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1999-03-17 Minutes Vvv NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES MARCH 17, 1999 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, March 17, 1999 at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Griffin called the meeting to order at 5:30 p.m. Authority members present were Parks Griffin, Al Roseman, John Coble, Carter Lambeth, and E. L. Mathews, Jr. Also present were Wanda Copley, Airport Attorney;Ed Cox, Director of Operations; Julie Wilsey, Director of Engineering and Facilities, Jon Rosborough, Director of Services, Winfield Smith, Finance Manager/Officer,Tun Price,Public Safety Manager and Janie James,Executive Assistant. Will Plentl was absent. APPROVAL OF MINUTES Mr.Lambeth MOVED,SECONDED by Mr.Coble to approve the minutes ofthe February 17, 1999 meeting as presented. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Dr. Roseman abstained since he was not present at the February 17 meeting. Dr. Roseman MOVED, SECONDED by Mr. Lambeth to approve the minutes of the March 10, 1999 meeting as presented. Upon vote the MOTION WAS APPROVED UNANIMOUSLY. AUTHORITY REPORTS BUDGET & FINANCE/AIR SHOW Air Show-Mr. Coble commented that an F-15 Tactical Demo has been added to the list of acts for the air expo that day. Additionally, he noted that a P-51 would be coming in for the Heritage Flight. Additional acts includes The U.S. Navy Blue Angels, Patty Wa gsta Gene Soucy and Teresa Stokes, The Pepsi Skywriter,Bud Light Micro Jet, Shocxwave Jet Truck,Big Foot Monster Truck,aerial performance by Lt. Col. Curtis Brown, as the honorary master of ceremony, and announcer, Danny Clisham. Mr.Coble provided a brief synopsis of additional activities for the air show and noted that all was going well. He commented that a meeting would be held the following day with a bank who has agreed to be the point of sales for advance ticket. Chairman Griffin stated that the Marketing and Development Committee would meeting with Mr.Coble and Mr. Grissom to develop a marketing plan for the air expo. Cash Position and PFC Report-Mr. Coble asked Mr. Smith to make the financial report. Mr. Smith noted that the reconciled cash position for February as prepared by staff showed an unreserved balance at the end of the month of$1,850,209.36 after receipts of$141,988.60 and disbursements of$194,199.83. Copies of both PFC monthly status reports for February had been attached to the agenda. PFC Application No.93-01 showed a balance at the end of the month of$212,642.16 and PFC Application No.98-03 showed a balance at the end of the month of$86,884.77. 7UU NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES - MARCH 17, 1999 PAGE 3 would soon promote the area as an attraction to business clients to use the facility as a meeting place. Mr.Rosborough stated that staff has been trying to open the communications process with fellow employees and have been meeting quarterly with employees and tenants. He noted that the next tenant meeting would be held on April 6. Mrs. Wilsey advised all that Republic Parking would be resurfacing and painting the employee parking lot on March 20 - March 27 and that arrangements have been made with Republic to allow anyone with an employee parking lot sticker to park in the long term lot. RECOGNITION OF GUEST Chairman Griffin recognized Alice Mitchell, Chairman of the Chamber of Commerce's Infrastructure Committee, Steve Bright, Talbert and Bright and former Airport Authority Chairman, Paul Gregory and invited comments from them at this time. Ms.Mitchell noted that the Infrastructure Committee would be guests ofthe Airport for their next scheduled meeting on March 23 and would receive a mini tour of the facility. FACILITIES &EQUIPMENT CLOSED SESSION Dr. Roseman MOVED, SECONDED by Mr. Lambeth to go into Closed Session pursuant to 143318.113 to give instructions to the airport attorney regarding the handling of a settlement claim,judicial action or administrative procedure. Upon vote the MOTION WAS PASSED UNANIMOUSLY. Chairman Griffin asked Mr. Gregory,the former Authority Chairman,to remain during the closed session. All other staff members and visiting guests were dismissed. Chairman Griffin called the meeting to Closed Session at 5:55 p.m. RETURN TO REGULAR SESSION Mr. Lambeth MOVED, SECONDED by Mr. Coble to return to regular session. Upon vote the MOTION WAS PASSED UNANIMOUSLY. Chairman Griffin returned the meeting to regular session at 7:16 p.m. and noted that no action was taken during the closed session. Existing Project Status-Dr.Roseman noted that a copy of the current projects status report for March had been included in the agenda packet and inquired if there were any questions on the report. He further requested the administrative staffto be prepared at the next public meeting,to bring the Authority up-to-date on all projects that have been delayed or that must be redone. Dr.Roseman MOVED out of committee to accept State Grant#9.9525981 in the amount of$4,000 towards ALP Project 19 for the purchase of a basic airfield maintenance vehicle(back-hoe loader). Upon vote the 699 NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES - MARCH 17, 1999 PAGE 2 Dr.Roseman inquired as to the balance of the Aviation Foundation account. Mr. Smith reported that he was not keeping that balance as part of the records. DEVELOPMENT AND PUBLIC RELATIONS International/Passenger Activity - Chairman Griffm noted that the activity report for February had been attached to the agenda packet and reported that total international traffic, as well as passenger traffic continues to increase. GOVERNMENTAL LIAISON Mr. Mathews did not have a report. HUMAN RESOURCES AND PUBLIC SAFETY Mr. Lambeth did not have a report,but he inquired about the status of Kevin McDonald,who was recently injured in an automobile accident. Mr. Rosborough responded that Mr. McDonald had been moved from New Hanover Regional Medical Center to the Convalescent Home across the street (formerly IFillhaven). 9 He stated that Mr.McDonald would soon be moved home and would return to the hospital in approximately 2-3 months to begin rehabilitation. Mr. Lambeth inquired about recent new hires. Mr. Price commented that the recently hired public safety officer,MaryFrances Toy was progressing well. Julie noted that Edgar Rivenbark had been rehired as a part-time employee during Kevin's absence. She also noted that a new maintenance technician had been hired and would begin employment on March 29. Mr. Rosborough advised that the approved staffing level for the airport was 37 employees of which 35 positions were filled. Dr. Roseman asked if the airport still utilized temps. Mr. Rosborough replied that the airport still employed four temporary employees to supplement the airport's staff. Mr. Lambeth inquired about the use of prison labor. Mrs. Wilsey noted that the contract had not yet been finalized. DIRECTOR'S COMMENT Mr. Cox commented on the recent FAA certification inspection which was completed earlier that day. He felt that the inspector was a little tougher than previous inspectors and noted that this was the inspector's first visit to Wilmington International. Mr. Cox advised that the inspector was very complimentary of the staff and the airport and provided a positive report overall. Mrs. Wilsey noted that some of the furniture had arrived for the conference room downstairs and that staff s I 701 NEW HANOVER COUNTY AIRPORT AUTHORITY MINUTES - MARCH 17, 1999 PAGE 4 MOTION WAS APPROVED UNANIMOUSLY. Dr.Roseman MOVED to accept State Grant#9.9525982 in the amount of$97,102 towards AIP Project 19 for the construction of stub taxiway"J;feasibility study for extended runway 35 safety area;the equipment and maintenance building; and airport security fence. Motion out of committee did not require a second. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. OTHER ITEMS BY THE AUTHORITY There were no other items for discussion. NEW BUSINESS There was no new business for discussion. ADJOURNMENT There being no other business to come before the board,Mr.Coble MOVED,SECONDED by Mr.Mathews to adjourn. Upon vote the MOTION WAS APPROVED UNANIMOUSLY. Chairman Griffin adjourned the meeting at 7:20 p.m. Prepared by: Respectfully Submitted: Janie James r P- 11/d 62/4 Willard G. Plentl, Jr., P. E. Secretary