Board Meeting Agenda Packet 03-12-2024MEETING AGENDA
Date: March 12, 2024 Time: 5:30 PM
Location: Bd of Elections Office, Long Leaf Room Type: Regular
Scheduled Attendees:
Derrick R. Miller, Chair Rae Hunter-Havens, Director
James Battle Morgan, Jr. Secretary Caroline Dawkins, Deputy Director
Natalie Hinton-Stalling, Member Noelle Powers, Database & Systems Specialist
Bruce Kemp, Member Joan Geiszler-Ludlum, Administrative Technician
Tom S. Morris, Member
Visitor(s): Tufanna Bradley, Assistant County Manager; Kemp Burpeau, Deputy County Attorney
AGENDA ITEMS
1.Meeting Opening
a.Call to Order
b.Pledge of Allegiance
c.Approval of Agenda
d.Approval of Minutes (3/04/24, 3/05/2024)
2.Public Comment Period
•2-minute limit
•20-minute limit total
3.Director Update
a.Financial Update
b.List Maintenance
4.New Business
a.2024 Second Primary Election Early Voting Plan
b.FY24-25 Requested Budget
c.FY24-25 Budget Enhancement Requests
5.Closed Session (N.C. Gen. Stat. § 143-318.11(6))
6.General Discussion
•Other Elections-Related Matters
7.Adjournment
*Agenda packets are sent via email in advance of meetings.
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
Approval of Agenda
Summary:
N/A
Board Action Required:
Staff recommends approval
Item # 1c
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
Approval of Minutes
Applicable Statutes and/or Rules
N.C. Gen. Stat. §§ 163-31(e) and 143-318.10(e)
Summary:
This includes minutes from the 03/04/2024 and 3/05/2024 meetings.
Board Action Required:
Staff recommends approval
Item # 1dItem # 1d
Board Minutes – 03/04/2024 Page | 1
SPECIAL MEETING
New Hanover County Board of Elections
March 4, 2024
5:00 P.M.
ATTENDANCE
Members: Derrick R. Miller, Chair
James Battle Morgan, Jr., Secretary
Natalie Hinton-Stalling, Member
Bruce Kemp, Member
Tom Morris, Member
Staff:Rae Hunter-Havens, Executive Director
Caroline Dawkins, Deputy Director
Noelle Powers, Elections Systems Administrator
Beth Pugh, Elections Specialist
Joan Geiszler-Ludlum, Administrative Elections Technician
Visitors: Tufanna Bradley, Assistant County Manager; Kemp Burpeau,
Deputy County Attorney
Public Attendees: None in person
Virtual Attendees: Wendy Hunt; Tufanna Bradley; Zachary Nemirovsky; Ricky
Meeks
1.MEETING OPENING
a.Call to Order
Chair Miller called the meeting to order at 5:00 p.m. The New Hanover County Board of
Elections meeting was held in the Board of Elections office, Long Leaf Room, 1241A
Military Cutoff Road, Wilmington, NC. All members were present.
Chair Miller reminded the audience to silence their cell phones; that the meeting is being
recorded and live streamed over the internet; that members of the audience should speak
only when invited; and to limit crosstalk.
.
b.Pledge of Allegiance
Chair Miller called on the audience to rise and recite the Pledge of Allegiance.
Board Minutes – 03/04/2024 Page | 2
c.Approval of Agenda
Member Morris moved to approve the agenda as submitted, seconded by Member
Hinton-Stallings. Motion carried unanimously.
d.Approval of Minutes (2/27/2024)
Secretary Morgan moved to approve the minutes of the 2/27/2024 Board meeting as
submitted, seconded by Member Morris. Motion carried unanimously.
2.PUBLIC COMMENT PERIOD
Chair Miller called upon the public in-person attendees for their comments or questions,
limited to two minutes each with a total maximum time of ten minutes.
Seeing and hearing no public attendees wishing to comment, Chair Miller closed the
Public Comment period.
3. NEW BUSINESS
a.Review of Absentee Ballot Applications
Chair Miller called on Director Hunter-Havens for her report.
Director Hunter-Havens reported there are 177 absentee ballot applications for the
Board’s consideration.
•10 applications are in pending status because they were received in sealed outer
envelopes but either the inner ballot envelope was not sealed, or the ballot was
loose inside the outer envelope. North Carolina State Board of Elections
(NCSBE) Numbered Memo 2021-03 requires that pending applications are
opened and reviewed in the presence of the Board. Member Kemp moved to
authorize staff to open and review the pending absentee ballot applications,
seconded by Member Morris. Motion carried unanimously.
•3 cure certifications require Board review. Review began at 5:03 p.m., and
concluded at 5:07 p.m.
•15 UOCAVA1 ballots and 1 VIP (Visually Impaired Portal) ballot were
duplicated before the meeting as the Board authorized. The Board reviewed 16
1 Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) is a federal law that requires states to
allow voters who are absent from their country of residence to vote using an expedited process to register
and vote by mail-in absentee ballot. The law covers active-duty members of the armed forces, Merchant
Board Minutes – 03/04/2024 Page | 3
duplicated ballots as required in two bipartisan teams reviewing 8 each. Review
began at 5:08 p.m. and concluded at 5:17 p.m.
Chair Miller asked for an update on the 10 pending applications review. Staff reported
that 8 applications were complete and met all requirements; 1 application needs a photo
ID cure which the voter must return by 5:00 p.m. on March 14, the day before canvass;
and 1 had no witness signatures. The voter will be contacted and advised to vote in
person on Election Day because it is too late to spoil and reissue the ballot.
Chair Miller said the Board will review 10 percent of the total absentee ballot
applications, following the Board’s policy adopted 2/06/2024, which is at least 18
applications, in 2 bipartisan teams. Secretary Morgan and Member Morris reviewed
precincts M02 (11) and CF05 (2); Members Hinton-Stalling and Kemp reviewed
precincts W25 (2), W27 (1), W26 (1), and W30 (2), for a total of 19 applications
reviewed.
Chair Miller said the Board began with 177 applications; 2 are deferred for further voter
action, leaving 175 to be approved and called for a motion. Member Hinton-Stalling
moved to approve 175 absentee ballot applications, seconded by Secretary Morgan.
Motion carried unanimously.
b. Oath Certificates for Absentee Ballots
Director Hunter-Havens presented the Civilian Certificate of Oath and Certificate of
Executed Absentee Ballots (Military and Overseas) to Chair Miller for his signatures.
Jenna Dahlgren notarized the Certificates.
Chair Miller said the staff is authorized to proceed with the preparatory steps and
scanning2 of the approved absentee ballots, beginning at 5:39 p.m. and concluding at 5:54
p.m. when scanning began.
During the opening of the absentee ballot envelopes, staff found 5 instances where two
residents of the same household switched their ballot return envelopes. Director Hunter-
Havens brought each instance to the Board’s attention following the current guidance
from the NCSBE, but no Board action is required. Staff also found one instance where a
voter returned a ballot with the absentee number of another voter in the same household
who also requested an absentee ballot. Unlike the first scenario, the other voter in that
household has not returned their ballot yet. Both voters in the household received the
same ballot style. Since the voter’s ballot application was complete, the board did not
wish to change the approval status of the ballot.
Marine, the commissioned corps of the Public Health Service and NOAA, National Guard or state militia,
their spouses and dependents, and US citizens residing outside the United States.
2 “Scanning” is a preparatory step that occurs when the approved absentee ballots are opened, removed
from the envelope, and inserted into the tabulator. The tabulator reads the ballots but does not print the
totals at that time, and no election returns are released. “Tabulating” or “counting” occurs on Election Day
and involves closing the polls on a tabulator and printing tabulated results from ballots that have been
previously scanned. (NCSBE Numbered Memo 2020-25)
Board Minutes – 03/04/2024 Page | 4
At the initial completion of scanning, staff realized that they were missing one UOCAVA
ballot from precinct WB. Staff were able to determine that this voter returned their ballot
by mail, which is uncommon for military and overseas voters who prefer to return their
ballot via the portal or email as is allowed under the law. Since this ballot did not require
duplication, it was inadvertently left inside the sealed envelope. The envelope had been
placed in a polybag for retention during the meeting with the other opened envelopes.
The ballot was removed from the envelope and scanned by the tabulator.
Staff completed scanning at 6:21 p.m.
The Board members reviewed and signed the Absentee Meeting Ballot Certification and
reviewed the Precinct Process Report.
Chair Miller said that new business is concluded.
4.CLOSED SESSION (N.C. Gen. Stat. §143-318.11(6))
Chair Miller said that there are no matters to consider in closed session.
5. GENERAL DISCUSSION
Chair Miller reviewed the schedule of upcoming meetings:
•March 5 at 2:00 p.m.: Director Hunter-Havens will update the Board on any
Election Day issues; the Board will authorize tabulation of the optically scanned
absentee ballots and two members of different parties will observe the upload of
the absentee ballot results in preparation for their release at 7:30 p.m.; the Board
will review the administrative reports including absentee ballots approved by
Board meeting which will include contest results that must remain confidential
until 7:30 pm on Election Night; and review a Board challenge to an early voting
ballot where the voter appears to have returned an absentee by mail ballot and
also cast an early voting ballot. The hearing challenge will be properly noticed
for the day of canvass, March 15.
Chair Miller said one Board member of each party affiliation will return this
evening to observe closing the polls on the early voting DS200s. Chair Miller and
Member Morris will attend.
Director Hunter-Havens said the office will remain open until 7:30 p.m. to receive
absentee ballots for in-person return. If there is a line at 7:30 p.m., staff will use a
line log to determine who was in line at 7:30 p.m. and will process those absentee
ballots as timely submitted.
•March 14 at 2:00 p.m.: Director Hunter-Havens said the Board will review
supplemental absentee ballot applications received between the cut-off time on
Board Minutes – 03/04/2024 Page | 5
March 4 and the deadline of 7:30 p.m. on March 5; provisional ballots; and
review the Sample Audit Count results.
•March 15 at 11:00 a.m.: The Board will review and certify the final results.
There is a possible challenge to an early voting same day registration with a
pending cure that was mailed on March 4.
Director Hunter-Havens said there are 6 precincts, H06, H10, W08, W26, W30, and
W34, where the majority of assistants assigned are transfers due to illness or last-minute
unavailability. Staff have reassigned assistants from other precincts to fill the gaps. She
sought NCSBE guidance, which is that the Chair may make the appointments to fill those
vacancies. Chair Miller said he will approve the staff recommendations in the interest of
properly staffing the voting sites. The board expressed their support for this action as
well. Hearing no other general discussion, Chair Miller called for a motion to adjourn the
meeting.
6.ADJOURNMENT
Member Morris moved to adjourn the meeting, seconded by Member Hinton-Stalling.
Motion carried unanimously. The meeting adjourned at 6:47 p.m.
The next Board meeting is scheduled to be held on March 5, 2024, at 2:00 p.m., at the
Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington,
NC.
APPROVED BY: RESPECTFULLY SUBMITTED:
_____________________________________________________________
JAMES BATTLE MORGAN, JR.RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Board Minutes – 03/05/2024 Page | 1
SPECIAL MEETING
New Hanover County Board of Elections
March 5, 2024
2:00 P.M.
ATTENDANCE
Members: Derrick R. Miller, Chair
James Battle Morgan, Jr., Secretary
Natalie Hinton-Stalling, Member
Bruce Kemp, Member
Tom Morris, Member
Staff:Rae Hunter-Havens, Executive Director
Noelle Powers, Elections Systems Administrator
Gina Herring, Elections Specialist
Joan Geiszler-Ludlum, Administrative Elections Technician
Visitors: Kemp Burpeau, Deputy County Attorney
Public Attendees: None in person
Virtual Attendees: Jane Williams; Ricky Meeks
1.MEETING OPENING
a.Call to Order
Chair Miller called the meeting to order at 2:00 p.m. The New Hanover County Board of
Elections meeting was held in the Board of Elections office, Long Leaf Room, 1241A
Military Cutoff Road, Wilmington, NC. All members were present.
Chair Miller reminded the audience to silence their cell phones; that the meeting is being
recorded and live streamed over the internet; that members of the audience should speak
only when invited; and to limit crosstalk.
.
b.Pledge of Allegiance
Chair Miller called on the audience to rise and recite the Pledge of Allegiance.
c.Approval of Agenda
Member Morris moved to approve the agenda as submitted, seconded by Member Kemp.
Board Minutes – 03/05/2024 Page | 2
Motion carried unanimously.
2.PUBLIC COMMENT PERIOD
Chair Miller called upon the public in-person attendees for their comments or questions,
limited to two minutes each with a total maximum time of ten minutes.
Seeing and hearing no public attendees wishing to comment, Chair Miller closed the
Public Comment period.
3. NEW BUSINESS
a.Early Voting Challenge – Rogers
Chair Miller called on Director Hunter-Havens to present her report.
Director Hunter-Havens said recent legislation made changes to the challenge process for
early voting ballots. County board challenges to early voting ballots should be based on
information about the voter’s eligibility that has been derived from the county board’s
uniform review of records in its possession. Based on our records, it appears that voter
Rogers returned an absentee ballot by mail on March 1 and went to the Senior Resource
Center the same day and cast an early voting ballot. This challenge addresses the early
voting ballot on the appearance that the early voting ballot was cast after the absentee
ballot. The Director said she has referred the incident to the State Board of Elections for
investigation, and she called the voter today and left a message.
Chair Miller said if the challenge is upheld, the Board will count the absentee ballot, and
disapprove the early voting ballot. Director Hunter-Havens said she recommends the
Board enter the challenge. Chair Miller called for any further questions or discussion.
Hearing none, he said the Board would enter the challenge by unanimous consent.
Hearing no dissent, Chair Miller signed the challenge form.
b.Counting Ballot Applications
Director Hunter-Havens said the Board, by resolution adopted on December 12, 2023, set
this date and time for counting the absentee ballots approved in the special absentee
meetings. At this time only absentee ballots received no later than 5:00 p.m. the day
before Election Day and approved by the Board will be counted. The process will occur
as follows:
1.Staff will count approved absentee by mail ballots that were optically scanned on
the DS850 central tabulator at the special absentee meetings.
2.Staff will take the USB drives with absentee by mail results and upload the data
into the disconnected ElectionWare reporting software.
3.Staff will print a results report from the ElectionWare computer for board review.
Board Minutes – 03/05/2024 Page | 3
4.Prior to 7:30 p.m., staff will verify that all results from the ElectionWare reporting
software are imported into the SEIMS Election Reporting Software (ERS).
5.NCSBE will release the absentee results on the publicly viewable site at 7:30 p.m.
Once the results are uploaded, the Board members will review and sign the Absentee
Abstract, with Election Specialist Gina Herring notarizing the Board signatures.
Board Members Morris and Hinton-Stalling observed as staff uploaded the results in the
ElectionWare computer. Upload began at 2:13 p.m. and was completed at 2:29 p.m.
when the Board reconvened. The Board completed reviewing and signing the Absentee
Abstract at 2:57 p.m.
Chair Miller said that concludes the new business.
4.CLOSED SESSION
Chair Miller said there are no matters to consider in closed session.
5. GENERAL DISCUSSION
Chair Miller called on the Board members for any general discussion and called on
Director Hunter-Havens for the Election Day report.
Director Hunter-Havens said about 12,000 voters cast ballots on Election Day as of 2:00
p.m. She reported a few fixable technical issues so far. One ExpressVote was dropped
during delivery and was replaced. Otherwise, no significant issues have arisen.
Member Kemp asked whether NCSBE has upgraded the SEIMS system to prevent
previous delays in publishing voting results on Election night. Director Hunter-Havens
said the mock election successfully uploaded results for publication in about 5 minutes, a
significant improvement.
Director Hunter-Havens said staff can upload the absentee results to ERS in SEIMS now
with 2 bipartisan Board members observing, or that can be done at 7:30 p.m. with the
Board members returning for the end of Election Day upload. Secretary Morgan and
Member Morris agreed to observe that process now.
The Board reconvened at 3:14 p.m. Chair Miller called on the Board for any further
general discussion. Hearing none, he called for a motion to adjourn.
6.ADJOURNMENT
Member Kemp moved to adjourn the meeting, seconded by Secretary Morgan. Motion
carried unanimously. The meeting adjourned at 3:15 p.m.
Board Minutes – 03/05/2024 Page | 4
The next Board meeting is scheduled to be held on March 12, 2024, at 5:30 p.m., at the
Board of Elections office, Long Leaf Room, 1241A Military Cutoff Road, Wilmington,
NC.
APPROVED BY: RESPECTFULLY SUBMITTED:
_____________________________________________________________
JAMES BATTLE MORGAN, JR.RAE HUNTER-HAVENS
SECRETARY ELECTIONS DIRECTOR
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
Public Comment Period
Summary:
This is an opportunity for members of the public to provide comments on elections-related matters. Each
commenter will be limited to two minutes. There is a limit of 20 minutes total for the public comment
period.
Board Action Required:
Discuss as necessary
Item # 2
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
Director’s Report
Summary:
a.Financial Update
The attached reports provide the Board with a budget update, including the following:
•Salaries and Benefits expended through FY23-24 8th Period (February)
•Operating Expenses expended through FY23-24 8h Period (February)
•Grand Total expended through FY23-24 8th Period (February)
b.List Maintenance Update
Per data provided from the Statewide Elections Information Management System (SEIMS), the
New Hanover County Board of Elections completed the following:
•Removed 1,658 voters from the voter registration rolls between January 1 and February
29, 2024 consistent with NC Gen. Stat. §163-82.14.
•Processed 2,747 new registrations, 2,235 duplicate registrations, and 2,393 registration
updates between January 1 and February 29, 2024.
Document/s Included:
Financial Year-To-Date Budget Report 8th Period (December); NVRA Report (January-February 2024)
Board Action Required:
Discuss as necessary
Item # 2 Item # 3
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 03/08/2024 13:58User:rhavensProgram ID: glytdbud
Page 1
FOR 2024 08
ACCOUNTS FOR:ORIGINAL TRANFRS/ REVISED AVAILABLE PCT110 GENERAL FUND APPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
16 BOARD OF ELECTIONS
60 SALARIES & BENEFITS
11016100 610000 SALARIES AND WA 524,570 0 524,570 346,728.26 .00 177,841.74 66.1%
11016100 611500 CASUAL PART TIM 290,930 70,000 360,930 146,952.11 .00 213,977.89 40.7%
11016100 611600 OVERTIME PAY (O 7,860 0 7,860 5,127.09 .00 2,732.91 65.2%
11016100 621000 SOCIAL SECURITY 39,835 0 39,835 28,174.02 .00 11,660.98 70.7%
11016100 622000 RETIREMENT-LOCA 67,617 0 67,617 45,354.12 .00 22,262.88 67.1%
11016100 623500 GENERAL 401-K M 13,114 0 13,114 8,796.56 .00 4,317.44 67.1%
11016100 625000 MEDICAL INSURAN 77,192 0 77,192 46,961.14 .00 30,230.86 60.8%
11016100 626000 LONG TERM DISAB 890 0 890 599.83 .00 290.17 67.4%
TOTAL SALARIES & BENEFITS 1,022,008 70,000 1,092,008 628,693.13 .00 463,314.87 57.6%
70 OPERATING EXPENSES
11016100 700000 CONTR SERVS 196,112 0 196,112 112,917.61 62,978.77 20,215.62 89.7%
11016100 700328 LEASE EXPENSE 45,559 2,500 48,059 34,575.08 13,479.37 4.55 100.0%
11016100 700329 SUBSCRIPTION SO 15,792 0 15,792 10,214.47 .00 5,577.53 64.7%
11016100 700330 RENT 76,952 0 76,952 750.00 52,880.00 23,322.00 69.7%
11016100 700350 ADVERTISING COS 3,751 0 3,751 2,160.12 .00 1,590.88 57.6%
11016100 700365 CELLULAR EXPENS 11,400 0 11,400 11,515.66 .00 -115.66 101.0%
11016100 700370 POSTAGE EXPENSE 56,294 0 56,294 26,419.73 .00 29,874.27 46.9%
11016100 700430 M&R-EQUIPMENT 65,461 0 65,461 65,460.94 .00 .06 100.0%
11016100 700500 PRINTING 84,715 0 84,715 33,131.02 39,165.90 12,418.08 85.3%
11016100 700512 PRINTER-COPIER 6,750 0 6,750 3,480.25 .00 3,269.75 51.6%
11016100 700520 SUPPLIES 68,648 0 68,648 32,960.61 .00 35,687.39 48.0%
11016100 700542 SUPPLIES-COMPUT 1,600 0 1,600 71.04 .00 1,528.96 4.4%
11016100 700700 DUES & SUBSCRIP 150 0 150 .00 .00 150.00 .0%
11016100 700825 EMPLOYEE REIMBU 2,125 0 2,125 1,218.10 .00 906.90 57.3%
11016100 700905 TRAINING & TRAV 5,160 840 6,000 5,774.14 .00 225.86 96.2%
11016100 701050 INSURANCE&BONDS 40,638 0 40,638 28,503.54 .00 12,134.46 70.1%
TOTAL OPERATING EXPENSES 681,107 3,340 684,447 369,152.31 168,504.04 146,790.65 78.6%
TOTAL BOARD OF ELECTIONS 1,703,115 73,340 1,776,455 997,845.44 168,504.04 610,105.52 65.7%
TOTAL GENERAL FUND 1,703,115 73,340 1,776,455 997,845.44 168,504.04 610,105.52 65.7%
TOTAL EXPENSES 1,703,115 73,340 1,776,455 997,845.44 168,504.04 610,105.52
NEW HANOVER COUNTY - LIVE
YEAR-TO-DATE BUDGET REPORT
Report generated: 03/08/2024 13:58User:rhavensProgram ID: glytdbud
Page 2
FOR 2024 08
ORIGINAL TRANFRS/ REVISED AVAILABLE PCTAPPROP ADJSTMTS BUDGET YTD EXPENDED ENCUMBRANCES BUDGET USED
GRAND TOTAL 1,703,115 73,340 1,776,455 997,845.44 168,504.04 610,105.52 65.7%
** END OF REPORT - Generated by RAE HUNTER-HAVENS **
NEW HANOVER COUNTY BOARD OF ELECTIONS
NVRA REPORT
Reporting Period:-1/1/2024 2/29/2024
Totals
Active 154,149
Inactive 26,690
Total Registration 180,839
REPORTING PERIOD
Registrations Approved 2,797
Total Registrations Removed 1,658
Inactive Registrations Removed 266
New Registrations
00 - No Application Source 4
01 - Public Assistance 24
02 - Disability 4
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 2,185
06 - Mail-in 71
07 - In-person 86
08 - Library & High School 3
09 - Spanish Language Application 0
10 - Online Registration 180
17 - Registration Drives 183
21 - Medicaid Renewal 2
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 5
2,747
Duplicates
00 - No Application Source 150
01 - Public Assistance 13
02 - Disability 2
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 589
06 - Mail-in 866
07 - In-person 173
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 75
17 - Registration Drives 59
21 - Medicaid Renewal 1
95 - Voter Return of NCOA 291
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 8
98 - Voter Change On Confirmation 6
vtr_nvra_stat.rpt Page 1 of 5Mar 08, 2024 2:09 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
99 - Voter Change On Verification 2
2,235
vtr_nvra_stat.rpt Page 2 of 5Mar 08, 2024 2:09 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Changes of Information
00 - No Application Source 412
01 - Public Assistance 39
02 - Disability 1
03 - Other (ESC) 1
04 - Armed Forces 0
05 - DMV 905
06 - Mail-in 332
07 - In-person 247
08 - Library & High School 2
09 - Spanish Language Application 0
10 - Online Registration 296
17 - Registration Drives 113
21 - Medicaid Renewal 1
95 - Voter Return of NCOA 1
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 43
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 0
2,393
Verifications
# of 1st & 2nd verification mailings sent 13,360
# of 1st NCOA mailings sent 2,922
# of 1st verification returned undeliverable 2,766
# of verification returned by voter 2
Confirmations
# of confirmations returned by voter 6
# of confirmations sent 2,624
# of confirmations returned undeliverable 1
# of confirmations not returned at all 0
COUNTY STATISTICAL
Constitution 0
Democratic 50,385
Green 57
Libertarian 1,472
No Labels 152
Republican 53,882
Unaffiliated 74,891
American Indian 395
Asian 1,465
Black 19,080
Multi-Racial 839
Native Hawaiian or Pacific Islander 14
White 138,716
Other 4,427
Undesignated 15,903
Hispanic 4,230
Not Hispanic 116,525
vtr_nvra_stat.rpt Page 3 of 5Mar 08, 2024 2:09 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
Undesignated 60,084
Female 88,254
Male 74,999
Undesignated 17,586
Unprocessed Registrations - Incomplete Queue
00 - No Application Source 120
01 - Public Assistance 31
02 - Disability 1
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 172
06 - Mail-in 27
07 - In-person 8
08 - Library & High School 0
09 - Spanish Language Application 1
10 - Online Registration 6
17 - Registration Drives 90
21 - Medicaid Renewal 2
95 - Voter Return of NCOA 31
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 21
98 - Voter Change On Confirmation 2
99 - Voter Change On Verification 3
Unprocessed Registrations - Archive Queue
00 - No Application Source 8
01 - Public Assistance 1
02 - Disability 0
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 0
06 - Mail-in 2
07 - In-person 1
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 0
17 - Registration Drives 0
21 - Medicaid Renewal 0
95 - Voter Return of NCOA 0
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
98 - Voter Change On Confirmation 0
99 - Voter Change On Verification 0
Unprocessed Registrations - Review Queue
00 - No Application Source 121
01 - Public Assistance 11
02 - Disability 2
03 - Other (ESC) 0
04 - Armed Forces 0
05 - DMV 717
vtr_nvra_stat.rpt Page 4 of 5Mar 08, 2024 2:09 pm
NVRA REPORTNEW HANOVER COUNTY BOARD OF ELECTIONS
06 - Mail-in 35
07 - In-person 35
08 - Library & High School 0
09 - Spanish Language Application 0
10 - Online Registration 150
17 - Registration Drives 97
21 - Medicaid Renewal 2
96 - Temporary FWAB Registrant 0
97 - Temporary FPCA Registrant 0
vtr_nvra_stat.rpt Page 5 of 5Mar 08, 2024 2:09 pm
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
2024 Second Primary Election Early Voting Plan
Applicable Statutes and/or Rules
N.C. Gen. Stat §§ 163-227.2(b) and 163-227.2(h) (Recodified as 163-166.40(b) and (h)), and 163-227.6
(Recodified as 163-166.35) in Session Law 2023-140
Summary:
The New Hanover County Board of Elections must determine hours for a likely 2024 Second Primary
Election Early Voting schedule. Early voting plans must be submitted to the State Board by the end of
the day on March 18, 2024.
At a minimum, the New Hanover County Board of Elections office early voting site, located in the David
E.Paynter Room at the Northeast Library, must be open during regular business hours (8:00 am – 5:00
pm) on weekdays and on the last Saturday from 8:00 am to 3:00 pm. Any other schedule for the office
early voting location, or the inclusion of additional early voting sites, requires the unanimous approval
of a plan that complies with the uniform weekday and weekend requirements.
The following uniform weekend and weekday requirements enacted in Session Law 2018-112 (Senate
Bill 325) are still in effect in even-numbered years:
•Weekday Uniform Hours – All additional one-stop sites (not the county office) must have the
same schedule. If the Board of Elections office is open for any hours outside of normal business
hours (except for last Saturday), then the weekday uniform hours’ requirements would apply to
the Board of Elections office.
•Weekend Uniform Hours – If any site (including the county office) is open on a Saturday or
Sunday (excluding the last Saturday), then all one-stop sites must be open for the same number
of hours on that day. Sites may be open on one or both Sundays and sites may be open for
different hours on a weekend, provided the number of hours is the same.
•If Any Site, Then All Sites – Any day a site is open, all sites must be open on that day.
Our administrative recommendation is to open one early voting site at the Board of Elections office at
the Northeast Library due to the expected low turnout for a second primary election for NC
LIEUTENANT GOVERNOR - REP contest. All registered voters in New Hanover are not eligible to
participate in a second primary election for this contest. Voters eligible to participate include
registered Republicans and Unaffiliated voters who either didn’t vote in the 2024 Primary Election or
voted a Republican ballot. The approval of one early voting site at the Board of Elections office
requires unanimous approval of the board at a public meeting but does not require a resolution
documenting this action.
Item # 2 Item # 4a
If the county board is unable to reach unanimity regarding an early voting plan, a member or members
of the board may petition the State Board to adopt a plan for it. If petitioned, the State Board may also
receive and consider an alternative petition from another member or members of the county board.
The State Board may also decide to adopt a different plan for New Hanover County as opposed to
adopting a specific plan submitted by a petitioner.
Document/s Included:
Proposed 2024 Second Primary Election Early Voting Plan and Estimated Staffing Costs; Supplemental
Early Voting Data
Board Action Required:
Staff recommends approval
2024 Second Primary Election
Early Voting Proposed Plan
Site, Schedule, and Staffing Costs
Week #Days
Week 1 Thurs - Fri
Week 2 Mon - Fri
Mon - Fri
Sat
115.00
$16,316
13 Days of Operation
Total Hours of Operation
Estimated Staffing Costs
Week 3 8-5:00
8-3
Schedule Location and Times Proposed Site (Board of Elections Office)
All Sites Site Name Room Address
8-5:00 Northeast Regional Library David E. Paynter Room 1241 Military Cutoff Rd
8-5:00
NHC Board of Elections Office (Required)
NHC Northeast Library
David E. Paynter Room
1241 Military Cutoff Road
Wilmington, NC 28405
Exterior, Entrance, and Parking Entrance Curbside
Enclosure Exterior and Parking Interior Pathway
2024 Second Primary Election
Early Voting Proposed Plan
Supplemental Data
TOTAL VOTES CAST: 6,731
233
12
779
51
5,571
58 27
0
1,000
2,000
3,000
4,000
5,000
6,000
ABSENTEE BY MAIL ABSENTEE
CURBSIDE
ABSENTEE
ONESTOP
CURBSIDE IN-PERSON PROVISIONAL TRANSFER
To
t
a
l
V
o
t
e
s
C
a
s
t
Voting Method
2016 Second Primary Election Voter Turnout Statistics
Total
TOTAL VOTES CAST: 2,339
277
88 4
1,948
14 80
500
1,000
1,500
2,000
2,500
ABS-1STOP ABS-MAIL CURBSIDE IN-PERSON PROV TRANSFER
To
t
a
l
V
o
t
e
s
C
a
s
t
Voting Method
2012 Second Primary Election Voter Turnout Statistics
Total
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
FY24-25 Requested Budget
Applicable Statutes and/or Rules:
N/A
Summary:
The attached requested budget will cover the period of July 1, 2024, through June 30, 2025, and is
inclusive of the 2024 General. The Board of Elections is responsible for providing budgetary requests for
the items allocated in the attached report.
Document/s Included:
FY 24-25 Next Year Requested Budget Detail Report
Board Action Required:
Staff recommends approval
Item # 4b
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTED
1610 BOARD OF ELECTIONS
10 CHARGES FOR SERVICES
11016102 400122 - COUNTY CANDIDATE FILING FEES -11,000.00 *
Candidate Filing Fees 1.00 11,000.00 -11,000.00
Estimated county candidate filing fees
for Soil and Water Conservation
District Supervisor for 2024 General
Election
11016102 400370 - PRINTING FEES -100.00 *
Printing Fees for Public Records 1.00 100.00 -100.00
Requests
Printing charges for maps based on past
trends.
TOTAL CHARGES FOR SERVICES -11,100.00
60 SALARIES & BENEFITS
11016100 610000 - SALARIES AND WAGES 524,280.00 *
1.00 .00 57,272.00
ELECTIONS SPECIALIST (1215)
1.00 .00 110,777.00
ELECTIONS DIRECTOR (10762)
1.00 .00 54,855.00
ELECTIONS LOGISTICS COORD (11515)
1.00 .00 60,212.00
ELECTIONS COMPLIANCE SPEC (11765)
1.00 .00 83,253.00
ELECTIONS DIRECOR, DEPUTY (12155)
1.00 .00 55,516.00
PROGRAM COORDINATOR (13265)
1.00 .00 48,422.00
ELECTIONS SPECIALIST (16361)
1.00 .00 53,973.00
ELECTIONS SYSTEMS SPECIALIST (17116)
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTED11016100 611500 - CASUAL PART TIME SALARIES 360,373.00 *One-Stop Official Compensation Hourly 1.00 200,765.00 200,765.00 Wage $15 - $17 per hour plus $25trainingOne-Stop Costs for 2024 GeneralElection includes compensation for 8 to12 officials working staggered shiftsfor up to 17 days for five(5) sites.Site Leads are paid $17 per hour andall other officials are paid $15 perhour. All officials receive $25 forattending a 3 to 4 hour class.Estimated costs are based on previousone-stop schedules approved by theBoard and current statutoryrequirements. The increased rate ofcompensation from $10 per hour to $15 -$17 per hour was approved by the countycommissioners in FY22/23.Multipartisan Assistance Team Member 1.00 3,900.00 3,900.00 Compensation$40 per visit for 2 Team Members plus$25 trainingMultipartisan Assistance Team Costsincludes compensation for 30 visits (2MAT members per visit) to assistedliving facilities to assist residentswith completing voter registrationforms, requesting absenting by mailballots and completing absentee by mailballot applications for the 2024General Election. Required by statute.The increased rate of compensation from$25 per visit to $40 per visit wasapproved by the county commissioners inFY22/23.
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTEDElection Official Compensation Chief 1.00 115,410.00 115,410.00 Judge, Judge, & Assistants 43 pollingplacesChief Judge, Judge, Assistant, andSupply Rover compensation includes flatrate for Election Day work plus $25 forattending a 3 to 4 hour mandatoryclass. Chief Judges and Judges receivean additional $25 for supplementaltraining needed to properly preparethem to successfully execute requiredtasks on Election Day. The increasedrate of compensation for Chief Judges($225 to $300), Judges ($180 to $255)and Assistants ($120 to $225) wasapproved by the county commissioners inFY22/23. Election Day officials work,on average, a 15-hour day.Post-Election Audit Team Compensation.1.00 408.00 408.00 Eights officials to conduct sampleaudit count for average 3 hours at$15.00 per hour.Board Member Compensation 1.00 14,050.00 14,050.00 Chair and Four MembersBoard Member Compensation is based onmaximum salary for one board meetingper month. Maximum salary is $4,050 forchair and $2,500 for other four (4)board members receive $2,500.Part-Time Election Administrative 1.00 25,840.00 25,840.00 Assistant (19 hours per week for 52weeks) and Elections Tehnician (19hours per week for 12 weeks)
11016100 611600 - OVERTIME PAY (OTP)9,932.00 *Overtime Compensation for 2024 Primary 1.00 9,932.00 9,932.00 ElectionOvertime pay for five (5) full-timeemployees for the 2024 GeneralElection. 160 hours for the Program &Outreach Coordinator. LogisticsCoordinator, and Systems Specialist.150 hours for the ElectionsSpecialist-Absentee Voting andElections Specialist -Registrar.
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTED11016100 621000 - SOCIAL SECURITY TAXES 39,726.00 *.00 .00 3,542.00 FICA .00 .00 828.00 MEDICARE .00 .00 6,679.00 FICA .00 .00 1,562.00 MEDICARE .00 .00 3,344.00 FICA .00 .00 782.00 MEDICARE .00 .00 3,733.00 FICA .00 .00 873.00 MEDICARE .00 .00 5,143.00 FICA .00 .00 1,203.00 MEDICARE .00 .00 3,433.00 FICA .00 .00 803.00 MEDICARE .00 .00 2,985.00 FICA .00 .00 698.00 MEDICARE .00 .00 3,337.00 FICA .00 .00 781.00 MEDICARE
11016100 622000 - RETIREMENT-LOCAL GOVT EMPLOYEE 67,579.00 *.00 .00 7,382.00 LOCAL GOVERNMENT RETIREMENT .00 .00 14,279.00 LOCAL GOVERNMENT RETIREMENT .00 .00 7,071.00 LOCAL GOVERNMENT RETIREMENT .00 .00 7,761.00 LOCAL GOVERNMENT RETIREMENT .00 .00 10,731.00 LOCAL GOVERNMENT RETIREMENT .00 .00 7,156.00 LOCAL GOVERNMENT RETIREMENT .00 .00 6,242.00 LOCAL GOVERNMENT RETIREMENT .00 .00 6,957.00 LOCAL GOVERNMENT RETIREMENT
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTED
11016100 623500 - GENERAL 401-K MATCH 13,108.00 *.00 .00 1,432.00 401K NHC RETIREMENT .00 .00 2,770.00 401K NHC RETIREMENT .00 .00 1,372.00 401K NHC RETIREMENT .00 .00 1,505.00 401K NHC RETIREMENT .00 .00 2,081.00 401K NHC RETIREMENT .00 .00 1,388.00 401K NHC RETIREMENT .00 .00 1,211.00 401K NHC RETIREMENT .00 .00 1,349.00 401K NHC RETIREMENT
11016100 625000 - MEDICAL INSURANCE EXPENSE 77,192.00 *.00 .00 9,649.00 BUD_MEDICAL/DENTAL .00 .00 9,649.00 BUD_MEDICAL/DENTAL .00 .00 9,649.00 BUD_MEDICAL/DENTAL .00 .00 9,649.00 BUD_MEDICAL/DENTAL .00 .00 9,649.00 BUD_MEDICAL/DENTAL .00 .00 9,649.00 BUD_MEDICAL/DENTAL .00 .00 9,649.00 BUD_MEDICAL/DENTAL .00 .00 9,649.00 BUD_MEDICAL/DENTAL
11016100 626000 - LONG TERM DISABILITY INSURANCE 1,417.00 *.00 .00 155.00 BUD_LTD .00 .00 299.00 BUD_LTD .00 .00 148.00 BUD_LTD .00 .00 163.00 BUD_LTD
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTED.00 .00 225.00 BUD_LTD .00 .00 150.00 BUD_LTD .00 .00 131.00 BUD_LTD .00 .00 146.00 BUD_LTD
TOTAL SALARIES & BENEFITS 1,093,607.0070 OPERATING EXPENSES
11016100 700000 - CONTR SERVS 128,062.80 *
Storage of Election Records 1.00 5,000.00 5,000.00
Wilmington Records Center: (0.525) *
(500) * (12) = $2,625. Destruction rate
is $10.3125 and retrieval rate is $4.50
per box. Current quantity varies
between 250 to 500 boxes. Storage of
election records at the Wilmington
Records Center per recommendation of
Facilities Management. Previously,
election records were stored in the
basement of the Main Library. Retention
of Documents is a Statutory Requirement.
Document Destruction 1.00 5,000.00 5,000.00
Adherence to Retention/Destruction
Guidelines
Election Coding 1.00 17,160.00 17,160.00
Estimated costs for election coding,
ballot on demand setup for absentee by
mail voting, audio ballot, and creation
of ballot layout, sample ballots, and
pdf file extraction for 2024 General
Election by PrintElect/ESS, a single
source vendor for the certified voting
equipment used by the NHC Board of
Elections. Based on recent rates and
projected costs for a presidential
general election.
Delivery and Pick up of Voting 1.00 18,650.00 18,650.00
Equipment and Supplies
Delivery of Voting Equipment for 2024
General Election (1 truck for Early
Voting and 7 Trucks for Election Day
Polling Places. Rates increased FY23/24
due to increased gas prices and cost of
living increases.
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTEDTemp Employees through Temp Agency 1.00 82,252.80 82,252.80 for election support in the officeTemporary Employees: Expenses relatedto utilization of a temporary agency toprovide in-office clerical supportprior for 2024 General Election. Theestimated costs are based on acompensation rate of $18 per hour, withadditional 36% markup paid to agency.The use of a temporary employee agencywill ensure the Board of Elections hasadequate and consistent clericalsupport in the office during theelection. In addition, this will ensurethat the Board of Elections maintainscompliance with the FLSA regardinghours worked in a year for truetemporary employees.
11016100 700328 - LEASE EXPENSE 48,385.23 *Pitney Bowes Mailing Machine Lease 1.00 5,175.00 5,175.00 Mailing Machine and Postage Meter foroffice required to mail out voterregistration materials andabsentee-by-mail ballots in a timelymanner to comply with statutory andadministrative requirements.Plotter Lease and Maintenance 1.00 6,000.00 6,000.00 Generate maps and other outreachmaterials needed to effectivelyadminister elections.Warehouse Lease 1.00 37,210.23 37,210.23 Current lease rate plus 3% adjustableper year as stated in the contract.
11016100 700329 - SUBSCRIPTION SOFTWARE 16,542.00 *Canva Pro Plan 1.00 150.00 150.00 Yearly subscription to digitalmarketing platform that we use tocreate social media and markingmaterialsEasyVote 1.00 6,750.00 6,750.00 Effective Management of ElectionOfficial DatabaseAdobe - Creative Cloud (All Apps)1.00 3,212.00 3,212.00 Production of outreach and trainingmaterials for four licenses
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTEDAdobe - Pro (PDF)1.00 384.00 384.00 Production and editing of .pdfdocuments for three licensesArticulate 360 1.00 2,798.00 2,798.00 Virtual training platform that includesboth Storyline 360 to develop custominteractive courses that work on everydevice for two licensesZoom 1.00 1,050.00 1,050.00 Easy access virtual training andoutreach for three licensesVyond 1.00 2,198.00 2,198.00 Animation software for outreach andvoter education for two users.
11016100 700330 - RENT 67,599.00 *Rental of Laptops and Printers for one 1.00 65,974.00 65,974.00 electionRental of Laptops and Printers forTraining, Early Voting, and ED. Costsfor computer rentals for electronicpollbooks and election officialtraining for 2024 General Election. Perthe recommendation of InformationTechnology and County Management, theBoard of Elections transitioned frompurchasing laptops to renting laptopsfor Training, Early Voting, andElection Day voting.Private Polling Place Rental Fees 1.00 1,625.00 1,625.00 Rental fees of $125 per election for upto 12 private facilities
11016100 700350 - ADVERTISING COST 2,250.00 *Required Legal Notices for one election 1.00 2,250.00 2,250.00 Statutory Requirement
11016100 700365 - CELLULAR EXPENSE 17,819.00 *Cell Phone Service Contract 1.00 17,819.00 17,819.00 Monthly costs for Sonim XP5s FlipPhones used by election officials,cradle points and Director IPAD
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTED11016100 700370 - POSTAGE EXPENSE 105,083.00 *Postage for Voter Card Mailings 1.00 54,570.00 54,570.00 Voter Card mailings trend overcomparable yearsPostage for Absentee by Mail Mailings 1.00 32,025.00 32,025.00 Abs by Mail mailing trends overcomparable years but adjusted foraddition of second incoming envelopedue to Photo ID requirements, whichincreases postage costs per outgoingpacket to 1.83 per unit.Business Reply Mail Account 1.00 2,000.00 2,000.00 Based on returned cards in comparableyearsPolling Place Change Notifications 1.00 3,213.00 3,213.00 Statutory requirement if change pollingplace or precinct boundariesAdministrative Mailings 1.00 4,095.00 4,095.00 Statutory requirement for IncompleteRegistrations or Absentee Requests,Underage Registrations.Targeted Election Official Recruitment 1.00 9,180.00 9,180.00 MailingsPostage charge per card $0.44 forapprox 9,444 cards to voters in 13precincts between ages 35 to 55 yrs ofage who voted in 2022 GE
11016100 700430 - M&R-EQUIPMENT 70,370.94 *Voting Equipment Maintenance Contract 1.00 70,370.94 70,370.94 Firmware/Software Agreement with ES&Sfor voting equipment and BOD Systems.The percentage increase from currentyear is not known at this time but isestimated to be a 7.5% increase ofcurrent rates.
11016100 700500 - PRINTING 88,297.42 *Pre-printed ballots for 2024 General 1.00 55,480.00 55,480.00 ElectionStatutory and Administrative RequirementVoter Card Mailings 1.00 11,035.42 11,035.42 Estimated 113,300 cards x .0974 per cardEnvelopes for Voting Notices 1.00 2,000.00 2,000.00 Window EnvelopesEnvelopes for Administrative Letters 1.00 1,000.00 1,000.00 Non-window Envelopes
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTEDBackup Paper Poll Book for 2024 General 1.00 3,000.00 3,000.00 ElectionEmergency Paper Pollbook Labels.Administrative Requirements.Absentee Envelopes 1.00 10,526.00 10,526.00 Outgoing/Incoming Abs Envelopes (CIV,MIL/OVR)-In 2023, added second incomingenvelope due to Photo ID requirements,which increases printing costsChief Judge Manual for 41 Chief Judges 1.00 130.00 130.00 and Call Center StaffOutsource printing and binding of fifty(50) Chief Judge Manuals to SouthDataper election.Provisional Envelopes 1.00 3,372.00 3,372.00 Statutory Requirements for ProvisionalVoting during Early Voting and onElection Day. Anticipated increase dueto Photo ID requirementsTargeted Election Official Recruitment 1.00 1,754.00 1,754.00 MailingsPrinting charge per card $0.0974 forapprox 9,444 cards to voters in 13precincts between ages 35 to 55 yrs ofage who voted in 2022 GE.
11016100 700512 - PRINTER-COPIER COSTS &SUPPLIES 51,507.00 *Costs for CopyPro charges, copy paper &1.00 9,000.00 9,000.00 toner cartBased on past voting trends, historicalactuals, and current legal andadministrative requirements.Election-Specific Costs 1.00 42,097.00 42,097.00 Printer toner, copy paper, card stock,labels needed for different votingmethodsRegular Office costs 1.00 410.00 410.00 Minute Book Paper
11016100 700520 - SUPPLIES 11,954.00 *Expenses related to regular office 1.00 3,835.00 3,835.00 suppliesRegular office supplies, water cooler,plotter and postage machineconsumables, and board meetingbook/paper.
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTEDExpenses related to election-specific 1.00 8,119.00 8,119.00 supplies for one electionUSBs, seals, duct tape, storage boxes,I Voted stickers, security seals,polybags, DS200 paper rolls, retentionboxes, & cleaning election officialsaprons
11016100 700542 - SUPPLIES-COMPUTER&OTHER 2,600.00 *Supplies-Computers 1.00 2,600.00 2,600.00 IT-Related Computer Expenses based onpast expenditures.
11016100 700680 - ENHANCEMNT & STRATIGIC INTIA 65,050.00 *Enhancement: Since the county’s rate 1.00 48,050.00 48,050.00 increased for casual part-time staff to$17/hr, the increase is needed inelections officials.Enhancement: There need is a software 1.00 17,000.00 17,000.00 to manage scheduling, training,payroll, and inventory tracking. Thecurrent system does not allow for thecomprehensive tracking.
11016100 700700 - DUES & SUBSCRIPTIONS 125.00 *Dues and subsciptions 1.00 125.00 125.00 Annual membership dues. Association ofDirectors of Election and NorthCarolina Board of Election MembersAssociation.
11016100 700825 - EMPLOYEE REIMBURSEMENTS 2,500.00 *Reimbursement for election-related 1.00 2,500.00 2,500.00 expensesPrevious allocations prior to FY22/23not comparable with current orprojected expenses due to use ofoff-site warehouse for secure storageof voting equipment and otherelection-related supplies. Staffmembers who are required to travelbetween our main office and warehouseare reimbursed for mileage.
NEW HANOVER COUNTY - LIVE
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTED
11016100 700905 - TRAINING & TRAVEL 8,700.00 *Election-Related Conference Attendance 1.00 8,700.00 8,700.00 FeesRegistration and Hotel Fees for SBOEconferences and professionaldevelopment for staff
TOTAL OPERATING EXPENSES 686,845.39TOTAL BOARD OF ELECTIONS 1,769,352.39TOTAL BOARD OF ELECTIONS 1,769,352.39
TOTAL REVENUE -11,100.00TOTAL EXPENSE 1,780,452.39
GRAND TOTAL 1,769,352.39
** END OF REPORT - Generated by GWEN HILL **
NEW HANOVER COUNTY - LIVE
NEXT YEAR BUDGET DETAIL REPORT
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PROJECTION: 2025 FY24-25 Budget
ACCOUNTS FOR:BOARD OF ELECTIONS VENDOR QUANTITY UNIT COST 2025 REQUESTEDField # Total Page Break Sequence 1 3 Y Y Sequence 2 4 Y Y Sequence 3 10 Y N Sequence 4 0 N N
Report title: 03/08/2024 11:51 |NEW HANOVER COUNTY - LIVE |P ghill |NEXT YEAR BUDGET DETAIL REPORT |bgnyrp
PROJECTION: 2025 FY24-25 Budget FOR PERIOD 99
Report type:3 Include employee with benefit detail:N Budget level:1 Percentage change calculation method:1 Print detail lines:B Print first or second year of budget requests: F Print revenue as credit:Y Include cfwd in rev bud:N Include cfwd in actuals:N Print totals only:N Include segment code:N Include report grand totals by account type: Y Print full GL account:N Double space:N Suppress zero bdgt accts:Y Print as worksheet:N Print percent change or comment:C Print text:Y Amounts/totals exceed 999 million dollars: N Print five budget levels:N Report view:D
Find CriteriaField Name Field Value
Org 11016100|11016102ObjectProjectAccount typeAccount status
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
FY24-25 Budget Enhancement Requests
Applicable Statutes and/or Rules:
N.C. Gen. Stat. §§ 163-33 and 163-35
Summary:
Two budget enhancement requests were submitted for FY24-25 with the proposed continuation
budget. I have included a general overview of these enhancement requests below. In addition, I
have included the enhancement requests forms in the agenda packet for your review.
•Compensation for Election Officials – Request to increase the compensation rate
to align with the new minimum pay rate of $17/hour for New Hanover County
casual part-time employees. If approved, the compensation rate would increase
$2/hour for early voting officials and $30/day for election day officials. The
current and proposed rates of compensation for different types of election
officials are listed below.
o Multipartisan Assistance Team - $40/visit to $45/visit for avg 2.5 hour
visit
o Early Voting Officials - Site Lead $17/hour to $19/hour and Site Assistant
$15/hour to $17/hour
o Election Day Officials - Chief Judge $300/day to $330/day, Judge
$255/day to $285/day, Assistants $225/day to $255/day for 15-hour
day.
o Election Official Training - $25/class to $35/class for avg 2-hour class
•Election Management Software – Request to adopt a new software program to
effectively manage election official assignments, communications, and training
as well as inventory supply assignments, chain of custody reports, audits, and
tracking. The transition from our current management system to the proposed
new system requires 8 to 12 weeks for implementation, which cannot be done
during an active election cycle. We are requesting funds to utilize both systems
for one fiscal year to ensure a smooth transition and the effective delivery of all
required services. In FY24-25, there is one scheduled election on November 5,
2024. We would like to begin transitioning to the new software in January of
2025, which enables us to have six months to effectively transition to the new
management system. This implementation requires the configuration of the
administrative module that will be used by staff and a citizen portal, which will
be utilized by our election officials using a two-factor authentication process.
Item # 4c
The county board may document their support for these enhancement requests through their
approval at a public board meeting and/or by submitting a letter of support for any or all the
proposed budgetary enhancement requests to the New Hanover County Board of
Commissioners and County Manager Chris Coudriet.
Document/s Included:
FY24-25 Budget Enhancement Request Forms
Board Action Required:
Staff recommends approval
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
Closed Session
Chairman Statement Prior to Closed Session:
I move that the Board enter into closed session, under N.C. Gen. Stat. § 143-318.11(6) to discuss
personnel matters.
Applicable Statutes and/or Rules:
N.C. Gen. Stat. § 143-318.11(6)
Summary:
Closed session is required to discuss personnel matters under N.C. Gen. Stat. § 143-318.11(6).
Board Action Required:
Discuss as necessary
Returning to Open Session:
I move that the Board return to open session, under N.C. Gen. Stat. § 143-318.11(6), to conduct
business remaining before the Board.
Item # 2 Item # 5
Regular Meeting
New Hanover County Board of Elections
March 12, 2024
Subject:
General Discussion
Summary:
This is an opportunity for discussion on other elections-related matters not included in the meeting
agenda.
Board Action Required:
Discuss as necessary
Item # 6