Board Meeting Agenda Packet 02-14-2023MEETING AGENDA
Date: February 14, 2023 Time: 5:15 PM
Location: Bd of Elections Office, Long Leaf Room Type: Regular
Scheduled Attendees:
Oliver Carter III, Chair Rae Hunter-Havens, Elections Director
Derrick R. Miller, Secretary Caroline Dawkins, Elections Deputy Director
Lyana G. Hunter, Member Noelle Powers, Elections Systems Specialist
Bruce Kemp, Member Joan Geiszler-Ludlum, Admin. Elections Technician
Russ C. Bryan, Member
Visitor(s): Lisa Wurtzbacher, Assistant County Manager; Kemp Burpeau, Deputy County Attorney
AGENDA ITEMS
1.Meeting Opening
a.Call to Order
b.Preliminary Announcement
i.Silence Phones
ii.Recording & Streaming
iii.Other
c.Pledge of Allegiance
d.Approval of Agenda
e.Approval of Minutes (11/17/22, 11/18/22, and 1/10/23)
2.Public Comment and Question Period
•2-minute limit
•20-minute limit total
3.Director’s Report
a.Financial Update
b.List Maintenance
4.New Business
a.Approval of FY 23-24 Requested Budget
b.Precinct Consolidation Review
c.Chair Carter’s request to discuss cancelling the Regular Meeting on March 14, 2023
5.Old Business
a.Chair Carter’s request to discuss Resolution Regarding Board Members’ Access to
Secure Areas
b.Chair Carter’s request to conduct Review of the Final Canvass Procedures for the 2022
General Election
6.General Discussion
7.Adjournment
*Agenda packets are sent via email in advance of meetings.
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1d
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Approval of Minutes
Applicable Statutes and/or Rules
N.C. Gen. Stat. §§ 163-31(e) and 143-318.10(e)
Summary:
This includes minutes from the 11/17/22, 11/18/22, and 1/10/23 meetings.
Board Action Required:
Staff recommends approval
Item # 1dItem # 1e
Board Minutes 01/10/2023 Page | 1
REGULAR MEETING
New Hanover County Board of Elections
January 10, 2023
5:15 P.M.
ATTENDANCE
Members: Oliver Carter III, Chairman
Derrick R. Miller, Secretary
Russ C. Bryan, Member
Lyana G. Hunter, Member
Bruce Kemp, Member
Staff:Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Jenna Dahlgren, Elections Logistics Specialist
Noelle Powers, Elections Systems Administrator
Joan Geiszler-Ludlum, Administrative Elections Technician
Visitors: Lisa Wurtzbacher, Assistant County Manager
Public Attendees: Sheila Fellerath, League of Women Voters Lower Cape Fear;
Matthew Emborsky, NHC GOP.
Virtual Attendees: Jessica O’Neill; Tyler Daye.
1.MEETING OPENING
a.Call to Order
The New Hanover County Board of Elections meeting was held in the Board of Elections
office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington, NC. All members
were present. Chair Carter called the meeting to order at 5:15 p.m.
b.Preliminary Announcements
Chair Carter reminded the audience to silence their cell phones and that the meeting is being
recorded and live streamed on the internet.
c.Pledge of Allegiance
Chair Carter invited all in attendance to rise and recite the Pledge of Allegiance.
Board Minutes 01/10/2023 Page | 2
d.Approval of Agenda
Member Kemp moved approval of the agenda as submitted, second by Member Hunter.
Motion carried unanimously.
e.Approval of Minutes
Chair Carter moved that the minutes of the 11/18/2022 meeting be tabled until the
February meeting, second by Member Bryan. Motion carried unanimously.
Chair Carter moved approval of the minutes of the 6/30/2022, 10/4/2022, 10/18/2022,
and 10/25/2022 meetings with the proposed revisions he had previously circulated by
email, second by Secretary Miller. During the meeting, the Board also accepted these
additional clarifications and corrections:
•10/25/2022, page 1: change the caption of the meeting from Regular to Special.
•10/4/2022, page 6: check whether the same paragraph appears twice.
•10/11/2022, pages 12-13: correct the number of voters who voted at the
Northeast Library One Stop site from 70,696 to 17,164 and correct the total
number of voters who voted curbside during One Stop to 2,332, 3.4% of all One
Stop voters, with about 584 voting curbside at the Northeast Library; clarify that
the Visually Impaired Ballot is in addition to 37 UOCAVA ballots.
•6/30/2022, page 17: correct Member Hunter’s statement about burden of proof.
Hearing no further discussion, Chair Carter called the vote. Motion carried unanimously.
2.PUBLIC COMMENT AND QUESTION PERIOD
Chair Carter called upon the public in-person attendees for their comments or questions,
limited to two minutes each. Chair Carter acknowledged receiving Julius Rothlein’s
email addressing (i) the anticipated time frame for reopening Election Official
recruitment via the Application portal on the Board’s website; (ii) his concern that some
absentee-by-mail voters have out-of-county addresses; (iii) the status of certain purported
voter challenges submitted prior to the 2022 General Election; and (iv) the status of
previously-submitted public records requests.
Matthew Emborsky, NHC GOP, commented on his previously-stated concern with the
selection of precincts for the Sample Audit Count. He pointed out that, in the context of
the Sample Audit Count, the word “precinct” also includes (i) each One-Stop site, and (ii)
the entirety of the absentee-by-mail ballots. Chair Carter clarified that, based on the
Board’s understanding of the law and the SBE’s practice, during each election cycle, it is
entirely possible that one of the two “precincts” selected for NHC’s Sample Audit
County could be the entire set of absentee-by-mail ballots. Mr. Emborsky said that has
not happened during the last 5-10 years, as best he could tell from his research. Chair
Carter asked whether other counties have had the absentee-by-mail ballots selected as one
of the two “precincts” for purposes of the Sample Audit Count. Mr. Emborsky confirmed
that his research shows that other counties have in fact been required to use the absentee-
by-mail ballots as one of the “precincts” during their Sample Audit Counts.
Board Minutes 01/10/2023 Page | 3
Sheila Fellerath, LWV-LCF, asked the status of meeting minutes and thanked the Board
and staff for their service, time, care, and dedication to getting the election right.
Seeing and hearing no other public attendees wishing to comment, Chair Carter closed
the Public Comment period.
2.DIRECTOR’S REPORT
Chair Carter called on Director Hunter-Havens for her reports.
a.Financial Update
The Director reviewed the expenditure to date of the funds provided in the budget for
2022-23.
b.List Maintenance
Director Hunter-Havens gave the list maintenance report. Per data provided by the
Statewide Elections Information Management System (SEIMS), the New Hanover
County Board of Elections:
•Removed 3,358 voters from the voter registration rolls from September to
December 2022, consistent with NC Gen. Stat. §163-82.14.
•Processed 66,343 new voter registration forms, 6,494 registration forms without
changes, and 8,744 registration update forms from September to December 2022.
In February National Change of Address (NCOA) work will begin to follow up to
address the status of Inactive and no-contact voters.
c.FY 23-24 Budget Development
The Director reported on the budget request FY 2023-24, including additional funding
for:
•expenses to hire and train precinct officials for 3 One Stop sites for the 2023
Municipal election, and 5 One Stop sites for the 2024 Presidential Primary.
Planning for 6 or 7 One Stop sites for the 2024 Presidential election has begun
and will be included in the 2024-25 fiscal year budget;
•costs of printing, postage and staffing for absentee-by-mail voting, based on an
estimated 1,200 absentee requests for the 2023 Municipal and 15,000 for the
2024 Primary;
•increased Contracted Services for added support for election official training,
voting site support, fulfilling public records requests, and staffing for in-person
return of absentee ballots.
•targeted and timely election official recruitment to encourage applications from
voters between 35 and 55 who voted in the 2022 General election.
Board Minutes 01/10/2023 Page | 4
d.Possible Precinct Consolidation for W13/W24 and W32/W28
Director Hunter-Havens presented the question to the Board of their interest in
investigating the possibility of consolidating precinct W13 with W24 and precinct W28
with W32. She noted the following reasons to consider consolidation:
•The precincts share jurisdictional districts.
•They individually experience low Election Day voter turnout.
•Consolidation would reduce operational cost without diminishing capacity to
conduct safe, secure elections and maintaining a high level of customer service.
•Consolidation would improve precinct official staffing by increasing the pool of
precinct residents willing to work on Election Day and reducing the number of
officials needed to staff two precincts instead of four.
Consolidation will result in two renumbered precincts. The Director answered questions
from the Board members.
After discussion, the Board agreed to add consideration of consolidating the identified
precincts as new business on the February 14 agenda.
4. NEW BUSINESS
a.Adoption of Regular Meeting Schedule
Chair Carter called on the Board to review the proposed 2023 Board meeting schedule.
In discussion, the Board considered whether to add a second pre-canvass meeting to
count absentee ballots which meet the statutory requirements. The Board decided to
advertise the November 14 meeting as both a Regular Meeting and a Special Meeting for
the purpose of passing upon, counting, and otherwise processing Absentee Ballot
Applications, Container-Return Envelopes, and the ballots therein. This will allow the
2023-25 Board to count the qualified absentee ballots during the meeting, if they so
choose. The Board observed that, once again in 2023, the Veterans Day holiday will
push the deadline for receiving absentee-by-mail ballots to November 13, provided that
those CREs are postmarked no later than Election Day.
Chair Carter moved adoption of the 2023 meeting calendar with designation of the
November 14 meeting as both a Regular Meeting and a Special Meeting for processing
absentee ballots, second by Member Bryan. Hearing no further discussion, Chair Carter
called the vote. Motion carried unanimously.
b.Chair Carter’s request to discuss proposed Resolution Regarding Board
Member Access to Secure Areas
Chair Carter called for consideration of a resolution he drafted to clarify the Director’s
authority to designate certain areas of the office as secure areas which individual Board
Members can only access when authorized by the Board. The resolution directs that no
Board Minutes 01/10/2023 Page | 5
Board member has access to designated secure areas without the Board authorizing such
access. Furthermore, within the secure area, the Director has authority to set and enforce
boundaries and limitations for the Board member(s) location, actions, and movements
within the secure area.
During the 2022 General Election, Board Members entered the secure area of the office
several times in order to observe the Director uploading the tabulated results to the State
Board. On multiple occasions, a Board Member interfered with the Director’s personal
space and did not respond to the Director’s instructions regarding where to stand. This
distracted the Director and staff and created an uncomfortable work environment.
The Resolution attempts to address two issues. First, Board Members should not
presume that they may enter the secure areas of the Board’s offices unless they are
explicitly authorized to. Second, whenever Board Members are in such secure areas, they
must follow the Director’s instructions, both for security purposes and to assure that the
Director and the Board’s staff have a secure and professional work environment.
Chair Carter moved adoption of the proposed resolution as the policy of this Board,
second by Member Hunter. Chair Carter called for discussion.
After discussion, Chair Carter called for the vote. Chair Carter, Secretary Miller, and
Member Hunter voted aye; Member Kemp voted nay; Member Bryan abstained. Motion
carried by majority vote.
5. GENERAL DISCUSSION
Chair Carter reviewed the events that transpired toward the end of the Final Canvass
Meeting on November 18, 2022. He noted that Member Kemp had voted against
approving the Final Canvass and authenticating the results of the elections
Chair Carter recalled that, prior to voting against approving the Final Canvass, Member
Kemp had requested a “reconciliation” of absentee-by-mail ballots. At that time,
Member Kemp said he did not feel comfortable approving the Final Canvass because he
had not been presented with a document showing (i) the subtotals of absentee-by-mail
ballots approved by the Board at its weekly Special Meetings, and showing (ii) that the
sum of the weekly figures added up to the total number of absentee-by-mail ballots
accepted by the Board and included in the Final Canvass.
Chair Carter then passed out a packet that included (i) each weekly Certification Form,
(ii) a spreadsheet showing the subtotals and totals for each week as well as the overall
subtotals and totals, and (iii) the Results Matrix showing the total number of absentee
ballots counted in the election. Chair Carter pointed out that the total number on the
spreadsheet is 5,038, and that the total number on the Results Matrix is also 5,038. He
asked Member Kemp whether this documentation satisfies the concern that he expressed
at the Final Canvass Meeting.
Mr. Kemp could not say for sure whether this documentation would have been sufficient
Board Minutes 01/10/2023 Page | 6
to satisfy his concerns regarding the Final Canvass. He could not say for sure whether he
would have voted to approve the Final Canvass if he had been presented this
documentation at the meeting on November 18. He stated that he was also concerned by
the lack of a “Results Report” or a series of weekly “Results Reports” from the DS850
ballot scanning machine. He understands that the DS850 cannot generate weekly
“Results Reports” and that the SBE has advised that, given this limitation in the approved
ballot counting equipment, weekly Results Reports are no longer necessary; however, he
does not feel comfortable relying on this informal guidance with respect to this issue.
ADJOURNMENT
Member Hunter moved that the meeting be adjourned at 7:48 p.m., second by Secretary
Miller. Motion carried unanimously.
The next Board meeting is scheduled to be held on February 14, 2023, at 5:15 p.m., at the
Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington,
NC.
APPROVED BY: RESPECTFULLY SUBMITTED:
____________________________________________________________
DERRICK R. MILLER RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Board Minutes 11/18/2022 Page | 1
SPECIAL MEETING
New Hanover County Board of Elections
November 18, 2022
11:00 A.M.
ATTENDANCE
Members: Oliver Carter III, Chairman
Derrick R. Miller, Secretary
Russ C. Bryan, Member
Lyana G. Hunter, Member
Bruce Kemp, Member
Staff:Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Jenna Dahlgren, Elections Logistics Specialist
Jessica O’Neill, Outreach and Recruitment Coordinator
Noelle Powers, Election Systems Specialist
Beth Pugh, Elections Specialist
Joan Geiszler-Ludlum, Administrative Elections Technician
Election Assistants: Jim Keefe, Jane Saunders, Sharon Smith.
Visitors: Lisa Wurtzbacher, Assistant County Manager; Kemp Burpeau,
Deputy County Attorney; Jennifer Sparks, PrintElect.
Public Attendees: Leslie Antos, League of Women Voters LCF; Matilda Gregg, You
Can Vote; Julius Rothlein, NHC GOP; Katelin Kaiser, Southern
Coalition for Social Justice; Bryan Warner, Common Cause NC;
Nichole Kingston; Deborah Abel, NCRSP; Pete Divoky; Richard
Poole, NHCDP; Diane Zaryki; Michael Praats, WECT.
Virtual Attendees: Jason Durgala; Ben Schachtman; Emma Dill; 336-404-7741;
Jessica O’Neill; Jennah B.; Jane Saunders; 910-398-2269; Sheila
F.; Denise Brown.
1.MEETING OPENING
a.Call to Order
Chair Carter called to order the November 18, 2022 Special Board Meeting at 11:21 a.m.
He said the purpose of the meeting is address preliminary matters including voter
challenges and then to conduct the final canvass.
Board Minutes 11/18/2022 Page | 2
b.Preliminary Announcements
Chair Carter reminded the audience to silence their cell phones and disclosed that the
meeting is being recorded and live streamed over the internet.
c.Pledge of Allegiance
Chair Carter called on all in attendance to rise and recite the Pledge of Allegiance.
d.Approval of Agenda
Member Kemp moved that the agenda be approved as submitted, second by Secretary
Miller. Hearing no discussion, Chair Carter called the vote. Motion carried unanimously.
2.PUBLIC COMMENT AND QUESTION PERIOD
Chair Carter called upon the public in-person attendees for their comments or questions,
limited to two minutes each with a total maximum time of ten minutes. He asked that
each speaker give their name and the name of the organization they represent.
Matthew Emborsky, NHC GOP, said in his opinion the sample size used in the Sample
Audit Count is too small and the precincts sampled, as selected by the State Board of
Elections (SBE), does not include a One Stop site or the absentee ballots for New
Hanover County. Chair Carter described the procedure the SBE uses to randomly select
two precincts from among the precincts, One Stop sites, and absentee ballots for each
county for the Sample Audit Count.
Mr. Emborsky said the two precincts sampled account for about 2,500 of the cast in this
election or .027 percent. Two overvotes found in the sample, spread over all votes cast,
suggest a significant number of errors in votes counted. Chair Carter questioned whether
.027 was the correct ratio of the sample size to the total votes cast, and he pointed out that
if any of the contests had been sufficiently close, the unsuccessful candidates could have
requested a recount that would involve a closer look at some or all of the ballots cast.
He said further that, during the Sample Audit Count, it appeared that one stack of ballots
may have been pre-sorted which raised a possible question about the chain of custody of
the ballots. He recommended adding security seals to the ballot boxes before returning
the ballots after the polls close on Election Day, and opening them in public view for the
Sample Audit Count.
Seeing and hearing no other public attendees wishing to comment, Chair Carter closed
the Public Comment period.
Diane Zaryki said she is receiving text messages that this meeting is not accessible
online. Jenna Dahlgren confirmed that there are several people currently online.
Board Minutes 11/18/2022 Page | 3
3. NEW BUSINESS
a.Absentee Ballot Challenge Hearings
Chair Carter called on Director Hunter-Havens to present six Board-initiated Voter
Challenges to absentee ballots cast in the 2022 General Election (“Challenges”). Director
Hunter-Havens said the only way to disqualify an absentee ballot is by a properly-filed
Challenge. These six Challenges were filed by the Board due to irregular situations that
arose, or human error that occurred, during the 2022 General Election.
(1)Absentee Ballot Challenge - Alicia Atkinson
Director Hunter-Havens said the Challenge is based on the voter’s improper return of her
absentee ballot on Election Day to her precinct polling place where she inserted her ballot
directly into the DS200. The chief judge said she told the voter she must return her
absentee ballot to the Board of Elections office. The voter said the chief judge instructed
her to insert the ballot in the DS200.
After discussion, Member Kemp moved to deny the Challenge and count the ballot,
second by Secretary Miller. Chair Carter called the vote. Motion carried unanimously.
(2)Absentee Ballot Challenge – Michael Anthony Lloyd III
Director Hunter-Havens said the Challenge is based on Mr. Lloyd returning a UOCAVA
ballot, but voter history indicated he had voted during One Stop. Mr. Lloyd said he
thought his father may have voted on his registration in error.
After discussion, Member Kemp moved to approve the Challenge, set aside the One Stop
ballot, and count the UOCAVA absentee ballot, second by Member Hunter. Chair Carter
called the vote. Motion carried unanimously.
Chair Carter moved to authorize the bipartisan duplication team to duplicate the
UOCAVA ballot for scanning and tabulating, second by Member Kemp. Chair Carter
called the vote. Motion carried unanimously.
In response to a question about how many Michael Anthony Lloyds are registered in New
Hanover County, Chair Carter moved to table the previous actions until the staff
determine the answer, second by Member Kemp. Following discussion, the motion
carried unanimously.
(3)Absentee Ballot Challenge – Charlotte Hicks
Director Hunter-Havens said the Challenge is based on the precinct official selecting the
wrong voter at One Stop check-in, which the voter noted before signing the SOSA
application but after the ballot was printed. Because the printed ballot was not the correct
ballot for this voter, the precinct official reissued the SOSA and ballot, then mistakenly
spoiled the correct second ballot and gave the first incorrect ballot to the voter, which
contained contests for which the voter was ineligible. Upon returning home, the voter
Board Minutes 11/18/2022 Page | 4
realized she had voted the incorrect ballot style and returned to the One Stop location.
The chief judge located the spoiled and the voted ballots, and allowed the voter to vote a
provisional ballot. The action for the Board to consider is to sustain the Challenge to the
first ballot cast at the One Stop location and to approve the provisional ballot cast by the
voter.
Member Kemp moved to uphold the Challenge as to the first ballot, approve the
provisional ballot, and amend voter history accordingly, second by Member Hunter.
Following additional discussion, Chair Carter called the vote. Motion carried
unanimously.
(4)Absentee Ballot Challenge – Jeffrey Conolly, Jr.
Director Hunter-Havens said One Stop voter Jeffrey Conolly, Sr., was processed on his
son’s voter record as Jeffrey Conolly, Jr. The son registered by same day registration and
voted in Durham County, which caused his registration to be flagged in SEIMS as a
possible double vote. Conolly Sr.’s voter registration was removed for inactivity, but he
remained eligible to vote upon updating his contact information. Director Hunter-Havens
noted that when this question came to her attention, staff reached out to Conolly Sr. and
had him cast a provisional ballot which will also reinstate his registration.
Secretary Miller moved to sustain the Challenge to the ballot cast as Jeffrey Conolly, Jr.,
and correct the voter history to apply the father’s ballot to his voter record, second by
Member Bryan. After further discussion, Secretary Miller revised the motion for
clarification, to sustain the Challenge to the ballot as cast and update Conolly Jr.’s voter
history accordingly. Hearing no further discussion, Chair Carter called the vote. Motion
carried unanimously. [Member Kemp left the meeting at 12:05 p.m.]
Chair Carter called next for consideration of Conolly Sr.’s provisional ballot. Member
Hunter moved approval of Conolly Sr.’s provisional ballot, second by Secretary Miller.
Hearing no further discussion, Chair Carter called the vote. Motion carried 4-0, with
Member Kemp not present for the vote.
(5)Absentee Ballot Challenge – Roger Peter James
Director Hunter-Havens said Roger Wayne James presented to vote at the Senior
Resource Center on October 27, 2022. In error, the precinct official checked him in as
Roger Peter James, and he cast ballot style B0001. He should have voted his correct
ballot style, B0003. On Election Day, Roger Peter James presented to vote in precinct
H11, was told he had already voted, and was offered the choice to vote a provisional
ballot, B0001, which he accepted. [Member Kemp returned to the meeting at 12:10 p.m.]
Chair Carter moved to duplicate Roger Wayne James’s ballot, except for any contests for
which he was not eligible, on the correct ballot style, and accept the provisional ballot
cast by Roger Peter James, second by Member Hunter. Chair Carter called for any
discussion. After additional clarification, Chair Carter called the vote. Motion carried
unanimously.
Board Minutes 11/18/2022 Page | 5
Director Hunter-Havens asked for further direction from the Board on whether to remove
and deduct Roger Wayne James’s incorrect ballot and add back based on his duplicated
ballot, or to manually remove only the votes in the contest(s) for which he was not
eligible. Manual deduction is easier and more efficient.
Secretary Miller moved that the Board authorized the Director to do the manual
deduction, second by Chair Carter. After additional clarification, Chair Carter called the
vote. Motion carried unanimously.
(6)Absentee Ballot Challenge – Ronald Primus
Director Hunter-Havens said Ronald Primus cast an absentee by mail ballot returned on
October 6, 2022. On November 10, the office received the monthly notice from the NC
Department of Social Services showing that Mr. Primus died on October 23, 2022. SBE
guidance states that a ballot cast by a voter who dies after voting but before election day
is not counted.
Chair Carter moved to uphold the Challenge, spoil the cast absentee ballot, and deduct
the votes as cast, second by Secretary Miller and Member Hunter. Hearing no
discussion, Chair Carter called the vote. Motion carried unanimously.
(2) Absentee Ballot Challenge – Michael Anthony Lloyd III
Chair Carter moved to return the Lloyd Challenge back to the table for the Board’s
further consideration, second by Secretary Miller. Hearing no discussion, Chair Carter
called the vote. Motion carried unanimously.
Chair Carter called on Member Hunter for the results of her research. Member Hunter
said she did a voter search that returned two registrations, one for Michael Anthony
Lloyd, III, who was removed or inactive, and one for Michael Anthony Lloyd whose
voter history showed continuous registration since 1992 and most recent voter history in
2020. She said the information suggests to her that Mr. Lloyd is eligible to vote and his
UOCAVA ballot should be accepted and counted.
Chair Carter moved to count Mr. Lloyd’s UOCAVA ballot, second by Member Hunter.
After brief discussion, Chair Carter called the vote. Chair Carter, Secretary Miller,
Members Bryan and Hunter voted aye; Member Kemp voted nay. Motion carried by
majority vote.
Chair Carter said the review of the Voter Challenges as to absentee ballots is concluded.
b.Canvass of 2022 General Election
Chair Carter called on Deputy Director Dawkins for the reconciliation and voter history
report. She explained that the report is compiled from review of all data, all incident
reports, and all errors reports to match votes cast with voter history. The voter history
matched the tabulated results in 4 of 5 One Stop sites and 39 of 43 election day precincts.
Board Minutes 11/18/2022 Page | 6
In other words, there were only 4 precincts and one One Stop Site where the results did
not match exactly.
The exceptions most frequently reflect election official and/or voter error in selecting the
wrong voter at check-in, failing to cancel a record properly when a check-in or printing
error occurred, and inserting absentee or provisional ballots in the DS200. Board actions
taken today reconcile the few instances that are not already explained by the
reconciliation report.
Director Hunter-Havens presented 6 machine-rejected ballots for Board decision to
authorize staff either to add the votes manually or duplicate the ballots for scanning and
tabulating. Member Kemp moved to authorize the staff to duplicate 6 machine-rejected
ballots, second by Member Bryan for discussion. After brief discussion, Chair Carter
called the vote. Members Bryan, Hunter and Kemp voted aye; Chair Carter and
Secretary Miller voted nay. Motion carried by majority vote.
The bipartisan duplication team proceeded to duplicate the 6 machine-rejected ballots,
subject to the Board’s final review and acceptance before tabulation.
Director Hunter-Havens reviewed proposed manual additions and deductions for Board
consideration that will make the necessary corrections noted in the reconciliation report.
Member Hunter proposed that the Board consider the corrections for each voting site
separately. Chair Carter called for a motion to that effect.
Member Hunter moved to accept the proposed 4 manual additions as previously outlined
and authorize the staff to make those manual adjustments, second by Secretary Miller.
After a question, Member Hunter clarified the motion to accept the proposed 4 manual
additions affecting One Stop sites: 2 for Carolina Beach (CAB), 1 for Cape Fear
Community College (CFCC), and 1 for Senior Resource Center (SRC), second by
Secretary Miller. Chair Carter called for any discussion.
Member Kemp said he would like to see the ballots duplicated for comparison.
Hearing no further discussion, Chair Carter called the vote. Chair Carter, Secretary
Miller, Members Bryan and Hunter voted aye; Member Kemp voted nay. Motion carried
by majority vote.
Director Hunter-Havens said the 3 Election Day ballots that were machine-rejected are in
the process of being duplicated for the Board’s review. [The Board paused the meeting
to wait for the completion of the duplicated ballots.]
Secretary Miller asked the Director for the total number of ballots cast in this election in
this county. Director Hunter-Havens said there were over 94,300 total ballots cast.
Secretary Miller said the few absentee-by-mail ballots that required Board attention week
after week, the results of the sample hand-eye count confirming the machine totals, and
the small number of ballots from the One Stop and Election Day results that required
Board action demonstrate the high degree of reliability that we have in our elections, the
Board Minutes 11/18/2022 Page | 7
high degree of integrity of our elections, and diligent attention and multiple checks and
redundancies built into the process to assure accuracy.
Secretary Miller said he would challenge anyone who has expressed any doubts about the
integrity of our elections to produce evidence that can sustain public and judicial scrutiny.
All this demonstrates the high level of integrity of our elections. Chair Carter said he
concurred with Secretary Miller’s comments and pointed to the few irregularities that
were found, all of which can be explained as to how they occurred. He congratulated and
thanked the staff for a job well done.
Chair Carter asked Director Hunter-Havens if there are any other matters for the Board to
consider while the ballot duplication takes place. The Director said what remains to be
done is scan the duplicated ballots and make the authorized manual adjustments by
deducting the votes in the ineligible contests. Chair Carter said that seems reasonable,
called for a brief recess at 12:50 p.m., and excused the audience briefly while the room is
rearranged and the camera repositioned for scanning the ballots. The audience returned
at 1:10 p.m. and the Secretary Miller and Member Bryan began the review of the
duplicated ballots for accuracy as the bipartisan Board team. They completed the review
at 1:18 p.m. and scanning began.
Scanning and tabulating of the approved ballots was completed at 1:29 p.m. The Board
completed their review of the results reports for the supplemental absentee-by-mail
ballots and the Board-accepted One Stop and Election Day ballots at 1:36 p.m.
Chair Carter said that Deputy County Attorney Burpeau brought to his attention that it
would be a good idea, in an abundance of caution, to have Director Hunter-Havens sworn
in to attest to the testimony she provided during the absentee ballot challenges. Since
there were no witnesses who appeared, the need for formalities is less necessary but still
advisable. Director Hunter-Havens took the oath verifying that the information she
presented in those hearings was true, to the best of her knowledge.
Members Hunter and Kemp went with Director Hunter-Havens and staff to witness the
uploading of the final results to the State Board of Elections at 1:41 p.m.
Secretary Miller said he needed to leave for an appointment. Chair Carter moved to
approve the final canvass, second by Secretary Miller. Chair Carter, Secretary Miller,
and Member Bryan voted aye. Chair Carter said he would hold the vote open for the
return of Members Hunter and Kemp to cast their vote. Secretary Miller will return later
in the day to sign the final canvass abstract. [Secretary Miller left the meeting at 1:50
p.m.]
[Members Hunter and Kemp returned from observing the uploading of the final canvass
results to the State Board of Elections at 2:29 p.m.]
Chair Carter called the meeting back to order. The Board completed their review of the
final canvass results by contest, total canvass, and each contest by precinct at 2:41 p.m.
Each Board member will sign all 5 copies.
Board Minutes 11/18/2022 Page | 8
Since Members Hunter and Kemp had been out of the meeting room when Secretary
Miller needed to leave, Chair Carter explained to them that there is a motion on the floor
to approve the final canvass and authenticate the election results. The motion was made
and seconded and voted on so that Secretary Miller could cast his vote before leaving, but
the voting was held open in order to record the votes of Members Hunter and Kemp upon
their return to the meeting room.
Member Kemp said he noticed there is a copy of SBE Numbered Memo 2018-05 in the
packet for the pre-canvass meeting of November 17, addressing provisional ballots and
canvass procedures, but does not see it referenced in the packet for this meeting. Director
Hunter-Havens said 2018-05 is the last issued numbered memo, but the county boards of
elections have received supplemental and updated guidance regarding canvass procedures
generally and regarding the use of the DS850 tabulator in particular. Numbered Memo
2018-05 remains in effect because it has not been replaced, but is modified by the type of
equipment now in use. Member Kemp cited 2018-05 on page 10 where it says.
Statute provides that canvass is more than a pro forma meeting, nor is it a rubber-
stamping by[sic] the board staff’s preparatory work. Rather canvass is:
[T]he entire process of determining that the votes have been counted and
tabulated correctly, culminating in the authentication of the official election
results.
He said his thought is if the Board has begun voting to approve these documents, it gives
the appearance of pro forma approval.
Member Kemp said that is not his primary concern. His primary concern is that the
Board has a final reconciliation report of the results from the One Stop sites and Election
Day precincts, but no reconciliation of the weekly absentee-by-mail results.
Member Kemp understands there is no week-to-week Results Report of the contests for
technical and legal reasons. He said he would like to see a summary of the accepted
ballots by meeting date and their total. He said he does not have anything to reconcile the
number of absentee ballot approved each week to the final canvass report.
Chair Carter said that the Board members have reviewed and signed weekly
certifications, which are internal, unofficial documents that aren’t required for canvass
and aren’t submitted to the State Board. Staff has kept careful records, and he has as
well, which he reviewed and compared with the staff’s record at the pre-canvass meeting.
Chair Carter told Member Kemp he can request the weekly reports after this meeting.
Director Hunter-Havens said the weekly certifications reconciled the total absentee-by-
mail results against the total ballots scanned on the DS850. Jennifer Sparks, PrintElect,
said the final tabulation report incorporates the absentee-by-mail by precinct and
confirms the total. Member Kemp said he has no questions or problems with the total
results reported.
Board Minutes 11/18/2022 Page | 9
Chair Carter called on Members Hunter and Kemp for their votes on the motion on the
floor to approve the final canvass. Member Hunter voted aye; Member Kemp voted nay.
The Board members who voted in the affirmative signed five copies of supplemental
absentee abstract. Chair Carter said Secretary Miller will return to the office later in the
day to sign them.
Chair Carter moved to cancel the scheduled regular meeting on December 15, 2022,
second by Member Hunter. Hearing no discussion, Chair Carter called the vote. Chair
Carter and Members Hunter and Bryan voted aye; Member Kemp voted nay. Chair
Carter requested the Director send the appropriate notice of the cancellation of the
meeting.
Chair Carter said that he understands Member Kemp voted not to approve the
reconciliation and canvass. The proper way to indicate his vote is not by writing that on
the signature page. Chair Carter said he is whiting out the notation Member Kemp made
on the signature pages.
Chair Carter asked Director Hunter-Havens to add an item of new business to the agenda
for the January regular meeting. He intends to draft a resolution for the Board’s
consideration governing Board-member access to secure facilities and secure areas of the
office.
ADJOURNMENT
Chair Carter moved that the meeting be adjourned at 3:07 p.m., second by Member
Hunter. Motion carried unanimously.
The next Board meeting is scheduled to be held on January 10, 2023, at 5:15 p.m., at the
Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington,
NC.
APPROVED BY: RESPECTFULLY SUBMITTED:
_____________________________________________________________
DERRICK R. MILLER RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Board Minutes – 11/17-18/2022 Page | 1
SPECIAL MEETING
New Hanover County Board of Elections
November 17-18, 2022
2:00 P.M.
ATTENDANCE
Members: Oliver Carter III, Chairman
Derrick R. Miller, Secretary
Russ C. Bryan, Member
Lyana G. Hunter, Member [arrived 2:09 p.m.]
Bruce Kemp, Member
Staff:Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Jenna Dahlgren, Elections Logistics Specialist
Beth Pugh, Elections Specialist
Joan Geiszler-Ludlum, Administrative Elections Technician
Election Assistants: Jane Saunders, Emily Fountain, Eileen
Jezerack, Bea Powell, Mimi Marquis, Barry Jezerack, Ronnie
Thomas, Elaine Syres, Sharon Smith, Greg Stump, Cher Pridgen,
Pam Green, Jim Keefe, Sarah Vitt
Visitors: Lisa Wurtzbacher, Assistant County Manager; Kemp Burpeau,
Deputy County Attorney; Jennifer Sparks, PrintElect
Public Attendees: Leslie Antos, Sheila Fellerath, League of Women Voters LCF;
Nichole Kingston; Matthew Emborsky, Julius Rothlein, NHC
GOP; Katrina Morton; Patricia Koluch, NHCCC; Gail Major;
Diane Zaryki; Chad Whitaker; Mike Hartnett; Tiffany Thomas;
Carl Blankenship, Port City Daily
Virtual Attendees: Kaitlin Kaiser; Sarah Vitt; BW; Warner; phone attendee; Ben
Schachtman; Denise Brown
1.MEETING OPENING
a.Call to Order
The New Hanover County Board of Elections meeting was held in the Board of Elections
office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington, NC. Chair Carter
Board Minutes – 11/17-18/2022 Page | 2
called the meeting to order at 2:02 p.m. on November 17. Chair Carter, Secretary Miller,
Members Bryan and Kemp were present.
b.Preliminary Announcements
Chair Carter reminded the audience to silence their cell phones; that the meeting is being
recorded and live streamed over the internet; and to step out of the meeting room for any
conversation.
c.Pledge of Allegiance
Chair Carter invited all in attendance to rise and recite the pledge of allegiance.
d.Approval of Agenda
Member Kemp moved that the agenda be approved as submitted, second by Secretary
Miller. Motion carried unanimously.
2.PUBLIC COMMENT AND QUESTION PERIOD
Chair Carter called upon the public in-person attendees for their comments or questions,
limited to two minutes each with a total maximum time of ten minutes.
Julius Rothlein commented on his concerns with the acceptance of certain absentee
ballots because, at the time of the public review of the Container Return Envelopes, there
was no log sheet attached showing who returned the ballot. He also questioned why his
purported voter challenge was not accepted. Chair Carter called on Director Hunter-
Havens for her report on staff research of the Mr. Rothlein’s concerns. Director Hunter-
Havens said of the more than 2,000 absentee ballots returned in person, all but 3 have
chain of custody log sheets, and those 3 have acceptable explanations. Chair Carter said
the Board was unable to accept the purported Voter Challenge as a lawfully-filed Voter
Challenge because it was defective in several ways, including the fact that it was not
submitted on the statutorily-required form.
Matt Emborsky commented on his concerns about the absence of an absentee-by-mail
results tape as required by North Carolina State Board of Elections (SBE) Memo 2018-
05; the increase from 3,900 absentee-by-mail ballots to 7,200; the method of selecting
precincts for the sample audit count. He also requested a final list of precinct officials
who worked on Election Day, and the total number of absentee-by-mail ballots sent out
and received.
Gail Major had questions about the process for sending and receiving of absentee-by-mail
ballots.
Seeing and hearing no additional public attendees wishing to comment, Chair Carter
closed the Public Comment period.
Board Minutes – 11/17-18/2022 Page | 3
2.NEW BUSINESS
a.Sample Audit Count
Chair Carter called on Director Hunter-Havens to review the Sample Audit Count
procedures.
Director Hunter-Havens explained that, after Election Day, the SBE uses a random
selection process to choose two precincts from among the county precincts. For purposes
of the Sample Audit Count, the word “precinct” also includes (i) One Stop sites and (ii)
absentee-by-mail ballots. The SBE selects two “precincts” in each county for a sample
hand-eye count as required by NC Gen. Stat. §163-182.1 (b)(1) as part of the post-
election audit.
For this election, the random drawing selected precincts FP08 (Carolina Beach Municipal
Complex Recreation Center) and H13 (Plantation Village) to conduct a full count of the
election day ballots in the US Senate contest. Bipartisan teams of election officials will
hand-count the votes, compare those results to the machine-tabulated results, and report
any variances to this Board and to the SBE. There is space available for up to 20
observers to watch the count in silence in the Paynter Room.
Chair Carter moved to authorize the Director and staff to begin the Sample Audit Count,
second by Member Kemp. Hearing no discussion, Chair Carter called the vote. Motion
carried unanimously.
b.Review of Supplemental Absentee Ballot Applications
Chair Carter called on Director Hunter-Havens to present the supplemental absentee-by-
mail applications for the Board’s review.
Director Hunter-Havens presented 9 supplemental absentee-by-mail applications with her
recommendation for approval, including 2 with cure certifications and 2 with minor tears.
In response to questions, the Director said that a voter, who submitted a ballot prior to the
deadline but whose ballot is discovered to have a curable defect, may cure that defect up
until 5:00 p.m. today, the day before the Final Canvass. She added that any cure
certificates received between this meeting and 5:00 p.m. today will be presented at the
beginning of the Final Canvass meeting tomorrow.
After reviewing the 9 applications, Member Kemp moved their approval, second by
Member Hunter. Hearing no discussion, Chair Carter called the vote. Motion carried
unanimously. Chair Carter moved to authorize staff to proceed with opening the
approved applications for scanning, second by Member Kemp. Hearing no discussion,
Chair Carter called the vote. Motion carried unanimously.
Director Hunter-Havens presented 21 absentee-by-mail applications with her
recommendation these be disapproved. This group of applications included (i) those that
arrived after election day with no postmark or late postmarks, (ii) those that arrived by
Board Minutes – 11/17-18/2022 Page | 4
mail after November 14, and (iii) those that were returned as undeliverable. Staff spoiled
one returned absentee-by-mail application because the voter cast a ballot on election day.
After the Board reviewed the 21 applications, Member Kemp moved to disapprove all 21
of them, second by Member Hunter. Hearing no discussion, Chair Carter called the vote.
Motion carried unanimously.
c.Review of Provisional Ballot Applications
Director Hunter-Havens said, initially, there were 1,053 provisional ballots cast at all
One-Stop sites and Election Day polling places based on the SBE pollbook
software. Once a provisional application is submitted using this software program, the
election official cannot cancel or delete the provisional record, even if they cancel or
spoil the provisional paper ballot application. As a result, it is common for county boards
of elections to need to delete a handful of provisional ballot records when the provisional
voting record was created in the software, but the paper provisional ballot application was
cancelled or spoiled before completing the provisional voting process.
In this election, we had documentation that supported the deletion of 17 provisional
records, which reduced the number of provisional records from 1,053 to 1,036. In each of
these cases, the election official spoiled the provisional paper application by crossing
through it and placing the application in the errors folder and/or completing an incident
report. The most common reasons for deleting the provisional records were unreported
name changes, unreported move, and duplicate provisional records.
In addition, there are 3 provisional ballots she recommends keeping as “pending” until
the Board completes the Voter Challenge hearings scheduled for the Final Canvass
meeting tomorrow. Member Kemp asked to see a summary report of the reasons for
partial approval or disapproval, which was provided to the Board members.
Chair Carter moved to disapprove the 586 provisional ballots recommended for
disapproval, second by Member Bryan. After questions and discussion, Chair Carter
called the vote. Motion carried unanimously.
After discussion, Secretary Miller moved full approval of 275 provisional ballots as
recommended, second by Member Hunter. Hearing no further questions or discussion,
Chair Carter called the vote. Motion carried unanimously.
Secretary Miller moved partial approval of 172 provisional ballots as recommended
without Board review of the duplicated ballots, second by Member Hunter. Discussion
followed about the need for the Board to review the duplicated partial ballots for
accuracy. After discussion, Chair Carter moved to amend the motion, to allow a Board
member to select 1 precinct’s provisional partial ballots for inspection, second by
Secretary Miller. Hearing no discussion, Chair Carter called the vote on the amendment.
Motion carried unanimously.
Board Minutes – 11/17-18/2022 Page | 5
Chair Carter called the vote on the motion as amended. Motion carried unanimously.
Member Kemp opted to review the 3 partial provisional ballots from H04.
Chair Carter moved to authorize the Director and staff to take the preparatory steps of
opening the nine approved absentee-by-mail Container Return Envelopes, removing the
ballots from them, and scanning those ballots; to scan the provisional ballots approved in
full or in part; and to tabulate the results and upload them to the SBE. Second by
Member Kemp.
Director Hunter-Havens clarified that the absentee-by-mail ballots that were approved
and scanned in the November 15 meeting will be tabulated, then cumulated with the
supplemental absentee ballots and provisional ballots approved in this meeting and
uploaded to the SBE. Chair Carter incorporated all those steps into his motion. Hearing
no further questions or discussion, Chair Carter called the vote. Motion carried
unanimously.
The process of opening, scanning, tabulating, and duplication began at 3:26 p.m. Director
Hunter-Havens and Jennifer Sparks of PrintElect went to the Unity terminal to upload the
results, observed by Chair Carter and Members Hunter and Kemp. [Member Hunter left
the meeting at 4:58 p.m.]
Upon conclusion of the upload of the tabulated results, Chair Carter reported that one of
the sample audit count teams was recounting one more time, expected to take about 30
minutes. The Board had the option of waiting for the results or recessing to the next day
to receive the report. After discussion, the Board agreed to recess until the next meeting.
Chair Carter moved to recess the meeting until 11:00 a.m. on November 18, second by
Member Kemp. Motion carried unanimously. The meeting went into recess at 5:24 p.m.
The next Board meeting is scheduled to be held on November 18, 2022, at 11:00 a.m., in
the Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road,
Wilmington, NC.
Board Minutes – 11/17-18/2022 Page | 6
SPECIAL MEETING
New Hanover County Board of Elections
November 17-18, 2022
Resumed at 11:00 A.M. on November 18
ATTENDANCE
Members:Oliver Carter III, Chairman
Derrick R. Miller, Secretary
Russ C. Bryan, Member
Lyana G. Hunter, Member
Bruce Kemp, Member
Staff:Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Jenna Dahlgren, Elections Logistics Specialist
Jessica O’Neill, Outreach and Recruitment Coordinator
Noelle Powers, Election Systems Specialist
Beth Pugh, Elections Specialist
Joan Geiszler-Ludlum, Administrative Elections Technician
Election Assistants: Jim Keefe, Jane Saunders, Sharon Smith.
Visitors:Lisa Wurtzbacher, Assistant County Manager; Kemp Burpeau,
Deputy County Attorney; Jennifer Sparks, PrintElect.
Public Attendees: Leslie Antos, League of Women Voters LCF; Matilda Gregg, You
Can Vote; Julius Rothlein, NHC GOP; Katelin Kaiser, Southern
Coalition for Social Justice; Bryan Warner, Common Cause NC;
Nichole Kingston; Deborah Abel, NCRSP; Pete Divoky; Richard
Poole, NHCDP; Diane Zaryki; Michael Praats, WECT.
Virtual Attendees: Jason Durgala; Ben Schachtman; Emma Dill; 336-404-7741;
Jessica O’Neill; Jennah B.; Jane Saunders; 910-398-2269; Sheila
F.; Denise Brown.
1.MEETING OPENING
e.Call to Order
Chair Carter called the recessed meeting from November 17, 2022 to order at 11:02 a.m.
The New Hanover County Board of Elections meeting was held in the Board of Elections
Board Minutes – 11/17-18/2022 Page | 7
office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington, NC. Chair Carter,
Secretary Miller, and Members Bryan and Kemp were present.
2. OLD BUSINESS
a.Sample Audit Count
Chair Carter called on Deputy Director Dawkins for her report on the sample audit hand-
eye count conducted on November 17. Deputy Director Dawkins explained the sample
audit count of the results from precincts FP08 and H13 was conducted by bipartisan
teams. The results for precinct FP08 matched the DS200 Election Day report perfectly.
The results for precinct H13 required three counts with candidate Budd receiving 2 more
votes than the Election Day report, based on the team’s determination of voter intent by
unanimous agreement, a result which is well within the acceptable margins.
Secretary Miller said he wanted to highlight for the record that the hand-eye recount
confirmed the machine count results.
b.Review of Supplemental Absentee Ballot Applications
Director Hunter-Havens presented 4 additional absentee ballots known as FWABs
(Federal Write-In Absentee Ballot) which were timely received for the Board’s
consideration. She explained that a FWAB is a back-up means of voting for eligible
military and overseas voters which requires the voter to write in their selections. These
ballots must be duplicated based on voter intent, in the same manner as the UOCAVA
ballots, so that the DS850 can scan and tabulate them. Director Hunter-Havens said these
are in the process of being duplicated and will be presented when duplication is
completed.
The Director then presented 1 absentee ballot that was considered and opened on
November 7. When the ballot was removed from the envelope, it was apparent that the
envelope slicing machine had sliced into the ballot when slicing open the envelope.
Upon inspection, the machine had actually removed a thin strip of paper about ¼ of an
inch wide. As luck would have it, the strip that was removed ran right through the name
of one candidate in the US Senate contest and the corresponding oval.
The staff quickly brought this problem to the Board’s attention, and at that November 7
meeting, the Board voted to accept the damaged ballot. However, both the bipartisan
duplication team and the Board found that they were unable to determine the voter’s
intent for that particular contest. It was impossible to say for sure whether the voter had
filled in the oval that had been torn out of the ballot or whether the voter had not cast any
vote in the U.S. Senate contest. (A similar question arose as to the voter’s vote in the
contest for Soil and Water Conservation District Supervisor since one candidate for that
contest was on the reverse side of the thin sliver that had been ripped out.) The bipartisan
duplication team prepared the duplicate ballot showing the voter’s choice for all of the
other contests, and the Board approved the duplicated ballot and ordered that it be
scanned.
Board Minutes – 11/17-18/2022 Page | 8
Staff member Jenna Dahlgren was not satisfied with the uncertainty over the voter’s
choice in that contest. Therefore, she subsequently sorted through the bin holding
hundreds of tiny slivers of envelopes and found the one that fit perfectly with the
damaged ballot and from which the voter’s intent could be determined.
After thanking Ms. Dahlgren for her dedication and diligence, Chair Carter moved to
authorize the staff to retrieve the ballot and adjust the voter’s record to include the vote,
second by Member Bryan. Hearing no further discussion, Chair Carter called for the
vote. Motion carried with Chair Carter, Secretary Miller, Members Bryan and Kemp
voting aye; Member Hunter abstained, having arrived in the meeting at 11:17 a.m. during
the Board discussion of the matter.
The Board returned to consideration of the 4 duplicated FWABs. Chair Carter said the
FWAB is a special accommodation for overseas and military voters by federal law.
Director Hunter-Havens recommended approval, noting these were held to make sure that
the voters did not also return their regular absentee ballot. She further noted that the
FWABs are being pushed through because the voter is eligible, even though a sequence
number has not yet been assigned. When the sequence number is assigned, it will be
added to the FWAB duplicated ballot. The Board members proceeded to review the
duplicated FWABs.
Hearing no further discussion, Chair Carter moved approval of the 4 FWAB ballots,
second by Member Bryan. Motion carried unanimously.
Director Hunter-Havens presented 1 absentee ballot Application received after the return
deadline of 5:00 p.m. on November 14, 2022. Member Kemp moved to disapprove the
late absentee ballot, second by Secretary Miller. Motion carried unanimously.
Chair Carter moved to adjourn the recessed Special Meeting of November 17-18, 2022,
at 11:20 a.m., second by Secretary Miller. Hearing no discussion, Chair Carter called the
vote. Motion carried unanimously.
APPROVED BY: RESPECTFULLY SUBMITTED:
____________________________________________________________
DERRICK R. MILLER RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Public Comment
Summary:
This is an opportunity for members of the public to provide comment on elections-related matters. Each
commenter will be limited to two minutes with a twenty-minute limit total for all public comments.
Board Action Required:
Discuss as necessary
Item # 1dItem # 2
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Director’s Report
Summary:
a.Financial Update
The attached reports provide the Board with a budget update, including the following:
•Salaries and Benefits expended through FY22-23 7th Period (January)
•Operating Expenses expended through FY22-23 7th Period (January)
•Grand Total expended through FY22-23 7th Period (January)
b.List Maintenance Update
Per data provided from the Statewide Elections Information Management System
(SEIMS), the New Hanover County Board of Elections completed the following:
•Removed 8,418 voters from the voter registration rolls in January 2023
consistent with NC Gen. Stat. §163-82.14.
•Processed 816 new registration forms, 381 duplicate registration forms, and 599
registration updates in January 2023.
As part of the biennial list maintenance, county boards of elections send a no-contact
mailing to any registered voter from whom boards of elections have not had any contact
for two consecutive statewide general elections. The NC State Board of Elections
creates the biennial list maintenance mailings for all Active voters who have not had
contact with their county board of elections since the 2020 General Election. As part of
this process, the New Hanover County Board of Elections sent confirmation cards to
7,270 active voters. The mailings are pre-addressed, postage included postcards. If the
voter does not respond to the address confirmation mailing within 30 days or does not
have any contact with the board of elections, then the voter’s record will be made
Inactive.
Once a registered voter’s status becomes Inactive, if the voter remains Inactive for an
additional two statewide general elections, then following the last general election, the
voter will be removed from the list of registered voters.
In addition to the Biennial List Maintenance, county boards of elections were required
to complete the “Remove Inactive Voter” tasks in January 2023. We removed voters
who have been in Inactive status since the 2020 General Election period and have not
had any contact with our office since that time. In total, we removed 7,840 inactive
voters from the voter registration rolls in New Hanover County.
Item # 2 Item # 3
Document/s Included:
Financial Year-To-Date Budget Report 7th Period (January); NVRA Report for January 2023; NVRA
Visualizations Report; NVRA Report Definitions
Board Action Required:
Discuss as necessary
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 02/10/2023 13:36User:rhavensProgram ID: glytdbud
Page 1
FOR 2023 07
ACCOUNTS FOR:ORIGINAL TRANFRS/ REVISED AVAILABLE PCT110 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
16 BOARD OF ELECTIONS
60 SALARIES & BENEFITS
11016100 610000 SALARIES AND WA 460,334 0 460,334 270,845.61 .00 189,488.39 58.8%
11016100 611500 CASUAL PART TIM 341,867 0 341,867 255,668.01 .00 86,198.99 74.8%
11016100 611600 OVERTIME PAY (O 8,227 0 8,227 8,323.81 .00 -96.81 101.2%
11016100 621000 SOCIAL SECURITY 34,809 0 34,809 25,676.84 .00 9,132.16 73.8%
11016100 622000 RETIREMENT-LOCA 55,884 0 55,884 32,803.75 .00 23,080.25 58.7%
11016100 623500 GENERAL 401-K M 11,509 0 11,509 6,755.45 .00 4,753.55 58.7%
11016100 625000 MEDICAL INSURAN 76,216 0 76,216 38,814.96 .00 37,401.04 50.9%
11016100 626000 LONG TERM DISAB 1,243 0 1,243 440.06 .00 802.94 35.4%
TOTAL SALARIES & BENEFITS 990,089 0 990,089 639,328.49 .00 350,760.51 64.6%
70 OPERATING EXPENSES
11016100 700000 CONTR SERVS 191,057 0 191,057 206,319.16 31,541.81 -46,803.97 124.5%
11016100 700330 RENT 1,750 0 1,750 125.00 .00 1,625.00 7.1%
11016100 700350 ADVERTISING COS 2,025 0 2,025 1,392.60 .00 632.40 68.8%
11016100 700365 CELLULAR EXPENS 0 0 0 7,933.13 .00 -7,933.13 100.0%
11016100 700370 POSTAGE EXPENSE 38,980 0 38,980 26,675.09 .00 12,304.91 68.4%
11016100 700430 M&R-EQUIPMENT 50,855 0 50,855 53,397.75 .00 -2,542.75 105.0%
11016100 700500 PRINTING 54,795 0 54,795 59,377.97 .00 -4,582.97 108.4%
11016100 700512 PRINTER-COPIER 7,000 0 7,000 7,850.66 .00 -850.66 112.2%
11016100 700520 SUPPLIES 84,495 0 84,495 30,002.08 .00 54,492.92 35.5%
11016100 700700 DUES & SUBSCRIP 470 0 470 99.99 .00 370.01 21.3%
11016100 700825 EMPLOYEE REIMBU 250 0 250 1,384.68 .00 -1,134.68 553.9%
11016100 700905 TRAINING & TRAV 6,500 0 6,500 1,501.11 .00 4,998.89 23.1%
11016100 701050 INSURANCE&BONDS 66,326 0 66,326 22,839.20 .00 43,486.80 34.4%
TOTAL OPERATING EXPENSES 504,503 0 504,503 418,898.42 31,541.81 54,062.77 89.3%
TOTAL BOARD OF ELECTIONS 1,494,592 0 1,494,592 1,058,226.91 31,541.81 404,823.28 72.9%
TOTAL GENERAL FUND 1,494,592 0 1,494,592 1,058,226.91 31,541.81 404,823.28 72.9%
TOTAL EXPENSES 1,494,592 0 1,494,592 1,058,226.91 31,541.81 404,823.28
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 02/10/2023 13:36User:rhavensProgram ID: glytdbud
Page 2
FOR 2023 07
ORIGINAL TRANFRS/ REVISED AVAILABLE PCTAPPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
GRAND TOTAL 1,494,592 0 1,494,592 1,058,226.91 31,541.81 404,823.28 72.9%
** END OF REPORT - Generated by RAE HUNTER-HAVENS **
Draft Agenda Packet
NEW HANOVER COUNTY BOARD OF ELECTIONS
NVRA REPORT
Reporting Period:-1/1/2023 1/31/2023
Totals
Active 155,111
Inactive 18,769
Total Registration 173,880
REPORTING PERIOD
Registrations Approved 498
Total Registrations Removed 8,418
Inactive Registrations Removed 7,942
New Registrations
00 - No Application Source 8
01 - Public Assistance 5
02 - Disability 1
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 747
06 - Mail-in 11
07 - In-person 2
08 - Library & High School 3
09 - Spanish Language Application 1
10 - Online Registration 18
17 - Registration Drives 14
21 - Medicaid Renewal 6
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
816
Duplicates
00 - No Application Source 4
01 - Public Assistance 1
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 197
06 - Mail-in 8
07 - In-person 0
08 - Library & High School 2
09 - Spanish Language Application 0
10 - Online Registration 14
17 - Registration Drives 1
21 - Medicaid Renewal 2
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 1
98 - Voter Change On Confirmation 139
vtr_nvra_stat.rpt Page 1 of 5Feb 10, 2023 12:43 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
99 - Voter Change On Verification 12
381
vtr_nvra_stat.rpt Page 2 of 5Feb 10, 2023 12:43 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Changes of Information
00 - No Application Source 14
01 - Public Assistance 4
02 - Disability 2
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 468
06 - Mail-in 13
07 - In-person 14
08 - Library & High School 0
09 - Spanish Language Application 1
10 - Online Registration 44
17 - Registration Drives 0
21 - Medicaid Renewal 2
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 1
98 - Voter Change On Confirmation 19
99 - Voter Change On Verification 17
599
Verifications
# of 1st & 2nd verification mailings sent 8,627
# of 1st NCOA mailings sent 0
# of 1st verification returned undeliverable 7,324
# of verification returned by voter 28
Confirmations
# of confirmations returned by voter 134
# of confirmations sent 7,381
# of confirmations returned undeliverable 803
# of confirmations not returned at all 382
COUNTY STATISTICAL
Constitution 0
Democratic 49,993
Green 25
Libertarian 1,459
Republican 52,742
Unaffiliated 69,661
American Indian 380
Asian 1,325
Black 18,699
Multi-Racial 836
Native Hawaiian or Pacific Islander 12
White 133,506
Other 3,748
Undesignated 15,374
Hispanic 3,726
Not Hispanic 115,359
Undesignated 54,795
vtr_nvra_stat.rpt Page 3 of 5Feb 10, 2023 12:43 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Female 84,922
Male 72,115
Undesignated 16,843
Unprocessed Registrations - Incomplete Queue
00 - No Application Source 0
01 - Public Assistance 1
02 - Disability 1
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 75
06 - Mail-in 1
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 1
17 - Registration Drives 0
21 - Medicaid Renewal 5
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 35
99 - Voter Change On Verification 2
Unprocessed Registrations - Archive Queue
00 - No Application Source 0
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 1
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 0
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 0
Unprocessed Registrations - Review Queue
00 - No Application Source 0
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 0
07 - In-person 0
vtr_nvra_stat.rpt Page 4 of 5Feb 10, 2023 12:43 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 0
17 - Registration Drives 0
21 - Medicaid Renewal 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
vtr_nvra_stat.rpt Page 5 of 5Feb 10, 2023 12:43 pm
0 5,000 10,000 15,000 20,000 25,000 30,000 35,000 40,000
APPROVED REG
REMOVED REG
NVRA Monthly Statistics: Total Removed and Approved Registrations
Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 July-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23
Draft Agenda Packet
0 5,000 10,000 15,000 20,000 25,000
NEW DMV REG
NEW REG ALL OTHERS
DMV DUPLICATES
ALL OTHER DUPLICATES
DMV INFO CHANGE
ALL OTHER INFO CHANGE
NVRA Monthly Statistics: Voter Registrations
Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 July-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23
Draft Agenda Packet
0 20,000 40,000 60,000 80,000 100,000 120,000
1ST & 2ND VERIFICATIONS MAILED
1ST NCOA MAILED
UNDELIVERABLE 1ST VERFICATION
RETURNED VERIFICATIONS
MAILED CONFIRMATIONS
RETURNED CONFIRMATIONS
UNDELIVERABLE CONFIRMATIONS
NVRA Monthly Statistics: Voter Card Mailings
Jan-21 Feb-21 Mar-21 Apr-21 May-21 Jun-21 July-21 Aug-21 Sep-21 Oct-21 Nov-21 Dec-21 Jan-22
Feb-22 Mar-22 Apr-22 May-22 Jun-22 Jul-22 Aug-22 Sep-22 Oct-22 Nov-22 Dec-22 Jan-23
Draft Agenda Packet
NVRA
The SBE has an automated process, so there is no need to submit the report on a monthly
basis, it is available for counties that would like to run the report for informational use.
NVRA Report definitions:
Prior to reviewing the NVRA report the following items need to be considered
Statistics are based on a time period
Temporary voters are ignored in these statistics.
These are interpretations of the SEIMS NVRA reports, not anything generated
outside the SEIMS application.
See NVRA change explanation in the supplemental section.
Description Definition
Registrations
Approved
Number of verified voters during the time period. This is based
off the following verification description: ‘NEW VOTER:
VERIFIED’
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
Inactive
Registrations
Removed
Number of voters that had their status changed from INACTIVE
to REMOVED during the time period
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
New
Number of NVRA flagged new voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively. Sources ‘98’ and ‘99’ are
ignored because these are change source codes
Change
Number of NVRA flagged change voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively
Duplicate
Number of NVRA flagged duplicate voter records by source
code during the time period. Sources ‘15’, ‘17’, ‘19’ are
combined into ‘05’, ‘07’, ‘09’ respectively
Verification:# of 1st
& 2nd verification
mailings sent
This is based off the following verification descriptions: ‘NEW
VOTER: 1ST VERIFICATION PENDING’, ‘NEW VOTER: 2ND
VERIFICATION PENDING’, ‘VOTER CHG: 1ST VERIFICATION
PENDING’, ‘VOTER CHG: 1ST VERIFICATION PENDING’, ‘LIST
MAINT: 1ST VERIFICATION PENDING’
Verification:# of 1st
verification returned
undeliverable
Number of 1st verification mailings returned undeliverable to
the county during the time period. This is based off the
following verification descriptions: ‘NEW VOTER: ADDR
CONFIRMATION TO FWD ADDR (PRIOR TO MAILING)’, ‘NEW
VOTER: 2ND VERIFICATION (PRIOR TO MAILING)’, ‘VOTER
CHG: ADDR CONFIRMATION TO FWD ADDR (PRIOR TO
MAILING)’, ‘VOTER CHG: ADDR CONFIRMATION TO OLD ADDR
(PRIOR TO MAILING)
Verification:# of
verification returned
by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘99’
changes
Confirmation:# of
confirmations
returned by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations sent
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations
returned
undeliverable
Number of confirmation mailings returned undeliverable to
the county during the time period. This is based off the reason
changes to ‘CONFIRMATION RETURNED UNDELIVERABLE’
Confirmation:# of
confirmations not
returned at all
Number of confirmation mailings not returned to the county at
all during the time period. This is based off the reason changes
to ‘CONFIRMATION NOT RETURNED’
Supplemental Explanation – NVRA Change/Duplicate Description
For 1/7/2012 forward:
NOTE: An NVRA Voter Change is marked if one of the following fields is changed (with
a non-administrative change).
Name
Mailing Address
Birth Date
Party
Residential Address
NOTE: An NVRA Duplicate is marked if a voter change occurs but was not one of the
fields indicated above to represent an NVRA change.
Prior to 1/7/2012:
NOTE: An NVRA Voter Change is marked if any of the fields below are updated for a
voter.
Drivers license
Gender
Confidential Flag
Race
Party
Precinct
Mailing Address
Status
Municipality
Phone number
Name
Ward
Birth date
Residential Address
SSN
NOTE: An NVRA Duplicate is flagged if none of the above occur, but one of the
following fields are changed:
Reason
Registration date
Source
Application date
Comments
Language
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Approval of FY 23-24 Requested Budget
Applicable Statutes and/or Rules:
N/A
Summary:
The attached requested budget will cover the period of July 1, 2023 through June 30, 2024 and is inclusive
of the 2023 Municipal Elections and 2024 Primary Election. The Board of Elections is responsible for
providing budgetary requests for the items allocated in the attached report.
Document/s Included:
FY 23-24 Next Year Requested Budget Detail Report
Board Action Required:
Board Action Required
Item # 2 Item # 4a
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 1
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED
16 BOARD OF ELECTIONS
10 CHARGES FOR SERVICES
11016102 400122 - COUNTY CANDIDATE FILING FEES -11,000.00 *
Candidate Filing Fees 1.00 11,000.00 -11,000.00
Estimated county candidate filing fees
for 2024 Primary Election based on
averages from comparable fiscal years.
11016102 400165 - FEES -196,894.00 *
Fees 1.00 196,894.00 -196,894.00
Fees based on estimates to conduct 2023
Municipal Elections
11016102 400370 - PRINTING FEES -50.00 *
Printing Fees for Public Records 1.00 50.00 -50.00
Requests
Printing charges based on past trends.
TOTAL CHARGES FOR SERVICES -207,944.00
60 SALARIES & BENEFITS
11016100 610000 - SALARIES AND WAGES 485,665.00 *
1.00 .00 53,433.00
ELECTIONS SPECIALIST (1215)
1.00 .00 101,947.00
ELECTIONS DIRECTOR (10762)
1.00 .00 50,167.00
ELECTIONS LOGISTICS COORDINATO (11515)
1.00 .00 56,177.00
ELECTIONS COMPLIANCE SPEC (11765)
1.00 .00 77,587.00
ELECTIONS DIRECTOR, DEPUTY (12155)
1.00 .00 51,177.00
PROGRAM COORDINATOR (13265)
1.00 .00 45,177.00
ELECTIONS SPECIALIST (16361)
1.00 .00 50,000.00
ELECTIONS SYSTEMS SPECIALIST (17116)
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 2
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED
11016100 611500 - CASUAL PART TIME SALARIES 528,962.00 *One-Stop Official Compensation Hourly 1.00 293,605.00 293,605.00 Wage $15 - $17 per hour plus $25trainingOne-Stop Costs for 2023 Municipal and2024 Primary Elections includescompensation for 8 to 12 officialsworking staggered shifts for up to 17days for three (3) sites in municipalelection and five (5) sites in primaryelection. Site Leads are paid $17 perhour and all other officials are paid$15 per hour. All officials receive$25 for attending a 3 to 4 hour class.Estimated costs are based on previousone-stop schedules approved by theBoard and current statutoryrequirements. The increased rate ofcompensation from $10 per hour to $15 -$17 per hour was approved by the countycommissioners in FY22/23.
Multipartisan Assistance Team Member 1.00 3,950.00 3,950.00 Compensation$40 per visit for 2 Team Members plus$25 trainingMultipartisan Assistance Team includescompensation for 40 visits for the 2023Municipal and 2024 Primary Elections toassisted living facilities to assistresidents with requesting absenting bymail ballots and completing absentee bymail ballot applications. Required bystatute. The increased rate ofcompensation from $25 per visit to $40per visit was approved by the countycommissioners in FY22/23.
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 3
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTEDElection Official Compensation Chief 1.00 198,639.00 198,639.00 Judge, Judge, & Assistants 43 pollingplacesChief Judge, Judge, Assistant, andSupply Rover compensation includes flatrate for Election Day work plus $25 forattending a 3 to 4 hour mandatoryclass. Chief Judge and Judges receivean additional $25 for supplementaltraining needed to properly preparethem to successfully execute requiredtasks on Election Day. The increasedrate of compensation for Chief Judges($225 to $300), Judges ($180 to $255)and Assistants ($120 to $225) wasapproved by the county commissioners inFY22/23. Election Day officials work,on average, a 15-hour day.
Post-Election Audit Team Compensation.1.00 720.00 720.00 Eights officials at $10 per hoursaverage 3 hours at $15.00 per hour.
Board Member Compensation 1.00 14,050.00 14,050.00 Chair and Four MembersBoard Member Compensation is based onmaximum salary for one board meetingper month. Maximum salary is $4,050 forchair and $2,500 for other four (4)board members receive $2,500.
Part-Time Election 1.00 17,998.00 17,998.00 Administrative Assistant15 hours per week for 52
11016100 611600 - OVERTIME PAY (OTP)7,860.00 *Overtime Compensation for 2023 1.00 7,860.00 7,860.00 Municipal and 2024 Primary ElectionsOvertime pay for six (6) full-timeemployee for two election cycles. 160hours for the Program & OutreachCoordinator and ElectionsSpecialist-Absentee Voting. 140 hoursfor Database & Systems Specialist,Logistics Coordinator and ElectionsSpecialist ElectionsSpecialist-Registrar.
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 4
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED11016100 621000 - SOCIAL SECURITY TAXES 36,773.00 *.00 .00 3,304.00 FICA
.00 .00 773.00 MEDICARE
.00 .00 6,144.00 FICA
.00 .00 1,437.00 MEDICARE
.00 .00 3,053.00 FICA
.00 .00 714.00 MEDICARE
.00 .00 3,483.00 FICA
.00 .00 815.00 MEDICARE
.00 .00 4,792.00 FICA
.00 .00 1,121.00 MEDICARE
.00 .00 3,152.00 FICA
.00 .00 737.00 MEDICARE
.00 .00 2,783.00 FICA
.00 .00 651.00 MEDICARE
.00 .00 3,091.00 FICA
.00 .00 723.00 MEDICARE
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 5
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED11016100 622000 - RETIREMENT-LOCAL GOVT EMPLOYEE 62,407.00 *.00 .00 6,866.00 LOCAL GOVERNMENT RETIREMENT
.00 .00 13,100.00 LOCAL GOVERNMENT RETIREMENT
.00 .00 6,446.00 LOCAL GOVERNMENT RETIREMENT
.00 .00 7,219.00 LOCAL GOVERNMENT RETIREMENT
.00 .00 9,970.00 LOCAL GOVERNMENT RETIREMENT
.00 .00 6,576.00 LOCAL GOVERNMENT RETIREMENT
.00 .00 5,805.00 LOCAL GOVERNMENT RETIREMENT
.00 .00 6,425.00 LOCAL GOVERNMENT RETIREMENT
11016100 623500 - GENERAL 401-K MATCH 12,142.00 *.00 .00 1,336.00 401K NHC RETIREMENT
.00 .00 2,549.00 401K NHC RETIREMENT
.00 .00 1,254.00 401K NHC RETIREMENT
.00 .00 1,405.00 401K NHC RETIREMENT
.00 .00 1,940.00 401K NHC RETIREMENT
.00 .00 1,279.00 401K NHC RETIREMENT
.00 .00 1,129.00 401K NHC RETIREMENT
.00 .00 1,250.00 401K NHC RETIREMENT
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 6
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED11016100 625000 - MEDICAL INSURANCE EXPENSE 93,354.00 *.00 .00 9,813.00 BUD_MEDICAL/DENTAL
.00 .00 9,813.00 BUD_MEDICAL/DENTAL
.00 .00 9,813.00 BUD_MEDICAL/DENTAL
.00 .00 9,813.00 BUD_MEDICAL/DENTAL
.00 .00 9,813.00 BUD_MEDICAL/DENTAL
.00 .00 9,813.00 BUD_MEDICAL/DENTAL
.00 .00 9,813.00 BUD_MEDICAL/DENTAL
.00 .00 14,850.00 HEALTH EQUITY HSA EE/ER
.00 .00 9,813.00 BUD_MEDICAL/DENTAL
11016100 626000 - LONG TERM DISABILITY INSURANCE 825.00 *.00 .00 91.00 BUD_LTD
.00 .00 173.00 BUD_LTD
.00 .00 85.00 BUD_LTD
.00 .00 95.00 BUD_LTD
.00 .00 132.00 BUD_LTD
.00 .00 87.00 BUD_LTD
.00 .00 77.00 BUD_LTD
.00 .00 85.00 BUD_LTD
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 7
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED
TOTAL SALARIES & BENEFITS 1,227,988.00
70 OPERATING EXPENSES
11016100 700000 - CONTR SERVS 196,112.00 *
Election Coding 1.00 12,250.00 12,250.00
Estimated $4,500 for municipal election
and $7,750 for primary election with
PrintElect/ESS, a single source vendor
for the certified voting equipment used
by the NHC Board of Elections. Based
on recent rates and projected costs for
two elections.
Delivery and Pick up of Voting 1.00 32,800.00 32,800.00
Equipment and Supplies
Delivery of Voting Equipment for 2023
Municipal and 2024 Primary Election (1
truck for One-Stop and 5-7 Trucks for
Election Day at avg $2500 per truck.
Rates increased from $1750 to $2500 due
to increased gas prices and cost of
living increases.
Temp Employees through Temp Agency 1.00 143,062.00 143,062.00
for election support in the office
Temporary Employees: Expenses related
to utilization of a temporary agency
to provide in-office clerical support
prior for 2023 Municipal and 2024
Primary Elections. The estimated costs
is $18 per hour, with additional 36%
markup paid to agency. The use of a
temporary employee agency will ensure
the Board of Elections has adequate and
consistent clerical support in the
office during the elections. In
addition, this will ensure that the
Board of Elections maintains compliance
with the FLSA regarding hours worked in
a year for true temporary employees.
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 8
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTEDStorage of Election Records 1.00 3,000.00 3,000.00 Wilmington Records Center: (0.525) *(500) * (12) = $2,625. Destruction rateis $9.375 and retrieval rate is $3.75per box. Current quantity variesbetween 250 to 500 boxes. Storage ofelection records at the WilmingtonRecords Center per recommendation ofFacilities Management. Previously,election records were stored in thebasement of the Main Library. Retentionof Documents is a Statutory Requirement.
Document Destruction 1.00 5,000.00 5,000.00 Adherence to Retention/DestructionGuidelines
11016100 700328 - LEASE EXPENSE 45,558.88 *Pitney Bowes Mailing Machine Lease 1.00 5,508.88 5,508.88 Mailing Machine and Postage Meter foroffice required to mail out voterregistration materials andabsentee-by-mail ballots in a timelymanner to comply with statutory andadministrative requirements.
Plotter Lease 1.00 4,100.00 4,100.00 Generate maps and other outreachmaterials needed to effectivelyadminister elections.
Warehouse Lease 1.00 35,950.00 35,950.00 Current lease rate plus 3% adjustableper year as stated in the contract.
11016100 700329 - SUBSCRIPTION SOFTWARE 15,791.70 *Canva Pro Plan 1.00 150.00 150.00 Yearly subscription to digitalmarketing platform that we use tocreate social media and markingmaterials
EasyVote 1.00 6,750.00 6,750.00 Effective Management of ElectionOfficial Database
Adobe Creative Suite CC2017 Cloud Based 1.00 2,880.00 2,880.00 Production of outreach and trainingmaterials for three licenses
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 9
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTEDAdobe Acrobat Pro DC 1.00 816.00 816.00 Production and editing of .pdfdocuments for four licenses
Articulate 360 1.00 2,598.00 2,598.00 Virtual training platform that includesboth Storyline 360 to develop custominteractive courses that work on everydevice for two licenses
Zoom 1.00 599.70 599.70 Easy access virtual training andoutreach for three licenses
Vyond 1.00 1,998.00 1,998.00 Animation software for outreach andvoter education
11016100 700330 - RENT 76,952.00 *Private Polling Place Rental Fees 1.00 2,625.00 2,625.00 Rental fees of $125 per election for upto 14 private facilities
Rental of Laptops and Printers for two 1.00 74,327.00 74,327.00 electionsRental of Laptops and Printers forTraining, One-Stop, and ED. Costs forcomputer rentals for electronicpollbooks and election officialtraining for 2023 Municipal and 2024Primary Elections. Per therecommendation of InformationTechnology and County Management, theBoard of Elections transitioned frompurchasing laptops to renting laptopsfor Training, One-Stop voting, andElection Day voting.
11016100 700350 - ADVERTISING COST 4,575.00 *Required Legal Notices and Voter 1.00 4,575.00 4,575.00 Education for Two ElectionsStatutory Requirement
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 10
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED11016100 700365 - CELLULAR EXPENSE 13,649.00 *Cell Phone Service Contract 1.00 13,649.00 13,649.00 Monthly costs for Sonim XP5s FlipPhones used by election officials, fourcradle points and Director IPAD
11016100 700370 - POSTAGE EXPENSE 68,652.00 *Postage for Voter Card Mailings 1.00 31,800.00 31,800.00 Voter Card mailings trend overcomparable years
Postage for Absentee by Mail Mailings 1.00 23,328.00 23,328.00 Abs by Mail mailing trends overcomparable years
Business Reply Mail Account 1.00 2,000.00 2,000.00 Based on returned cards in comparableyears
Polling Place Change Notifications 1.00 6,000.00 6,000.00 Statutory requirement if change pollingplace or precinct boundaries
Administrative Mailings 1.00 1,368.00 1,368.00 Statutory requirement for "No ID" andIncomplete Registrations
Targeted Election Official Recruitment 1.00 4,156.00 4,156.00 MailingsPostage charge per card $0.44 forapprox 9,444 cards to voters in 13precincts between ages 35 to 55 yrs ofage who voted in 2022 GE
11016100 700430 - M&R-EQUIPMENT 65,461.00 *Voting Equipment Maintenance Contract 1.00 65,461.00 65,461.00 Firmware/Software Agreement with ES&Sfor voting equipment and BOD Systems. Annual voting equipment maintenancecontract renewal is necessary.
11016100 700500 - PRINTING 112,954.00 *Voter Card Mailings 1.00 5,850.00 5,850.00 Estimated 65,000 cards x .09 per card
Envelopes for Voting Notices 1.00 1,000.00 1,000.00 Window Envelopes
Envelopes for Administrative Letters 1.00 1,000.00 1,000.00 Non-window Envelopes
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 11
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED
Backup Paper Poll Book for 2022 General 1.00 6,250.00 6,250.00 ElectionEmergency Pollbook Labels and ReferenceCopy
Absentee Envelopes 1.00 6,862.00 6,862.00 Outgoing/Incoming Abs Envelopes (CIV,MIL/OVR)
Chief Judge Manual for two elections 1.00 300.00 300.00 Outsource printing and binding of fifty(50) Chief Judge Manuals to SouthDataper election.
Provisional Envelopes 1.00 1,400.00 1,400.00 Statutory Requirements for ProvisionalVoting during One-Stop and on ElectionDay
Targeted Election Official Recruitment 1.00 920.00 920.00 MailingsPrinting charge per card $0.0974 forapprox 9,444 cards to voters in 13precincts between ages 35 to 55 yrs ofage who voted in 2022 GE
Pre-printed ballots for 2023 Municipal 1.00 89,372.00 89,372.00 and 2024 Primary ElectionsStatutory and Administrative Requirement
11016100 700512 - PRINTER-COPIER COSTS &SUPPLIES 9,000.00 *Costs for copier usage 1.00 9,000.00 9,000.00 Based on past voting trends andhistorical actuals for this expenditure.
11016100 700520 - SUPPLIES 85,810.00 *Expenses related to regular office 1.00 1,900.00 1,900.00 suppliesSupplies, water cooler, and plotterconsumables
Expenses related to election-specific 1.00 68,429.00 68,429.00 supplies for two electionsToner, ballot stock, BOD consumables,USBs,Seals, Tape, Storage Boxes,I-Voted Stickers, Security Seals,Polybags, and DS200 paper rolls
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 12
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTED50 Regular Voting Booths and 26 ADA 1.00 8,798.00 8,798.00 Voting BoothsVoting Booth Enhancements Approved inFY20
PPE Costs 1.00 6,683.00 6,683.00 PPE for In-Person Voting Sites
11016100 700542 - SUPPLIES-COMPUTER&OTHER 2,000.00 *Supplies-Computers 1.00 2,000.00 2,000.00 IT-Related Computer Expenses based onpast expenditures.
11016100 700700 - DUES & SUBSCRIPTIONS 150.00 *Dues and subsciptions 1.00 150.00 150.00 Annual membership dues. Association ofDirectors of Election) and NorthCarolina Board of Election MembersAssociation.
11016100 700825 - EMPLOYEE REIMBURSEMENTS 2,500.00 *Reimbursement for election-related 1.00 2,500.00 2,500.00 expensesPrevious allocations not comparablewith current or projected expenses dueto use of off-site warehouse for securestorage of voting equipment and otherelection-related supplies. Staffmembers who are required to travel andfrom warehouse to complete assignedtasks are reimbursed for mileage.
11016100 700905 - TRAINING & TRAVEL 6,000.00 *Election-Related Conference Attendance 1.00 6,000.00 6,000.00 FeesRegistration and Hotel Fees for twoconferences
TOTAL OPERATING EXPENSES 705,165.58TOTAL BOARD OF ELECTIONS 1,725,209.58TOTAL GENERAL FUND 1,725,209.58
GRAND TOTAL 1,725,209.58
** END OF REPORT - Generated by KAREN HURLEY **
Draft Agenda Packet
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
Report generated: 02/10/2023 12:37User:khurleyProgram ID: bgnyrpts
Page 13
PROJECTION: 2024 FY23-24 Budget
ACCOUNTS FOR:GENERAL FUND VENDOR QUANTITY UNIT COST 2024 REQUESTEDField # Total Page Break Sequence 1 1 Y N Sequence 2 3 Y N Sequence 3 10 Y N Sequence 4 0 N N
Report title: 02/10/2023 12:37 |NEW HANOVER COUNTY - LIVE |P khurley |NEXT YEAR BUDGET DETAIL REPORT |bgnyrp
PROJECTION: 2024 FY23-24 Budget FOR PERIOD 99
Report type:3 Include employee with benefit detail:N Budget level:1 Percentage change calculation method:1 Print detail lines:B Print first or second year of budget requests: F Print revenue as credit:Y Include cfwd in rev bud:N Include cfwd in actuals:N Print totals only:N Include segment code:N Include report grand totals by account type: N Print full GL account:N Double space:Y Suppress zero bdgt accts:Y Print as worksheet:N Print percent change or comment:C Print text:N Amounts/totals exceed 999 million dollars: N Print five budget levels:N Report view:D
Draft Agenda Packet
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Precinct Consolidation Review
Applicable Statutes and/or Rules:
NC Gen. Stat. § 163-132.3
Summary:
In accordance with NC Gen. Stat. § 163-132.3, county boards of elections in North Carolina have the
authority to consolidate precincts with the approval of the Executive Director of the NC State Board of
Elections. The consolidation of precincts must be completed at least 100 days prior to a federal election.
While the NC State Board of Elections has the authority to set uniform standards for precinct
boundaries, these standards must comply with the following:
1.Precinct boundaries shall coincide with Census block boundaries, as set forth in the TIGER/Line
Shapefiles associated with the most recent federal decennial census.
2.Precincts shall consist solely of contiguous territory.
3.Precincts shall consist of territory and population that allows for efficient and accurate
administration of elections, taking into consideration available polling places and access to
polling places.
4.The county shall be able to reallocate any out of precinct ballots cast by a voter to the precinct
associated with that voter's voter registration for purposes of reporting the results of an
election.
In addition to the requirements outlined above, the NC State Board of Elections requires that the
following steps be completed prior to submitting a request for approval of a precinct consolidation by
the Executive Director of the State Board.
•Cover letter by email indicating what the county is proposing and why. Include the election
date for which the precinct change will be effective.
•A copy of the County Board’s signed resolution authorizing the change.
•The new SEIMS precinct code name and precinct description name
•Electronic images (maps) (PDF, JPG, etc.) of the proposed precinct to be altered showing the
current and proposed boundaries and the location of the assigned polling place.
•Electronic Map of the proposed precinct(s) – countywide map. Maps to be in electronic
form, ArcGIS shape file (.shp) compatible. Shape file must show census blocks in each
altered precinct.
•Polling Place Accessibility Survey for each polling site assigned to the new precinct.
•Update polling place pictures in SEIMS via the VoterView module after receiving SBE
approval.
•How you plan to inform voters of the change, once approved, including a draft Copy of
“Notification to Voters”, i.e., newspaper ad and/or letter to voters notifying the public of the
change.
Item # 2 Item # 4b
Based on their smaller voter registration pool and consistently low Election Day turnout, precincts W13
and W32 could be consolidated with larger adjacent precincts that share the same jurisdictional districts
and similar voter demographic and turnout statistics. We are proposing that the county board consider
consolidating precincts W13 and W24 into new precinct W34 and precincts W28 and W32 into new
precinct W35. The consolidation of these precincts would reduce our operational costs without
diminishing our capacity to conduct safe and secure elections or provide a high level of customer service
to voters in these precincts.
In addition, the consolidation of precincts in this manner would also positively impact election official
staffing and appointments since we have historically struggled to identify qualified, willing residents of
the precinct to work on Election Day. Consolidation would alleviate some concerns related to residency
in the appointment process as well minimize the depletion of our back-up pool of officials. While we
may still need to look to the backup pool of transfer election officials to help staff these new precincts, a
consolidation would likely halve the number of officials utilized from the backup pool, which increases
the number of qualified, trained election officials that we can call upon to fill last minute vacancies in
other precincts. As we approach Election Day the larger the pool we have remaining the more likely we
are to be able to ensure that every voter in the county has the same, positive, voting experience in fully-
staffed precincts with knowledgeable and capable election officials.
Below are the Election Day turnout statistics for these precincts in the last several primary and general
elections.
Precincts Registered
Voters
02.09.23
2022
General
2022
Primary
2020
General
2020
Primary
2018
General
2018
Primary
W13 2,137 234 70 234 263 317 65
W24 3,218 426 107 278 439 563 67
W28 3,477 601 193 420 656 697 178
W32 1,625 401 156 223 353 384 130
Average
–All Pcts
4,048 856 410 394 741 781 246
Lowest (W32)
1,625
(W13)
234
(W13)
70
(H02)
204
(W13)
263
(W13)
317
(W13)
65
Highest (M04)
7,178
(M02)
1,817
(M02)
876
(H08)
736
(M02)
1,546
(M02)
1,574
(M02)
632
Additional information about the demographics, party affiliation and age groups of registered voters in
in these precincts as well as maps of these and other precincts have been included in the agenda packet
for your review.
Document/s Included:
Voter Registration and History Statistics; Precinct Maps
Board Action Required:
Discuss As Necessary
NEW HANOVER COUNTY STATISTICS REPORT
Bert Database Current As Of 2/8/2023 10:08:29 PM [SUCCESSFUL]
STATUS = A, I
174,055 Total Voters =
Not
Hispanic UndesigHispanicUndesigMaleFemaleUndesigOtherMulti-
RaceAsianAmerican.
Indian WhiteBlackLibUnaRepDemTotal VotersGrouping HawaiianGre
1,470 1,755 39 1,656 1,032 3,301 17 96 426 2,438 2,030 21 26 109 3,402 1,409 452 4,920PRECINCT : CF01 1 0
1,082 1,079 21 749 333 2,237 6 80 251 1,385 1,289 12 12 76 2,099 756 257 2,931PRECINCT : CF02 0 0
1,110 1,404 34 888 389 2,529 13 99 361 1,681 1,372 31 15 110 2,376 951 384 3,437PRECINCT : CF05 0 1
1,023 1,237 27 833 405 2,304 16 84 274 1,501 1,336 18 19 89 2,209 822 283 3,120PRECINCT : CF06 0 0
728 847 9 421 10 1,785 0 18 177 941 866 11 4 14 1,272 719 198 2,005PRECINCT : FP03 0 0
2,360 2,445 45 1,330 250 5,264 13 94 501 2,983 2,620 38 20 81 3,927 2,172 577 6,180PRECINCT : FP04 0 0
1,528 1,876 46 1,039 217 3,708 6 91 404 2,197 1,883 45 19 93 2,822 1,575 410 4,490PRECINCT : FP06 0 1
2,207 2,334 37 1,240 226 5,003 19 106 424 2,858 2,510 23 17 92 3,726 2,000 450 5,818PRECINCT : FP07 0 0
2,117 2,406 43 1,311 50 5,155 7 88 547 2,728 2,549 17 13 64 3,605 2,208 600 5,877PRECINCT : FP08 0 0
527 663 27 524 249 1,239 6 49 161 854 725 22 16 58 1,222 462 163 1,742PRECINCT : H01 0 1
1,956 1,809 31 742 43 4,121 4 68 258 2,251 1,993 35 9 55 3,474 1,009 294 4,538PRECINCT : H02 0 0
1,434 1,813 43 1,114 166 3,697 3 71 422 2,132 1,815 25 20 64 3,064 1,276 457 4,404PRECINCT : H04 0 0
1,556 1,614 28 993 100 3,683 11 64 297 2,123 1,733 27 9 61 3,138 992 335 4,191PRECINCT : H05 0 0
1,017 1,308 49 891 316 2,500 7 104 294 1,565 1,376 31 12 104 2,321 842 326 3,267PRECINCT : H06 3 2
2,437 2,559 40 1,344 101 5,729 8 76 408 3,069 2,858 39 18 60 4,949 1,371 453 6,380PRECINCT : H08 1 0
1,246 1,904 55 1,456 814 3,175 17 156 407 2,324 1,885 66 28 174 3,213 1,276 454 4,663PRECINCT : H10 0 2
2,324 2,978 71 1,764 644 5,486 12 220 647 3,484 2,996 95 33 254 5,030 1,853 657 7,137PRECINCT : H11 0 0
1,521 1,642 34 765 101 3,450 5 66 295 1,946 1,663 34 11 68 2,954 940 353 3,962PRECINCT : H12 0 0
1,875 1,888 22 1,010 146 4,242 3 50 302 2,442 2,030 40 12 50 3,677 1,068 323 4,795PRECINCT : H13 0 0
2,266 2,673 46 1,587 180 5,738 9 110 434 3,187 2,890 78 23 90 4,663 1,819 495 6,572PRECINCT : M02 0 0
Page 1 of 3Feb 09, 2023 12:50:58PM BertStat.rpt
Draft Agenda Packet
Not
Hispanic UndesigHispanicUndesigMaleFemaleUndesigOtherMulti-
RaceAsianAmerican.
Indian WhiteBlackLibUnaRepDemTotal VotersGrouping HawaiianGre
2,126 2,508 56 1,476 358 5,072 15 149 512 3,015 2,586 42 19 151 3,641 2,375 566 6,167PRECINCT : M03 0 1
2,295 2,957 41 1,883 487 5,768 25 184 608 3,684 2,861 81 24 142 4,628 2,408 633 7,178PRECINCT : M04 1 2
1,113 1,117 20 745 99 2,572 2 67 208 1,491 1,283 31 15 46 2,021 928 221 2,995PRECINCT : M06 1 0
952 999 7 573 27 2,285 4 19 173 1,220 1,128 18 5 26 1,775 730 183 2,531PRECINCT : M07 0 0
223 984 27 1,255 842 1,303 5 47 262 1,125 1,073 9 22 46 1,422 1,022 292 2,490PRECINCT : W03 0 1
397 664 11 875 761 917 2 32 207 1,046 670 8 19 40 1,137 770 231 1,947PRECINCT : W08 1 0
481 741 22 716 128 1,626 3 34 149 961 826 11 9 35 1,382 543 173 1,960PRECINCT : W12 0 0
322 941 40 833 500 1,220 7 74 307 975 801 9 19 95 1,178 864 361 2,137PRECINCT : W13 1 1
711 2,177 40 2,805 2,483 2,239 13 198 713 2,907 2,048 35 54 239 3,294 2,202 780 5,735PRECINCT : W15 0 2
1,103 1,316 22 961 153 2,839 10 84 256 1,705 1,408 43 18 47 2,300 1,056 290 3,403PRECINCT : W16 0 1
753 851 14 728 242 1,845 2 45 158 1,177 1,006 42 12 36 1,664 646 163 2,346PRECINCT : W17 0 0
1,369 2,104 53 1,377 341 3,918 9 124 452 2,528 1,840 30 29 131 2,878 1,894 535 4,903PRECINCT : W21 0 0
646 1,580 36 955 281 2,115 10 101 642 1,388 1,152 29 40 126 1,726 1,366 678 3,218PRECINCT : W24 0 1
556 1,791 56 2,217 1,310 2,678 10 98 459 2,117 1,948 34 32 86 2,663 1,872 556 4,621PRECINCT : W25 0 1
526 1,170 28 1,001 473 1,853 9 76 278 1,297 1,134 13 23 87 1,618 1,020 294 2,725PRECINCT : W26 0 0
404 1,275 23 1,530 717 2,140 7 57 283 1,622 1,290 14 13 57 2,125 1,050 320 3,232PRECINCT : W27 1 0
653 1,561 40 1,220 432 2,358 10 112 498 1,618 1,321 29 38 116 2,044 1,317 538 3,477PRECINCT : W28 0 3
243 1,168 26 2,206 2,223 962 15 64 339 1,837 1,405 9 31 58 2,104 1,481 401 3,643PRECINCT : W29 0 0
1,402 2,154 46 1,761 696 3,859 15 169 554 2,675 2,088 44 29 166 3,086 2,114 603 5,366PRECINCT : W30 0 3
1,389 1,569 33 1,130 190 3,544 3 69 277 2,121 1,692 26 12 56 2,869 1,197 309 4,122PRECINCT : W31 1 1
459 722 20 423 62 1,329 7 32 179 706 727 9 7 35 1,050 540 192 1,625PRECINCT : W32 0 1
2,037 2,284 38 1,266 125 4,891 12 116 419 2,721 2,464 40 22 133 4,074 1,418 440 5,625PRECINCT : W33 0 0
824 908 17 431 8 1,953 2 17 178 978 1,008 12 9 14 1,582 584 194 2,180PRECINCT : WB 1 0
Page 2 of 3Feb 09, 2023 12:50:58PM BertStat.rpt
Draft Agenda Packet
Not
Hispanic UndesigHispanicUndesigMaleFemaleUndesigOtherMulti-
RaceAsianAmerican.
Indian WhiteBlackLibUnaRepDemTotal VotersGrouping HawaiianGre
174,055 50,024 52,768 69,775 1,463 18,710 133,632 379 1,326 837 3,758 15,401 85,003 72,178 16,874 3,734 115,404 54,917 Total 12 25
Page 3 of 3Feb 09, 2023 12:50:58PM BertStat.rpt
Draft Agenda Packet
NEW HANOVER COUNTY STATISTICS REPORT
Bert Database Current As Of 2/9/2023 10:09:08 PM [SUCCESSFUL]
JURISDICTION: PRECINCT = 65_W13, 65_W24, 65_W28, 65_W32 and STATUS = A, I
10,457 Total Voters =
Not
Hispanic UndesigHispanicUndesigMaleFemaleUndesigOtherMulti-
RaceAsianAmerican.
Indian WhiteBlackLibUnaRepDemTotal VotersGrouping HawaiianGre
322 941 40 833 500 1,220 7 74 307 975 801 9 19 95 1,178 864 361 2,137PRECINCT : W13 1 1
646 1,580 36 955 281 2,115 10 101 642 1,388 1,152 29 40 126 1,726 1,366 678 3,218PRECINCT : W24 0 1
653 1,561 40 1,219 432 2,357 10 112 498 1,618 1,320 29 38 116 2,043 1,317 538 3,476PRECINCT : W28 0 3
459 723 20 423 62 1,330 7 32 179 707 727 9 7 35 1,050 541 192 1,626PRECINCT : W32 0 1
10,457 3,430 2,080 4,805 136 1,275 7,022 34 76 104 319 1,626 4,688 4,000 1,769 372 5,997 4,088 Total 1 6
Page 1 of 1Feb 10, 2023 4:33:38PM BertStat.rpt
Draft Agenda Packet
NEW HANOVER COUNTY STATISTICS REPORT
Bert Database Current As Of 2/9/2023 10:09:08 PM [SUCCESSFUL]
JURISDICTION: PRECINCT = 65_W13, 65_W24, 65_W28, 65_W32 and STATUS = A, I
10,457 Total Voters =
Not
Hispanic UndesigHispanicUndesigMaleFemaleUndesigOtherMulti-
RaceAsianAmerican.
Indian WhiteBlackLibUnaRepDemTotal VotersGrouping HawaiianGre
322 941 40 833 500 1,220 7 74 307 975 801 9 19 95 1,178 864 361 2,137PRECINCT : W13 1 1
102 297 11 192 89 336 3 23 145 273 167 2 4 38 282 282 162 602AGE GROUP : Age 18 - 25 0 0
109 412 25 254 145 504 4 36 94 354 339 5 11 40 454 306 107 800AGE GROUP : Age 26 - 40 1 0
80 182 4 261 180 277 0 11 55 224 227 1 4 14 309 205 77 528AGE GROUP : Age 41 - 65 0 1
31 50 0 126 86 103 0 4 13 124 68 1 0 3 133 71 15 207AGE GROUP : Age Over 65 0 0
646 1,580 36 955 281 2,115 10 101 642 1,388 1,152 29 40 126 1,726 1,366 678 3,218PRECINCT : W24 0 1
220 804 15 364 66 813 5 49 437 597 374 13 20 63 623 717 432 1,403AGE GROUP : Age 18 - 25 0 0
147 466 19 266 85 613 3 33 139 354 380 10 16 43 492 364 165 899AGE GROUP : Age 26 - 40 0 1
157 219 2 188 97 400 1 13 46 238 272 5 4 17 359 190 56 566AGE GROUP : Age 41 - 65 0 0
122 91 0 137 33 289 1 6 20 199 126 1 0 3 252 95 25 350AGE GROUP : Age Over 65 0 0
653 1,561 40 1,219 432 2,357 10 112 498 1,618 1,320 29 38 116 2,043 1,317 538 3,476PRECINCT : W28 0 3
169 449 10 236 67 521 2 41 213 382 254 6 15 55 404 406 229 865AGE GROUP : Age 18 - 25 0 1
150 593 21 393 151 752 3 46 178 471 489 14 15 38 628 493 199 1,159AGE GROUP : Age 26 - 40 0 2
206 388 7 373 160 702 5 22 75 475 415 5 5 21 650 303 84 974AGE GROUP : Age 41 - 65 0 0
128 131 2 217 54 382 0 3 32 290 162 4 3 2 361 115 26 478AGE GROUP : Age Over 65 0 0
459 723 20 423 62 1,330 7 32 179 707 727 9 7 35 1,050 541 192 1,626PRECINCT : W32 0 1
76 150 6 63 8 197 0 14 72 103 118 2 3 17 133 146 75 296AGE GROUP : Age 18 - 25 0 1
85 260 8 119 24 377 4 10 50 186 230 5 2 9 288 175 56 472AGE GROUP : Age 26 - 40 0 0
180 235 6 146 27 485 3 5 45 255 263 1 1 8 398 161 49 567AGE GROUP : Age 41 - 65 0 0
118 78 0 95 3 271 0 3 12 163 116 1 1 1 231 59 12 291AGE GROUP : Age Over 65 0 0
10,457 3,430 2,080 4,805 136 1,275 7,022 34 76 104 319 1,626 4,688 4,000 1,769 372 5,997 4,088 Total 1 6
Page 1 of 1Feb 10, 2023 4:35:11PM BertStat.rpt
Draft Agenda Packet
234
70
234 263 317
65
487
305
426
107
278
439
563
67
1,066
658601
193
420
656 697
178
966
758
401
156
223
353 384
130
451 406
0
200
400
600
800
1,000
1,200
2022 GE 2022 PRIM 2020 GE 2020 PRIM 2018 GE 2018 PRIM 2016 GE 2016 PRIM
Vo
t
e
r
T
u
r
n
o
u
t
Election Type
Election Day Voter Turnout by Election Type and Precinct
W13 W24 W28 W32/W18
234
426
601
401
70 107
193 156
234 278
420
223263
439
656
353317
563
697
384
65 67
178 130
487
1,066
966
451
305
658
758
406
0
200
400
600
800
1,000
1,200
W13 W24 W28 W32/W18
Vo
t
e
r
T
u
r
n
o
u
t
Election Type
Election Day Voter Turnout by Precinct and Election Type
2022 GE 2022 PRIM 2020 GE 2020 PRIM 2018 GE 2018 PRIM 2016 GE 2016 PRIM
Draft Agenda Packet
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Chair Carter’s request to discuss cancelling the Regular Meeting on March 14, 2023
Summary:
Chair Carter has requested a new business item to discuss the cancellation of the Regular Meeting
scheduled on March 14, 2023.
Document/s Included:
NA
Board Action Required:
Discuss As Necessary
Item # 2 Item # 4c
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Chair Carter’s request to discuss the Resolution Regarding Board Members’ Access to Secure Areas
Summary:
Chair Carter has requested an old business item be added to the agenda to discuss the Resolution
Regarding Board Members’ Access to Secure Areas.
Document/s Included:
NA
Board Action Required:
Discuss As Necessary
Item # 2 Item # 5a
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
Chair Carter’s request to conduct Review of the Final Canvass Procedures for the 2022 General Election
Summary:
Chair Carter has requested an old business item be added to the agenda to review the Final Canvass
Procedures for the 2022 General Election.
Document/s Included:
NA
Board Action Required:
Discuss As Necessary
Item # 2 Item # 5b
Regular Meeting
New Hanover County Board of Elections
February 14, 2023
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss As Necessary
Item # 6