Board Meeting Agenda Packet 09-14-2021
MEETING AGENDA
Date: September 14, 2021 Time: 5:15 PM
Location: Bd of Elections Office, Longleaf Room Type: Regular
Scheduled Attendees:
Oliver Carter III, Chair Rae Hunter-Havens, Elections Director
Derrick R. Miller, Secretary Caroline Dawkins, Elections Deputy Director
Lyana G. Hunter, Member Joan Geiszler-Ludlum, Administrative Elections
Bruce Kemp, Member Technician
Russ C. Bryan, Member
Visitor(s): Sheryl Kelly, Assistant County Manager
AGENDA ITEMS
1. Meeting Opening
a. Call to Order
b. Pledge of Allegiance
c. Approval of Agenda
d. Approval of Minutes (08/17/2021)
2. Public Comment and Questions
• Public Comment (2-minute limit)
3. Director’s Report
a. Financial Update
b. List Maintenance
4. General Discussion
• Other Elections-Related Matters
5. New Business
a. 2021 Municipal Elections Notice
b. Temporary Transfer of Voters for Precinct H08
c. 2021-2023 Appointment of Chief Judges and Judges
6. Adjournment
*Agenda packets are sent via email in advance of meetings.
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
Approval of Minutes
Applicable Statutes and/or Rules
N.C. Gen. Stat. §§ 163-31(e) and 143-318.10(e)
Summary:
This includes minutes from the 08/17/21 meeting.
Board Action Required:
Staff recommends approval
Item # 1d Item # 1d
Draft
Board Minutes – 08/17/2021
SPECIAL MEETING
New Hanover County Board of Elections
August 17, 2021
5:30 PM
ATTENDANCE
Members: Oliver Carter III, Chair (virtual)
Derrick R. Miller, Secretary
Russ C. Bryan, Member
Lyana G. Hunter, Member
Bruce Kemp, Member
Staff: Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Joan Geiszler-Ludlum, Administrative Technician
Visitors: Sheryl Kelly, Assistant County Manager (virtual)
Public Attendees – In Person: Julius Rothlein, NHC Republican Party; David Malack
Public Attendees – Virtual: Loraine Buker; M.B.; Susan Kreamer; Suzanne Werner;
Unknown attendee.
OPENING
Secretary Miller called the meeting to order at 5:31 p.m. The New Hanover County
Board of Elections meeting was held in the Board of Elections office, Long Leaf Room,
1241A Military Cutoff Road, Wilmington, NC. All members were present.
AGENDA
Member Bryan moved that the agenda be approved as submitted, second by Member
Hunter. Motion carried unanimously.
MINUTES
Member Kemp moved that the minutes of the 07/20/2021 Board meeting be approved as
submitted. Motion carried unanimously.
PUBLIC COMMENT
Secretary Miller called on the public in-person attendees for their comments or questions,
limited to two minutes each.
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Board Minutes – 08/17/2021
Julius Rothlein, attending for NHC Republican Party chair Will Knecht, stated he is
present to discuss the nominees for precinct Chief Judge and Judge positions and the
party-submitted nominees who were accepted and not accepted. The Board agreed to
hear from Mr. Rothlein when that agenda item is considered.
David Malack asked two questions: He expressed concerns with the security of voting
machines connected to the internet, and asked what the Board is doing to clean up the
voter registration rolls? Secretary Miller called on Director Hunter-Havens to respond to
the questions.
The Director reported that the voting machines in use in New Hanover County are not
connected to the internet. In response to a further question, the Director advised that
machines in use are ES&S DS-200 and ExpressVote for ADA compliance. The
ExpressVote prints a marked paper ballot that is deposited by the voter in the DS-200.
ExpressVote machines are not vote tabulation machines.
Maintenance of the voter registration rolls follows a uniform State system with monthly
review and semi-annual processes to add and remove voter registrations following
established procedures.
Seeing no further comments from the in-person attendees, Secretary Miller called on the
virtual attendees for their comments. Hearing none, Secretary Miller closed the Public
Comment period.
GENERAL DISCUSSION
Secretary Miller called on the Board Members for any discussion. Member Kemp asked
if the State Board has approved the two out-of-precinct polling place changes? Director
Hunter-Havens reported she had followed up twice with the State Board, being advised
that the Executive Director is expected to address polling place changes in the next week
or two.
There being no further discussion from the Board Members, Secretary Miller closed the
General Discussion period.
NEW BUSINESS
a. Adoption of Regular Meeting Schedule
Secretary Miller called on the Board to review the proposed Board meeting schedule,
including regular meetings and special absentee-by-mail review meetings through the
2021 calendar year. The time of Absentee Review Meetings is set at 5:00 p.m. by statute.
(NCGS §163-230.1 (f) (2020)) The dates and times to count the absentee ballots will be
addressed separately by resolution.
Member Hunter moved approval of the regular and special meeting dates as proposed,
and to change the meeting time for the regular meetings to 5:15 p.m., second by Secretary
Miller. Motion carried unanimously.
Draft
Board Minutes – 08/17/2021
b. Resolution to Adopt a Time for Counting Absentee Ballots
The Board is required to adopt a resolution for the counting of absentee ballots for the
2021 Municipal Elections if counting will begin prior to 5:00 p.m. on Election Day. The
governing statute allows the Board to begin counting all approved absentee ballots
between 2:00 p.m. and 5:00 p.m. on Election Day upon adoption of a resolution at least
two weeks prior to the election stating the hour and place of counting. In addition, the
Board may pass a resolution to set a meeting date following Election Day and prior to
canvass to count supplemental absentee and provisional ballots approved by the Board.
The proposed resolution adopts times for counting approved absentee ballots, Election
Day at 2:00 p.m., and for counting supplemental absentee ballots and provisional ballots,
November 8 at 2:00 p.m. Director Hunter-Havens explained the absentee ballot scanning
and tabulating processes for absentee-by-mail and for One Stop absentee ballots ((NCGS
§163-234 (2), (11) and §163-182.2 (2020)).
Member Kemp moved adoption of the resolution as presented, second by Member
Hunter. Motion passed unanimously.
c. 2021-2023 Precinct Official Appointments
State statute requires county boards of elections to meet on the Tuesday following the
third Monday in August in odd numbered years to appoint registered voters to the
positions of one Chief Judge and two Judges in each precinct. (NCGS §163-41 (a), §163-
31 (b) (2020)) The New Hanover County Board of Elections is authorized to appoint 43
Chief Judges and 86 Judges to staff its 43 precincts.
Qualifications to serve as Chief Judge or Judge are established by State statute: must be a
registered voter of the county; must be of good repute; must be able to read and write;
may not hold elective office in the government of the United States, the State of North
Carolina, or any political subdivision; may not be a candidate for nomination or election;
may not hold office in any state, congressional district, county, or precinct political party
or political organization; and may not hold office as a manager or treasurer for any
candidate or political party. (NCGS §163-41 (a), (b) (2020)) It is customary to appoint
Chief Judges whose party affiliation matches that of the sitting Governor.
To fill the Chief Judge and Judge positions, the Board of Elections sends out an
availability survey to the current roster of over 1200 precinct officials in the database.
More officials are willing to serve as Judges than Chief Judges. Additional criteria used
in determining the recommended appointees include prior precinct experience,
identification of needed skill sets, and balancing party affiliation to achieve bipartisan
teams. By statute, no precinct shall have a Chief Judge and both Judges from the same
party affiliation, and no more than one of the appointees may be a nonresident of the
precinct. The list resulting from this process is sent to the chairs of the two political
parties having the highest number of registered affiliates for their review. The party
chairs may nominate up to two qualified registered voters who are residents of the
precinct to fill the positions. If the party chair’s nominations are received by the fifth day
before the required meeting date, the county board must appoint the party’s nominees, if
they meet all requirements, by majority vote. If vacancies remain, the county board of
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Board Minutes – 08/17/2021
elections, by unanimous vote of all its members, may name registered voters who reside
in the precinct to serve as chief judge or judge. If there are insufficient registered voters
of the precinct to fill all precinct official positions, the county board, by unanimous vote
of all its members, may appoint registered voters in other precincts in the same county
who meet the qualifications, other than residence, to be precinct officials in the precinct.
(NCGS§163-41 (2020))
The Democratic Party presented 5 names for appointment as precinct officials, two of
whom reside in the precinct for which they are nominated. These two are included and
labelled on the list proposed to the board for adoption. The Republican Party presented
15 names for appointment as precinct officials, five of whom reside in the precinct for
which they were nominated. These five are included and labelled on the list proposed to
the board for adoption.
Board Members asked questions for clarification. After discussion, Chair Carter moved
appointment of the resident registered voters nominated by the party chairs, second by
Member Hunter. Chair Carter, Secretary Miller, Members Bryan, Hunter and Kemp
voted aye. Motion carried unanimously.
Chair Carter moved appointment of the remaining nominations to fill precinct official
positions, second by Member Hunter. Chair Carter, Secretary Miller, Members Bryan
and Hunter voted aye; Member Kemp abstained. Motion failed due to lack of unanimous
vote of all the members.
Director Hunter-Havens presented one additional appointment for Board action, to
replace a non-resident unaffiliated Judge with a non-resident Republican Judge
nominated by the party chair in Precinct W08. The vote of the Board must be
unanimous.
Member Bryan moved to replace non-resident unaffiliated Judge Heber-Brown with non-
resident Republican Judge Willis in Precinct W08, second by Member Kemp. Motion
carried unanimously.
d. 2021-2023 Multipartisan Assistance Team (MAT) Appointments
By statute, county boards of elections are required to appoint Multipartisan Assistance
Teams (MATs) to assist patients and residents of covered facilities in requesting or
casting absentee ballots. A covered facility includes a hospital, clinic, nursing home, or
rest home that provides residential healthcare and is licensed by the State pursuant to
Chapter 122C, 131D, or 131E. (NCGS 163-226.3 (a)(4) (2020)) Each team shall consist
of one Democrat and one Republican unless the Board unanimously decides to appoint an
Unaffiliated registered voter to replace a party affiliated voter where none are willing and
available. Precinct officials indicate their interest in serving as MAT members through
the survey of the precinct officials database.
Chair Carter moved approval of the list of MAT appointments as presented, second by
Member Bryan. Motion carried unanimously.
Draft
Board Minutes – 08/17/2021
e. 2021 Municipal Election One-Stop Implementation Plan
By statute, each county board of elections must set hours and locations for the 2021
Municipal Elections Absentee One-Stop “Early” Voting period by August 20, 2021. The
Absentee One-Stop Voting period begins the third Thursday before Election Day,
October 14, and ends the Saturday before Election Day, October 30. At a minimum,
Absentee One-Stop Voting must be available within the county board of elections office
from 8:00 a.m. to 5:00 p.m. on weekdays, and 8:00 a.m. to 3:00 p.m. on the final
Saturday. If the Board desires to offer hours and locations beyond the minimum required
by statute, the Board may adopt, by unanimous vote, a One-Stop Implementation Plan.
In recent Municipal Elections, the Board has chosen to offer extended hours during
weekdays and/or weekends using one Absentee One-Stop Voting site at the Board of
Elections office.
If the Board wishes to include one or more additional sites to the plan, two optional sites
meet the requirements outlined by the Board during the July Board meeting: CFCC
Health Sciences Building and the NHC Senior Resource Center.
• CFCC Health Sciences Building is located downtown on North Second Street on
a bus route and near the bus hub. The voting enclosure is the Athletic Department
offices which relocate temporarily. The space is significantly smaller than the
Senior Resource Center with less operational capacity and increased challenges
related to curbside voting due to the physical distance between the curbside voting
area and the voting enclosure.
• The Senior Resource Center is located near South College Road and Shipyard
Boulevard on a bus route. Voting enclosure options include either the Multi-
Purpose Room used in even-numbered election years, or three smaller classrooms
that can be combined into a larger voting enclosure. Use of the Multi-Purpose
Room would displace 38 programs with enrollment of 950 slots. Use of the
Masonboro, Riverside and Cape Fear classrooms would displace 10 programs
with enrollment of 235 slots.
If the county board is unable to reach unanimous agreement on a One-Stop
Implementation Plan, one or more members of the board may petition the State Board to
adopt a plan for the county. If petitioned, the State Board may also receive and consider
an alternative plan from another member or members of the county board.
Board members asked questions for clarification of operating costs, operating hours, and
impact of increased social distancing requirements should those be required. After
discussion, Member Hunter moved adoption of Option 3, with two sites, the Board office
site in the Paynter Room and CFCC Health Sciences Building, and 250 hours of
operation, second by Chair Carter. Chair Carter, Secretary Miller, and Member Hunter
voted aye, Members Bryan and Kemp voted nay. Motion failed due to lack of unanimous
vote of all the members.
After discussion, Chair Carter, Secretary Miller and Member Hunter agreed to submit a
majority plan reflecting the motion voted upon, and Members Bryan and Kemp agreed to
submit an alternative plan naming the Senior Resource Center as the second site.
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Board Minutes – 08/17/2021
ADJOURNMENT
The agenda being completed and there being no further discussion, Member Hunter
moved that the meeting be adjourned at 7:47 p.m., second by Secretary Miller. Motion
carried unanimously
The next regular Board meeting is scheduled to be held on September 14, 2021, at 5:15
p.m. in the Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road,
Wilmington, NC.
APPROVED BY: RESPECTFULLY SUBMITTED BY:
__________________________ _____________________________
DERRICK R. MILLER RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
Public Comment
Summary:
This is an opportunity for members of the public to provide comment on elections-related matters. Each
commenter will be limited to two minutes.
Board Action Required:
Discuss as necessary
Item # 2 Item # 2
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
Director’s Report
Summary:
a. Financial Update
The attached table provides the Board with a budget update, including the following:
• Salaries and Benefits expended through FY21-22 2nd Period (August)
• Operating Expenses expended through FY21-22 2nd Period (August)
• Grand Total expended through FY21-22 2nd Period (August)
b. List Maintenance Update
Per data provided from the Statewide Elections Information Management System
(SEIMS), the New Hanover County Board of Elections completed the following:
• Removed 1,203 voters from the voter registration rolls from July 1, 2021 –
August 31, 2021 consistent with NC Gen. Stat. § 163-82.14.
• Processed 2,155 new registration forms, 939 duplicate registration forms, and
1,878 registration update forms from July 1, 2021 – August 31, 2021.
Document/s Included:
Financial Update FY21-22 2nd Period (August); NVRA Report from July 1, 2021 – August 31, 2021; NVRA
Report Definitions; NVRA Visualizations
Board Action Required:
Discuss as necessary
Item # 2 Item # 3
Draft
September 10, 2021 BOARD OF ELECTIONS BUDGET REPORT
SALARIES & BENEFITS FY20-21
ACTUALS
FY20-21
2ND PERIOD
ACTUALS
FY21-22
2ND PERIOD
ACTUALS
FY21-22
TRANSFERS
/ADJUSTMENTS
FY21-22
ENC/REQ
FY21-22
REVISED BUDGET
FY21-22
PERCENT USED
SALARIES 302,294.78 29,312.34 30,312.56 0.00 0.00 438,217.00 6.9%
CASUAL PART TIME SALARIES 423,477.82 2,627.61 2,294.95 0.00 0.00 558,889.00 0.4%
OVERTIME PAY (OTP)13,505.10 17.93 0.00 0.00 0.00 7,974.00 0.0%
SOCIAL SECURITY TAXES (FICA)29,917.00 2,330.57 2,385.87 0.00 0.00 76,890.00 3.1%
RETIREMENT-LOCAL GOVT EMPL 32,346.56 2,991.71 3,455.64 0.00 0.00 49,218.00 7.0%
GENERAL 401-K 0.00 0.00 541.72 0.00 0.00 25,123.00 2.2%
MEDICAL INSURANCE EXPENSE 44,352.48 5,233.36 4,470.48 0.00 0.00 80,648.00 5.5%
LONG TERM DISABILITY INSUR 595.89 58.63 54.77 0.00 0.00 754.00 7.3%
SALARIES & BENEFITS TOTAL 846,489.63 42,572.15 43,515.99 0.00 0.00 1,237,713.00 3.5%
OPERATING EXPENSES FY20-21
ACTUALS
FY20-21
2ND PERIOD
ACTUALS
FY21-22
2ND PERIOD
ACTUALS
FY21-22
TRANSFERS
/ADJUSTMENTS
FY21-22
ENC/REQ
FY21-22
REVISED BUDGET
FY21-22
PERCENT USED
CONTR SERVS 440,126.65 9,579.43 6,849.00 14,128.00 219,243.96 283,237.00 79.8%
RENT 4,125.00 0.00 0.00 0.00 0.00 2,375.00 0.0%
ADVERTISING COST 3,038.78 0.00 0.00 0.00 0.00 4,000.00 0.0%
CELLULAR EXPENSE 0.00 0.00 0.00 0.00 0.00 456.00 0.0%
POSTAGE EXPENSE 92,317.90 4,540.85 2,165.24 -1,814.00 0.00 56,936.00 3.8%
M&R-EQUIPMENT 35,405.77 0.00 50,855.00 0.00 0.00 50,855.00 100.0%
PRINTING 95,308.17 0.00 197.73 -5,000.00 0.00 121,300.00 0.2%
PRINTER-COPIER COSTS &SUPP 10,164.75 364.52 120.68 -2,500.00 0.00 7,500.00 1.6%
SUPPLIES 291,535.75 157.84 898.56 -1,814.00 0.00 57,740.00 1.6%
SUPPLIES-COMPUTER&OTHER 1,721.16 1,339.16 0.00 0.00 0.00 5,928.00 0.0%
DUES & SUBSCRIPTIONS 0.00 0.00 0.00 0.00 0.00 470.00 0.0%
EMPLOYEE REIMBURSEMENTS 152.2 0.00 0.00 0.00 0.00 500.00 0.0%
TRAINING & TRAVEL 201.98 23.00 500.99 -3,000.00 0.00 5,500.00 9.1%
INSURANCE&BONDS 4,214.62 3,970.90 42,783.14 0.00 247.44 26,852.00 160.3%
TOTAL OPERATING EXPENSES 978,312.73 19,975.70 104,370.34 0.00 219,491.40 623,649.00 51.9%
GRAND TOTAL 1,824,802.36 62,547.85 147,886.33 0.00 219,491.40 1,861,362.00 19.7%
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NEW HANOVER COUNTY BOARD OF ELECTIONS
NVRA REPORT
Reporting Period:-7/1/2021 8/31/2021
Totals
Active 149,417
Inactive 22,800
Total Registration 172,217
REPORTING PERIOD
Registrations Approved 2,981
Total Registrations Removed 1,203
Inactive Registrations Removed 164
New Registrations
00 - No Application Source 28
01 - Public Assistance 25
02 - Disability 1
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 1,941
06 - Mail-in 25
07 - In-person 11
08 - Library & High School 0
09 - Spanish Language Application 1
10 - Online Registration 43
17 - Registration Drives 72
21 - Medicaid Renewal 8
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
2,155
Duplicates
00 - No Application Source 2
01 - Public Assistance 15
02 - Disability 2
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 474
06 - Mail-in 11
07 - In-person 5
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 16
17 - Registration Drives 5
21 - Medicaid Renewal 4
95 - Voter Return of NCOA 343
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 1
98 - Voter Change On Confirmation 20
vtr_nvra_stat.rpt Page 1 of 5Sep 10, 2021 11:49 am
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NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
99 - Voter Change On Verification 41
939
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NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Changes of Information
00 - No Application Source 48
01 - Public Assistance 31
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 1,093
06 - Mail-in 19
07 - In-person 20
08 - Library & High School 0
09 - Spanish Language Application 1
10 - Online Registration 74
17 - Registration Drives 13
21 - Medicaid Renewal 2
95 - Voter Return of NCOA 524
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 18
99 - Voter Change On Verification 35
1,878
Verifications
# of 1st & 2nd verification mailings sent 6,091
# of 1st NCOA mailings sent 3,730
# of 1st verification returned undeliverable 3,102
# of verification returned by voter 72
Confirmations
# of confirmations returned by voter 36
# of confirmations sent 2,936
# of confirmations returned undeliverable 40
# of confirmations not returned at all 114
COUNTY STATISTICAL
Constitution 0
Democratic 50,789
Green 0
Libertarian 1,440
Republican 53,163
Unaffiliated 66,825
American Indian 361
Asian 1,259
Black 19,130
Multi-Racial 933
Native Hawaiian or Pacific Islander 11
White 127,933
Other 3,037
Undesignated 19,553
Hispanic 3,203
Not Hispanic 113,007
Undesignated 56,007
vtr_nvra_stat.rpt Page 3 of 5Sep 10, 2021 11:49 am
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NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Female 82,302
Male 69,941
Undesignated 19,974
Unprocessed Registrations - Incomplete Queue
00 - No Application Source 32
01 - Public Assistance 20
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 406
06 - Mail-in 18
07 - In-person 3
08 - Library & High School 1
09 - Spanish Language Application 1
10 - Online Registration 1
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 202
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 27
99 - Voter Change On Verification 5
Unprocessed Registrations - Archive Queue
00 - No Application Source 0
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 0
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 0
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 4
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 0
Unprocessed Registrations - Review Queue
00 - No Application Source 1
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 144
06 - Mail-in 0
07 - In-person 0
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NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 8
17 - Registration Drives 0
21 - Medicaid Renewal 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
vtr_nvra_stat.rpt Page 5 of 5Sep 10, 2021 11:49 am
Draft
NVRA
The SBE has an automated process, so there is no need to submit the report on a monthly
basis, it is available for counties that would like to run the report for informational use.
NVRA Report definitions:
Prior to reviewing the NVRA report the following items need to be considered
Statistics are based on a time period
Temporary voters are ignored in these statistics.
These are interpretations of the SEIMS NVRA reports, not anything generated
outside the SEIMS application.
See NVRA change explanation in the supplemental section.
Description Definition
Registrations
Approved
Number of verified voters during the time period. This is based
off the following verification description: ‘NEW VOTER:
VERIFIED’
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
Inactive
Registrations
Removed
Number of voters that had their status changed from INACTIVE
to REMOVED during the time period
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
New
Number of NVRA flagged new voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively. Sources ‘98’ and ‘99’ are
ignored because these are change source codes
Change
Number of NVRA flagged change voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively
Duplicate
Number of NVRA flagged duplicate voter records by source
code during the time period. Sources ‘15’, ‘17’, ‘19’ are
combined into ‘05’, ‘07’, ‘09’ respectively
Draft
Verification:# of 1st
& 2nd verification
mailings sent
This is based off the following verification descriptions: ‘NEW
VOTER: 1ST VERIFICATION PENDING’, ‘NEW VOTER: 2ND
VERIFICATION PENDING’, ‘VOTER CHG: 1ST VERIFICATION
PENDING’, ‘VOTER CHG: 1ST VERIFICATION PENDING’, ‘LIST
MAINT: 1ST VERIFICATION PENDING’
Verification:# of 1st
verification returned
undeliverable
Number of 1st verification mailings returned undeliverable to
the county during the time period. This is based off the
following verification descriptions: ‘NEW VOTER: ADDR
CONFIRMATION TO FWD ADDR (PRIOR TO MAILING)’, ‘NEW
VOTER: 2ND VERIFICATION (PRIOR TO MAILING)’, ‘VOTER
CHG: ADDR CONFIRMATION TO FWD ADDR (PRIOR TO
MAILING)’, ‘VOTER CHG: ADDR CONFIRMATION TO OLD ADDR
(PRIOR TO MAILING)
Verification:# of
verification returned
by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘99’
changes
Confirmation:# of
confirmations
returned by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations sent
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations
returned
undeliverable
Number of confirmation mailings returned undeliverable to
the county during the time period. This is based off the reason
changes to ‘CONFIRMATION RETURNED UNDELIVERABLE’
Confirmation:# of
confirmations not
returned at all
Number of confirmation mailings not returned to the county at
all during the time period. This is based off the reason changes
to ‘CONFIRMATION NOT RETURNED’
Supplemental Explanation – NVRA Change/Duplicate Description
For 1/7/2012 forward:
NOTE: An NVRA Voter Change is marked if one of the following fields is changed (with
a non-administrative change).
Name
Mailing Address
Birth Date
Draft
Party
Residential Address
NOTE: An NVRA Duplicate is marked if a voter change occurs but was not one of the
fields indicated above to represent an NVRA change.
Prior to 1/7/2012:
NOTE: An NVRA Voter Change is marked if any of the fields below are updated for a
voter.
Drivers license
Gender
Confidential Flag
Race
Party
Precinct
Mailing Address
Status
Municipality
Phone number
Name
Ward
Birth date
Residential Address
SSN
NOTE: An NVRA Duplicate is flagged if none of the above occur, but one of the
following fields are changed:
Reason
Registration date
Source
Application date
Comments
Language
Draft
0 10,000 20,000 30,000 40,000 50,000 60,000
APPROVED REG
REMOVED REG
NVRA Monthly Statistics: Total Removed and Approved Registrations
Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19
Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20
Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 July-21 Aug-21
Draft
0 10,000 20,000 30,000 40,000 50,000 60,000
NEW DMV REG
NEW REG ALL OTHERS
DMV DUPLICATES
ALL OTHER DUPLICATES
DMV INFO CHANGE
ALL OTHER INFO CHANGE
NVRA Monthly Statistics: Voter Registrations
Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19
Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20
Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 July-21 Aug-21
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0 20,000 40,000 60,000 80,000 100,000 120,000 140,000 160,000 180,000 200,000
1ST & 2ND VERIFICATIONS MAILED
1ST NCOA MAILED
UNDELIVERABLE 1ST VERFICIATION
RETURNED VERIFICATIONS
MAILED CONFIRMATIONS
RETURNED CONFIRMATIONS
UNDELIVERABLE CONFIRMATIONS
NVRA Monthly Statistics: Voter Card Mailings
Dec-18 Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19 Aug-19 Sep-19 Oct-19
Nov-19 Dec-19 Jan-20 Feb-20 Mar-20 Apr-20 May-20 Jun-20 Jul-20 Aug-20 Sep-20
Oct-20 Nov-20 Dec-20 Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 July-21 Aug-21
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 4
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
2021 Municipal Elections Notice
Applicable Statutes and/or Rules
N.C. Gen. Stat § 163-33(8)
Summary:
County Boards of Election across North Carolina are required to place a legal notice in the paper that
informs voters of the upcoming election. This notice must be run in a newspaper having general
circulation in the county once a week during the 20-day period preceding the voter registration deadline
and posted on the courthouse door. In addition to the information on the upcoming election, the notice
includes information on the:
1. 2021 Absentee One-Stop Voting Period
2. Times for the review of absentee ballot applications (required and additional)
3. Times for the counting of absentee ballots
This notice does not satisfy the legal notice requirement for changing the time of counting absentee
ballots pursuant to N.C. Gen. Stat. §§ 163-234(2) and 163-234(11), which is required to run once weekly
during the two-week period prior to the election.
Document/s Included:
2021 Municipal Elections Notice
Board Action Required:
Staff recommends approval
Item # 5a
Draft
PUBLIC NOTICE
MUNICIPAL ELECTIONS will be held on Tuesday, November 2, 2021, in New Hanover County for the following:
City of Wilmington – Mayor and 3 Council Members; Town of Carolina Beach – Mayor and 2 Council Members; Town
of Kure Beach – Mayor and 2 Board of Commissioners; and Town of Wrightsville Beach – Mayor and 2 Aldermen.
All polling places within the municipal boundaries of each jurisdiction will be open from 6:30 am-7:30 pm, and all voters
registered in New Hanover County who reside within the municipal boundaries will be eligible to vote in their assigned
precinct.
Absentee One-Stop Voting will be held at the NHC Northeast Library (1241 Military Cutoff Road), Cape Fear
Community College Health Sciences Building (415 North 2nd Street), and NHC Senior Resource Center (2222 South
College Road). Absentee One-Stop Voting will be open from Thursday, October 14 until 3:00 pm on Saturday, October
30.Specific dates and times can be found on the Board of Elections website at www.nhcvote.com or by calling our office
at (910) 798-7330. Canvass will be held in the New Hanover County Board of Elections office at 11:00 am on Tuesday,
November 9.
Absentee voting by mail is available. Registered voters may request a ballot through the new online Absentee Request
Portal on the NC State Board of Elections website or fill out the NC State Absentee Request Form (available on the State
Board of Elections website and at the county board of elections office). Civilian absentee request forms must be received in
the New Hanover County Board of Elections office by 5:00 p.m. on Tuesday, October 26. Completed request forms may
only be returned in-person to the New Hanover County Board of Elections office by the voter, the voter’s near relative or
verifiable legal guardian, or by a Multipartisan Assistance Team, or delivered by the U.S. Postal Service or designated
delivery service (DHL, FedEx, or UPS). Absentee by mail voting requires the voter to mark a ballot and complete an
application on the return envelope that must be witnessed by two persons or a notary public. Completed absentee ballots
must be returned to the New Hanover County Board of Elections by 5:00 p.m. on Election Day (ballots received by mail
after this time will be considered timely if they are received by 5:00 p.m. on Friday, November 5, and postmarked on or
before Election Day). Voters may receive assistance voting a mail-in absentee ballot from a near relative or verifiable legal
guardian, or by a qualified person of their choice if a near relative or legal guardian is not available. If the voter resides in a
facility such as a nursing home, and the voter’s near relative or legal guardian is not available, the voter or the facility can
arrange to have the county board of elections schedule a visit by a Multipartisan Assistance Team to provide assistance and
serve as a witness. The Elections Board will meet at 5:00 pm on September 28, October 5, 12, 19, & 26 and on November 1,
to take action on applications for absentee ballots. The Board will also meet at 2:00 pm on November 2 & November 8 for
the purpose of counting absentee ballots.
Persons who reside in the municipal boundaries and are not already registered to vote, in the county, must register by
Friday, October 8 to vote in this election. Voters who fail to timely make a change to their name or address in the county
must update the information when presenting to vote and may be required to vote a provisional ballot. Voters who are
not registered by the deadline may register and vote, during the Absentee One-Stop Voting period only, and must provide
documentation of identity and residency.
For more information contact NHC Board of Elections, 1241 A Military Cutoff Road, Wilmington, NC 28405, Monday –
Friday, 8am - 5pm, (910) 798-7330 – www.nhcvote.com.
Oliver Carter III, Chair
StarNews Publication – September 17th, 24th and October 1st
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
Temporary Transfer of Voters for Precinct H08
Applicable Statutes and/or Rules
N.C. Gen. Stat §163-128(a)
Summary:
Currently, there are no registered voters who reside in the municipal boundaries in precinct H08.
However, voters have until October 8, 2021 to register to vote. As a result, the NC State Board of
Elections has recommended that the county board of elections temporarily transfer voters for precinct
H08 to precinct H12 for the 2021 Municipal Elections only. Precinct H12 is adjacent to the precinct H08.
When such a resolution has been adopted by the county board of elections to assign voters from more
than one precinct to the same precinct, then the county board of elections shall maintain separate
registration and voting records so as to properly identify the precinct in which such voters reside. The
polling place for the adjacent precinct, H12, is Porters Neck Elementary School. The voting enclosure
used for voters in precinct H12 is the multipurpose room. It has sufficient interior space to permit our
office to maintain separate registration and voting in the event a voter registers to the vote in precinct
H08 who is eligible to participate in the 2021 Municipal Elections.
Document/s Included:
Resolution to Transfer Voting for Precinct H08
Board Action Required:
Staff recommends approval
Item # 5b
Draft
RESOLUTION TO TEMPORARILY TRANSFER
VOTERS FOR PRECINCT H08
At a meeting duly called and held on the 14th day of September, 2021, at 1241 A Military Cutoff
Road in Wilmington, North Carolina, the New Hanover County Board of Elections unanimously
adopted the following resolution:
WHEREAS the current voting location for Precinct H08 is Ogden Elementary School,
3637 Middle Sound Loop Road, Wilmington, NC 28411; and,
WHEREAS as of September 9, 2021, there are 0 voters in Precinct H08 who are eligible
to vote in the November 2nd Municipal Election and,
WHEREAS North Carolina General Statutes § 163-128 provides that upon a resolution
adopted by the County Board of Elections, voters from a given precinct may be temporarily
transferred, for the purpose of voting, to an adjacent precinct; and,
WHEREAS the County Board's proposal is subject to approval by the Executive
Director of the State Board of Elections.
NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Elections as
follows:
1. During the 2021 Municipal Elections, those voters residing within the municipal
boundaries of Precinct H08 shall be temporarily transferred to Precinct H12
located at Porters Neck Elementary School, 416 Edgewater Club Road,
Wilmington, NC 28411.
2. That all notice requirements of North Carolina General Statutes § 163 shall be
be met.
THIS RESOLUTION shall be effective upon the date of its signing by the Board's Chair and
dispatched to the NC State Board of Elections for consideration and approval of the Board's
decision on September 14, 2021.
Oliver Carter III, Chair
Draft
Regular Meeting
New Hanover County Board of Elections
September 14, 2021
Subject:
2021-2023 Precinct Official Appointments
Applicable Statutes and/or Rules
N.C. Gen. Stat §§ 163-31 and 163-41
Summary:
County boards of elections are required to appoint one chief judge and two judges to each precinct in
the county. Per statute, the most important qualification of a chief judge or judge is that they are
residents of the precinct in which they are appointed to serve. Wherever possible, all judges should not
be members of the same political party. There is not a statutory requirement that a certain number of
judges must be Democrats or Republicans. Unaffiliated voters can be appointed as a chief judge or
judge. The appointment of Unaffiliated and Democratic judge or Unaffiliated and Republican judges
meets the bipartisan criteria since Unaffiliated judges are not of the same political party as either
Democrat or Republican judges. Per the NC State Board of Elections, examining the voting history of
prospective judges is not required, nor is it appropriate.
From an administrative perspective, it is imperative that the county board appoint as many qualified
resident chief judges and judges as statutorily permitted to ensure that our office has sufficient time to
1) onboard, assign, and train election officials to perform all required administrative and technical tasks
on Election Day and 2) to fill any last-minute vacancies of appointed chief judges or judges with transfer
chief judges or judges to ensure effective management of the election-related processes. It is critical
that, whenever possible, the use of transfer judges be limited to ensure that we have sufficient capacity
to fill last minute vacancies in those appointed to serve in each precinct. Through the timely
establishment of these appointments, teams can be built in a timely manner using other election
officials to ensure that all skillsets and knowledge-bases are present at each polling place.
Below is the order of operations county board of elections should use for appointing chief judges and
judges, including those recommended by party chairs and county board of elections staff:
1. For each chief judge position, each party chair recommends two total names for each precinct
who must be registered voters of that precinct
2. For the two judge positions, each party chair recommends two total names for each precinct
who must be registered voters of that precinct.
3. If the party chairs submitted this list of names to the county board of elections by August
10th, the county board MUST appoint chief judges and judges from that list, even if the party list
only contains one name for each position.
4. If the lists from the party were received by the deadline but contain names that are NOT
residents of the precinct, those lists are insufficient. The county board MUST appoint the names
of those who ARE residents of the precincts (there is no discretion here per the statute).
Item # 5c
Draft
5. The county board of elections must then, by unanimous vote, appoint as chief judge or judge
names of voters in the following order:
a. Those who were NOT recommended by the party but who ARE residents of the
precinct (and must “diligently” seek residents of the precinct).
b. Those who were recommended by the party but ARE NOT residents of the precinct
(this includes names that the party did not submit by the deadline but may have
recommended after that time – the statute says the county board “where possible”
must seek and adopt the recommendation of the county chair of the party affected).
By unanimous vote, the county board of elections may approve recommendations by
staff to appoint a nonresident as a chief judge or judge so long as these
recommendations meet all other statutory requirements*.
*The term of office is two years from the specific date of appointment and until successors are
appointed and qualified. The only exceptions to the term of appointment are cases where a nonresident
of the precinct is appointed as a chief judge or judge. In those cases, the nonresident judge’s term of
office shall end if the chair of the county board of elections appoints a qualified resident of the precinct
of the same party to replace to the nonresident chief judge or judge.
There is no statutory prohibition on an unaffiliated voter serving as a chief judge or judge. In fact, the
statute doesn’t even mention Democrat or Republican, but rather states, “Not more than one judge in a
precinct shall belong to the same political party as the chief judge” in subsection (a) of G.S. 163-41(a)
and, “In making its appointments, the county board shall assure, wherever possible, that no precinct has
a chief judge and judges all of whom are registered with the same party” in subsection (c) of that same
statute.
Per the NC State Board of Elections, after the board completes the appointment of all chief judges and
judges for the 2021-2023 election cycle, any remaining vacancies in the chief judge and judge
appointments after the appointments have been made can be filled by the chair of the county board of
elections. If the chairman of the county board of elections did not appoint a person upon
recommendation of the chair of the party to fill such a vacancy, then the term of office of the person
appointed to fill the vacancy shall expire upon the conclusion of the next canvass held by the county
board of elections under this Chapter, and any successor must be a person nominated by the chairman
of the party of the vacating officer.
Per the NC State Board of Elections, because the current board did not unanimously appoint as required
by N.C. Gen. Stat § 163-41(c), the precinct chief judges and judges appointed in 2019 hold over until a
new judge is properly appointed by the board for that position. This is because G.S. 163-41(a) states,
“Their terms of office shall continue for two years from the specified date of appointment and until their
successors are appointed and qualified, except that if a nonresident of the precinct is appointed as chief
judge or judge for a precinct, that person's term of office shall end if the board of elections appoints a
qualified resident of the precinct of the same party to replace the nonresident chief judge or judge.”
The chair has this authority to approve the appointment of judges or chief judges without needing
unanimous approval of the board when there is a vacancy in an appointed position, which does not
occur unless the current chief judge or judge is removed from office, dies, or resigns – those are the
circumstances under which a vacancy would be created under G.S. 163-41(d).
Draft
Included in this packet you will find three worksheets. The first, titled “Appointees & Remaining
Vacancies” is a comprehensive list of all previously approved officials and remaining vacant positions.
Those lines highlighted in yellow on this worksheet are the remaining vacancies to be addressed by the
board. This worksheet has been included to give the board a snapshot of each precinct and its current
make-up and should be used as a supplemental tool if the board considers out-of-precinct appointees in
effort to limit an excess of transfers in any one precinct.
The second attached worksheet, titled “Continued Vacancies & Unapproved Staff Recommendations”
and is a condensed list that includes only those positions that remain vacant or unapproved. These are
the positions that require the board’s attention during this meeting. Elections staff recommendations
remain on this list for the board’s review.
The third attached worksheet, titled “All Remaining Vacancies & Party Suggestions” breaks out all
remaining vacancies individually, including those appointees suggested by elections staff and the
appointees suggested by Party Chairs. This document should be used to compare the suggested
appointees where there are duplicates and possibly address remaining vacancies. Notes are included in
the final column for your reference.
Document/s Included:
Chief Judge and Judge Appointment Definitions, NC General Statute § 163-41, Appointees & Remaining
Vacancies Worksheet, Continued Vacancies & Unapproved Staff Recommendations Worksheet, All
Remaining Vacancies & Party Suggestions Worksheet
Board Action Required:
Discuss as necessary and approval
Draft
1
Chief Judge and Judge Appointments
Definitions and Statutory References:
Description Definition
Recognized Political Party
Affiliations in North Carolina
(Alphabetically)
• Democratic
• Libertarian
• Republican
• Unaffiliated
Appointment Period At the meeting required by G.S. 163-31, Chief Judges, Judges and
Multipartisan Assistance Team Members are appointed. Their
terms of office shall continue for two years from the specified state
of appointment and until their successors are appointed and
qualified, except that if a nonresident of the precinct is appointed
as chief judge or judge for a precinct, that person’s term of office
shall end if the board of elections appoints a qualified resident of
the precinct of the same party to replace the nonresident chief
judge or judge (G.S. 163-41 (a)).
Precinct Official (Election Official) Defined as Chief Judges and Judges appointed pursuant to G.S. 163-
41, and all assistants appointed pursuant to G.S. 163-42 (G.S. 163-
41 (b)).
Requirements to Serve as Precinct
Official
Must be a citizen of the United States; must be registered to vote in
NHC; must be of good repute; must be able to read and write; may
not hold elective office under the government of the US, NC or any
other political subdivision; may not be a candidate for nomination
or election; may not hold office in any state, congressional district,
county, or precinct political party or political organization; may not
hold office as a manager or treasurer for any candidate or political
party; may not be a near relative of any candidate for nomination
or election in any election in which such candidate participates;
must attend mandatory training (G.S. 163-41 (b) & G.S. 163-42).
Roles filled by Precinct Officials in
New Hanover County
One-Stop Officials, including: Site Leads, Laptop Operators, Help
Desk Operators, Ballot-on-Demand Operators, Ballot Distributors,
Curbside Coordinators, Line Coordinators, Greeters & Sanitation
Specialists
Election Day Officials, including: Chief Judges, Judges, Laptop
Operators, Help Desk Operators, Ballot Distributors, Curbside
Coordinators, Line Coordinators, Greeters & Sanitation Specialists
Multipartisan Assistance Team Members
Draft
2
Additional Requirements to Serve
as Chief Judge or Judge
Persons appointed to these offices must be registered voters and
residents of the county in which the precinct is located, of good
repute, and able to read and write. Not more than one judge in
each precinct shall belong to the same political party as the chief
judge, wherever possible (G.S. 163-41 (a)).
Chief Judges of Election The chief judges and judges of election shall conduct the primaries
and elections within their respective precincts fairly and impartially,
and they shall enforce peace and good order in and about the place
of registration and voting. On the day of each primary and general
and special election, the precinct chief judge and judges shall
remain at the voting place from the time fixed by law for the
commencement of their duties there until they have completed all
those duties, and they shall not separate nor shall any one of them
leave the voting place except for unavoidable necessity.
• On the day of an election or primary, the chief judge shall
have charge of the registration list for the purpose of
passing on the registration of persons who present
themselves at the polls to vote.
• The chief judge and judges shall hear challenges of the right
of registered voters to vote as provided by law.
• The chief judge and judges shall count the votes cast in
their precincts and make such returns of the same as is
provided by law.
• The chief judge and judges shall make such an accounting
to the chairman of the county board of elections for ballots
and for election supplies as is required by law.
• The chief judge and judges of election shall act by a
majority vote on all matters not assigned specifically by law
to the chief judge or to a judge.
• Administratively, these individuals are also responsible for
the chain of custody and secure storage of ballots prior to
the election, and the primary custodian of materials that
must be returned to the Board of Elections upon the close
of the polls on Election Day.
(G.S. 163-47)
Draft
3
Judges of Election The chief judges and judges of election shall conduct the primaries
and elections within their respective precincts fairly and impartially,
and they shall enforce peace and good order in and about the place
of registration and voting. On the day of each primary and general
and special election, the precinct chief judge and judges shall
remain at the voting place from the time fixed by law for the
commencement of their duties there until they have completed all
those duties, and they shall not separate nor shall any one of them
leave the voting place except for unavoidable necessity.
• The chief judge and judges shall hear challenges of the right
of registered voters to vote as provided by law.
• The chief judge and judges shall count the votes cast in
their precincts and make such returns of the same as is
provided by law.
• The chief judge and judges shall make such an accounting
to the chairman of the county board of elections for ballots
and for election supplies as is required by law.
• The chief judge and judges of election shall act by a
majority vote on all matters not assigned specifically by law
to the chief judge or to a judge
• Administratively, these individuals serve in one of the
assigned roles in their precincts on Election Day,
except when they are required to act as a Judge to
perform the duties noted above.
(G.S. 163-47)
Precinct of Residence Commonly referred to as “Home Precinct” during this discussion, is
the county precinct in which the registered voter’s residence is
located. Residence, for this purpose and for the registration
purpose is defined in G.S. 163-57.
Nonresidents of Precinct Commonly referred to as “Transfers” during the discussion,
precinct officials who are appointed or assigned to serve in a
precinct outside of their precinct of residence (home precinct)
are considered nonresidents of the precinct. In no instance
shall the county board appoint nonresidents of the precinct to
a majority of the positions in a precinct.
(G.S. 163- 42)
Draft
G.S. 163-41 Page 1
Article 5.
Precinct Election Officials.
§ 163-41. Precinct chief judges and judges of election; appointment; terms of office;
qualifications; vacancies; oaths of office.
(a) Appointment of Chief Judge and Judges. – At the meeting required by G.S. 163-31 to
be held on the Tuesday following the third Monday in August of the year in which they are
appointed, the county board of elections shall appoint one person to act as chief judge and two
other persons to act as judges of election for each precinct in the county. Their terms of office
shall continue for two years from the specified date of appointment and until their successors are
appointed and qualified, except that if a nonresident of the precinct is appointed as chief judge
or judge for a precinct, that person's term of office shall end if the board of elections appoints a
qualified resident of the precinct of the same party to replace the nonresident chief judge or judge.
It shall be their duty to conduct the primaries and elections within their respective precincts.
Persons appointed to these offices must be registered voters and residents of the county in which
the precinct is located, of good repute, and able to read and write. Not more than one judge in
each precinct shall belong to the same political party as the chief judge.
(b) The term "precinct official" shall mean chief judges and judges appointed pursuant to
this section, and all assistants appointed pursuant to G.S. 163-42, unless the context of a statute
clearly indicates a more restrictive meaning.
No person shall be eligible to serve as a precinct official, as that term is defined above, who
holds any elective office under the government of the United States, or of the State of North
Carolina or any political subdivision thereof.
No person shall be eligible to serve as a precinct official who is a candidate for nomination
or election.
No person shall be eligible to serve as a precinct official who holds any office in a state,
congressional district, county, or precinct political party or political organization, or who is a
manager or treasurer for any candidate or political party, provided however that the position of
delegate to a political party convention shall not be considered an office for the purpose of this
subsection.
(c) The chairman of each political party in the county where possible shall recommend
two registered voters in each precinct who are otherwise qualified, are residents of the precinct,
have good moral character, and are able to read and write, for appointment as chief judge in the
precinct, and he shall also recommend where possible the same number of similarly qualified
voters for appointment as judges of election in that precinct. If such recommendations are
received by the county board of elections no later than the fifth day preceding the date on which
appointments are to be made, it must make precinct appointments from the names of those
recommended. Provided that if only one name is submitted by the fifth day preceding the date
on which appointments are to be made, by a party for judge of election by the chairman of one
of the two political parties in the county having the greatest numbers of registered voters in the
State, the county board of elections must appoint that person.
If the recommendations of the party chairs for chief judge or judge in a precinct are
insufficient, the county board of elections by unanimous vote of all of its members may name to
serve as chief judge or judge in that precinct registered voters in that precinct who were not
recommended by the party chairs. If, after diligently seeking to fill the positions with registered
voters of the precinct, the county board still has an insufficient number of officials for the
precinct, the county board by unanimous vote of all of its members may appoint to the positions
registered voters in other precincts in the same county who meet the qualifications other than
residence to be precinct officials in the precinct, provided that where possible the county board
shall seek and adopt the recommendation of the county chairman of the political party affected.
Draft
G.S. 163-41 Page 2
In making its appointments, the county board shall assure, wherever possible, that no precinct
has a chief judge and judges all of whom are registered with the same party. In no instance shall
the county board appoint nonresidents of the precinct to a majority of the three positions of chief
judge and judge in a precinct.
(d) If, at any time other than on the day of a primary or election, a chief judge or judge
of election shall be removed from office, or shall die or resign, or if for any other cause there be
a vacancy in a precinct election office, the chairman of the county board of elections shall appoint
another in his place, promptly notifying him of his appointment. If at all possible, the chairman
of the county board of elections shall consult with the county chairman of the political party of
the vacating official, and if the chairman of the county political party nominates a qualified voter
of that precinct to fill the vacancy, the chairman of the county board of elections shall appoint
that person. In filling such a vacancy, the chairman shall appoint a person who belongs to the
same political party as that to which the vacating member belonged when appointed. If the
chairman of the county board of elections did not appoint a person upon recommendation of the
chairman of the party to fill such a vacancy, then the term of office of the person appointed to fill
the vacancy shall expire upon the conclusion of the next canvass held by the county board of
elections under this Chapter, and any successor must be a person nominated by the chairman of
the party of the vacating officer.
If any person appointed chief judge shall fail to be present at the voting place at the hour of
opening the polls on primary or election day, or if a vacancy in that office shall occur on primary
or election day for any reason whatever, the precinct judges of election shall appoint another to
act as chief judge until such time as the chairman of the county board of elections shall appoint
to fill the vacancy. If such appointment by the chairman of the county board of elections is not a
person nominated by the county chairman of the political party of the vacating officer, then the
term of office of the person appointed to fill the vacancy shall expire upon the conclusion of the
next canvass held by the county board of elections under this Chapter. If a judge of election shall
fail to be present at the voting place at the hour of opening the polls on primary or election day,
or if a vacancy in that office shall occur on primary or election day for any reason whatever, the
chief judge shall appoint another to act as judge until such time as the chairman of the county
board of elections shall appoint to fill the vacancy. Persons appointed to fill vacancies shall,
whenever possible, be chosen from the same political party as the person whose vacancy is being
filled, and all such appointees shall be sworn before acting.
(e) As soon as practicable, following their training as prescribed in G.S. 163-82.24, each
chief judge and judge of election shall take and subscribe the following oath of office to be
administered by an officer authorized to administer oaths and file it with the county board of
elections:
"I, ____, do solemnly swear (or affirm) that I will support the Constitution of the United
States; that I will be faithful and bear true allegiance to the State of North Carolina, and to the
constitutional powers and authorities which are or may be established for the government thereof;
that I will endeavor to support, maintain and defend the Constitution of said State not inconsistent
with the Constitution of the United States; that I will administer the duties of my office as chief
judge of (judge of election in)____ precinct, ____ County, without fear or favor; that I will not
in any manner request or seek to persuade or induce any voter to vote for or against any particular
candidate or proposition; and that I will not keep or make any memorandum of anything
occurring within a voting booth, unless I am called upon to testify in a judicial proceeding for a
violation of the election laws of this State; so help me, God."
Notwithstanding the previous paragraph, a person appointed chief judge by the judges of
election under this section, or appointed judge of election by the chief judge under this section
may take the oath of office immediately upon appointment.
Draft
G.S. 163-41 Page 3
Before the opening of the polls on the morning of the primary or election, the chief judge
shall administer the oath set out in the preceding paragraph to each assistant, and any judge of
election not previously sworn, substituting for the words "chief judge of" the words "assistant in"
or "judge of election in" whichever is appropriate.
(f) Special Registration Commissioners Abolished; Optional Training. – The office of
special registration commissioner is abolished. The State Board of Elections and county boards
of elections may provide training to persons assisting in voter registration.
(g) Publication of Names of Precinct Officials. – Immediately after appointing chief
judges and judges as herein provided, the county board of elections shall publish the names of
the persons appointed in some newspaper having general circulation in the county or, in lieu
thereof, at the courthouse door, and shall notify each person appointed of his appointment, either
by letter or by having a notice served upon him by the sheriff. Notice may additionally be made
on a radio or television station or both, but such notice shall be in addition to the newspaper and
other required notice. (1901, c. 89, ss. 8, 9, 16; Rev., ss. 4307, 4308, 4309; C.S., ss. 5928, 5929,
5930; 1923, c. 111, s. 2; 1929, c. 164, s. 18; 1933, c. 165, s. 3; 1947, c. 505, s. 2; 1953, c. 843; c.
1191, s. 3; 1955, c. 800; 1957, c. 784, s. 1; 1963, c. 303, s. 1; 1967, c. 775, s. 1; 1973, c. 435; c.
1223, s. 2; 1975, c. 159, ss. 3, 4; c. 711; c. 807, s. 1; 1979, c. 766, s. 1; c. 782; 1981, c. 628, ss.
1, 2; c. 954, ss. 2, 4; 1981 (Reg. Sess., 1982), c. 1265, s. 7; 1983, c. 617, s. 5; 1985, c. 387; c.
563, ss. 9, 10; c. 600, s. 7.1; c. 759, ss. 7, 7.1, 8; 1987, c. 80; c. 491, s. 4.1; 1987 (Reg. Sess.,
1988), c. 1028, s. 12; 1989, c. 93, s. 2; 1993 (Reg. Sess., 1994), c. 762, s. 3; 1995 (Reg. Sess.,
1996), c. 734, s. 1; 2017-6, s. 3; 2018-146, s. 3.1(a), (b).)
Draft
Precinct Position
Home
Precinct Name Elections Served
Since 2014 Notes
CF01
CJ CF01 Sonia Jordan-Nobles 7
J-R CF01 Ronald Dick 2
J-D CF01 Marsha Williams 6
CF02
CJ CF02 Garrick Purdie 7
J-R CF01 Patricia Humbles 9
J-D CF02 VACANT *
CF05
CJ CF05 Robert Joe "Red" Martin 8
J-R CF05 Sharon McCluskey 4
J-D CF01 Rudolph Nobles Jr. 8 TRANSFER
CF06
CJ CF06 Genevieve Beatty 11 UNA
J-R CF06 Mary Lou Kueffer 11
J-D CF06 Toni Dewey 7
FP03
CJ FP03 Sally Vann 11
J-R FP03 Joseph C. Barlok Sr.0 Republican Party Appointee
J-D FP03 Kay Hughes 4
FP04
CJ FP04 Jana Schedler Albritton 12
J-R FP04 Timothy Ludgate 1
J-D FP04 Amy Finelli 1
FP06
CJ FP06 Barbara Mims Aaron 3
J-U FP06 Lynda A. Fahrman 2 * Notified our office 9/3/21 of relocation out of state
J-D FP06 Robert LaGoe 7
FP07
CJ FP06 Evelyn Lagoe 7 TRANSFER
J-R FP07 David P. Echevarria 0 Republican Party Appointee
J-D FP07 Leo Rick 19
FP08
CJ FP08 Amy Craig 6 Registered Republican
J-R FP08 Linda A. Collins 0 Republican Party Appointee
J-D FP08 Glenn S. Laverty III 2
H01
CJ H01 Donna Robbins 3 Registered Republican
J-R H01 Clyde Keith Farmer 6
J-U H01 Deborah Mann Abel 3
H02
CJ H02 Joel Sanders 8
J-R H02 Susan H. Kreamer 0 Republican Party Appointee
J-D H02 Robert Ashmore 7
H03
CJ H03 Walker Love 12 Registered Republican
J-R H03 Pamela O'Bryan 1
J-D H03 Ann Maxwell 6
H04
CJ W29 Jessica O'Neill 7 TRANSFER
J-R H04 Steven Hinderliter 3
J-D H04 Patricia McMahon 4
H05
CJ H05 Monica Franklin 3 UNA
J-R H05 Pamela Barnes 8
J-D H05 Deborah Hesse 5
Northeast Regional Library, 1241 Military Cutoff Rd, Wilmington
Bradley Creek Elementary School, 6211 Greenville Loop Rd, Wilmington
College Park Elementary School, 5001 Oriole Drive, Wilmington
Port City Community Church, 250 Vision Dr, Wilmington
Cape Fear Christian Church, 811 N. College Rd, Wilmington
2021- 2023 Chief Judges & Judges
Appointees & Remaining Vacancies
Wrightsboro School, 105 Ritter Dr, Castle Hayne
Riverside Park, 6910 Old Bridge Site Rd, Castle Hayne
CFCC North Campus McKeithan Center, 4500 Blue Clay Rd, Wilmington
Northside Baptist Church, 2501 N. College Rd, Wilmington
Kure Beach Town Hall, 117 Settlers Lane, Kure Beach
Myrtle Grove Elementary School, 901 Piner Rd, Wilmington
Bellamy Elementary School, 70 Sanders Rd, Wilmington
Eugene Ashley High School, 5555 Halyburton Memorial Drive, Wilmington
Carolina Beach Muni Complex Rec Center, 1121 Lake Park Blvd N, Carolina Beach
Draft
H06
CJ H06 Pamela K. Valle 3
J-R H05 Robert Keefer 10 TRANSFER
J-U H06 Nichole Murrell 5
H08
CJ H08 Katy Lewis Parker 0 Democratic Party Appointee
J-R H08 Rita G. Stolp 9
J-D H08 Sadie Chapman 4
H10
CJ H11 Karl Ricanek III 1 TRANSFER UNA
J-U H10 Darla Jane Green Hughes 5
J-D H10 Rina Messler 11
H11
CJ H11 Carol Giachetti 11
J-R H11 Maureen Crossman 4
J-D H11 Sheila Grady 7
H12
CJ H12 Constance "Connie" Petrovic 8 Registered Republican
J-R H12 Dante Chinni 9
J-D H12 VACANT *
H13
CJ H13 Lana Nesbit 0 Democratic Party Appointee
J-R H13 Carol Ann Lupton 4
J-D H13 Eileen Klem 7
M02
CJ M02 Danette Brown 9
J-R M02 Linda Sue Davis-Ford 0 Republican Party Appointee
J-D M02 Deborah "Deb" Hewett 9
M03
CJ FP04 Gayle Tabor 8 TRANSFER UNA
J-R M03 Amy Hobbs 12
J-D M03 Kathy Broadus 7
M04
CJ M04 Blanche Chisum 17 Registered Republican
J-R M04 Maria Bernwinkler 11
J-U M04 Patricia Marie Dagnon 13
M06
CJ M06 William Brampton 6 UNA
J-R M06 Beatrice Powell 13
J-D M06 Sharon Lotz 1
M07
CJ FP04 Thomas Stoddard 11 TRANSFER UNA
J-R M07 Anita Fisher Jacobs 11
J-U M07 Carolyn Atkinson 1
W03
CJ W29 Lori Hull 9 TRANSFER
J-R W03 Elizabeth Ball Wright 1
J-U W03 Lothar Wedekind 1
W08
CJ W08 VACANT *
J-R FP04 Richard D. Willis 0 TRANSFER Republican Party Appointee
J-D W08 Amy Gilman 3
W12
CJ W12 Beverly Jolly 8 Registered Republican
J-R W12 Darlene B. Powell 6
J-D W12 Roberta Berg-Smith 1
W13
CJ W12 Margaret Davit 1 TRANSFER
J-R W13 VACANT *
J-D W13 VACANT *
W15
CJ W12 Edwin Jeffress Jolly 6 TRANSFER UNA
J-R W15 Jerry Cannon 10
J-D W15 Emma Jackson 5
W16
CJ FP04 James Michael Seigh 23 TRANSFER Registered Republican
J-U W16 William Neil Lewis 11
J-D W16 VACANT *
United Advent Christian Church, 4912 S. College Rd, Wilmington
Myrtle Grove Baptist Church- Fellowship Hall, 5524 Myrtle Grove Rd, Wilmington
Harbor United Methodist Church, 4853 Masonboro Loop Rd, Wilmington
MLK Center, 401 8th St S, Wilmington
Board of Education- Spencer Building, 1802 5th St S, Wilmington
Forest Hills School, 602 Colonial Dr, Wilmington
UNCW- Osher Lifelong Learning Institute, 620 College Rd S, Wilmington
Mosley Performance Learning Center, 3702 Princess Place Dr, Wilmington
Lifepoint Church, 3534 S. College Rd #A, Wilmington
Moose Lodge, 4610 Carolina Beach Road, Wilmington
Freedom Baptist Church, 802 N. College Rd, Wilmington
Ogden Elementary School, 3637 Middle Sound Loop Rd, Wilmington
Eaton Elementary School, 6701 Gordon Rd, Wilmington
Coastal Community Baptist Church, 7721 Alexander Rd, Wilmington
Porters Neck Elementary School, 416 Edgewater Club Rd, Wilmington
Plantation Village, 1200 Porters Neck Rd, Wilmington
Parsley Elementary School, 3518 Masonboro Loop Rd, Wilmington
Draft
W17
CJ W17 Kelley Wagner 3 UNA
J-R W17 Tonya Fisher 9
J-D W17 VACANT *
W18
CJ W18 David Forrest Weaver 11 UNA
J-R W17 Steven Carver 15 TRANSFER
J-D W18 Emily B. Fountain 12
W21
CJ W21 Harvey Byron Waugaman 8 UNA
J-R W21 Freddie "Don" Hickman 10
J-D W21 Susan Darr Blackburn 2
W24
CJ W29 John David Purnell 9 TRANSFER
J-R W24 VACANT *
J-D W24 VACANT *
W25
CJ W29 Matlynn Yeoman 11 TRANSFER
J-R W25 Greg Stump 0 Republican Party Appointee
J-D W25 Linda New 5
W26
CJ W26 Donna Bender 8
J-R W26 VACANT *
J-U W26 Dawn Midkiff 7
W27
CJ W27 Elaine Syres 7
J-U W27 Kathryn Lawson 1
J-D W27 Christine Hennessey 2
W28
CJ W28 Kamila Blessing 2
J-R W28 Roy "Buddy" Clark Coble 1
J-U W28 Cynthia Nathans 2
W29
CJ W29 Nick Radan 8 UNA
J-R FP08 Barbara Smith 3 TRANSFER
J-D W29 Johnathon George 4
W30
CJ W30 Marietta Hammonds 9
J-R W30 Sandra Craig Brown 2
J-D W30 Jacqueline Siers 8
W31
CJ W31 David James "Jim" Schweizer 8
J-R W31 Miriam "Mimi" Burns Whitford 17
J-D W31 Margaret Haughey 3
WB
CJ WB Marilyn "Joy" Miller 11
J-R WB Robert "Bob" Morton 12
J-D WB Veronica "Ronnie" Thomas 7
Cape Fear Presbyterian Church, 2606 Newkirk Ave, Wilmington
NHC Senior Resource Center, 2222 S. College Rd, Wilmington
Fran Russ Recreation Center, 4 Fran Russ Dr, Wrightsville Beach
UNCW Warwick Center, 629 Hamilton Drive, Wilmington
Cape Fear Community College-Health Sciences Building, 415 N. 2nd St, Wilmington
Sunset Park Elementary School, 613 Alabama Ave, Wilmington
Freeman Elementary School, 2601 Princess Place Dr, Wilmington
Cape Fear Free Will Baptist Church, 5350 Holly Tree Rd, Wilmington
Williston Middle School, 401 10th St, Wilmington
Codington Elementary School, 4321 Carolina Beach Rd, Wilmington
Holly Tree Elementary School, 3020 Web Trace, Wilmington
Sea Gate Baptist Church, 6115 Oleander Dr, Wilmington
Draft
Precinct Position
Home
Precinct Staff Recommendations (where
possible), as of 09/1/2021
Elections Served
Since 2014 Notes
CF02
J-D CF02 VACANT *
FP06
J-U FP06 Lynda A. Fahrman 2 * Notified our office 9/3/21 of relocation out of state
H10
CJ H11 Karl Ricanek III 1 TRANSFER UNA
J-U H10 Darla Jane Green Hughes 5
H12
J-D H12 VACANT *
W08
CJ W08 VACANT *
W13
CJ W12 Margaret Davit 1 TRANSFER
J-R W13 VACANT *
J-D W13 VACANT *
W16
J-D W16 VACANT *
W17
J-D W17 VACANT *
W24
CJ W29 John David Purnell 9 TRANSFER
J-R W24 VACANT *
J-D W24 VACANT *
W26
J-R W26 VACANT *
W27
J-U W27 Kathryn Lawson 1
2021- 2023 Chief Judges & Judges
Continued Vacancies and Unapproved Staff Recommendations
Riverside Park, 6910 Old Bridge Site Rd, Castle Hayne
UNCW Warwick Center, 629 Hamilton Drive, Wilmington
Sunset Park Elementary School, 613 Alabama Ave, Wilmington
Bellamy Elementary School, 70 Sanders Rd, Wilmington
Board of Education- Spencer Building, 1802 5th St S, Wilmington
Freeman Elementary School, 2601 Princess Place Dr, Wilmington
UNCW- Osher Lifelong Learning Institute, 620 College Rd S, Wilmington
Lifepoint Church, 3534 S. College Rd #A, Wilmington
Holly Tree Elementary School, 3020 Web Trace, Wilmington
Eaton Elementary School, 6701 Gordon Rd, Wilmington
Porters Neck Elementary School, 416 Edgewater Club Rd, Wilmington
Draft
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
CF02 J-D
Board of Elections J-D VACANT ***
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
FP06 J-R
Board of Elections U Lynda A. Fahrman FP06 1 Y * Notified our office 9/3/21 of relocation out of state
Republican Party R Crystall Gail Wolfe FP08 0 N No transfers in precinct at this time
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
H10 CJ
Board of Elections U Karl Ricanek III H11 1 N TRANSFER- no residents of precinct willing, transfer needed
H10 J-R
Board of Elections U Darla Jane Green Hughes H10 5 Y
Republican Party R Sarah H. Giachino H02 0 N
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
H12 J-D
Board of Elections J-D VACANT ***
Appointed
Precicnt
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
W08 CJ
Board of Elections CJ VACANT ***
Board of Elections Approved a TRANSFER judge at party
recommendation
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
W13 CJ
Board of Elections U Margaret Davit W12 1 N TRANSFER- no residents of precinct willing, transfer needed
W13 J-D
Board of Elections D VACANT ***Chief Judge transfer suggested by Elections Staff
W13 J-R
Board of Elections R VACANT ***
Republican Party R Tom S. Morris CF02 0 N
All Remanining Vacancies and Suggestions
If TRANSFER is approved for Judge role, transfer is not possible for
Chief Judge
Further Board of Elections Action Needed
If TRANSFER is approved for Judge role, transfer is not possible for
Chief Judge
Draft
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
W16 J-D
Board of Elections D VACANT ***Chief Judge transfer approved by Board of Elections 9/1
Democratic Party D Alexander Field Lee W16 0 Y
Appointed
Precicnt
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
W17 J-D
Board of Elections D VACANT ***
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
W24 CJ
Board of Elections D John David Purnell W29 9 N TRANSFER- no residents of precinct willing, transfer needed
W24 J-D
Board of Elections D VACANT ***Chief Judge transfer suggested by Elections Staff
W24 J-R
Board of Elections R VACANT ***
Republican Party R Thomas C. Newton H02 0 N
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
W26 J-R
Board of Elections R VACANT ***
Republican Party R Samantha Nguyen W30 0 N
Appointed
Precinct
Position
Vacancy Recommended By: Party
Affiliation Name Home
Precinct
Years of Service
since 2014
Resident of
Precinct (Y/N)Notes
W27 J-R
Board of Elections U Kathryn Lawson W27 1 Y
Republican Party R Samantha Nguyen W30 0 N
No transfers in precinct at this time
If TRANSFER is approved for Judge role, transfer is not possible for
Chief Judge
Draft