Minutes 01 10 08
Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY January 10, 2008 Mr. Jeff Bellows, Chair, Presiding MEMBERS PRESENT Mr. Jeff Bellows,
Chair Mr. William Bryden, Vice-Chair Ms. Fannie Freeman, Secretary Mr. Don Betz Mr. Andrew Koeppel Ms. Christine McNamee Ms. Laura Padgett Mr. George Dolan Ms. Aileen Mair STAFF PRESENT
Mr. Albert Eby, Director Mr. Matthew Kunic, Planner Ms. Cathy Cole, CPA, Finance Director CONTRACT MANAGEMENT STAFF PRESENT Mr. Lamont Jackson, General Manager, First Transit Mr. Bobby
Hunter, Operations Supervisor, First Transit Mr. William Williamson, Vice-President, First Transit Mr. Andrew Olson, Attorney Mr. Bill Williamson, Regional Vice President, First Transit
GUESTS PRESENT Mr. Mike Kozlosky, Sr. Transportation Planner, Wilmington Urban Area MPO Mr. Joshuah Mello, Associate Transportation Planner, Wilmington Urban Area MPO Ms. Lawless Bean,
Transportation Demand Management Coordinator, City of Wilmington Mr. Ricky Meeks, Citizen Mr. Ellis Pinder, New Hanover County Veteran Services Mr. Rustia Foster, Citizen Ms. Dawn Cox,
Citizen Mr. Chris Hawkins, Citizen Mr. Robert Grainger, Citizen CALL TO ORDER Chairman Bellows called the meeting to order at 12:00 pm Mr. Bellows opened the meeting with a moment
of silence APPROVAL OF MINUTES A motion to approve the minutes from the December 13, 2007 meeting of the Cape Fear Public Transportation Authority was made by Mr. Betz The motion
was seconded by Mr. Bryden and carried unanimously
The Chairman asked new Authority member Mr. George Dolan to briefly introduce himself CONSENT AGENDA Mr. Betz introduced resolution adopting a consent agenda format for routine business
matters and purchase orders He explained that items could be pulled from the consent agenda for discussion if requested by a member Mr. Betz made a motion to approve the consent
agenda resolution The motion was seconded by Ms. Padgett and carried unanimously PUBLIC COMMENT Mr. Bellows opened the Public Comment Period Mr. Reggie Faulkner requested that
a bench is placed at K-Mart on College Rd Mr. Meeks stated that he appreciates the Brunswick Connector Service Ms. Cox requested no stops at stores along the new routes Mr. Grainger
requested free and reduced bus passes for veterans The board recommended that Mr. Grainger speak with the local New Hanover County veterans’ representative prior to proposing a request
for free and reduced bus passes Mr. Bellows suggested that Mr. Pinder contact Wave Transit staff to schedule their proposal as an agenda item at a future meeting Ms. Cox requested
service to Harris Teeter and Home Depot in Monkey Junction COMMUNITY TRANSPORTATION PROGRAM PUBLIC HEARING Mr. Bellows opened the Public Comment Hearing on the proposed FY 2008-2009
Community Transportation Public Hearing Hearing no comment, the Chair closed the public comment period COMMUNITY TRANSPORTATION PROGRAM Mr. Bellows recognized Mr. Eby to present
the Community Transportation Program (CTP) grant FY 2009 Mr. Eby presented a Community Transportation Program grant application for approval Mr. Eby stated that the grant would be
an agreement between Authority and the NCDOT Mr. Betz made a motion to allow the board chair to enter into an agreement with NCDOT for the FY 2009 CTP grant agreement with all certifications
and assurances Ms. Padgett seconded and carried unanimously FACILITIES COMMITTEE Chairman Bellows recognized Ms. McNamee to present the facilities report Ms. McNamee submitted
a draft draft of a contract between Cape Fear Public Transportation Authority and Norris, Kuske & Tunstall Consulting Engineers, Inc. Ms. McNamee stated that the contract was for the
construction of the Cando Drive extension Ms. McNamee stated that the facilities committee has made amendment recommendations for review of Mr. Olson and Mr. Eby She briefly outlined
the minor changes The committee made a recommendation authorizing the Chair to sign the contract in compliance with the wishes of the facility committee after it has been reviewed
by the Director and Legal Counsel Mr. Olson recommended that the clause regarding liability insurance should be removed from the contract No second was needed and the motion carried
unanimously
EXECUTIVE COMMITTEE Mr. Bellows gave the executive committee report Mr. Bellows submitted the employment contract for Mr. Eby Mr. Betz made a motion to accept the contract as amended
Ms. Padgett seconded and carried unanimously Mr. Bellows stated the board planning retreat date would be discussed at the February meeting and members should be prepared to suggest
dates for the retreat He also suggested a facilitator be contacted to assist with the meeting, if a cost effective one would be willing to assist the Authority Topics to be discussed
include fares, funding, advertising and route structure MARKETING COMMITTEE Mr. Bellows announced Mr. Betz as the new Chairman of the Marketing Committee Mr. Betz stated the next
marketing meeting would be on Thursday, January 17, 2008 at 9:00 am Mr. Bellows encouraged more members to join the marketing committee ROUTE COMMITTEE Mr. Bellows recognized Mr.
Koeppel to give the report for the Route committee Mr. Koeppel stated that the routes have been finalized and the route maps are being drafted Mr. Bellows and Ms. Padgett stated
that the marketing committee should discuss the maps and make necessary changes and suggestions MANAGEMENT CONTRACTOR SELECTION COMMITTEE Chairman Bellows recognized Ms. McNamee to
give the management contractor report Ms. McNamee stated that the RFP’s for the management contract are due February 15, 2008 She also stated that staff was currently responding
to prospective bidder inquiries and issuing addendums FINANCE COMMITTEE Mr. Bellows recognized Mr. Bryden to give the finance report Mr. Bryden discussed an estimated $175,000 shortfall
of the budget for FY 2007-2008 Mr. Bryden stated that Mr. Eby and Ms. Cole will discuss the shortfall and develop options to correct the issue Mr. Bryden suggested that the board
submit suggestions to deal with the shortfall Ms. Freeman suggested increasing fares for certain routes depending on distance Mr. Eby stated that any adjustments made to the routes
that exceed 20% will require the Authority to comply with its adopted public comment policy STAFF REPORTS Chairman Bellows recognized Mr. Eby to give the staff report Mr. Eby stated
that the Authority’s bus operator safety and contractor customer service improvements have been implemented Mr. Eby stated that Wave Transit’s main contact phone number has been improved
to have complaints sent directly to the Executive Assistant Mr. Eby also stated that the new management contract would have incentives for safety and customer service performance
Mr. Eby stated that customer service bus decals will be placed on the rear of all Wave Transit vehicles AGENCY REPORTS Ms. Bean states that she has ways for employers to disperse
new Wave Transit maps Mr. Mello states that the consulting group has surveyed an area near the Dillard’s store at Independence Mall and an ADA accessible walkway can easily be developed
from that site to the Dillard’s entrance. SCHEDULING OF NEXT MEETING Hearing no further business, Mr. Bryden made a motion to adjourn The motion was seconded by Mr. Betz and carried
unanimously The next meeting is scheduled for February 14, 2008 at 12:00 pm in the Castle Street Board Room Respectfully Submitted, Albert Eby Director /mk