Board Meeting Agenda Packet 06-15-2021MEETING AGENDA
Date: June 15, 2021 Time: 4:00 PM
Location: Bd of Elections Office, Long Leaf Room Type: Regular
Scheduled Attendees:
Thomas C. Pollard, Chair Rae Hunter-Havens, Elections Director
Evelyn D. Adger, Secretary Joan Geiszler-Ludlum, Administrative Technician
Jonathan W. Washburn, Member
Derrick R. Miller, Member
Russ C. Bryan, Member
Visitor(s): Sheryl Kelly, Assistant County Manager
AGENDA ITEMS
1.Meeting Opening
a.Call to Order
b.Pledge of Allegiance
c.Approval of Agenda
d.Approval of Minutes (5/11/2021)
2.Public Comment and Questions
•Public Comment (2-minute limit)
3.General Discussion
•Other Elections-Related Matters
4.Director’s Report
a.Financial Update
b.List Maintenance
5.New Business
a.Recommended HAVA Expenditures
b.Polling Place Change for Precinct W24
c.Polling Place Change for Precinct W18
6.Adjournment
*Agenda packets are sent via email in advance of meetings.
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
Approval of Minutes
Applicable Statutes and/or Rules
N.C. Gen. Stat. §§163-31(e) and 143-318.10(e)
Summary:
This includes minutes from the 5/11/2021 meeting.
Board Action Required:
Staff recommends approval
Item # 1dItem # 1d
Board Minutes – 05/11/2021
REGULAR MEETING
New Hanover County Board of Elections
May 11, 2021
4:00 P.M.
ATTENDANCE
Members: Thomas C. Pollard, Chairman
Evelyn D. Adger, Secretary
Jonathan W. Washburn, Member
Derrick R. Miller, Member
Russ C. Bryan, Member
Staff:Rae Hunter-Havens, Elections Director
Caroline Dawkins, Elections Program & Outreach Coordinator
Joan Geiszler-Ludlum, Administrative Technician
Visitors: Sheryl Kelly, Assistant County Manager
Public Attendees: Bruce Kemp, NHC Republican Committee; Char Marker, NHC
Republican Women’s Club; Mike Torbit; Barbara Amend, NHC
Republican Women’s Club.
Virtual Attendees: none
OPENING
Chair Pollard called the meeting to order at 4:00 p.m. The New Hanover County Board of
Elections meeting was held at 1241-A Military Cutoff Road, Long Leaf Room, Board of
Elections office, Wilmington, NC. All members were present.
AGENDA
Secretary Adger moved that the agenda be approved as submitted, second by Member
Miller. Motion carried unanimously.
MINUTES
Chair Pollard requested that his calling on the telephone attendees for Public Comment
be noted in future minutes. Secretary Adger moved that the minutes of the 4/13/2021
regular Board meeting be approved as submitted, second by Chair Pollard. Motion
carried unanimously.
Board Minutes – 05/11/2021
PUBLIC COMMENT
Chair Pollard called upon the public in-person attendees for their comments or questions,
limited to two minutes each.
In-person attendee, Bruce Kemp commented on the April Removed Voters Report
presented to the Board. He inquired whether the report could include additional
information, such as the total number of voters at the first of the month, the number of
voters added by category, the number of voters removed by category, and the total
number of voters at the end of the month. He noted that when he reviewed the voter
registration numbers as of March 31, 2021, he noted a difference from what was shown
on the website. Director Hunter-Havens explained that the Removed Voter Report is
generated as a public document using the existing software which is not programmed to
sort into additional categories. She noted she is submitting the requested categories to the
State Board of Elections (SBE) for their consideration. Reconciliation of the totals is
challenging as there are different cut-off dates for different reports. In response to
several questions about the format of the Report, the Director noted the County Board of
Elections is not required to generate reports on demand beyond those that are required by
statute, but makes every effort to respond to public data requests that allow the user to
build their own spreadsheets from the statutory monthly reports. The demand for new
public records diverts resources from required reporting. The Board is permitted to
charge a fee for a public data request.
In-person attendee Char Marker asked if she could get a list of all poll judges; how to
obtain packs of voter registration forms to conduct voter registration drives; and what is
the status of the Voter ID law adopted by voter referendum in 2018? Director Hunter-
Havens explained how she could request the list of appointed precinct judges and voter
registration forms. Chair Pollard explained that the Voter ID law is under court challenge
with the trial recently completed and the judges’ decision is expected soon.
Chair Pollard called on any virtual attendees for their comments or questions. Seeing and
hearing no other comments, Chair Pollard closed the Public Comment period.
GENERAL DISCUSSION
Chair Pollard called on the Board members for any discussion. Hearing none, he closed
the General Discussion period and called on the Director for her report.
DIRECTOR’S REPORT
a.Financial Update
Director Hunter-Havens gave a budget update:
•Salaries and benefits expended through April;
•Operating Expenses expended through April;
•Total budget expended through April.
Board Minutes – 05/11/2021
She noted the revised format of the budget reports highlights the reimbursement of
certain expenditures from the CARES and HAVA grants.
Additional HAVA funds allocated by the State in the amount of $222,510 became
available in February. The Finance Department completed reimbursement of all
allowable expenses to date, totaling $59,152.31, leaving the available balance at
$163,357.69. The Board authorized a list of supplemental expenditures in the amount of
$82,352.53 in April. The remaining balance is $81,005.16. A supplemental list of
recommended authorized elections enhancement expenditures will be presented at the
June meeting.
Among the proposed expenditures is the replacement of the precinct telephones discussed
at the April meeting. With the assistance of the Information Technology department, a
less expensive alternative using an updated flip phone was identified and will be
presented, along with the acquisition of a printer/plotter. The relocation of the Elections
office ended convenient access to the Planning Department’s plotter/printer which
Elections has been using since our plotter/printer died. Other possible enhancements are
also in development for the June meeting. These funds must be encumbered by June 30.
The Finance office is aware of this deadline and is providing assistance.
b.List Maintenance
According to the Statewide Elections Information System (SEIMS), New Hanover
County Board of Elections removed 689 voters from the registration rolls consistent with
NCGS §163-82.14 (2020) and processed 950 new registrations, 431 duplicate
registrations, and 1,144 registration update forms in April 2021.
The Board inquired at the April meeting about the types of statistical reports available to
document the number and reasons for voter removals. Currently, the only report
available in SEIMS is a listing of the voter registration number, full name and address,
date removed, race, sex, and reason for removal for the specific voter removed. There is
no report type that breaks out the number of removals by reason removed. This report
can be provided with the Director’s report each month or quarterly, or upon request of the
Board or other person. The report for April runs 35 pages.
Secretary Adger asked for clarification of the Administrative Removal classification.
The Director advised this usually indicates correction of an administrative error by either
the County or State Board. Member Washburn asked how citizenship is verified and
whether a voter may be challenged on the basis of citizenship? The Director advised that
the statute requires processing the registration form based on how the voter checked the
box, and it is subject to challenge but does not occur as a rule with any frequency. The
burden of proof in a voter registration challenge is on the person asserting the challenge.
Board Minutes – 05/11/2021
NEW BUSINESS
a. Polling Place Change for Precinct W25
The designated polling place for Precinct W25, New Hanover County Main Library, is
not available for use during the 2021-2022 election cycle due to the potential impacts of
Project Grace. Cape Fear Community College (CFCC) has agreed to permit use of the
Health Sciences Building on the downtown campus, pending Board approval. The Board
has previously used the CFCC-Health Sciences Building as a polling place, but was
changed to the Main Library in 2020 because the CFCC voting enclosure lacked
sufficient space to adhere to COVID-19 social distancing guidelines without significantly
reducing the operational capacity of the site. At this time, the county board of elections is
not expecting to be required to adhere to the same social distancing requirements in the
2021-2022 elections. CFCC prefers use of the Health Sciences Building over the Wilma
Daniels Art Gallery which served as a One Stop voting site in 2020. The Health Sciences
Building can handle the volume of the 2021 and 2022 elections, but will need to be re-
evaluated for the next Presidential election.
The Director reported she spoke with the DREAMS Center about serving as a polling
place for Precinct W25, and while there was interest, the DREAMS board, concerned
with the current unrest around voting, declined at this time.
Member Washburn moved to approve the change in polling location for Precinct W25 to
CFCC Health Sciences Building for the 2021-2022 election cycle, second by Secretary
Adger. Motion carried unanimously.
ADJOURNMENT
The agenda being concluded and there being no further business, Chair Pollard moved
that the meeting be adjourned, second by Member Washburn. Motion carried
unanimously. The meeting adjourned at 5:09 p.m.
The next Board meeting is scheduled to be held on June 15, 2021, at 4:00 p.m., at the
Board of Elections office, Long Leaf Room, 1241-A Military Cutoff Road, Wilmington,
NC.
APPROVED BY: RESPECTFULLY SUBMITTED:
________________________________ _______________________________
EVELYN D. ADGER RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
Public Comment
Summary:
This is an opportunity for members of the public to provide comment on elections-related matters. Each
commenter will be limited to two minutes.
Board Action Required:
Discuss as necessary
Item # 2 Item # 2
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 3
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
Director’s Report
Summary:
a.Financial Update
The attached reports provide the Board with a budget update, including the following:
•Salaries and Benefits expended through FY20-21 11th Period (May)
•Operating Expenses expended through FY20-21 11th Period (May)
•Grand Total expended through FY20-21 11th Period (May)
The current voting equipment maintenance contract, which was extended for six additional
months (January – June 2021) to establish yearly contracts on a fiscal year basis, requires a
payment of $18,285. Although funds are available in the M&R-Equipment object code, the
pandemic-related overages in the other object codes (Contr Svcs, Rent, Printing, Supplies-
Comput) resulted in lack of sufficient funds in the operating expenses budget to cover this
expenditure. The Finance Department will transfer additional funds into our budget to cover
this cost and the anticipated required expenditures through the remainder of this fiscal year.
b.List Maintenance Update
Per data provided from the Statewide Elections Information Management System
(SEIMS), the New Hanover County Board of Elections completed the following:
•Removed 416 voters from the voter registration rolls in May 2021 consistent
with NC Gen. Stat. §163-82.14.
•Processed 841 new registration forms, 287 duplicate registration forms, and 682
registration update forms in May 2021.
Document/s Included:
Financial Year-To-Date Budget Report with Project Codes 11th Period (May); NVRA Report from May
2021; NVRA Visualizations Report; NVRA Report Definitions
Board Action Required:
Discuss as necessary
Item # 2 Item # 4
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 06/10/2021 18:36User: rhavensProgram ID: glytdbud
Page 1
FOR 2021 11
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT110 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
1610O BOARD OF ELECTIONS
11016100 700000 CONTR SERVS 239,590 54,644 294,234 335,130.70 28,615.19 -69,512.38 123.6%
11016100 700330 RENT 1,750 0 1,750 4,125.00 .00 -2,375.00 235.7%
11016100 700335 RENT-EQUIPMENT 200 0 200 .00 .00 200.00 .0%
11016100 700350 ADVERTISING COS 2,500 3,039 5,539 1,948.86 .00 3,590.14 35.2%
11016100 700365 CELLULAR EXPENS 456 0 456 .00 .00 456.00 .0%
11016100 700370 POSTAGE EXPENSE 53,450 5,718 59,168 59,698.56 .00 -530.56 100.9%
11016100 700430 M&R-EQUIPMENT 50,900 19,565 70,465 18,285.00 .00 52,180.00 25.9%
11016100 700500 PRINTING 61,330 4,136 65,466 89,239.16 .00 -23,773.16 136.3%
11016100 700512 PRINTER-COPIER 10,000 5,218 15,218 8,153.22 .00 7,064.78 53.6%
11016100 700520 SUPPLIES 88,901 24,832 113,733 78,167.63 .00 35,565.37 68.7%
11016100 700542 SUPPLIES-COMPUT 962 0 962 1,721.16 .00 -759.16 178.9%
11016100 700700 DUES & SUBSCRIP 470 0 470 .00 .00 470.00 .0%
11016100 700825 EMPLOYEE REIMBU 500 0 500 152.20 .00 347.80 30.4%
11016100 700905 TRAINING & TRAV 8,500 0 8,500 201.98 .00 8,298.02 2.4%
11016100 701050 INSURANCE&BONDS 4,659 -444 4,215 4,214.62 .00 .38 100.0%
TOTAL BOARD OF ELECTIONS 524,168 116,708 640,876 601,038.09 28,615.19 11,222.23 98.2%
1610S BOARD OF ELECTIONS
11016100 610000 SALARIES AND WA 438,478 0 438,478 270,599.17 .00 167,878.83 61.7%
11016100 611500 CASUAL PART TIM 193,389 0 193,389 203,604.59 .00 -10,215.59 105.3%
11016100 611600 OVERTIME PAY (O 24,218 0 24,218 13,505.10 .00 10,712.90 55.8%
11016100 621000 SOCIAL SECURITY 50,193 0 50,193 27,393.94 .00 22,799.06 54.6%
11016100 622000 RETIREMENT-LOCA 36,899 0 36,899 28,975.27 .00 7,923.73 78.5%
11016100 625000 MEDICAL INSURAN 60,204 0 60,204 38,516.94 .00 21,687.06 64.0%
11016100 626000 LONG TERM DISAB 722 0 722 532.50 .00 189.50 73.8%
TOTAL BOARD OF ELECTIONS 804,103 0 804,103 583,127.51 .00 220,975.49 72.5%
TOTAL NO PROJECT 1,328,271 116,708 1,444,979 1,184,165.60 28,615.19 232,197.72 83.9%
G0531 ELECTIONS - CARES ACT COVID-19
1610O BOARD OF ELECTIONS
11016100 700000 G0531 CONTR SERV 0 105,405 105,405 71,396.70 .00 34,008.30 67.7%
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 06/10/2021 18:36User: rhavensProgram ID: glytdbud
Page 2
FOR 2021 11
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT110 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
11016100 700350 G0531 ADVERTISIN 0 0 0 1,089.92 .00 -1,089.92 100.0%
11016100 700370 G0531 POSTAGE EX 0 0 0 27,827.35 .00 -27,827.35 100.0%
11016100 700500 G0531 PRINTING 0 0 0 4,961.30 .00 -4,961.30 100.0%
11016100 700520 G0531 SUPPLIES 0 0 0 38.10 .00 -38.10 100.0%
TOTAL BOARD OF ELECTIONS 0 105,405 105,405 105,313.37 .00 91.63 99.9%
1610S BOARD OF ELECTIONS
11016100 611500 G0531 CASUAL PAR 0 105,405 105,405 105,502.50 .00 -97.50 100.1%
TOTAL BOARD OF ELECTIONS 0 105,405 105,405 105,502.50 .00 -97.50 100.1%
TOTAL ELECTIONS - CARES ACT COVID-19 0 210,810 210,810 210,815.87 .00 -5.87 100.0%
G0532 ELECTIONS - HAVA COVID-19
1610O BOARD OF ELECTIONS
11016100 700000 G0532 CONTR SERV 0 5,000 5,000 .00 .00 5,000.00 .0%
11016100 700512 G0532 PRINTER-CO 0 0 0 1,848.53 .00 -1,848.53 100.0%
11016100 700520 G0532 SUPPLIES 0 0 0 3,166.40 .00 -3,166.40 100.0%
TOTAL BOARD OF ELECTIONS 0 5,000 5,000 5,014.93 .00 -14.93 100.3%
1610S BOARD OF ELECTIONS
11016100 611500 G0532 CASUAL PAR 0 5,000 5,000 5,000.00 .00 .00 100.0%
TOTAL BOARD OF ELECTIONS 0 5,000 5,000 5,000.00 .00 .00 100.0%
TOTAL ELECTIONS - HAVA COVID-19 0 10,000 10,000 10,014.93 .00 -14.93 100.1%
G0540 ELECTIONS - CARES ACT SUPPLEMENTAL
1610O BOARD OF ELECTIONS
11016100 700000 G0540 CONTR SERV 0 10,000 10,000 .00 .00 10,000.00 .0%
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 06/10/2021 18:36User: rhavensProgram ID: glytdbud
Page 3
FOR 2021 11
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT110 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
11016100 700520 G0540 SUPPLIES 0 0 0 10,091.49 .00 -10,091.49 100.0%
TOTAL BOARD OF ELECTIONS 0 10,000 10,000 10,091.49 .00 -91.49 100.9%
1610S BOARD OF ELECTIONS
11016100 611500 G0540 CASUAL PAR 0 75,000 75,000 46,900.00 .00 28,100.00 62.5%
TOTAL BOARD OF ELECTIONS 0 75,000 75,000 46,900.00 .00 28,100.00 62.5%
TOTAL ELECTIONS - CARES ACT SUPPLEME 0 85,000 85,000 56,991.49 .00 28,008.51 67.0%
G0560 ELECTIONS - HAVA 2020
1610O BOARD OF ELECTIONS
11016100 700000 G0560 CONTR SERV 0 222,510 222,510 10,032.11 .00 212,477.89 4.5%
11016100 700520 G0560 SUPPLIES 0 0 0 59,667.13 68,119.05 -127,786.18 100.0%
TOTAL BOARD OF ELECTIONS 0 222,510 222,510 69,699.24 68,119.05 84,691.71 61.9%
TOTAL ELECTIONS - HAVA 2020 0 222,510 222,510 69,699.24 68,119.05 84,691.71 61.9%
G0562 ELECTIONS - NCBOE - CTR TECH & CIVI
1610S BOARD OF ELECTIONS
11016100 611500 G0562 CASUAL PAR 0 66,426 66,426 59,854.82 .00 6,571.18 90.1%
TOTAL BOARD OF ELECTIONS 0 66,426 66,426 59,854.82 .00 6,571.18 90.1%
TOTAL ELECTIONS - NCBOE - CTR TECH & 0 66,426 66,426 59,854.82 .00 6,571.18 90.1%
TOTAL GENERAL FUND 1,328,271 711,454 2,039,725 1,591,541.95 96,734.24 351,448.32 82.8%
TOTAL EXPENSES 1,328,271 711,454 2,039,725 1,591,541.95 96,734.24 351,448.32
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 06/10/2021 18:36User: rhavensProgram ID: glytdbud
Page 4
FOR 2021 11
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
GRAND TOTAL 1,328,271 711,454 2,039,725 1,591,541.95 96,734.24 351,448.32 82.8%
** END OF REPORT - Generated by RAE HUNTER-HAVENS **
NEW HANOVER COUNTY BOARD OF ELECTIONS
NVRA REPORT
Reporting Period:-5/1/2021 5/31/2021
Totals
Active 147,318
Inactive 23,279
Total Registration 170,597
REPORTING PERIOD
Registrations Approved 1,032
Total Registrations Removed 416
Inactive Registrations Removed 80
New Registrations
00 - No Application Source 1
01 - Public Assistance 11
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 773
06 - Mail-in 9
07 - In-person 1
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 12
17 - Registration Drives 33
21 - Medicaid Renewal 1
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
841
Duplicates
00 - No Application Source 0
01 - Public Assistance 3
02 - Disability 0
03 - Other (ESC) 2
04 - Armed Forces 0
05 - DMV 224
06 - Mail-in 3
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 10
17 - Registration Drives 3
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 11
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 26
vtr_nvra_stat.rpt Page 1 of 5Jun 10, 2021 6:42 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
99 - Voter Change On Verification 5
287
vtr_nvra_stat.rpt Page 2 of 5Jun 10, 2021 6:42 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Changes of Information
00 - No Application Source 25
01 - Public Assistance 4
02 - Disability 2
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 535
06 - Mail-in 17
07 - In-person 5
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 30
17 - Registration Drives 11
21 - Medicaid Renewal 1
95 - Voter Return of NCOA 24
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 24
99 - Voter Change On Verification 4
682
Verifications
# of 1st & 2nd verification mailings sent 0
# of 1st NCOA mailings sent 0
# of 1st verification returned undeliverable 5
# of verification returned by voter 8
Confirmations
# of confirmations returned by voter 50
# of confirmations sent 5
# of confirmations returned undeliverable 6
# of confirmations not returned at all 2,390
COUNTY STATISTICAL
Constitution 111
Democratic 50,446
Green 140
Libertarian 1,399
Republican 52,875
Unaffiliated 65,626
American Indian 359
Asian 1,223
Black 19,078
Multi-Racial 947
Native Hawaiian or Pacific Islander 11
White 126,767
Other 2,982
Undesignated 19,230
Hispanic 3,130
Not Hispanic 112,775
Undesignated 54,692
vtr_nvra_stat.rpt Page 3 of 5Jun 10, 2021 6:42 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Female 81,562
Male 69,329
Undesignated 19,706
Unprocessed Registrations - Incomplete Queue
00 - No Application Source 0
01 - Public Assistance 3
02 - Disability 1
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 141
06 - Mail-in 2
07 - In-person 1
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 1
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 3
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 11
99 - Voter Change On Verification 1
Unprocessed Registrations - Archive Queue
00 - No Application Source 0
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 0
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 0
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 1
99 - Voter Change On Verification 0
Unprocessed Registrations - Review Queue
00 - No Application Source 0
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 53
06 - Mail-in 0
07 - In-person 0
vtr_nvra_stat.rpt Page 4 of 5Jun 10, 2021 6:42 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 2
17 - Registration Drives 0
21 - Medicaid Renewal 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
vtr_nvra_stat.rpt Page 5 of 5Jun 10, 2021 6:42 pm
NVRA
The SBE has an automated process, so there is no need to submit the report on a monthly
basis, it is available for counties that would like to run the report for informational use.
NVRA Report definitions:
Prior to reviewing the NVRA report the following items need to be considered
Statistics are based on a time period
Temporary voters are ignored in these statistics.
These are interpretations of the SEIMS NVRA reports, not anything generated
outside the SEIMS application.
See NVRA change explanation in the supplemental section.
Description Definition
Registrations
Approved
Number of verified voters during the time period. This is based
off the following verification description: ‘NEW VOTER:
VERIFIED’
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
Inactive
Registrations
Removed
Number of voters that had their status changed from INACTIVE
to REMOVED during the time period
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
New
Number of NVRA flagged new voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively. Sources ‘98’ and ‘99’ are
ignored because these are change source codes
Change
Number of NVRA flagged change voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively
Duplicate
Number of NVRA flagged duplicate voter records by source
code during the time period. Sources ‘15’, ‘17’, ‘19’ are
combined into ‘05’, ‘07’, ‘09’ respectively
Verification:# of 1st
& 2nd verification
mailings sent
This is based off the following verification descriptions: ‘NEW
VOTER: 1ST VERIFICATION PENDING’, ‘NEW VOTER: 2ND
VERIFICATION PENDING’, ‘VOTER CHG: 1ST VERIFICATION
PENDING’, ‘VOTER CHG: 1ST VERIFICATION PENDING’, ‘LIST
MAINT: 1ST VERIFICATION PENDING’
Verification:# of 1st
verification returned
undeliverable
Number of 1st verification mailings returned undeliverable to
the county during the time period. This is based off the
following verification descriptions: ‘NEW VOTER: ADDR
CONFIRMATION TO FWD ADDR (PRIOR TO MAILING)’, ‘NEW
VOTER: 2ND VERIFICATION (PRIOR TO MAILING)’, ‘VOTER
CHG: ADDR CONFIRMATION TO FWD ADDR (PRIOR TO
MAILING)’, ‘VOTER CHG: ADDR CONFIRMATION TO OLD ADDR
(PRIOR TO MAILING)
Verification:# of
verification returned
by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘99’
changes
Confirmation:# of
confirmations
returned by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations sent
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations
returned
undeliverable
Number of confirmation mailings returned undeliverable to
the county during the time period. This is based off the reason
changes to ‘CONFIRMATION RETURNED UNDELIVERABLE’
Confirmation:# of
confirmations not
returned at all
Number of confirmation mailings not returned to the county at
all during the time period. This is based off the reason changes
to ‘CONFIRMATION NOT RETURNED’
Supplemental Explanation – NVRA Change/Duplicate Description
For 1/7/2012 forward:
NOTE: An NVRA Voter Change is marked if one of the following fields is changed (with
a non-administrative change).
Name
Mailing Address
Birth Date
Party
Residential Address
NOTE: An NVRA Duplicate is marked if a voter change occurs but was not one of the
fields indicated above to represent an NVRA change.
Prior to 1/7/2012:
NOTE: An NVRA Voter Change is marked if any of the fields below are updated for a
voter.
Drivers license
Gender
Confidential Flag
Race
Party
Precinct
Mailing Address
Status
Municipality
Phone number
Name
Ward
Birth date
Residential Address
SSN
NOTE: An NVRA Duplicate is flagged if none of the above occur, but one of the
following fields are changed:
Reason
Registration date
Source
Application date
Comments
Language
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
Recommended HAVA Expenditures
Applicable Statutes and/or Rules:
Session Law 2020-17
Summary:
On Tuesday, February 2, 2021, the NC State Board of Elections allocated $222,510 in additional HAVA
funds to New Hanover as designated under Session Law 2020-17 because of the pandemic. At the April
meeting, the Board approved a list of elections enhancement expenditures in the amount of $82,352.53.
The amount of remaining HAVA funds available in project code G0560 is $81,005.16.
An updated list of proposed elections enhancements and select product images has been included for
your review.
Document/s Included:
Supplemental List of Recommended HAVA Expenditures, Select Product Images
Board Action Required:
Staff recommends approval
Item # 5a
Recommended HAVA Expenditures - June 2021
Item Vendor Name Description Cost Per
Unit
Number
of Units Total Costs
SAVIN Printer Plotter MP CW221SP (Lease)CopyPro Digital Image Printer, Copier
and Scanner for documents
greater than 11" by 17", such
as maps, signs and posters.
($336.24 per month)
$4,034.88 1 $4,034.88
Printer Plotter (Consumables)CopyPro Extra Set of Toner (B,Y,C,M)
at $236.22 and Four Rolls of
Paper (36" and 30") at
$382.26
$618.48 1 $618.48
IT-Related Enhancements
Video Conferencing Kit Mastten (Amazon)Ring Light with Clip Clamp
Mount & Tripod
$20.99 4 $83.96
Web Cam Logitech (Amazon)WebCam for Virtual Meetings $32.01 4 $128.04
High Definition Document Camera IPEVO (Amazon)Document Camera for Live
Demo, Web Conferencing,
and Remote Teaching
$109.00 1 $109.00
Microphone with Pop Filter Blue Microphones (Amazon)Built-in Metal Stand to
enhance voice recordings and
clarity of broadcast
messaging.
$159.99 1 $159.99
Vyond Animation software for
election official training and
voter education
$999.00 2 $1,998.00
Articulate 360 Virtual training platform that
includes both Storyline 360 to
develop custom interactive
courses that work on every
device
$1,299.00 2 $2,598.00
Page 1 of 6
Recommended HAVA Expenditures - June 2021
Item Vendor Name Description Cost Per
Unit
Number
of Units Total Costs
Zoom To provide easily accessible
virtual training and outreach
events
$199.90 3 $599.70
Metal Folding Chairs FSI To Use with ADA Voting
Booths
$22.00 75 $1,650.00
Folding Tables (30 by 72)FSI Folding Tables for In-Person
Voting Sites
$96.00 80 $7,680.00
Cosco 3-in-1 Convertible Hand Truck Taff Office One-hand conversion allows
for two wheel hand truck or
convert to assisted hand
truck or four wheel hand cart
for heavy-duty loads (800 to
1000 lbs)
$309.99 3 $929.97
Rubbermaid Platform Truck Taff Office Textured deck and built-in tie-
downs protect loads during
transport. Two fixed casters
and two swivel casters for
added maneuverability. 2,000
lb capacity.
$683.39 4 $2,733.56
Page 2 of 6
Recommended HAVA Expenditures - June 2021
Item Vendor Name Description Cost Per
Unit
Number
of Units Total Costs
Ballot on Demand Printers/Laptops ES&S One or both laptops/printers
would be used to print
absentee-by-mail ballots in
the office. One of the laptops
and printers could also be
used to expand options
regarding the ratio of laptop
to printers for smaller early
voting sites to allow for a 1:1
ratio, as opposed to 1:2 ratio,
for the laptop and printer.
$8,262.50 2 $16,525.00
Transfer Belt for Ballot on Demand Printers ES&S/PrintElect Replacement belt for Ballot
on Demand Printers
$120.00 4 $480.00
Black Toner for Ballot on Demand Printers PrintElect Replacement toner for Ballot
on Demand Printers
$144.45 30 $4,333.50
Colored Toner for Ballot on Demand Printers PrintElect Replacement toner for Ballot
on Demand Printers (4 toner
each for Cyan, Magenta,
Yellow)
$158.00 12 $1,896.00
Fuser Unit for Ballot on Demand Printers PrintElect Replacement Fuser Unit for
Ballot on Demand Printers
$235.00 4 $940.00
Black Image Drums for Ballot on Demand
Printers
PrintElect Replacement Drums for black
toner on Ballot on Demand
Printers
$120.00 30 $3,600.00
Page 3 of 6
Recommended HAVA Expenditures - June 2021
Item Vendor Name Description Cost Per
Unit
Number
of Units Total Costs
ElectionWare Upgrade ES&S Maintain compliance with NC
State Board of Elections
requirements for voting
tabulation equipment.
Upgrade operating system
from Windows 7 to Windows
10.
$1,689.00 1 $1,689.00
Canopy Tents with Awning and Sidewalls (10 by
20)
ABCCANOPY (Amazon)A Complete Set of
Accessories: 1 x 10ft by 20ft
pop up canopy top
(100%waterproof), 4 x
Sandbags, 4 x 10ft
Sidewalls,2 x 10ft door wall,
2x 10ft upgrade awning with
hardware. 1 x Roller Carry
bag , 4 x Ropes ,4 x
Stakes. Provide Covering for
Elections Officials working
with Curbside Voters or
assisting with Absentee by
Mail In-Person Returns
$382.45 8 $3,059.60
Sharp EL-1801V 12-Digit Desktop Calculator and
Tape Rolls
Staples To improve efficiencies in
campaign finance auditing
processes
$118.77 1 $118.77
Crowd Control Advantage Packs Intab Crowd Control Management
and Queuing at In-Person
Voting Sites
$119.95 10 $1,199.50
Elections Cones Intab 28" weighted cones for
Curbside Voting and Parking
$16.99 50 $849.50
Pocket Pal Table Top Sign Set with Bag Intab Table Top Signs for In-Person
Voting Sites
$37.95 50 $1,897.50
Vote Here Advantage A-Frame Signs Intab Vote Here Hanging Sign,
Rugged Steel Front, Double
Sided Panel, weighted 8 lbs
$89.95 25 $2,248.75
Page 4 of 6
Recommended HAVA Expenditures - June 2021
Item Vendor Name Description Cost Per
Unit
Number
of Units Total Costs
Inversion Umbrella Executive Advertising For Elections Officials
assisting with Curbside Voting
$14.12 60 $847.20
DuoFlex LED Clip-On Light PrintElect Small gooseneck lights to
attach to clipboard for
curbside voting
$44.99 50 $2,249.50
8gb flash drives for DS200s PrintElect Proprietary flashdrives for
DS200s $215.00 14 $3,010.00
Steel Wire Shelving with Wheels Seville (Amazon)Additional Shelving for
Storage of Supplies
$139.55 2 $279.10
Steel Wire Shelving Liners Seville (Amazon)Lines for Shelving for Storage
of Supplies
$26.62 2 $53.24
Poster Sign Stand (8 by 11)KOOV (Amazon)Interior Directional Signage to
Voter Enclosures
$34.99 5 $174.95
Poster Sign Stand (11 by 17)KOOV (Amazon)Interior Directional Signage to
Voter Enclosures
$38.99 10 $389.90
USB Flashdrives (16 GB)CDW-G (through IT)Single use flash drive for 2022
elections
$5.17 600 $3,102.00
Pneumatic Chair with 300 lbs Capacity with tool
tray and 360 degree swivel casters
Pro-Lift (Amazon)Packing suitcases $36.82 2 $73.64
Standing Desk with Storage Shelf, Adjustable
Height
Amazon Basics (Amazon)Assist with Election Auditing 121.76 3 $365.28
Portable Cart System 3 Tier Cart - Wide Mobile
Storage, Interchange Shelves and Baskets,
Powder-Coated Steel Frame
Atlantic Store (Amazon)Portable 3 tier shelf for
registrar's office to assist with
organization of needed
supplies
$89.59 1 $89.59
I-Voted Stickers Intab I-Voted Stickers for In-Person
Voting Sites (1000 per roll)
6.25 100 $625.00
Page 5 of 6
Recommended HAVA Expenditures - June 2021
Item Vendor Name Description Cost Per
Unit
Number
of Units Total Costs
Barricks Utility Table PlexSupply (Amazon)Purchase of same table
currently used in the lobby to
facilitate distribution of forms
and educational materials for
absentee by mail voting
$136.47 1 $136.47
Wework Steel 3-Drawer Under Desk Pedestal
File Cabinet
Amazon Under Desk Pedestal File
Cabinet for Hoteling Stations
$79.99 12 $959.88
Two Push Button Door Release Buttons for
Badge Access Door in Lobby
Johnson Contrls Provide access to offices for
vendors and non-department
county staff without registrar
or Front Desk staff having to
physically get up to open the
door and disrupting their
workflow
$1,263.00 1 $1,263.00
Panic Buttons Sentinel Security Systems Installation of panic button at
front counter for security
purposes
$95.00 2 $190.00
Collapsible Folding Outdoor Utility Wagon MacSports Store (Amazon)Transporting items from
vehicle to in-person voting
sites, wagon collapses to ease
of storage
$99.98 8 $799.84
Estimated Total $76,769.29
Page 6 of 6
Product Images for Recommended HAVA Expenditures
SAVIN Printer Plotter MP CW2201SP
Mac Sports Collapsible Folding Utility Wagon
Product Images for Recommended HAVA Expenditures
Mastten Videoconferencing Kit
Logitech Web Cam
High-Definition Document Camera
Product Images for Recommended HAVA Expenditures
Microphone with Pop Filter
Cosco 3-in-1 Convertible Hand Truck
Rubbermaid Platform Truck
Product Images for Recommended HAVA Expenditures
Ballot on Demand Printing Solution
Canopy Tents with Awning and Sidewalls
Product Images for Recommended HAVA Expenditures
Sharp EL-1801V 12-Digit Desktop Calculator
Inversion Umbrellas
Steel Wire Shelving with Wheels and Liners
Product Images for Recommended HAVA Expenditures
Poster Sign Stands (8 ½ by 11 and 11 by 17)
Pro-Lift Pneumatic Chair
Portable Standing Desk
Product Images for Recommended HAVA Expenditures
Portable Cart System 3 Tier Cart
Crowd Control Advantage Packs
Elections Cones
Product Images for Recommended HAVA Expenditures
Pocket Pal Table Top Sign Set with Bag
VOTE HERE Advantage A-Frame Signs
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
Polling Place Change for Precinct W24
Applicable Statutes and/or Rules:
N.C. Gen. Stat §163-128(a)
Summary:
The current polling place for W24, UNCW Burney Center, is unavailable for use during the upcoming
election cycle. UNCW Representatives have agreed to permit use of the UNCW Warwick Center, the
previous polling place for W24, as a polling place for the 2021-2022 elections. The proposed polling place
has sufficient square feet in the voting enclosure as well as adequate parking to meet the needs of voters
in this precinct.
Document/s Included:
Images of the previous and proposed polling place for precinct W24; Resolution to Adopt Polling Place
Change (W24) (Provided at Board Meeting)
Board Action Required:
Staff recommends approval
Item # 5b
1
Precinct W24 – Proposed Polling Place Change
Current Polling Place Proposed Polling Place
UNCW Burney Center
UNCW Warwick Center
609 Union Drive
Wilmington, NC 28403
629 Hamilton Drive
Wilmington, NC 28403
Aerial Image of Buildings and Shared Parking Lot
Aerial Image of Building
2
Polling Place Entrance
Voting Enclosure
3
Lobby
Regular Meeting
New Hanover County Board of Elections
June 15, 2021
Subject:
Polling Place Change for Precinct W18
Applicable Statutes and/or Rules:
N.C. Gen. Stat §163-130.1
Summary:
The previous polling place for W18, First Assembly of God, is being sold and not available for use as a
polling place in the upcoming election cycle. The only available public facility is Winter Park Elementary
School, which lacks adequate interior space for a voting enclosure and has insufficient parking to meet
the needs of voters in this precinct. I have not been able to obtain permission from any other private
facilities within the precinct boundaries to use their facility as a polling place for the 2021-2022
elections. Per N.C. Gen. Stat §163-130.1, county boards of elections, by unanimous vote of all its
members, may establish a polling place for a precinct that is located outside that precinct. After
reviewing possible options in the adjacent precincts to precinct W18, I began to reach out to the private
facilities that appeared to have suitable interior and parking capacity. The NHC Arboretum is located
adjacent precinct H03 but is unavailable for use as a polling place since it serves as a backup emergency
operations center for the Town of Wrightsville Beach. Sea Gate Baptist Church has agreed to permit use
of the church as a polling place for precinct W18 in the 2021-2022 elections. They are requesting to limit
electioneering and signage for election day only. As a result, this proposed polling place change will
require submission to the Executive Director at the NC State Board of Elections for review and approval,
pending approval by the Board.
If granted approval by the Executive Director at the State Board, the polling place usage agreement must
be reevaluated after the next general election to determine whether it is still the only available option.
Document/s Included:
Images of the previous and proposed polling place for precinct W18; Resolution to Adopt Polling Place
Change (W18) (Provided at Board Meeting)
Board Action Required:
Staff recommends approval
Item # 5c
1
Precinct W18 – Proposed Polling Place Change
Current Polling Place Proposed Polling Place
First Assembly of God Sea Gate Baptist Church
4927 Wrightsville Ave,
Wilmington, NC 28403 6115 Oleander Drive,
Wilmington, NC 28403
Aerial Image
2
Proposed Polling Place is 2.7 miles from current polling place.
Voter Parking Lot
Polling Place Entrance
3
Voting Enclosure