SERVS .00 .00 .00 .00 10,000.00
11016100 700330 RENT 3,000.00 1,750.00 2,375.00 4,125.00 1,750.00
11016100 700335 RENT-EQUIPMENT .00 .00 .00 .00 200.00
11016100 700350 ADVERTISING COST 2,236.93 1,652.26 4,078.45 .00 2,500.00
11016100 700365 CELLULAR EXPENSE .00 .00 .00 .00 456.00
11016100 700370 POSTAGE EXPENSE 22,879.51 31,354.07 30,592.65 77,928.90 53,450.00
11016100 700430 M&R-EQUIPMENT 43,403.81 35,764.53 21,596.22 .00 50,900.00
11016100 700500 PRINTING 31,991.95 54,291.69 120,620.62 87,458.02 61,330.00
11016100 700512 PRINTER-COPIER COSTS &SUPP 4,573.87 4,593.39 6,459.36 9,639.39 15,218.00
11016100 700520 SUPPLIES 23,253.41 31,916.42 65,955.58 104,748.13 88,901.00
11016100 700542 SUPPLIES-COMPUTER&OTHER 1,904.40 1,890.18 15,227.64 1,721.16 962.00
11016100 700700 DUES & SUBSCRIPTIONS 5.00 15.00 165.00 .00 470.00
11016100 700825 EMPLOYEE REIMBURSEMENTS 470.14 541.19 487.06 152.20 500.00
11016100 700905 TRAINING & TRAVEL 4,066.93 3,372.17 6,614.03 201.98 8,500.00
11016100 701050 INSURANCE&BONDS 3,533.36 3,394.00 3,746.71 4,214.62 4,215.00
11016100 800200 CAPITAL OUTLAY-EQUIPMENT .00 .00 749,668.00 .00 .00
TOTAL BOARD OF ELECTIONS 837,715.15 847,281.87 1,800,804.06 1,347,476.09 1,665,167.51
11016102 GEN FUND CHARGES FOR SERVICES
11016102 400122 COUNTY CANDIDATE FILING FE -9,034.00 -5.00 -10,251.00 -20.00 -15.00
11016102 400165 FEES -103,181.16 -176.80 -121,513.18 -21.00 .00
11016102 400370 PRINTING FEES .00 .00 .00 .00 -100.00
TOTAL GEN FUND CHARGES FOR SER -112,215.16 -181.80 -131,764.18 -41.00 -115.00
Draft
02/05/2021 NEW HANOVER COUNTY - LIVE PAGE 2
11:55:27 HISTORICAL ACTUALS COMPARISON REPORT glactrpt
FOR PERIOD 13 OF 2021
ACCOUNTS FOR: PRIOR YR3 PRIOR YR2 LAST YR CURRENT YR CY REV
110 GENERAL FUND ACTUALS ACTUALS ACTUALS ACTUALS BUDGET
11016103 OPERATING GRANTS & CONTRIBUTIO
11016103 300930 G0531 GRANT-FEDERAL .00 .00 .00 .00 -210,810.00
11016103 300930 G0532 GRANT-FEDERAL .00 .00 .00 .00 -10,000.00
11016103 300930 G0540 GRANT-FEDERAL .00 .00 .00 -85,000.00 -85,000.00
TOTAL OPERATING GRANTS & CONTRIBUTIO .00 .00 .00 -85,000.00 -305,810.00
TOTAL GENERAL FUND 725,499.99 847,100.07 1,669,039.88 1,262,435.09 1,359,242.51
TOTAL REVENUES -112,215.16 -181.80 -131,764.18 -85,041.00 -305,925.00
TOTAL EXPENSES 837,715.15 847,281.87 1,800,804.06 1,347,476.09 1,665,167.51
TOTAL 110 GENERAL FUND 725,499.99 847,100.07 1,669,039.88 1,262,435.09 1,359,242.51
GRAND TOTAL 725,499.99 847,100.07 1,669,039.88 1,262,435.09 1,359,242.51
Draft
02/05/2021 NEW HANOVER COUNTY - LIVE PAGE 3
11:55:27 HISTORICAL ACTUALS COMPARISON REPORT glactrpt
FOR PERIOD 13 OF 2021
Field # Total Page Break Sequence 1 1 Y Y Sequence 2 9 Y N Sequence 3 0 N N Sequence 4 0 N N Report title: HISTORICAL ACTUALS COMPARISON REPORT
Report Through (P)eriod or (T)otal for years: T Fiscal Year/Period for reports: 2021/13 Print totals only: N Suppress zero balance accounts: Y Print revenue as credit: Y Print Full or Short description: F Print Full GL account: N Sort by Full GL account: N Multiyear view: D
Draft
Regular Meeting
New Hanover County Board of Elections
February 9, 2021
Subject:
Office Relocation
Applicable Statutes and/or Rules
N/A
Summary:
It was announced February 3, 2021 that the North Carolina Local Government Commission approved the
debt financing for the redevelopment of the New Hanover County Government Center. With this
approval the county plans to move forward with construction on the new Government Center beginning
mid-March.
When preliminary plans for the building were produced, we began communicating with Facilities
Management and the County Managers office regarding our security, storage, and functional workspace
needs as a department. As a result of this communication it was determined early-on that the new
building was likely not the best space for the Board of Elections office.
Working closely with Sara Warmuth, Chief Facilities Officer, and Sheryl Kelly, Assistant County Manager,
it was determined that the Executive Development Center (EDC) at the Northeast Regional Library,
including the office space and three conference/meeting rooms, was the only space that met our
ongoing needs, and allowed for some expansion during our busier seasons. While not a part of the EDC
specifically, we will share the use of the David E. Paynter Room with the New Hanover County Libraries
for functions that require use of the space, such as candidate filing, One-Stop voting, Election Day
voting, and recounts. Additional use of the space outside of those planned times will require use of the
Library’s reservation system. Discussions are on-going, but at this time the anticipated relocation would
occur in early May.
We will continue to use the workroom, storage cage, and Suite 34 at the current Government Center to
store and prepare bulk supplies, store and test voting equipment, and prepare laptops for use during
the election. These spaces will continue to be utilized for these processes until the county has
established a new functional storage space, which should be completed during the summer of 2022.
The new address for the New Hanover County Board of Election will be, 1241-A Military Cutoff Road,
Wilmington, NC 28405.
Document/s Included:
Executive Development Office Layout; Relocation Timeline; David E. Paynter Room Usage Calendar;
David E. Paynter Room Usage Monthly Outline
Board Action Required:
Discuss as necessary
Item # 5b
Draft
Office Office Office
Office
Office
Office
Reception
Kitchen Media/
Tech
Storage
Janitor
Women’s Restroom Men’s Restroom
Long Leaf Room
Azalea Room
Oleander Room
Copier
Paynter Room
2582 sq ft
29’
29’
27’
55’
43’
28’
5.5’
5.5’ 16.5’ 11.2’ 10’ 11’ 11’ 4.75’
13’ 12’ 15.5’ 18.5’ Board of Elections Relocation
Office and Meeting Room Dimensions
Draft
1 2
3
4
5
6
7
Kitchen Media/
Tech
Storage
Janitor
Women’s Restroom Men’s Restroom
Long Leaf Room
Azalea Room
Oleander Room
8
Paynter Room
29’
29’
27’
55’
5.5’
5.5’
1. Deputy Director Office
2. Elections Specialist Office
3. Database and Systems Specialist
4. Logistics Specialist Office or ElectionWare
5. Elections Director Office
6. Program and Outreach Office
7. Registrar Office
8. Copier and Supply Room
9. Lobby Work Stations
9
43’
28’
Board of Elections Relocation
Office Assignments
Draft
Office Office Office
Office
Office
Office
Office
Kitchen Media/
Tech
Janitor
Women’s Restroom Men’s Restroom
Long Leaf Room Azalea Room Oleander Room
Copier
Paynter Room
29’
5.5’ 16.5’ 11.2’ 10’ 11’ 11’ 4.75’
13’ 12’ 15.5’ 18.5’ 10’ Confidential Storage Cage
Supply Storage
Staging
Unused Ballot Storage
Work Station
Board Meeting Space
DS850 Storage
Hoteling Space
Work Stations
Needed as a year-round
work space
Absentee Processing Center 15’ 15’
Currently Utilizing 630 sq ft
w/ limited mobility
New Space 810 sq ft
Overflow storage post-move
This space will initially need to be utilized as a
place for miscellaneous shelving, tables, chairs,
office supplies, materials and other equipment
we will be moving to the new space. We will not
be able to determine a specific home for these
supplies until we are in the space and working.
Confidential Storage Cage
Board of Elections Relocation
Initial Move Spring 2021
Draft
Office Office Office
Office
Office
Office
Office
Kitchen Media/
Tech
Janitor
Women’s Restroom Men’s Restroom
Long Leaf Room Azalea Room Oleander Room
Copier
Paynter Room
29’
5.5’ 16.5’ 11.2’ 10’ 11’ 11’ 4.75’
13’ 12’ 15.5’ 18.5’ 10’ Confidential Storage Cage
Supply Storage
Staging
Unused Ballot Storage
Work Station
Board Meeting Space
DS850 Storage
Hoteling Space
Work Stations
Needed as a year-round
work space
Absentee Processing Center 15’ 15’
Currently Utilizing 630 sq ft
w/ limited mobility
New Space 810 sq ft
Overflow storage post-move
This space will initially need to be utilized as a
place for miscellaneous shelving, tables, chairs,
office supplies, materials and other equipment
we will be moving to the new space. We will not
be able to determine a specific home for these
supplies until we are in the space and working.
Confidential Storage Cage
Board of Elections Relocation
Initial Move Spring 2021– Election Day Set Up
Draft
Board of Elections Relocation
Edits as a Result of 1/22/2021 Meeting
Office Office Office
Office
Office
Kitchen Media/
Tech
Janitor
Women’s Restroom Men’s Restroom
Copier
Paynter Room
29’
5.5’ 16.5’ 11.2’ 10’ 11’ 11’ 4.75’
10’ Confidential Storage Cage 15’ 15’
Confidential Storage Cage
Office
Office
13’ 12’ 15.5’ 18.5’
Office
Office
13’ 12’ 15.5’ 18.5’ •Line of sight will be necessary as the front counter is not always staffed, so building a traditional wall in the lobby space will
not work. Our preference would be the installation of a long counter similar to what exists in current Elections space. This
counter would have a lower desk/table height work station on the back side and higher counter height of 43” on the customer
facing side that runs nearly the length of the wall on your left when entering (depicted in orange here). The counter straight
ahead when entering should be lower to provide a table-height space for those wheelchair bound (depicted in blue here).
•Removal of double doors between office space and restrooms, as discussed, but adding a door connected to counters with
badge access for security purposes and public use.
Doors with existing Badge Access or that need
to be Badge Access/ Secure Entry
Draft
Relocation to Executive Development Center
Overview of Training Room Usage:
Azalea Room
o The Azalea Room will serve two primary functions. A secure cage should be installed along the back of
the room, approximately 27’ wide and 10’ deep. This will be used to store confidential election
documentation such as returned ballots, SOSA Applications, OVRD Applications, and absentee by mail
ballots. The front portion of the room will be used for the storage of precinct/site supplies, precinct/site
suitcases and for the packing and staging of these supplies as we approach an election. There should be
at least one work station in this space for those temporary staff members that we bring on to assist us
with the packing of these supplies.
o On Election Day a Call Center will need to be run out of the Azalea Room. The shelving that is in this
space year-round is on casters and the evening before the Election, this shelving will need to be rolled
out into the hallway and stored against the wall. At least five (5) tables with laptops and phones will
need to be set up as a way to support Chief Judges and other Election Officials on Election Day. This can
be scaled down slightly in the evening as Chief Judges return with their materials so that there is some
additional space for returned suitcases.
Oleander Room
o The Oleander Room will serve, year round, as a secure storage and work space. Given the recent
popularity of Absentee by-Mail voting, a trend that is expected to continue though future elections, it
has become more important that we ensure that there is a designated work space to expand out and
run an Absentee Ballot Processing and Call Center. As we approach each election a member of our staff,
and the seasonal temporary staff tasked with assisting with the Absentee by-mail process will move in to
the Oleander room where work stations, flat work surfaces for ballot packing, storage shelves and a
secure storage cage will be contained. This secure storage cage will be approximately 15X15 and will
used to securely store returned, and processed absentee by-mail ballots before and after they have
been reviewed by the Board of Elections at an absentee Board Meeting. When not being used as a
processing center, this will be only open workspace we will have to conduct other year-round business
such as smaller scale training for Election Officials and supply development and organization.
Long Leaf Room
o The Long Leaf Room will serve as our board meeting space, the home of our DS850 and as hoteling
space for our temporary staff. This room will also periodically be used for small-scale trainings outside
of, but in preparation for, upcoming Elections.
o On Election Night this space would be used to store returned suitcases and supplies. Check in of supplies
can be performed at the front counter and supplies walked back by other members of our team.
Paynter Room
o The Paynter Room will be a critical area for elections moving forward. This space serves as a One-Stop
Early Voting Site for each election, and will continue to serve as the H02 Polling Place for future
elections. This site would also be used for candidate filing, and short-term organization post-election.
Should the space be needed for events such as recounts, second primaries or other events that we
cannot plan for on a regular basis we would need access to this space as well. We will be working with
the New Hanover County Library reservation system for events outside of those noted here.
Draft
Space Usage Timeline- 2021 Municipal Election
May 2021
o Overflow/General Supply Storage Post-Move- Paynter Room
o Supply Storage- Azalea Room
o Monthly Board Meeting- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
June 2021
o Supply Storage- Azalea Room
o Secure Storage and work stations- Oleander Room
o Monthly Board Meeting- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
July 2021
o Candidate Filing for Municipal Offices, through July 16- Paynter Room
o Supply Storage- Azalea Room
o Secure Storage and work stations- Oleander Room
o Monthly Board Meeting- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
August 2021
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Supply Storage- Azalea Room
o Monthly Board Meeting- Long Leaf Room
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Voting Equipment and Laptop Preparation- Suite 34
September 2021
o Supply Storage, Preparation and Staging- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o Voting Equipment Testing and Laptop Preparation- Suite 34
o Election Official Training- Site TBD
October 2021
o Supply Storage, Preparation and Staging- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Voting Equipment Testing and Laptop Preparation- Suite 34
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o One-Stop Early Voting Location- Paynter Room
November 2021
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Election Official Call Center- Azalea Room (Election Day)
o Supply Storage, Unpacking- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Election Day Polling Place- Paynter Room
Draft
o Supply Organization and Return- Paynter Room (after Election Day)
o Suitcase and Supply Return (Election Day) – Long Leaf Room
o Monthly Board Meeting(s)- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
December 2021
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Candidate Filing for 2022 Elections- Paynter Room
o Supply Organization and Return- Paynter Room
o Supply Storage, Preparation and Staging through December 18- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
Space Usage Timeline- 2022 Primary and General Elections
January 2022
o Election Official Training- Site TBD
o Supply Storage, Preparation and Staging- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o Voting Equipment Testing and Laptop Preparation- Suite 34
February 2022
o Supply Storage, Preparation and Staging- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Voting Equipment Testing and Laptop Preparation- Suite 34
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o One-Stop Early Voting Location- Paynter Room
March 2022
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Election Official Call Center- Azalea Room (Election Day)
o Supply Storage, Unpacking- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Election Day Polling Place- Paynter Room
o Supply Organization and Return- Paynter Room (after Election Day)
o Suitcase and Supply Return (Election Day) – Long Leaf Room
o Monthly Board Meeting(s)- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
April 2022
Draft
o Absentee Ballot Processing Center: secure storage and work stations- Oleander Room
o Supply Storage, Preparation and Staging- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o Supply Organization and Return through April 15- Paynter Room
May 2022
o Secure Storage and work stations- Oleander Room
o Supply Storage- Azalea Room
o Monthly Board Meeting- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- Workroom/Cage @ GVT
June 2022
o Secure Storage and work stations- Oleander Room
o Supply Storage- Azalea Room
o Monthly Board Meeting- Long Leaf Room
o Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- TBD
o Candidate Filing: Soil and Water July 1- 15- Paynter Room
July 2022
o Secure Storage and work stations- Oleander Room
o Supply Storage- Azalea Room
o Monthly Board Meeting- Long Leaf Room
o Voting Equipment/Bulk supply storage location (Tables/Chairs/Booths/Storage Bins)- TBD
August 2022
o Absentee Ballot Processing and Call Center- Oleander Room
o Supply Storage- Azalea Room
o Monthly Board Meeting- Long Leaf Room
o Voting Equipment/Bulk supply storage location (Tables/Chairs/Booths/Storage Bins)- TBD
September 2022
o Voting Equipment Testing and Storage- TBD
o Absentee Ballot Processing and Call Center- Oleander Room
o Supply Storage, Preparation and Staging- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Bulk supply storage location (Tables/Chairs/Booths/Storage Bins)- TBD
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o Election Official Training- Space TBD
October 2022
o Voting Equipment Testing and Storage- TBD
o Absentee Ballot Processing and Call Center- Oleander Room
o Supply Storage, Preparation and Staging- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Bulk supply storage location (Tables/Chairs/Booths/Storage Bins)- TBD
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
o One-Stop Early Voting Location- Paynter Room
Draft
November 2022
o Absentee Ballot Processing Center: Secure Storage and Work Stations- Oleander Room
o Election Official Call Center- Azalea Room (Election Day)
o Supply Storage, Unpacking- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Election Day Polling Place- Paynter Room
o Supply Organization and Return- Paynter Room (after Election Day)
o Suitcase and Supply Return (Election Day) – Long Leaf Room
o Monthly Board Meeting(s)- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)- TBD
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
December 2022
o Absentee Ballot Processing Center: Breakdown and Organization- Oleander Room
o Supply Organization and Return- Paynter Room
o Post-Election Clean-up and Organization through December 10- Paynter Room
o Supply Storage, Preparation and Staging- Azalea Room
o Ballot and Confidential Documentation Storage- Azalea Room
o Monthly Board Meeting(s)- Long Leaf Room
o Voting Equipment/Bulk Supply Storage (Tables/Chairs/Booths/Storage Bins)-TBD
o Hoteling Workstations- Oleander Room, Azalea Room, Long Leaf Room, Lobby
Draft
Legend
Holidays Absentee One-Stop Voting Election Day Voting
Reserved by Board of Elections * Move-in/Organization Available
2021
JANUARY
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
FEBRUARY
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28
MARCH
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
APRIL
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
MAY*
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
JUNE
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
JULY
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
AUGUST
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
SEPTEMBER
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
OCTOBER
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
NOVEMBER
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30
DECEMBER
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 31
Draft
Legend
Holidays Absentee One-Stop Voting Election Day Voting
Reserved by Board of Elections Hold for Elections- Potential Second Primary Available
2022
JANUARY
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
FEBRUARY
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28
MARCH
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30 31
APRIL
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
MAY
S M T W T F S
1 2 3 4 5 6 7
8 9 10 11 12 13 14
15 16 17 18 19 20 21
22 23 24 25 26 27 28
29 30 31
JUNE
S M T W T F S
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30
JULY
S M T W T F S
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
24 25 26 27 28 29 30
31
AUGUST
S M T W T F S
1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25 26 27
28 29 30 31
SEPTEMBER
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30
OCTOBER
S M T W T F S
1
2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
23 24 25 26 27 28 29
30 31
NOVEMBER
S M T W T F S
1 2 3 4 5
6 7 8 9 10 11 12
13 14 15 16 17 18 19
20 21 22 23 24 25 26
27 28 29 30
DECEMBER
S M T W T F S
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
Draft
2021- 2022 Election Calendar
Board of Elections- Paynter Room Usage
January 2021
Board of Elections does not need use of the space
February 2021
Board of Elections does not need use of the space
March 2021
Board of Elections does not need use of the space
April 2021
Board of Elections does not need use of the Space
May 2021
Should the county move forward with the plan to relocate the Board of Elections to what was formerly the EDC
space, we would need access to the Paynter Room for initial overflow of supplies as we adjust to the new space.
This may not take the full month
June 2021
Board of Elections does not need use of the space
July 2021
Board of Elections will need this space from July 1, 2021 through July 16, 2021 for Municipal Candidate Filing
August 2021
Board of Elections does not need use of the space
September 2021
Board of Elections will not need use of the space
October 2021
Board of Elections will need this space for the entirety of the month of October
o Preparation of and distribution of supplies for One-Stop Early Voting
o One-Stop Early Voting Location
October 14- 30
November 2021
Board of Elections will need this space for the entirety of the month of November
o Election Day Polling Place- Precinct H02
o Collection and organization of election supplies
Draft
December 2021
Board of Elections will need this space through December 18th
o Organization of election supplies
o Candidate Filing for the 2022 Primary and General Elections
January 2022
Board of Elections will not need use of the space
February 2022
Board of Elections will need this space for the entirety of the month of February
o Preparation of and distribution of supplies for One-Stop Early Voting
o One-Stop Early Voting Location
February 17- March 5
March 2022
Board of Elections will need this space for the entirety of the month of November
o One-Stop Early Voting Location
February 17- March 5
o Election Day Polling Place- Precinct H02
o Collection and organization of election supplies
April 2022
Board of Elections will need this space for AT LEAST the first two weeks of the month of April
o Organization of election supplies
Board of Elections will need to tentatively hold the space for the remainder of the month of April in the event of
a non-federal Second Primary Election
o During the month of April this site would serve as a One-Stop Early Voting Location and an Election Day
Precinct for a second primary
May 2022
The Board of Elections will need to tentatively hold the space for the month of May should there be a second
non-federal primary election, for the purpose of:
o Collection and organization of Supplies
The Board of Elections will need to tentatively hold the space for the month of May should there be a second
federal primary election
o During the month of May this site would serve as a One-Stop Early Voting Location and an Election Day
Precinct for a second primary
June 2022
The Board of Election will need this space from June 1 through June 15 for Soil and Water Candidate Filing
July 2022
The Board of Elections will not need use of this space
August 2022
The Board of Elections will not need use of this space
Draft
September 2022
Board of Elections will not need use of this space
October 2022
Board of Elections will need this space for the entirety of the month of October
o Preparation of and distribution of supplies for One-Stop Early Voting
o One-Stop Early Voting Location
October 19 – November 5
November 2022
Board of Elections will need this space for the entirety of the month of November
o One-Stop Early Voting Location
October 19- November 5
o Election Day Polling Place- Precinct H02
o Collection and organization of election supplies
December 2022
Board of Elections will need this space through the 10th of December for organization of supplies
Draft