2022-04-06 Meeting Minutest_z TV, :
C
I
NEW HANOVER COUNTY
Non -County Agency Funding Committee
In Person, Harrell Conference Room #601
Wednesday, April 6, 2022, 9:00 am
Meeting Minutes
In attendance: Committee Members: Fred Gainey, Neal Lewis, Shane Hartley, and Elizabeth DeBiasi. Coun
Staff: Gwen Hill, Scott Steinhilber, and Michelle Daniels via phone.
Not in attendance: Committee Members: Buddy Brooks, Randy Reeves, and Gail Eddie
Agenda Item Presenter
1. Announcement to Public in Attendance Committee Members
This was discussed and everyone agreed it was needed to keep the public from speaking during the
meeting with suggestions, comments, and questions. Gwen will send out an email to committee asking
for suggestions and then will combine them all into one. Once everyone agrees, this announcement
will be put on a card and given to a committee member to read at the beginning of future meetings.
2. Continue FY22-23 Funding Recommendations Committee Members
After the March 31 meeting Gwen compared what she had noted as far as the committee reducing
requested funding on expenses unallowable with the list that Scott noted in Excel. There was a
discrepancy for Canines for Service. So, the committee went back over this agency so we would be sure
to have it correct. The committee continued (from where they left off on March 31) looking at the
remainder of agency applications' requested funding (i.e., rent/utilities, etc.) to determine if the
expenses were eligible for funding. It was decided that the Louise Wells Cameron Art Museum's USCT
Park project would be capped at $10,000 for FY22-23 and ongoing. This program was awarded $10,000
this current fiscal year. Next the committee looked at the rubric scoring plot chart that Scott did in
Excel where three different sections (tiers), according to the committee's scoring, were circled. They
assigned several different percentage scenarios to the different sections to see what the outcome would
be for recommended funding versus the total available ($950,000). The committee recommended a
$40,000 cap after pulling out funding that wasn't eligible, with the first tier being funded at 95%, the
second tier funded at 90%, and the third tier funded at 80% and $10,000 for the Louise Wells
Cameron Art Museum USCT Park project. The total amount recommended for non -county agency
funding for FY22-23 is $937,206. This leaves $12,794 not used.
3. Volunteer(s) to Speak May 16 Gwen Hill
Fred Gainey volunteered to give the presentation at the commissioners' meeting on Monday, May 16.
Other committee members said they would attend the meeting supporting Fred. The committee
decided they would do a Teams meeting to go over the PowerPoint presentation for that presentation.
4. Other Discussions Gwen Hill
Attendance, RSVP, Joining by Phone
Announcement to Public Discussion
Gwen asked the committee to please RSVP to all meeting invites and that it is important to let her
know that if a member was not going to be able to attend a meeting after they had already said they
would attend to please call or email her as soon as they know because they need a quorum to have the
meeting. Even if it's after a meeting was supposed to have started let her know so other members would
not be waiting for them to show up. Gwen also reminded the committee that members may join the
meeting by telephone. The committee also suggested that once they have received the application books
in February and they have had time to look over the applications, that a meeting or two is set up so the
committee can go over each application together to talk about any additional questions to ask the
agencies, so they have that information before starting funding recommendations. Gwen will schedule
a couple of meetings for this.
Calendar for Remainder of Year
TASK
DATES
NOTES
Funding Recommendations
Monday, April 13, 2022
Due to County Manager
Committee Presentation to
Monday, May 16, 2022 @ 9
Fred Gainey
Board of County
am Commissioners Meeting
Commissioners on Funding
Public Hearing on FY22-23
Monday, June 6, 2022 @ 4
Board of County
Budget
prn
Commissioners
FY22-23 Budget Adoption
Monday, June 20, 2022 @ 9
Board of County
am
Commissioners
Send out Survey of FY22-23
Monday, June 27, 2022
Scott. Survey opens for 2
Process
weeks
Committee Meeting
Thursday, July 14, 2022 @ 9
To discuss FY22-23 process
am, In -Person
and survey results