Board Meeting Agenda Packet 11-07-2023MEETING AGENDA
Date: November 7, 2023 Time: 2:00 PM
Location: Bd of Elections Office, Long Leaf Room Type: Special
Scheduled Attendees:
Derrick R. Miller, Chair Rae Hunter-Havens, Director
James Battle Morgan, Jr. Secretary Caroline Dawkins, Deputy Director
Natalie Hinton-Stalling, Member Noelle Powers, Database & Systems Specialist
Bruce Kemp, Member Joan Geiszler-Ludlum, Administrative Technician
Tom S. Morris, Member Jessica O’Neill, Program & Outreach Coordinator
Visitor(s): Tufanna Bradley, Assistant County Manager; Kemp Burpeau, Deputy County Attorney
AGENDA ITEMS
1.Meeting Opening
a.Call to Order
b.Pledge of Allegiance
c.Approval of Agenda
2.Public Comment Period
•2-minute limit
•10-minute limit total
3.New Business
•Counting of Absentee Ballots
4.General Discussion
•Other Elections-Related Matters
5.Adjournment
*Agenda packets are sent via email in advance of meetings.
Special Meeting
New Hanover County Board of Elections
November 7, 2023
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Special Meeting
New Hanover County Board of Elections
November 7, 2023
Subject:
Public Comment Period
Summary:
This is an opportunity for members of the public to provide comments on elections-related matters.
Each commenter will be limited to two minutes. There is a limit of 10 minutes total for the public
comment period.
Board Action Required:
Discuss as necessary
Item # 2
Special Meeting
New Hanover County Board of Elections
November 7, 2023
Subject:
Counting of Absentee Ballots
Applicable Statutes and/or Rules
N.C. Gen. Stat §§ 163-234(2) and 163-234(7)
Summary:
The New Hanover County Board of Elections determined by resolution that the counting of absentee
ballots would occur at 2:00 PM on Election Day (11/07/2023). Only ballots approved by the Board of
Elections and received no later than 5:00 PM on the day preceding the election will be counted. The
process will occur as follows:
1. Staff will count absentee by mail ballots that were optically scanned using the model 850
central tabulator
2. Staff will take a USB drive(s) with absentee by mail results and upload tabulated data into
the ElectionWare reporting software
3. Staff will close the DS200 voting machines used at the Absentee One-Stop Sites, print
results tapes, take the USB drives with one-stop results and upload tabulated data into the
ElectionWare reporting software
4. Prior to 7:30 PM, staff will verify all results from the ElectionWare reporting software that
are imported into the SEIMS Election Reporting Software (ERS)
5. Results will be released to the publicly viewable site by the NC State Board of Elections at
7:30 pm
The Board must also sign an absentee abstract and submit it, via first class mail, to the NC State Board of
Elections following the counting of absentee ballots.
Document/s Included:
Absentee Abstract (Provided at Meeting)
Board Action Required:
Discuss as necessary and action required
Item # 2 Item # 3
Special Meeting
New Hanover County Board of Elections
November 7, 2023
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the
meeting agenda.
Board Action Required:
Discuss as necessary
Item # 4