Board Meeting Agenda Packet 11-02-2021
MEETING AGENDA
Date: November 2, 2021 Time: 2:00 PM
Location: Bd of Elections Office, Longleaf Room Type: Special
Scheduled Attendees:
Oliver Carter III, Chair Rae Hunter-Havens, Elections Director
Derrick R. Miller, Secretary Caroline Dawkins, Elections Deputy Director
Lyana G. Hunter, Member Joan Geiszler-Ludlum, Administrative Elections
Bruce Kemp, Member Technician
Russ C. Bryan, Member Chris Tisbert, Elections Systems Specialist
Visitor(s): Sheryl Kelly, Assistant County Manager
AGENDA ITEMS
1. Meeting Opening
a. Call to Order
b. Pledge of Allegiance
c. Approval of Agenda
2. Public Comment and Questions
• Public Comment (2-minute limit)
3. New Business
• Counting of Absentee Ballots
4. General Discussion
• Other Elections-Related Matters
5. Adjournment
*Agenda packets are sent via email in advance of meetings.
Special Meeting
New Hanover County Board of Elections
November 2, 2021
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Special Meeting
New Hanover County Board of Elections
November 2, 2021
Subject:
Public Comment
Summary:
This is an opportunity for members of the public to provide comment on elections-related matters. Each
commenter will be limited to two minutes.
Board Action Required:
Discuss as necessary
Item # 2 Item # 2
Special Meeting
New Hanover County Board of Elections
November 2, 2021 Subject:
Counting of Absentee Ballots
Applicable Statutes and/or Rules
N.C. Gen. Stat §§ 163-234(2) and 163-234(7)
Summary:
The New Hanover County Board of Elections determined by resolution that the counting of absentee
ballots would occur at 2:00 PM on Election Day (11/02/2021). Only ballots approved by the Board of
Elections and received no later than 5:00 PM on the day preceding the election will be counted. The
process will occur as follows:
1. Staff will count absentee by mail ballots that were optically scanned using the model 850
central tabulator
2. Staff will take a USB drive(s) with absentee by mail results and upload tabulated data into
the ElectionWare reporting software
3. Staff will close the DS200 voting machines used at the Absentee One-Stop Sites, print
results tapes, take the USB drives with one-stop results and upload tabulated data into the
ElectionWare reporting software
4. Prior to 7:30 PM, staff will verify all results from the ElectionWare reporting software that
are imported into the SEIMS Election Reporting Software (ERS)
5. Results will be released to the publicly viewable site by the NC State Board of Elections at
7:30 pm
The Board must also sign an absentee abstract and submit it, via first class mail, to the State Board of
Elections following the counting of absentee ballots.
Document/s Included:
Absentee Abstract (Provided at Meeting)
Board Action Required:
Discuss as necessary and action required
Item # 2 Item # 3
Special Meeting
New Hanover County Board of Elections
November 2, 2021
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 4