Meeting Minutes 03-21-24C
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Randy Reeves
Candy Robbins
Jane Horrell
Agenda Item
Meeting Minutes
NEW HANOVER COUNTY
Non -County Agency Funding Committee
Government Center
GC Meeting Room 155
Tuesday, March 21, 2024, 9:00 am
In Attendance
Clare Kiley Gail Eddie Shane Hartley
Gwen Hill Scott Steinhilber David Rice
1. There were approximately 10 agencies represented at the meeting. Gwen had each
person introduce themselves.
2. Announcement for General Public
Randy Reeves read the announcement. Committee members and county staff
introduced themselves.
3. Gwen Hill showed the video from the May 15, 2023, Board of Commissioners' meeting
where the funding committee presented the recommended funding for FY23-24 Non -
County Agencies and listened to the comments from the Board. There was discussion after
the viewing in which Randy Reeves summed up the commissioners' comments: 1.
Commissioner Barfield suggested the committee consider funding fewer nonprofits so that
fewer potentially more deserving nonprofits could be funded at 100%; 2. Commissioner
Barfield brought up that the committee "left money on the table" since $25,000 was left
over; 3. Commissioner Zapple verbally gave us the green light to consider going over the
budget; and 4. He also mentioned how we restricted admin salary and didn't take into
consideration the size of an organization. Commissioner Barfield also said that the Board
gives the amount for Non -County Agency funding. The Committee discussed adding a
fourth tier to the funding recommendations. Consensus was they'll take a look what their
rubric scores look like and go from there on tiers for recommendations.
4. Additional Questions/Answers for Agencies
Gwen received answers from all agencies that were asked additional questions except six.
She will call these agencies and get their answers and email them to the committee. There
will be hard copies given out at the next meeting for the committee's books.
S. Salary & Benefits Discussion
The committee discussed the salary and benefits eligibility for funding.
6. Rubric Excel Spreadsheet Scoring
Gwen read each of the scoring criteria columns on the Excel spreadsheet and the
committee members asked questions, especially the newer members so they'd know what
each one meant. A few changes to wording were made. The sixth criteria was changed to
"Demonstrated or Potential Impact of Program -Outcome. 1. No Impact. The rest of it was
not changed. The seventh criteria, item number four, was changed to 4-Provides Important
Service Not Provided by NHC. Committee asked that another column be added that
calculates the percentage of budget of the request. Scott added this column and David made
copies for the committee. Gwen will make all the changes and email the spreadsheet to
everyone.
7. Updated Calendar Discussion
Since we are a little behind in getting the funding recommendations completed the
committee decided to meet April 2, 3 and 4 from 9 am to 12 pm to get finished. They will
have the rubric scores to Gwen on Monday, April 1. Then hopefully finish the
recommendations by April 4. Funding recommendations are normally due to the County
Manager by mid -April. So, we should be able to meet this. The committee presentation of
the recommended non -county agency funding is scheduled for Monday, May 20.
Committee members that are able said they would attend. Randy has volunteered to give
the presentation and Clare said she'd be there for support along with a few other committee
members.