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2019-02-13 Regular Meeting Minutes CAPE FEAR PUBLIC UTILITY AUTHORITY AUTHORITY BOARD MINUTES FEBRUARY 13, 2019 Lucie Harrell Conference Room Regular Meeting 9:00 AM 230 GOVERNMENT CENTER DRIVE WILMINGTON, NC 28403 I. CALL TO ORDER II. DETERMINATION OF A QUORUM Mr. Norris called the meeting to order at 9:00 AM with all Authority members present. Attendee Organization Title Status Arrived Name William Norris Cape Fear Public Utility Chair Present Authority Wesley Corder Cape Fear Public Utility Vice-Chair Present Authority Jennifer Adams Cape Fear Public Utility Secretary Present Authority Mike Brown Cape Fear Public Utility Treasurer Present Authority Larry Sneeden Cape Fear Public Utility Present Authority Patricia Kusek Cape Fear Public Utility Present Authority Charlie Cape Fear Public Utility Present Rivenbark Authority Kevin O'Grady Cape Fear Public Utility Present Authority Rob Zapple Cape Fear Public Utility Present Authority Deans Hackney Cape Fear Public Utility Present Authority Jim Flechtner Cape Fear Public Utility Executive Director Present Authority Frank Styers Cape Fear Public Utility Chief Operations Officer Present Authority John McLean Cape Fear Public Utility Chief Financial Officer Present Authority Beth Eckert Cape Fear Public Utility Director of EMD Present Authority Denise Matroni Cape Fear Public Utility HR Director Present Authority Cord Ellison Cape Fear Public Utility Chief Information Officer Present Authority Lindsey Hallock Cape Fear Public Utility Director of Public and Environmental Present Authority Policy Cape Fear Public Utility Authority Page 1 MinutesAuthority BoardFebruary 13, 2019 BillyJo Winslett Cape Fear Public Utility Human Resources Assistant Present Authority Vaughn Hagerty Cape Fear Public Utility Public Information Officer Present Authority Linda Miles Miles Firm PLLC CFPUA Consulting Attorney Present Heidi Cox State of NC, Public Water Present Supply Dave Cowell City of Wilmington Present Jim Iannucci New Hanover County Present Tom Newcomb Present Donna Pope Cape Fear Public Utility Clerk/Executive Secretary to the Present Authority Board III. ADOPTION OF AGENDA Mr. Rivenbark moved to adopt the day's Agenda. Ms. Kusek seconded the motion, and it passed unanimously. IV. APPROVAL OF MINUTES 1. Authority Board - Regular Meeting - Jan 9, 2019 9:00 AM RESULT: ACCEPTED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Patricia Kusek AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, Rivenbark, O'Grady, Zapple, Hackney V. PRESENTATION 1. Resolution Recognizing Skip Watkins Mr. Norris presented Mr. Watkins with a Resolution thanking him for his service as an Authority member. Mr. Watkins thanked Board and staff and stated that the organization is handling the GenX issues. He stated that he was proud to have served on the Board and praised CFPUA's financial stewardship. RESULT: REVIEWED VI. PUBLIC COMMENTS - 4 MINUTE LIMIT PER SPEAKER Mr. Newcomb spoke regarding PFAS and desorption in Sweeney filters. VII. SPEAKER UPDATE FROM THE JANUARY 9 BOARD MEETING Mr. Flechtner reported that staff is working with Mr. Newcomb to answer his questions. He answered questions from Board members regarding the frequency of changing filters and the cost for doing so. Cape Fear Public Utility Authority Page 2 MinutesAuthority BoardFebruary 13, 2019 VIII.CONSENT AGENDA 1. $100,000 Bypass Pumping Services Contract Approval RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Jennifer Adams, Secretary AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, Rivenbark, O'Grady, Zapple, Hackney 2. Landscapes Unlimited Contract Approval RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Jennifer Adams, Secretary AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, Rivenbark, O'Grady, Zapple, Hackney 3. VMWARE Enterprise Licensing Agreement RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Jennifer Adams, Secretary AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, Rivenbark, O'Grady, Zapple, Hackney 4. Ordinance Appropriating FEMA Public Assistance Grants Related to Hurricane Florence Category B Damages RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Jennifer Adams, Secretary AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, Rivenbark, O'Grady, Zapple, Hackney 5. Resolution to Accept State Grant for Pilot Testing for Treatment of PFAS in Groundwater RESULT: APPROVED \[UNANIMOUS\] MOVER: Larry Sneeden SECONDER: Jennifer Adams, Secretary AYES: Norris, Corder, Adams, Brown, Sneeden, Kusek, Rivenbark, O'Grady, Zapple, Hackney Cape Fear Public Utility Authority Page 3 MinutesAuthority BoardFebruary 13, 2019 IX.NEW BUSINESS A. Administrative Reports i. Attorney's Report Ms. Miles had no report and did not need a closed session. ii. Executive Director's Report Mr. Flechtner presented the monthly reports in the Agenda packet. 1. Key Indicators Report RESULT: REVIEWED 2. Environmental Report RESULT: REVIEWED 3. Safety Report RESULT: REVIEWED B. Committee Reports i. Executive Committee 1. Executive Committee Meeting Minutes RESULT: REVIEWED ii. Long Range Planning Committee 1. Long Range Planning Committee - Regular - Jan 24, 2019 3:00 PM RESULT: NO ACTION REQUIRED iii. Finance Committee 1. Finance Committee - Regular Meeting - Feb 6, 2019 9:00 AM RESULT: NO ACTION REQUIRED 2. Monthly Financial Report Mr. McLean reported that 58.3 percent of the fiscal year is complete and that revenues are $2.8 million over budget. $3.03 million has been spent of PFAS- related items since 2017. Cape Fear Public Utility Authority Page 4 MinutesAuthority BoardFebruary 13, 2019 Mr. McLean reported that the System Development Charge (SDC) calculation and recommended charges for FY2020 are published on the website. A public hearing for the SDCs will be held at the April Board meeting. Mr. McLean answered questions from Board members regarding PFAS expenditures, financial data, and the SDC calculation. RESULT: REVIEWED 3. Monthly Customer Service Report Ms. Irick reported that January saw an 11 percent increase in phone calls. Staff achieved a 97 percent service level. Mr. Zapple asked about an increase in water use in September. Mr. Flechtner reported that there was no single answer but that raw water quality could have an effect on the amount of water needed to be processed. He suggested that customers may have been doing more cleaning and laundry following the hurricane. Mr. Sneeden added that CFPUA shut down its raw water pump station during that time period and received more of its water from Lower Cape Fear Water & Sewer Authority. RESULT: REVIEWED X. OLD BUSINESS There was no old business. XI. AUTHORITY Q&A / CLOSING COMMENTS Mr. Norris reported that the Capital Improvements Workshop would immediately follow the Board meeting. XII. CLOSED SESSION There was no closed session. XIII. ADJOURNMENT Ms. Kusek moved to adjourn. Mr. Rivenbark seconded the motion, and it passed unanimously. The next CFPUA meeting will be Wednesday, March 13, 2019. The meeting will begin at 9:00 AM and will be held in the Lucie Harrell Conference Room, New Hanover County Administration Building, 230 Government Center Drive, Wilmington, North Carolina. Respectfully submitted, Donna S. Pope Clerk to the Board Cape Fear Public Utility Authority Page 5