Board Meeting Agenda Packet 09-12-2023MEETING AGENDA
Date: September 12, 2023 Time: 5:30 PM
Location: Bd of Elections Office, Long Leaf Room Type: Regular
Scheduled Attendees:
Derrick R. Miller, Chair Rae Hunter-Havens, Director
James Battle Morgan, Jr. Secretary Caroline Dawkins, Deputy Director
Natalie Hinton-Stalling, Member Noelle Powers, Database & Systems Specialist
Bruce Kemp, Member Joan Geiszler-Ludlum, Administrative Technician
Tom S. Morris, Member Jessica O’Neill, Program & Outreach Coordinator
Visitor(s): Tufanna Bradley, Assistant County Manager
AGENDA ITEMS
1.Meeting Opening
a.Call to Order
b.Pledge of Allegiance
c.Approval of Agenda
d.Approval of Minutes (8/9/22, 5/17/22, 8/22/23)
2.Public Comment Period
•2-minute limit
•20-minute limit total
3.Director Update
a.Financial Update
b.List Maintenance
c.2024 NC State Board of Elections Conference Dates
4.New Business
a.Polling Place Change for Precinct FP07
b.Member Kemp’s request to discuss structure of board meeting
minutes
5.General Discussion
•Other Elections-Related Matters
6.Adjournment
*Agenda packets are sent via email in advance of meetings.
Regular Meeting
New Hanover County Board of Elections
September 12, 2023
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Regular Meeting
New Hanover County Board of Elections
September 12, 2023
Subject:
Approval of Minutes
Applicable Statutes and/or Rules
N.C. Gen. Stat. §§ 163-31(e) and 143-318.10(e)
Summary:
This includes minutes from the 8/29/22, 5/17/22, and 8/22/23 meetings.
Board Action Required:
Staff recommends approval
Item # 1dItem # 1d
Board Minutes – 08/22/2023 Page | 1
SPECIAL MEETING
New Hanover County Board of Elections
August 22, 2023
5:30 P.M.
ATTENDANCE
Members: Derrick R. Miller, Chair
James Battle Morgan, Jr., Secretary
Natalie Hinton-Hinton-Stalling, Member
Bruce Kemp, Member
Tom Morris, Member
Staff: Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Jenna Dahlgren, Elections Logistics Specialist
Jessica O’Neill, Elections Program and Outreach Coordinator
Noelle Powers, Elections Systems Administrator
Joan Geiszler-Ludlum, Administrative Elections Technician
Visitors: Tufanna Bradley, Assistant County Manager; Kemp Burpeau,
Deputy County Attorney
Public Attendees: Ellen Jo Kraemer; Bob Gatewood; Susanne Werner, Wendy Hunt,
NHCDP; Ellen Haragan, League of Women Voters LCF; Julius
Rothlein, Matthew Emborsky, NHC GOP; Debra LaRue Morris
Virtual Attendees: Ava Bevins; Anonymous; Tyler Daye; Jessica O’Neill; Jenna
Dahlgren; Beth Frey
1. MEETING OPENING
a. Call to Order
Chair Miller called the meeting to order at 5:30 p.m. The New Hanover County Board of
Elections meeting was held in the Board of Elections office, Long Leaf Room, 1241A
Military Cutoff Road, Wilmington, NC. All members were present.
Chair Miller reminded the audience to silence their cell phones and that the meeting is
being recorded and live streamed over the internet. He also asked all in attendance to
refrain from crosstalk during the meeting.
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b. Pledge of Allegiance
Chair Miller called on the audience to rise and recite the Pledge of Allegiance.
c. Approval of Agenda
Member Kemp moved approval of the agenda as submitted, second by Secretary Morgan.
Motion carried unanimously.
d. Approval of Minutes
Chair Miller called for a motion to approve the minutes of the Board meetings of
11/08/21, 7/12/22, 11/8/22, and 7/18/23. Secretary Morgan so moved, second by
Member Hinton-Stalling.
Chair Miller asked for corrections to the 7/18/23 minutes, to remove Member Hinton-
Stalling and Kemp Burpeau, Deputy County Attorney, from the list of attendees.
Member Kemp asked for correction of the seconder of the motion to adjourn. Discussion
followed about which secretary should certify the minutes for meetings in the previous
term. Deputy County Attorney suggested adding “Secretary at the time of certification”.
Secretary Morgan asked for correction to the 11/8/22 minutes on page 4 where a word
appears to be missing.
Hearing no further corrections or discussion, Chair Miller called the vote on the minutes
as corrected. Motion carried unanimously.
2. PUBLIC COMMENT PERIOD
Chair Miller called upon the public in-person attendees for their comments or questions,
limited to two minutes each with a total maximum time of ten minutes.
Chair Miller acknowledged receiving written comments from Julius Rothlein, NHC GOP,
and Director Hunter-Havens response which was sent today.
Susanne Werner, NHCDP, recommended that the Board consider appointing Anne
Jordan Randall as an additional nominee to serve as a chief judge or judge in an
appropriate position. She said she recommended Ms. Randall as a transfer for W34 but
the staff has not recommended her for that location, and it is now past the deadline for the
party to make recommendations.
Seeing and hearing no other public attendees wishing to comment, Chair Miller closed
the Public Comment period.
3._NEW BUSINESS
a. Adoption of Regular Meeting Schedule
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Chair Miller introduced the proposed Board meeting schedule through December 2023.
He moved to amend the meeting time for the Absentee Review Meetings from 5:00 p.m.
to 5:30 p.m. to allow the Board members to arrive timely coming from work at rush hour,
second by Secretary Morgan. Member Kemp moved to amend the motion to keep the
5:00 p.m. meeting time to allow adequate time for review of the absentee ballots, second
by Member Morris.
After discussion, Chair Miller called the vote on the amendment. Members Kemp,
Hinton-Hinton-Stalling and Morris voted aye; Chair Miller and Secretary Morgan voted
no. Motion to amend carried by majority vote.
Chair Miller called the vote on the motion to adopt the schedule as amended. Motion
carried unanimously.
Member Kemp suggested changing the scheduled meeting on November 14 from a
regular meeting to a regular and a special meeting to give the Board flexibility to review
the absentee-by-mail ballots received on or after Election Day and postmarked on or
before Election Day. Director Hunter-Havens said the Board usually cancels the
November regular meeting due to the number of meetings and tasks necessary to
complete the canvass. A special meeting can be scheduled if needed. Chair Miller said
the Board will consider the November 14 regular meeting closer to that time.
Director Hunter-Havens recommended that the Board cancel the October 3 Absentee
Review Meeting. In a municipal election, the first day to mail absentee ballots is thirty
days before Election Day, instead of sixty days in a general election. Absentee ballots
will be mailed to those who have requested them beginning Friday, October 6, 2023.
Chair Miller moved to cancel the October 3 Absentee Review Meeting, second by
Secretary Morgan. Hearing no discussion, Chair Miller called the vote. Motion carried
unanimously.
b. Resolution to Adopt a Time for Counting Absentee Ballots
Chair Miller called on Director Hunter-Havens to explain the Resolution. The Director
said the Board, by statute, may adopt a resolution that allows the Board to begin to count
the cast absentee-by-mail ballots at 2:00 p.m. on Election Day, instead of 5:00 p.m. The
earlier start time ensures the timely release of the absentee results when the polls close on
Election Day.
Member Kemp moved adoption of the Resolution to Adopt a Time for Counting
Absentee Ballots, second by Member Morris. Hearing no discussion, Chair Miller called
the vote. Motion carried unanimously.
c. 2023 Municipal Elections Notice
Director Hunter-Havens presented the proposed 2023 Municipal Elections Notice, which
the statute requires for publication three times before the close of voter registration in a
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newspaper of general circulation. This notice is revised to include information on the
photo ID requirements and the locations and hours of the One Stop sites.
Member Kemp moved adoption of the Notice as presented, second by Member Hinton-
Hinton-Stalling. Hearing no discussion, Chair Miller called the vote. Motion carried
unanimously.
d. Temporary Transfer of Voters for Precinct H08
Chair Miller called on Director Hunter-Havens to present the Resolution authorizing the
Temporary Transfer of Voters for Precinct H08.
Director Hunter-Havens said currently there are no registered voters in precinct H08
eligible to vote in the 2023 Municipal Election, even though a small area of H08 lies
within the city limits. Voters have until October 13, 2023 to register to vote in the
municipal election. As a result, the North Carolina State Board of Elections (SBE)
recommended that this Board temporarily transfer voters from precinct H08 to precinct
H12 for the 2023 Municipal Election only. Precinct H12 is adjacent to precinct H08.
When a county board of elections assigns voters from more than one precinct to the same
precinct, the county board of elections must maintain separate registration and voting
records to allow proper identification of the precinct in which the voters reside. The
polling place for precinct H12 is the multipurpose room of Porter’s Neck Elementary
School, which has sufficient space to maintain separate registration and voting in the
event a voter residing in precinct H08 and eligible to vote in the City of Wilmington
should register to vote. By authorizing this transfer, the Board reduces the cost of
opening and staffing precinct H08 for a full day when there are few, if any, eligible
voters. The municipality pays the cost of municipal elections.
Member Kemp moved adoption of the Resolution to Temporarily Transfer Voters of
Precinct H08, second by Secretary Morgan. Hearing no discussion, Chair Miller called
the vote. Motion carried unanimously.
e. 2023-25 Multipartisan Assistance Teams (MAT) Appointments
Chair Miller called on Director Hunter-Havens to present the 2023-25 Multipartisan
Assistance Team (MAT) Appointments.
Director Hunter-Havens said NCGS §163-226.3 (a)(4) and (c) require the county boards
of elections to appoint Multipartisan Assistance Teams to assist patients and residents
who reside in a covered facility with requesting or casting absentee ballots. “Covered
facilities” includes hospitals, clinics, nursing homes and other residential healthcare
facilities licensed by the State of North Carolina. Each multipartisan team consists of one
Democrat and one Republican MAT official. The Board may also unanimously appoint
Unaffiliated voters to serve as MAT officials. The appointees serve two-year terms
which helps to build capacity and experience. The Director recommended appointment
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of the listed Democratic, Republican, and Unaffiliated voters to assure a sufficient pool
of trained MAT officials to fulfill all requests to assist the targeted voters.
Member Kemp moved to approve the appointment of the listed Democrats and
Republicans, second by Member Hinton-Stalling. Chair Miller called for discussion of
the motion.
After questions from the Board regarding recruitment and training of MAT officials,
Secretary Morgan moved to amend the motion to appoint the recommended list of
Democratic, Republican, and Unaffiliated voters to serve as MAT officials, second by
Chair Miller.
Following discussion, Chair Miller called the vote on the amendment to the motion.
Chair Miller, Secretary Morgan and Member Hinton-Stalling voted aye; Members Kemp
and Morris voted no. The amendment carried by majority vote.
Chair Miller called the vote on the motion to appoint the MAT officials as amended.
Chair Miller, Secretary Morgan and Member Hinton-Stalling voted aye; Members Kemp
and Morris voted no. The motion carries to appoint the Democratic and Republican
MAT officials by majority. The motion to appoint the Unaffiliated officials fails for lack
of a unanimous vote.
Chair Miller asked the Director whether it is possible to add and train more MAT
officials for the upcoming election. Director Hunter-Havens said there is no room in the
election schedule for additional recruitment and training for this election. All MAT
appointees serve in a nonpartisan manner.
f. 2023-25 Chief Judge and Judge Appointments
Chair Miller called on Director Hunter-Havens to present the recommendations of staff
and the county parties.
Director Hunter-Havens said county boards of elections are required to appoint one chief
judge and two judges to each precinct. The most important statutory criterion for
appointment is that the official is a resident of the precinct. Wherever possible, all judges
should not be members of the same party. There is no statutory requirement to appoint a
certain number of Democrats or Republicans, and Unaffiliated voters may be appointed.
All precinct officials are expected to act as a nonpartisan team, regardless of party
affiliation. Each team must have bipartisan representation wherever possible. According
to SBE, examination of the voting history of an official is neither required nor
appropriate.
The Director said, from an administrative perspective, it is imperative that the county
board of elections appoint as many qualified resident chief judges and judges as
statutorily permitted to assure that the office has sufficient time to on-board, assign and
train election officials to perform all required administrative and technical tasks on
Election Day, and to fill last-minute vacancies with transfer officials (officials who do not
Board Minutes – 08/22/2023 Page | 6
reside in the precinct). Timely appointment allows building teams to ensure all skill sets
and knowledge bases are present to serve the voters in each polling place.
Director Hunter-Havens called on Deputy Director Dawkins to review the work that went
into preparing the list of recommendations:
1. Staff surveyed all current officials for their willingness to serve as chief judges
and judges and preferences for assignment.
2. A preliminary list of recommendations was sent to the party chairs, who were
asked to recommend two names of precinct residents for chief judge and two
precinct residents for the judge positions.
3. If the party chairs submitted their lists by August 17, the county board must
appoint the chief judges and judges from that list, even if the party lists only one
name.
4. If the list was submitted by August 17 but contained names of nonresidents, the
list is insufficient. The county board of elections must appoint precinct residents
to the positions. There is no discretion here according to the statute.
5. The county board of elections must then, by unanimous vote, appoint as chief
judge or judge names of voters in this order:
a. Those who were NOT recommended by the party but ARE residents of the
precinct (and must “diligently” seek residents of the precinct).
b. Those whom the party recommends but ARE NOT residents of the precinct,
including the names of voters received after the August 17 deadline. The
statute requires the board to adopt the party chair’s recommendation “where
possible.”
c. By unanimous vote, the county board of elections may approve
recommendations by staff to appoint a nonresident chief judge or judge so
long as these recommendations meet all other statutory requirements.
The appointed officials will serve a two-year term from the date of appointment and until
successors are appointed and qualified. The exception is a case where a nonresident is
appointed as a chief judge or judge. In that case, the nonresident judge’s term ends upon
the Board’s appointment of a qualified resident of the precinct to replace the nonresident.
Deputy Director Dawkins reviewed the list of the staff and party recommendations before
the Board. She noted that in a number of cases the nominations submitted by the parties
were similar to the recommendations of the staff.
Director Hunter-Havens reminded the Board that there is no statutory prohibition on an
Unaffiliated voter serving as a chief judge or judge. In fact, the statute does not mention
any political party by name. NCGS §163-41 (a) states, “Not more than one judge is a
precinct shall belong to the same political party as the chief judge.” And NCGS §163-41
(c) states, “In making its appointments, the county board shall assure, wherever possible,
that no precinct has a chief judge and judges all of whom are registered with the same
party.”
After the Board reviewed and discussed the proposed list of chief judge and judge
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officials, the Board agreed on appointments for the 41 Election Day precincts, except for
7 positions where the previous appointment will hold over in the absence of Board
agreement on a successor appointee.
In their review, the Board considered and gave preference to the party’s preferred and
first-listed nominee whenever possible. One party-preferred and first-listed nominee was
disqualified on a finding of repeated failure to follow and disregard of election official
and staff orders, directives, instructions, protocols and procedures while serving as an
election observer for the 2022 Primary constituted not being of good repute for purposes
of serving as an election official.
4. CLOSED SESSION
Chair Miller moved to enter closed session for the Board to discuss a personnel matter,
second by Member Morris. Hearing no discussion of the motion, Chair Miller called the
vote. Motion carried unanimously. The closed session began at 8:30 p.m.
The closed session ended at 8:49 p.m. and the Board returned to the public meeting.
6. ADJOURNMENT
Chair Miller called for any further business before the Board. Hearing none, Member
Kemp moved to adjourn the meeting, second by Member Morris. Hearing no discussion,
Chair Miller called the vote. Motion to adjourn carried unanimously.
The meeting adjourned at 8:50 p.m.
The next Board meeting is scheduled to be held on September 12, 2023, at 5:30 p.m., at
the Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road,
Wilmington, NC
APPROVED BY: RESPECTFULLY SUBMITTED:
_______________________________ ______________________________
JAMES BATTLE MORGAN, JR. RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Board Minutes - 08/09/2022 Page | 1
REGULAR MEETING
New Hanover County Board of Elections
August 9, 2022
5:15 P.M.
ATTENDANCE
Members: Oliver Carter III, Chair
Derrick R. Miller, Secretary
Russ C. Bryan, Member [arrived 6:20 p.m.]
Lyana Hunter, Member
Bruce Kemp, Member
Staff: Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Jenna Dahlgren, Elections Logistics Specialist
Jessica O’Neill, Elections Program and Outreach Coordinator
Noelle Powers, Elections Systems Administrator
Beth Pugh, Elections Specialist
Joan Geiszler-Ludlum, Administrative Elections Technician
Visitors: Lisa Wurtzbacher, Assistant County Manager; Kemp Burpeau,
Deputy County Manager
Public Attendees: Lee Rodio; Auley Crouch; Sylvia Brock; Clifford Brock; Yvonne
Spencer; Susanne Werner, Michael Werner, NHCDP; Julius
Rothlein, Will Knecht, NHC GOP
Virtual Attendees: MB; Jessica O’Neill; Telephone participant.
1. MEETING OPENING
a. Call to Order
Chair Carter called the meeting to order at 5:17 p.m. Chair Carter, Secretary Miller,
Members Kemp and Hunter were present.
The New Hanover County Board of Elections meeting was held in the Board of Elections
office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington, NC.
b. Preliminary Announcements
Chair Carter reminded the audience to silence their cell phones, or mute their
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microphones if attending virtually, and that the meeting is being recorded and live
streamed on the internet.
b. Pledge of Allegiance
Chair Carter invited all in attendance to rise and recite the Pledge of Allegiance.
c. Approval of Agenda
Member Kemp moved the approval of the agenda as submitted, second by Member
Hunter. Chair Carter called for any discussion. Member Kemp asked if there would be
a General Discussion time on the agenda. He asked for the item listed under New
Business but has a couple of other items for discussion.
Member Kemp moved to amend the agenda to add General Discussion after New
Business, second by Chair Carter. In response to a question from Secretary Miller, Chair
Carter moved to amend the motion to change New Business to General Discussion,
including the item Member Kemp requested, second by Member Hunter.
Hearing no further discussion, Chair Carter called the vote on the motion to amend the
amendment. Motion carried unanimously.
Chair Carter called the vote on the motion to amend the agenda as amended. Motion
carried unanimously.
Chair Carter called the vote on the main motion, to approve the agenda as amended.
Motion carried unanimously.
2. PUBLIC COMMENT AND QUESTION PERIOD
Chair Carter called upon the public in-person attendees for their comments or questions,
limited to two minutes each, total of 20 minutes. Chair Carter requested that commenters
yield the floor to Board members and the Director.
Chair Carter acknowledged receiving written questions from Julius Rothlein on behalf of
the NHC GOP and reviewed the questions for the audience. The Board’s or Director’s
responses are included with each question.
1. Will this Board review all Container-Return Envelopes1?
1When a voter submits an absentee-by-mail ballot, the voter places the completed ballot into a “Container
Return Envelope”. On the outside of the Envelope is a pre-printed “Absentee Ballot Application”. The
voter is required to complete this Application, and have it signed by two witnesses or have it notarized. In
almost all cases, the Board must approve the Application before the Envelope is opened and the ballot is
removed for counting. The terms “Absentee Ballot Application” and “Container-Return Envelope are used
interchangeably. In these minutes, “Envelope” generally means the physical envelope, while “Application”
generally means the form printed on the Envelope.
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Chair Carter said he does not expect this Board to inspect each Container-Return
Envelope once it reaches a certain volume, but the Board has not yet considered the
matter or made a final decision.
2. Why is Monday, November 14, shown on the election calendar as the due date for
mailed absentee-by-mail ballots for the 2022 General Election?
Chair Carter said that Veterans Day is a federal and state holiday for which government
offices are closed. By statute, various deadlines are based on business days, which
pushes the deadline to the next business day. Since Veterans Day is the Friday following
Election Day, the deadline moves to Monday, November 14.
3. Does this Board or the NC State Board of Elections (NCSBE) currently use the
services of the Electronic Registration Information Center (ERIC) to perform list
maintenance functions?
The Director said ERIC is not part of the list maintenance process for this office. List
maintenance relies on information compiled by the NCSBE and distributed to the county
boards of election.
4. Do third parties have access to the pollbook or voter rolls for this county? Do any
third parties have authority to update or modify county pollbooks or voter rolls?
Director Hunter-Havens said no third-party group has access to county pollbooks or voter
rolls.
5. Has NCSBE Numbered Memo 2020-21, issued September 16, 2020, regarding
grant or in-kind donation opportunities, been rescinded or modified for the 2022
Election?
Chair Carter called on Director Hunter-Haven to respond. The Director said NCSBE
Numbered Memo 2020-21 remains in effect, to her knowledge.
6. During the 2020 Presidential Election, did the New Hanover County Board of
Elections receive any third-party grants or in-kind donations? If so, for what
purpose was the grant or donation used?
Chair Carter called on Director Hunter-Havens to respond to this question. The Director
said this Board did not accept any grants or in-kind donations. The NCSBE received
some grants or in-kind donations and then allocated the funds or supplies to the county
boards of election.
Seeing and hearing no other public attendees wishing to comment, Chair Carter closed
the Public Comment period.
2. DIRECTOR’S REPORT
Chair Carter called on Director Hunter-Havens for her reports.
a. Financial Update
Director Hunter-Havens said during July the focus is on closing out the previous fiscal
year. This office ended the year within its budget, particularly salaries and benefits, due
to the vacant positions. Operating expenses finished a little closer to but within budget.
During the first month of the new fiscal year, getting vendor contracts in place for the
services and goods greater than $1,000 is the focus. Therefore, there is not a lot of
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operating expense activity to report until those contracts are encumbered.
Member Hunter asked whether all the requested budget enhancements for election
official pay increases are included in the new budget? The Director confirmed they are
included in the adopted budget.
Member Kemp asked what is included in the Capital Outlay line item? Director Hunter-
Havens said that is the allocation approved by the County Commissioners for
construction of the new Elections office which will follow completion of the new
Government Center complex. The plan is to construct a separate new building on the site
of the demolished building, which will include space for a One Stop site that will also
serve as meeting and training space. The new space will improve functionality for
election processes. The leased offsite warehouse space will continue in use.
b. List Maintenance
Director Hunter-Havens reported that, according to the Statewide Elections Information
Maintenance System (SEIMS), New Hanover County Board of Elections removed 604
voters from the voter registration rolls during July 2022, in accordance with NC Gen.
Stat. § 163-82.14, and processed 1,075 new registrations, 629 registration forms without
changes, and 1,056 registration updates.
Since the last meeting, we have begun receiving responses to the 3,172 cards sent in the
semi-annual National Change of Address mailing. These are the registered voters for
whom the US Postal Service has a reported change of address. When the voter updates
their information, it restarts the clock for changing the voter’s status to Inactive or
Removed. When the card is returned undeliverable to the registration address of record,
additional efforts are made to contact the voter before making a change of registration
status.
Chair Carter noted these steps are part of the on-going effort to keep the registration rolls
up to date. These processes are governed by both state and federal law. He said that this
county’s voter rolls include 90 to 100 percent of the county population, because these
laws make it difficult to remove voters until several years of inactivity pass.
Director Hunter said that, when a voter registers in a new jurisdiction and provides
information on where the voter was previously registered, we receive a notification from
the new jurisdiction which allows us to cancel their registration here. Unfortunately, not
all voters do that. In response to a question from Secretary Miller regarding the 629
registration forms submitted without changes, those forms serve as a contact with the
voter which resets the clock on any change in voter status.
4. STATUTORILY REQUIRED BUSINESS
a. Resolution to Adopt a Time for Counting Absentee Ballots
Chair Carter called for any discussion on the draft Resolution to set the time for the
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counting of the absentee ballots, which includes absentee-by-mail and One Stop voting,
on Election Day. By statute, the counting must begin at 5:00 p.m., unless the Board sets
an earlier time between 2:00 p.m. and 5:00 p.m. on Election Day. Previous Boards have
chosen to begin the absentee counting process at 2:00 p.m. on Election Day, and to count
the supplemental absentee-by-mail ballots at 2:00 p.m. on the day before canvass. The
draft likewise proposes to count at 2:00 p.m. on November 8 and 17, 2022.
Chair Carter called on Director Hunter-Havens to add some background. Director
Hunter-Havens said the reason to begin at 2:00 p.m. is due to the large number of
absentee ballots received in this office. That scheduling allows time to count and upload
those results so that they are available when the polls close on Election Day. She said
that the public is very interested in knowing where the results stand before the Election
Day results are added. She reminded the Board that the absentee-by-mail ballots are
reviewed and approved by the Board at the weekly absentee meetings, with the approved
ballots optically scanned but not tabulated. After the results are uploaded, a report is
generated for Board review and signature. We also close the DS200s under the Board’s
supervision. The DS200 results tapes are printed and the Board signs those tapes. The
absentee results are tabulated on Election Day but must remain confidential and are not
released to the public until after the polls close on Election Day.
Discussion of the requirements of the applicable statute, NC Gen. Stat. §163-234, and
review of the proposed Resolution for compliance with the statute, followed. Director
Hunter-Havens explained the scanning and tabulation processes and the capabilities of
the DS850. The Director also explained the publication requirements for this Resolution
as contained in the statute.
Chair Carter moved to adopt the Resolution as presented, setting 2:00 p.m. on November
8 and 17, 2022 as the time this Board will begin counting all absentee ballots, second by
Member Hunter. Hearing no further discussion, Chair Carter called the vote. Motion
carried unanimously.
After the Resolution was adopted, Member Kemp proposed various edits to the language
of the Resolution, as Chair Carter had invited. After discussion, Chair Carter moved to
adopt the Resolution substantially in the form as presented, but with latitude for the Chair
to make the revisions as they have been put on the table, second by Member Hunter.
Hearing no further discussion, Chair Carter called the vote. Motion carried unanimously.
b. 2022 General Elections Notice
Director Hunter-Havens presented the draft Notice of General Election, New Hanover
County, North Carolina. NC Gen. Stat. §163-33 (8) requires each county board of
elections to place a legal notice in a newspaper of general circulation in the county once
per week over a twenty-day period preceding the voter registration deadline. It must give
information about the upcoming election, including:
1. The 2022 General Election Absentee One-Stop Voting Period.
2. Times for the review of absentee ballot applications (required and additional), and
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3. Times for counting absentee ballots.
This Notice is required in addition to the publication of the Resolution setting the dates
and times for counting absentee ballots that the Board just considered, which must be
published once weekly during the two-week period prior to Election Day. The Director
said the Notice reflects changes the SBE made in the Notice template based on changes
made since the July primary runoffs and reviewed those changes. The Director said she
will revise the Board letterhead to reflect the current Board membership. Member Kemp
asked to add Provisional ballots to the third paragraph for counting on November 17.
Hearing no further discussion, Chair Carter moved to adopt the Notice with the addition
of Provisional ballots to the third paragraph for counting on November 17, second by
Member Hunter. Chair Carter called the vote. Motion carried unanimously.
5. OLD BUSINESS
• Approval of Minutes (3/15/2022, 4/12/2022,4/19/2022, and 4/26/2022)
Chair Carter said he has some revisions he would like to make to the 3/15/2022 and
4/12/2022 Minutes. He moved to approve the minutes of 4/19/2022, second by Secretary
Miller. Hearing no discussion, Chair Carter called the vote. Motion carried
unanimously.
Chair Carter moved edits to the Minutes of 3/15/2022: on page 10, first paragraph to
change “State Board of Elections” to “General Assembly”; and on the same page in
discussing the Bergen (1938) decision, change “equivalent” to “contrary”; and in the
discussion of the fourth case, clarify the name of the case is States Rights Democratic
Party. And on pages 5 and 6, where “Democrat” is used as an adjective, change it t
“Democratic”. Chair Carter moved to approve the Minutes of 3/15/2022 with those edits,
second by Secretary Miller. Hearing no discussion, Chair Carter called the vote. Motion
carried unanimously.
Chair Carter moved edits to the 4/12/2022 Minutes: on pages 6 through 9, in the
discussion of absentee ballots, referring to Applications and Container-Return Envelopes,
add the explanatory footnotes defining those terms. Chair Carter moved to table the
4/12/2022 Minutes so he can create a red-line version showing his proposed changes,
second by Member Hunter. Hearing no discussion, Chair Carter called the vote. Motion
to table carried unanimously.
Chair Carter said he had no edits for the 4/26/2022 Minutes and moved adoption, second
by Secretary Miller. Hearing no discussion, Chair Carter called the vote. Motion carried
unanimously.
7. GENERAL DISCUSSION
• Discussion Regarding Appointment of Precinct Assistants (Member Kemp)
Chair Carter introduced the topic by reviewing the statute, its definition of “precinct
assistants”, and the role as defined in NC Gen. Stat. §163-42. The statute includes the
Board Minutes - 08/09/2022 Page | 7
party chairs in the nomination process, although locally they have not engaged in the
process in many years.
Member Kemp said the statute requires party balance and to that end the chair of the
county Republican party has nominated about 20 people for appointment as precinct
assistants. He said party balance was not observed during the primary. He encouraged
less emphasis on residence in the precinct and more transfers to achieve party balance.
He then moved to approve the appointment of the people nominated by the county
Republican chair.
Member Hunter and Chair Carter questioned the propriety of acting on an item on the
General Discussion agenda. The administrative deadline for on-boarding precinct
officials is September 2. The motion was not seconded. Chair Carter thanked the party
chairs and the staff for their efforts in staffing all voting locations and encouraged
continued collaboration.
• Other matters
Member Kemp encouraged revision of the instruction sheets for absentee-by-mail ballots
to add information about obtaining a valid postmark on the return envelopes sent by mail.
Director Hunter-Havens said the SBE writes those instructions and county boards are not
able to edit or add to them. Discussions between SBE and USPS are continuing.
Member Bryan requested staff review the layout of the Northeast Library voting site to
address the curbside concerns raised during the primary. Director Hunter-Havens said
the layout complies with the current SBE guidelines which focus on security. The
Northeast Library site presents challenges, and she does her best to meet all the needs,
including the library’s needs, in designing the layout.
Hearing no further discussion, Chair Carter closed the General Discussion.
7. ADJOURNMENT
Chair Carter moved to adjourn the meeting, second by Secretary Miller. Motion carried
unanimously. The meeting adjourned at 7:36 p.m.
The next Board regular meeting is scheduled to be held on September 13, 2022, at 5:15
p.m., at the Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road,
Wilmington, NC
APPROVED BY: RESPECTFULLY SUBMITTED:
_______________________________ ______________________________
JAMES BATTLE MORGAN, JR. RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Board Minutes – 05/17/2022 Page | 1
SPECIAL MEETING
New Hanover County Board of Elections
May 17, 2022
2:00 P.M.
ATTENDANCE
Members: Oliver Carter, III, Chair
Derrick R. Miller, Secretary
Russ C. Bryan, Member
Lyana Hunter, Member
Bruce Kemp, Member
Staff: Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Jenna Dahlgren, Elections Logistics Specialist
Joan Geiszler-Ludlum, Administrative Elections Technician
Visitors: Lisa Wurtzbacher, Assistant County Manager; Kemp Burpeau,
Deputy County Manager; Jennifer Sparks, PrintElect
Public Attendees: Matthew Emborsky, NHC GOP
Virtual Attendees: Jim Keefe; Lee Rodio
1. MEETING OPENING
a. Call to Order
Chair Carter called the meeting to order at 2:03 p.m.
The New Hanover County Board of Elections meeting was held in the Board of Elections
office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington, NC. All members
were present.
Chair Carter said the purpose of the meeting was to review and process absentee-by-mail
ballots.
b. Preliminary Announcements
Chair Carter reminded the audience to silence their cell phones and that the meeting is
being recorded and live streamed on the internet. He further advised in-person attendees
Board Minutes – 05/17/2022 Page | 2
to take their conversations outside the meeting room.
b. Pledge of Allegiance
Member Bryan invited all in attendance to rise as able and recite the Pledge of
Allegiance.
c. Approval of Agenda
Chair Carter called for a motion to approve the agenda. Secretary Miller moved approval
of the agenda as submitted, second by Member Hunter. Member Kemp asked the Board
to consider a motion he sent by email earlier today to consider NC Gen. Stat. §163-182
before counting the absentee ballots, second by Member Bryan. Chair Carter called on
Member Kemp to explain his motion to amend the agenda. Member Kemp said §163-
182.2 (a)(3) allows any member of the public to observe the counting of votes, and this
county has not provided for public viewing. Chair Carter said he understood the email to
address the counting of ballots after the polls close, so why take it up ahead of other New
Business on the agenda. Member Bryan seconded the motion to amend the agenda.
Chair Carter called for any discussion on the amendment. Secretary Miller said he has
not seen any email proposing the addition of this discussion, and for that reason is not
inclined to consider it ahead of other business.
Hearing no further discussion, Chair Carter called the vote on the amendment. Chair
Carter, Members Bryan and Kemp voted aye; Secretary Miller and Member Hunter voted
nay. Motion to amend carried by majority vote.
Chair Carter called for any discussion on the motion as amended. Hearing none, he
called the vote. Chair Carter, Secretary Miller, Members Bryan and Kemp voted aye;
Member Hunter voted nay. Motion carried by majority vote.
2. PUBLIC COMMENT AND QUESTION PERIOD
Chair Carter called upon the public in-person attendees for their comments or questions,
limited to two minutes each, total of 10 minutes.
Seeing and hearing no public attendees wishing to comment, Chair Carter closed the
Public Comment period.
2. NEW BUSINESS
a. Absentee Ballot Challenge
Chair Carter called on Director Hunter-Havens to summarize the Absentee Ballot
Challenge.
Director Hunter-Havens reminded explained that the voter had registered to vote on the
Board Minutes – 05/17/2022 Page | 3
DMV website with a party affiliation but came to a One Stop site and asked to register. It
appears that the site official either did not look up the voter or was unable to locate the
voter’s previous registration. When completing the Same Day Registration form, the
voter selected a different party from the one designated in his previous registration. A
voter is not permitted to change or update their party affiliation at the time of voting in a
primary election.
Because this voter was not eligible to change his party affiliation, he was not eligible to
vote the ballot he was issued, and his vote should not be counted. The way to prevent an
improperly-cast ballot from being counted is by filing a Board-initiated Voter Challenge
by majority vote of the Board.
Member Kemp moved to challenge the One Stop Absentee ballot, second by Secretary
Miller. Chair Carter asked how the voter will be notified and when the hearing will
occur. The Director said the voter will be sent notice of the challenge by certified mail.
The hearing will be held on the day of the canvass, May 27.
Hearing no further discussion, Chair Carter called the vote. Motion carried unanimously.
b. Public Review of Election Day vote counting/upload
Chair Carter called on Member Kemp to present the motion he circulated earlier to some
Board members regarding the public observing the counting of ballots.
Member Kemp said NC Gen. Stat. §163-182.2 (a)(3) provides that any member of the
public wishing to witness the vote count at any level shall be allowed to do so. He said
we are not allowing members of the public to view the vote count uploading the USB
drives to the local PC and then uploading to the State Board site. He moved that the
Board authorize the public to witness the vote count of the precincts on election night and
the absentee votes on Election Day, second by Member Bryan. Chair Carter called for
discussion of the motion.
Chair Carter said the Board’s policy is to circulate motions and changes to the agenda
further in advance, but since this agenda was not available until this morning and it
addresses something that will happen in this meeting, he is willing to consider the
motion. Chair Carter said “counting” absentee-by-mail ballots takes place in the weekly
absentee meetings, and the Election Day precincts takes place in the polling sites. What
happens in the secure room is not counting, but rather uploading what has already been
counted. Since that step is not counting, there is no requirement that the public is able to
observe. Uploading takes place in a secure environment and under the supervision of two
Board members. Public access is not practical. He called on Director Hunter-Havens for
her comments.
Director Hunter-Havens said the approved absentee-by-mail ballots are counted at each
weekly meeting and the data stored on proprietary USBs. One Stop votes will be counted
today when the site DS200s are closed and the results tapes are printed, all in full view of
the public. The SBE does not interpret the uploading of results as “counting” votes. To
Board Minutes – 05/17/2022 Page | 4
do so would require substantial physical and process changes in all counties across the
state.
Member Kemp asked if the Board will be counting absentee-by-mail ballots using the
DS850 in this meeting, as listed on the agenda? Director Hunter-Havens said that item is
on the agenda in case there are supplemental absentee-by-mail ballots, but there are none
today. Only the One Stop ballots will be counted.
Member Kemp withdrew his motion.
c. Counting of Absentee Ballots
Chair Carter said the Board will proceed with counting the One Stop Absentee Ballots.
Director Hunter-Havens introduced Jennifer Sparks of PrintElect who will close the One
Stop DS200s and print the results tapes.
The Board completed their review and signed the printed results tapes at 2:55 p.m. Ms.
Sparks removed the USB drives from each DS200 and went to the secure room to upload
the data to the SBE. Secretary Miller and Member Kemp left to observe the uploading
process.
The upload of data was completed, and the Board reviewed and signed the abstract of the
absentee-by-mail results at 3:53 p.m. Secretary Miller and Member Kemp returned to
the meeting.
Chair Carter reminded the Board that the Abstract results must remain confidential by
law until polls close today.
4. GENERAL DISCUSSION
• Other Elections-Related Matters
Chair Carter called on Director Hunter-Havens to report on election administration
matters.
Director Hunter-Havens said one of the judges in precinct W21 had to go home due to a
severe migraine. The chief judge and judge selected one of the assistants to fill the
position and administered the oath. A judge at a different precinct reported last night that
she would not be able to serve today due to health reasons. A substitute official was able
to step in just for this election. In both cases, bipartisan representation was maintained.
There were 14 no-show officials today, the largest number of no-shows to date. In
addition, about 50 officials pulled off the schedule in the 4 days preceding Election Day.
Using the emergency backup pool, staff were able to recruit and assign replacements.
5. ADJOURNMENT
Board Minutes – 05/17/2022 Page | 5
Chair Carter called for a motion to adjourn the meeting. Member Kemp moved to
adjourn, second by Member Hunter. Motion carried unanimously. The meeting
adjourned at 3:54 p.m.
The next Board meeting is scheduled to be held on May 26, 2022, at 2:00 p.m., at the
Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington,
NC.
APPROVED BY: RESPECTFULLY SUBMITTED:
________________________________ _____________________________
JAMES BATTLE MORGAN, JR. RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Regular Meeting
New Hanover County Board of Elections
August 22, 2023
Subject:
Public Comment Period
Summary:
This is an opportunity for members of the public to provide comments on elections-related
matters. Each commenter will be limited to two minutes. There is a limit of 20 minutes total for
the public comment period.
Board Action Required:
Discuss as necessary
Item # 2
Regular Meeting
New Hanover County Board of Elections
September 12, 2023
Subject:
Director’s Report
Summary:
a. Financial Update
The attached reports provide the Board with a budget update, including the following:
• Salaries and Benefits expended through FY23-24 2nd Period (August)
• Operating Expenses expended through FY23-24 2nd Period (August)
• Grand Total expended through FY23-24 2nd Period (August)
b. List Maintenance Update
Per data provided from the Statewide Elections Information Management System
(SEIMS), the New Hanover County Board of Elections completed the following:
• Removed 1,794 voters from the voter registration rolls from June to August
2023 consistent with NC Gen. Stat. §163-82.14.
• Processed 3,308 new registrations, 1,216 duplicate registrations, and 2,323
registration updates from June to August 2023.
c. 2024 NC State Board of Elections Training Conference Dates
The State Board has announced the training conference dates for 2024.
• February 4-6, 2024
• August 4-6, 2024
The locations of these conferences will be announced at a future date. In accordance
with N.C. Gen. Stat. § 163-82.24, every member of a county board of elections is
required to attend one training conducted by the State Board during their first six
months after the member’s initial appointment and at least once again during the first
two years of the member’s service.
Document/s Included:
Financial Year-To-Date Budget Report 2nd Period (August); NVRA Report January 2022; NVRA Report
Definitions
Board Action Required:
Discuss as necessary
Item # 2 Item # 3
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 09/07/2023 13:46User: rhavensProgram ID: glytdbud
Page 1
FOR 2024 02
ACCOUNTS FOR: ORIGINAL TRANFRS/ REVISED AVAILABLE PCT110 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
16 BOARD OF ELECTIONS
60 SALARIES & BENEFITS
11016100 610000 SALARIES AND WA 524,570 0 524,570 73,193.54 .00 451,376.46 14.0%
11016100 611500 CASUAL PART TIM 290,930 0 290,930 4,247.99 .00 286,682.01 1.5%
11016100 611600 OVERTIME PAY (O 7,860 0 7,860 23.08 .00 7,836.92 .3%
11016100 621000 SOCIAL SECURITY 39,835 0 39,835 5,734.83 .00 34,100.17 14.4%
11016100 622000 RETIREMENT-LOCA 67,617 0 67,617 9,437.61 .00 58,179.39 14.0%
11016100 623500 GENERAL 401-K M 13,114 0 13,114 1,830.45 .00 11,283.55 14.0%
11016100 625000 MEDICAL INSURAN 77,192 0 77,192 9,226.94 .00 67,965.06 12.0%
11016100 626000 LONG TERM DISAB 890 0 890 126.62 .00 763.38 14.2%
TOTAL SALARIES & BENEFITS 1,022,008 0 1,022,008 103,821.06 .00 918,186.94 10.2%
70 OPERATING EXPENSES
11016100 700000 CONTR SERVS 196,112 0 196,112 222.34 202,011.12 -6,121.46 103.1%
11016100 700328 LEASE EXPENSE 45,559 0 45,559 14,664.29 31,078.10 -183.39 100.4%
11016100 700329 SUBSCRIPTION SO 15,792 0 15,792 6,849.99 .00 8,942.01 43.4%
11016100 700330 RENT 76,952 0 76,952 .00 .00 76,952.00 .0%
11016100 700350 ADVERTISING COS 3,751 0 3,751 .00 .00 3,751.00 .0%
11016100 700365 CELLULAR EXPENS 11,400 0 11,400 2,772.60 .00 8,627.40 24.3%
11016100 700370 POSTAGE EXPENSE 56,294 0 56,294 8,501.96 .00 47,792.04 15.1%
11016100 700430 M&R-EQUIPMENT 65,461 0 65,461 65,460.94 .00 .06 100.0%
11016100 700500 PRINTING 84,715 0 84,715 744.41 4,961.15 79,009.44 6.7%
11016100 700512 PRINTER-COPIER 6,750 0 6,750 423.53 .00 6,326.47 6.3%
11016100 700520 SUPPLIES 68,648 0 68,648 2,095.85 .00 66,552.15 3.1%
11016100 700542 SUPPLIES-COMPUT 1,600 0 1,600 .00 .00 1,600.00 .0%
11016100 700700 DUES & SUBSCRIP 150 0 150 .00 .00 150.00 .0%
11016100 700825 EMPLOYEE REIMBU 2,125 0 2,125 35.00 .00 2,090.00 1.6%
11016100 700905 TRAINING & TRAV 5,160 0 5,160 .00 .00 5,160.00 .0%
11016100 701050 INSURANCE&BONDS 40,638 0 40,638 28,186.41 .00 12,451.59 69.4%
TOTAL OPERATING EXPENSES 681,107 0 681,107 129,957.32 238,050.37 313,099.31 54.0%
TOTAL BOARD OF ELECTIONS 1,703,115 0 1,703,115 233,778.38 238,050.37 1,231,286.25 27.7%
TOTAL GENERAL FUND 1,703,115 0 1,703,115 233,778.38 238,050.37 1,231,286.25 27.7%
TOTAL EXPENSES 1,703,115 0 1,703,115 233,778.38 238,050.37 1,231,286.25
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 09/07/2023 13:46User: rhavensProgram ID: glytdbud
Page 2
FOR 2024 02
ORIGINAL TRANFRS/ REVISED AVAILABLE PCT APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
GRAND TOTAL 1,703,115 0 1,703,115 233,778.38 238,050.37 1,231,286.25 27.7%
** END OF REPORT - Generated by RAE HUNTER-HAVENS **
NEW HANOVER COUNTY BOARD OF ELECTIONS
NVRA REPORT
Reporting Period:-6/1/2023 8/31/2023
Totals
Active 151,118
Inactive 25,942
Total Registration 177,060
REPORTING PERIOD
Registrations Approved 2,626
Total Registrations Removed 1,794
Inactive Registrations Removed 292
New Registrations
00 - No Application Source 15
01 - Public Assistance 33
02 - Disability 6
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 2,923
06 - Mail-in 48
07 - In-person 17
08 - Library & High School 2
09 - Spanish Language Application 2
10 - Online Registration 97
17 - Registration Drives 160
21 - Medicaid Renewal 4
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 1
3,308
Duplicates
00 - No Application Source 109
01 - Public Assistance 14
02 - Disability 1
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 776
06 - Mail-in 27
07 - In-person 15
08 - Library & High School 1
09 - Spanish Language Application 0
10 - Online Registration 43
17 - Registration Drives 21
21 - Medicaid Renewal 11
95 - Voter Return of NCOA 189
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 7
vtr_nvra_stat.rpt Page 1 of 5Sep 06, 2023 10:31 am
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
99 - Voter Change On Verification 2
1,216
vtr_nvra_stat.rpt Page 2 of 5Sep 06, 2023 10:31 am
NVRA
The SBE has an automated process, so there is no need to submit the report on a monthly
basis, it is available for counties that would like to run the report for informational use.
NVRA Report definitions:
Prior to reviewing the NVRA report the following items need to be considered
Statistics are based on a time period
Temporary voters are ignored in these statistics.
These are interpretations of the SEIMS NVRA reports, not anything generated
outside the SEIMS application.
See NVRA change explanation in the supplemental section.
Description Definition
Registrations
Approved
Number of verified voters during the time period. This is based
off the following verification description: ‘NEW VOTER:
VERIFIED’
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
Inactive
Registrations
Removed
Number of voters that had their status changed from INACTIVE
to REMOVED during the time period
Total Registrations
Removed
Number of voters that had their status changed to REMOVED
during the time period
New
Number of NVRA flagged new voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively. Sources ‘98’ and ‘99’ are
ignored because these are change source codes
Change
Number of NVRA flagged change voter records by source code
during the time period. Sources ‘15’, ‘17’, ‘19’ are combined
into ‘05’, ‘07’, ‘09’ respectively
Duplicate
Number of NVRA flagged duplicate voter records by source
code during the time period. Sources ‘15’, ‘17’, ‘19’ are
combined into ‘05’, ‘07’, ‘09’ respectively
Verification:# of 1st
& 2nd verification
mailings sent
This is based off the following verification descriptions: ‘NEW
VOTER: 1ST VERIFICATION PENDING’, ‘NEW VOTER: 2ND
VERIFICATION PENDING’, ‘VOTER CHG: 1ST VERIFICATION
PENDING’, ‘VOTER CHG: 1ST VERIFICATION PENDING’, ‘LIST
MAINT: 1ST VERIFICATION PENDING’
Verification:# of 1st
verification returned
undeliverable
Number of 1st verification mailings returned undeliverable to
the county during the time period. This is based off the
following verification descriptions: ‘NEW VOTER: ADDR
CONFIRMATION TO FWD ADDR (PRIOR TO MAILING)’, ‘NEW
VOTER: 2ND VERIFICATION (PRIOR TO MAILING)’, ‘VOTER
CHG: ADDR CONFIRMATION TO FWD ADDR (PRIOR TO
MAILING)’, ‘VOTER CHG: ADDR CONFIRMATION TO OLD ADDR
(PRIOR TO MAILING)
Verification:# of
verification returned
by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘99’
changes
Confirmation:# of
confirmations
returned by voter
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations sent
Number of verifications returned to the county by the voter
during the time period. This is based off of source code ‘98’
changes
Confirmation:# of
confirmations
returned
undeliverable
Number of confirmation mailings returned undeliverable to
the county during the time period. This is based off the reason
changes to ‘CONFIRMATION RETURNED UNDELIVERABLE’
Confirmation:# of
confirmations not
returned at all
Number of confirmation mailings not returned to the county at
all during the time period. This is based off the reason changes
to ‘CONFIRMATION NOT RETURNED’
Supplemental Explanation – NVRA Change/Duplicate Description
For 1/7/2012 forward:
NOTE: An NVRA Voter Change is marked if one of the following fields is changed (with
a non-administrative change).
Name
Mailing Address
Birth Date
Party
Residential Address
NOTE: An NVRA Duplicate is marked if a voter change occurs but was not one of the
fields indicated above to represent an NVRA change.
Prior to 1/7/2012:
NOTE: An NVRA Voter Change is marked if any of the fields below are updated for a
voter.
Drivers license
Gender
Confidential Flag
Race
Party
Precinct
Mailing Address
Status
Municipality
Phone number
Name
Ward
Birth date
Residential Address
SSN
NOTE: An NVRA Duplicate is flagged if none of the above occur, but one of the
following fields are changed:
Reason
Registration date
Source
Application date
Comments
Language
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Changes of Information
00 - No Application Source 458
01 - Public Assistance 23
02 - Disability 3
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 1,508
06 - Mail-in 56
07 - In-person 43
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 156
17 - Registration Drives 60
21 - Medicaid Renewal 9
95 - Voter Return of NCOA 5
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 2
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 0
2,323
Verifications
# of 1st & 2nd verification mailings sent 7,988
# of 1st NCOA mailings sent 2,912
# of 1st verification returned undeliverable 2,818
# of verification returned by voter 2
Confirmations
# of confirmations returned by voter 7
# of confirmations sent 2,339
# of confirmations returned undeliverable 25
# of confirmations not returned at all 30
COUNTY STATISTICAL
Constitution 0
Democratic 50,309
Green 36
Libertarian 1,475
No Labels 8
Republican 53,179
Unaffiliated 72,053
American Indian 376
Asian 1,402
Black 18,923
Multi-Racial 840
Native Hawaiian or Pacific Islander 13
White 135,834
Other 4,060
Undesignated 15,612
Hispanic 3,927
Not Hispanic 115,613
vtr_nvra_stat.rpt Page 3 of 5Sep 06, 2023 10:31 am
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Undesignated 57,520
Female 86,377
Male 73,465
Undesignated 17,218
Unprocessed Registrations - Incomplete Queue
00 - No Application Source 203
01 - Public Assistance 14
02 - Disability 3
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 493
06 - Mail-in 27
07 - In-person 1
08 - Library & High School 0
09 - Spanish Language Application 2
10 - Online Registration 2
17 - Registration Drives 22
21 - Medicaid Renewal 2
95 - Voter Return of NCOA 42
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 1
98 - Voter Change On Confirmation 6
99 - Voter Change On Verification 2
Unprocessed Registrations - Archive Queue
00 - No Application Source 8
01 - Public Assistance 0
02 - Disability 1
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 0
07 - In-person 0
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 0
17 - Registration Drives 1
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 0
Unprocessed Registrations - Review Queue
00 - No Application Source 11
01 - Public Assistance 0
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 103
vtr_nvra_stat.rpt Page 4 of 5Sep 06, 2023 10:31 am
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
06 - Mail-in 2
07 - In-person 3
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 7
17 - Registration Drives 25
21 - Medicaid Renewal 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 1
vtr_nvra_stat.rpt Page 5 of 5Sep 06, 2023 10:31 am
Regular Meeting
New Hanover County Board of Elections
September 12, 2023
Subject:
Polling Place Change for Precinct FP07
Applicable Statutes and/or Rules
N.C. Gen. Stat § 163-128(a)
Summary:
The current polling place for precinct FP07 is Eugene Ashley High School. The voting enclosure at Ashley
High School is in the cafeteria, which is located at the back of the school. The Veterans Park complex is
made up of sport fields, Edwin A. Anderson Elementary school, and a in a very large building that houses
Ashely High School, the Minnie Evans Performing Arts Center and Charles P. Murray Middle School. The
location of this voting enclosure within the large building creates many logistical concerns, including
navigation and parking, and has been a point of contention for voters in this precinct. Around the large
school building there are multiple parking lots and entrances which can make it very difficult for voters
to find the most accessible parking lot, curbside voting area, and voting enclosure entrance.
Additionally, the main access road to the closest accessible parking lot for the enclosure is unnamed,
which makes it more challenging for voters to locate this road. Coupled with these challenges, the
directional signs that we place around the polling place on the Monday before Election Day are
frequently removed by an unknown entity.
The NHC Board of Education has agreed to permit the use of Edwin A. Anderson Elementary School as a
polling place for precinct FP07, pending board approval. Also located within the Veterans Park complex,
Anderson Elementary School is a freestanding school at the back of the complex when turning onto
Halyburton Memorial Parkway from Carolina Beach Road. Being that it is a freestanding building with
fewer entrances, and given that the parking lot will be located off of a named road, we are confident
that this change will help voters easily identify the enclosure and parking location when presenting to
vote on Election Day.
Document/s Included:
Images of the previous and proposed polling place for precinct FP07; Resolution to Adopt Polling Place
Change (FP07)
Board Action Required:
Staff recommends approval
Item # 2 Item # 4a
Precinct FP07 Proposed Polling Place Change
Current Polling Place
Eugene Ashley High School
• 555 Halyburton Memorial Pkwy, Wilmington, NC 28412
Current FP07 Polling Place Images
Aerial View (Entrance Point in Red)
Exterior View
Entrance
Voting Enclosure
Route to the Polling Place from the Main Road
Parking
Proposed Polling Place
Edwin A. Anderson Elementary School
• 455 Halyburton Memorial Pkwy, Wilmington, NC 28412
Proposed FP07 Polling Place Images
Aerial Image (Entrance Point in Red)
Exterior View
Entrance
Voting Enclosure
Route to the Polling Place from the Main Road
Parking
Aerial of the Veteran’s Memorial Park Complex
RESOLUTION TO ADOPT POLLING PLACE
CHANGE IN NEW HANOVER COUNTY
At a meeting duly called and held on the 12th day of September 2023, at 1241A Military Cutoff
Road in Wilmington, North Carolina, the New Hanover County Board of Elections unanimously
adopted the following resolution:
WHEREAS the county board of elections shall have power from time to time, by
resolution, to establish, alter, discontinue, or create such new election precincts or voting places
as it may deem expedient, under G.S. 163-128(a);
WHEREAS FP07 Precinct Polling Place was located at Eugene Ashley High School, at
555 Halyburton Memorial Pkwy, Wilmington, NC 28412;
WHEREAS Edwin A. Anderson Elementary has agreed to provide a more suitable
location for FP07 Precinct Polling Place to Edwin A. Anderson Elementary, located at 455
Halyburton Memorial Pkwy, Wilmington, NC 28412;
WHEREAS a Polling Place Accessibility Survey has been completed for the new site
and was found to be ADA compliant; and
WHEREAS the Board of Elections shall notify all voters of the polling place change.
NOW, THEREFORE, BE IT RESOLVED that the members of the New Hanover County
Board of Elections approved the relocation of FP07 Precinct Polling Place to Edwin A. Anderson
Elementary, at 455 Halyburton Memorial Pkwy, Wilmington, NC 28412.
Derrick R. Miller, Chair
Regular Meeting
New Hanover County Board of Elections
September 12, 2023
Subject:
Member Kemp’s request to discuss structure of board meeting minutes
Summary:
Member Kemp has requested a new business item to discuss structure of board meeting minutes.
Document/s Included:
NA
Board Action Required:
Discuss As Necessary
Item # 4b
Regular Meeting
New Hanover County Board of Elections
September 12, 2023
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 5