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Agenda 2006 01-23 AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC ROBERT G. GREER, CHAIRMAN. WilLIAM A. CASTER, VICE-CHAIRMAN TED DAVIS, JR., COMMISSIONER. WilLIAM A. KOPP, JR., COMMISSIONER. NANCY H. PRITCHETT, COMMISSIONER BRUCE T. SHELL, COUNTY MANAGER' WANDA COPLEY, COUNTY A HORNEY' SHEILA SCHULT, CLERK TO THE BOARD January 23, 2006 9:00 a.m. MEETING CALLED TO ORDER (Vice-Chairman William A. Caster) INVOCATION PLEDGE OF ALLEGIANCE APPROVAL OF CONSENT AGENDA ESTIMATED ITEMS OF BUSINESS Page TIMES No. 9:15 a.m. 1. Presentation of New Hanover County Service Awards 93 9:25 a.m. 2. Recognition of New Employees 95 9:30 a.m. 3. Introduction of Avril M. Pinder, CPA. New Hanover County Finance Director 97 9:35 a.m. 4. Recognition of National Award Presented to Dianne Gatewood, Extension 99 F(1Il1iIYa.llc1CQll@Il1~rSc;i~llc;~s1\g~llt,CQQP~l'(1tiy~E)(t~ll~iQllS~1'Yic;~ 9:40 a.m. 5. Presentation of Draft New Hanover County Master Plan for Parks, Recreation, 101 and Open Space 10:10 a.m. 6. Consideration of an Ordinance for Prohibition of Contraband in the New 103 Hanover County Jail 10:20 a.m. 7. Pl'~~~llta.tiQllbyMr.Ric;l<:C(1tlill,C:l1a.iI'Q[th~PQ1't,:Wa.t~rwa.Y~I:3~(1c;l1 105 Commission (PWBC) 10:35 a.m. 8. Presentation by the Board of Elections with a Recommendation for Process and 107 Equipment Purchase for Upcoming Elections in Compliance with State and Federal Regulations 10:50 a.m. Break 11 :00 a.m. 9. Consideration Award ofRFP 06-0005 and Approval of Contract # 06-0005 to 113 BellSouth for the Purchase of Public Safety Answering Point (PSAP) Telephone System for the E-911 Center including installation, proiect management, training and maintenance 11:15 a.m. 10. Consideration of Remediation and Demolition of Old Airport Terminal and 121 Approval of Associated Budget Amendment 06-0082 11 :25 a.m. 11. Consideration of Extension of Funding Agreement with Wilmington 125 Downtown, Inc. 11:30 a.m. 12. Consideration of Murrayville Fire Station Proiect 127 11 :40 a.m. 13. llpdCl.t~QllMCl.~QllJlll~tAJ:W:WJ)r~dgillgPr()i~Qt 129 12:00 p.m. Lunch Break 12:30 p.m. 14. Committee Appointments 137 12:35 p.m. 17. Meeting ofthe Water and Sewer District 149 12:55 p.m. 18. Non-Agenda Items (limit three minutes) 1 :00 p.m. 19. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 1:10p.m. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. 2 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMATED ITEMS OF BUSINESS Page TIMES No. 12:35 p.m. 1. Non-Agenda Items (limit three minutes) 12:40 p.m. 2. Approval of Minutes 151 12:45 p.m. 3. Consideration of Well Site Acquisitions and Approval of Associated Budget 153 Amendment 2006-20 3 This page intentionally left blank. 4 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ITEMS OF BUSINESS Page No. 1. Approval of Minutes 7 2. Approval of Adoption of State Road Resolution Requesting the State to Add 9 Corporate Drive South in NorthChase Park of Commerce (Div. File No: 1074-N to the State Road System 3. Approval of 2006-2007 Programmatic Goals 11 4. Approval of Request to Add the Cooperative Extension's Advisory Council to the 19 Board of Commissioners' Board Application and Appointment Process 5. ApPl'QY(l.lQLGI'(l.lltAppliG(l.tiQllFl])ldillgJQl'Jh~J:)i~prQPQrtiQll(l.t~MillQrityCQllt(l.Gt 21 (DMC) Proiect 6. Approval of Governor's Crime Commission (GCC) Grant Submittals for 23 Prevention and Intervention 7. Approval of Request by Leading Into New Communities, Inc. (LINC, Inc.) to have 31 New Hanover County Serve as the Applicant Agency for a Grant Applicant to the Governor's Crime Commission (GCC) 8. Approval of 2003 Department of Homeland Security Supplemental Grant 35 9. ApprQY(l.lQLR~yi~iQllQfJllfQl'lll(l.lI3idThr~~hQld[QLPl.ll'Gh(l.~illg(l.lldCQll~tmGtiQll 47 Contracts from $5,000 to $30,000 10. Approval of Disposal of Surplus Equipment and Vehicles through County Auction 51 to be held February 18, 2006 11. Approval ofIncrease in Women, Infants and Children (WIC) Funding for FY05- 63 06 12. Approval of Duke Research Grant Application by Cape Fear Museum 67 13. Approval of Request to Submit Grant Application to the U. S. Department of 69 Justice, Bureau of Justice Assistance, for a BJA 2006 Gang Resistance Education and Training (GREAT) Program 14. Approval of New Hanover County and New Hanover County Fire District Tax 71 Collection Reports 15. Approval of Release of Tax Value 75 Approval of Budget Amendments: 16.1 06-0101 Drug Court 77 16.2 06-0103 Social Services 79 5 16.3 06-0104 Social Services 81 16.4 QQ-Ql()jSQGictLS~ryig~f) 83 16.5 06-0107 Sheriff s Office 85 16.6 06-0108 Health Department 87 16.7 06-0109 Courts 89 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Sheila L. Schult Contact: Sheila L. Schult Item Does Not Require Review SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the Regular Meeting, January 9, 2006. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 7 This page intentionally left blank. 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 2 Estimated Time: Page Number: Department: Governing Body Presenter: Sheila Schult Contact: Sheila Schult Item Does Not Require Review SUBJECT: Adoption of State Road Resolution Requesting the State to Add Corporate Drive South in NorthChase Park of Commerce (Div. File No: 1074-N) to the State Road System BRIEF SUMMARY: NCDOT is considering the addition of this road and has requested the Board to adopt the resolution in support of the road addition. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt Standard SR-2 Resolution. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: Letter from NCDOT ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 9 STATE Of NORTH CAROLINA DEPARTMENT OF TRANSPORTATION MICHAEL F. EASLEY DIVISION OF HIGHWAYS LYNDO TIPP 't GOVERNOR SEe ~(~ ~ ~~ January 3, 2006 If $~ \\ ..~. ~~ ~~ ,\ ~ ,~~ Ms. Sheila Schult, Clerk to the Board ~ ~ ~ ?~\ ,~ ~\\1 c~{~'\\s New Hanover County Board of Commissioners \ ,\t.'\\:' \\c)r.~/0. ...- \\ ~:~, \. $\t~' 320 Chestnut Street, Room 305 \')\ ' Wilmington, NC 28401 \)\:1 ' Subject: Proposed Addition to the State System of Highways Dear Ms. Schult: This office is considering the addition of Corporate Drive South in Northchase Park Of Commerce (Div. File No: 1074- N) to the state system. After the Board's consideration, if they concur with our recommendation, please fumish this office with the current county resolution and official road name for our further handling. If! may be of further assistance, please advise. Very truly yours, {Jr(~ Daniel R. Cunlbo, PE District Engineer DRC:jpp Attachments Cc: Anthony Law, New Hanover County Maintenance Engineer 300 Division Drive, Wilmington, N.C. 28401 Tel: (910) 251-2655 Fax: (910) 251-2759 __._~~__,."m_ 10 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 3 Estimated Time: Page Number: Department: Budget Presenter: Cam Griffin Contact: Cam Griffin SUBJECT: 2006 - 2007 Programmatic Goals BRIEF SUMMARY: As recommended by the Government Finance Officers Association and the National Advisory on State and Local Budgeting, programmatic goals should be established to guide in the development of the budget. Attached are programmatic goals recommended for your consideration for next fiscal year. The Board of County Commissioners originally adopted these goals on February 21, 2005, for fiscal year 2005-06. Minor changes have been made to reflect the current status of projects or to incorporate programs. Upon adoption, the departments will be instructed to develop their own individual goals and performance measures based on the County's Programmatic Goals. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of the FY 06-07 County Programmatic Goals. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: iii Programmatic Goals 20 REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: 11 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 12 PROGRAMMATIC GOALS As recommended by the Government Finance Officers Association (GFOA), and the National Advisory Council on State and Local Budgeting, the following programmatic goals have been designed to guide the development of the fiscal year 2005-2006 I budget. These goals have been developed to provide direction for County departments in their allocation of resources to areas the County Commissioners deem to be most important. All departments have been instructed that at all times, but especially during the current economic condition, that these goals are dependent on available financial and staffing resources. These goals are in no way a statement that the end will be achieved in a specific time period. I. Provide a Safe Community for All New Hanover County Citizens 1. Support the Juvenile Day Treatment Center in its continuing effort to address the needs of youth who have entered the juvenile justice system. 2. Review and implement new security procedures in addressing the safety needs of staff and the public using County facilities. 3. Work toward reducing the crime level and improving community security. 4. Promote a responsive Public Safety Communications Center whose employees are highly skilled in responding to the emergency needs of citizens and the community at large. 5. Foster a team concept with the public safety agencies served by the Public Communications Center, and enhance services provided to the public. 6. Provide safe water to the public by protecting our groundwater resources and maintaining well and tower sites in accordance with state and federal regulations and laws. 7. Work with the North Carolina Department of Transportation, the City of Wilmington, and the Cape Fear Public Transportation Authority to provide alternative forms of transportation including transit, bicycle, and pedestrian facilities. 8. Provide safe public educational facilities for the children of New Hanover County by maintaining the established partnership with the schools and its officials in the deployment of school resource deputies. 9. Ensure the County's ability to effectively respond to h::mdle bio-terrorism, I hazardous materials threats, and natural disasters. 10. Provide a superior level of fire protection through acceptance of public educational grants, improved community fire protection rating, and development of a Fire Investigation Task Force focusing on arson related fires. 11. Promote programs such as electronic monitoring for pretrial inmates that provide for the needs of the County while reducing cost of services. 12. Continue to reviO'.'.' issue!:: :md ceek solutions with radio oommunication reception problems in the extreme southern and northern ends of the County. Provide reliable 800 MHz public safety radio system coveraqe Countywide. 13. Support the Ganq Task Force in their efforts to address and eliminate the qang activity in New Hanover County. +a I ~-~--~.._.- -~-- ._---,~ 13 PROGRAMMATIC GOALS CONTINUED II. Continue Investing in Electronic Technology (Internet and Intranet) for the Efficient Facilitation of County Business 1. Enhance the County's technology resources to provide greater public access, efficient internal operations, and improved electronic communication and payment system. 2. Expand and enhance departmental Web sites Websites and New Hanover I County Television (NHC-TV) to ensure the public's awareness of all services provided by County departments, as well as keeping the public informed of decisions and/or policies made by County officials. 3. Implement policies and procedures for the effective manaqement and use of I desktop oomputorc County computinq assets. 4. Enhance the security surrounding the entire computing environment for the County by rejecting protectinq aqainst hacking attempts, proactively preventinq resisting virus attacks, and limiting the amount of unwanted e-mail. 5. Participate in pilot initiatives that position New Hanover County as a leader in automation advances. III. Protect the Environment and the Quality of Life Enjoyed by New Hanover County Citizens 1. Effectively plan for the orderly growth and development of the County by providing and reviewing annual updates on the implementation of the Wilmington-New Hanover County Coastal Management (CAMA) Land Use Plan. 2. Concentrate on the infrastructure needs and operational requirements of the Enterprise Funds. (The Water and Sewer and Environmental Management operations should meet the growth needs of the County.) 3. Provide for the protection of ground water and air quality by operating the landfill and WASTEC in accordance with maximum achievable control technology and best management practices. 4. Address important environmental issues while encouraging citizen input and involvement in issues such as: storm water management, drainage, waste disposal, and water and sewer. 5. Continue exploring opportunities and/or options in efficiently and effectively reducing waste disposal costs. 6. Reduce litter and illegal trash dumping in the County through aggressive enforcement of anti-litter laws. IV. Ensure the Health and Welfare of all New Hanover County Citizens 1. Reduce the number of substandard housing units through rehabilitation programs, code enforcement, and housing grants. 2. Support the Cape Fear Public Transportation Authority (WAVE) in its efforts to I provide low cost transportation services to and from medical appointments, congregate meals, employment, education, and social recreational sites. 3. Support the Health Department in their efforts to improve access to healthcare, increase preventive services, reduce lifestyle related risks, and reduce outbreaks of infectious disease and other public health threats. +e I 14 PROGRAMMATIC GOALS CONTINUED 4. Provide social economic programs to assist citizens with basic subsistence needs. 5. Provide protective services to citizens of all ages with physical, social, and emotional problems. 6. Support the home-delivered and congregate meals programs in an effort to serve noon meals to the elderly and frail population of the County. 7. Enhance welfare reform by continuing to move clients toward self-sufficiency. 8. Support Department of Social Services' Multiple Response System, a family centered program designed to ensure safe, nurturing and permanent families for children. 9. Maintain and expand health care coverage to eligible residents of the County in accordance with federal and state laws and program regulations. 10. Be proactive in the County's efforts to control the Wast Nile Virus, 3& 'Noll 3C etRef spread of disease and vector-borne illnesses. 11. Endorse the School Based Transportable Dental Unit proQram in providinq dental health care to school aqed children. v. Ensure Equality For All New Hanover County Citizens 1. Ensure accessibility to the County's many facilities by ensuring County facilities adhere to the American Disabilities Act (ADA). 2. Prohibit discrimination in employment and housing by supporting the County's Fair Employment and Housing ordinances. 3. Advocate and encourage cultural and ethnic diversity by working with community development organizations, business, government and educational institutions, which promote and support diversity. 4. Encourage broad public participation in government decision-making, ensure public notification of significant changes, solicit responsible public input, and ensure government is inclusive of all racial and cultural groups. 5. Provide outreach library services to homebound individuals unable to use library facilities. 6. Create and support events, activities, and County services that encourage the interaction of all cultures and ethnic groups. 7. Support the efforts of minorities and women in participating in all aspects of the County's construction and procurement programs. VI. Ensure and Encourage Prompt, Courteous, and Professional Services from All County Employees 1. Conduct an annual salary and benefit's review that will ensure market competitiveness in recruitment and retention of qualified employees. 2. Ensure satisfaction with County services by encouraging employees to respond to services and/or inquiries requested by the public, or by other County departments, in a prompt, courteous, and professional manner. 3. Maximize productivity and improve efficiency by providing appropriate training to employees. 4. Promote safety by providing routine maintenance and safety inspections of County facilities and equipment, as well as, offering safety training to all employees. ~ I -- -~--~-_..- 15 PROGRAMMATIC GOALS CONTINUED 5. Ensure qualified and skilled personnel are recruited and hired for all job vacancies. 6. Encourage Department of Social Services in their Leading by Results initiative program designed to measure the organization's effectiveness in providing services to families. VI/. Provide for the Recreational, Educational, and Cultural Needs of the Community 1. Improve communication and planning efforts with the Board of Education concerning school funding. 2. Support the library needs of New Hanover County citizens through the Main Library and its branches. 3. Support the Cape Fear Museum in its effort to teach residenfs and visitors the history and science of the Cape Fear region. 4. Efficiently operate the numerous County parks and recreational facilities while providing safe, clean, hazard-free parks, trails and open space areas. 5. Continue to add new park facilities, and improvements to existing parks, as funding becomes available. 6. Continue implementation of the Capital Facilities Review Process to review requests for new land acquisitions and capital facilities proposed by various agencies, Boards, and departments of New Hanover County in order to assist the County Commissioners in implementing an efficient and effective capital planning process. 7. Incorporate the multi-year Capital Improvement Program as an integral part of the annual budget process. 8. Provide a variety of adult, children and youth programs encouraging their imagination and intellectual growth, appreciation of arts and history, understanding of natural science, development of healthy lifestyles, and participation in recreational and outdoor activities. 9. Provide a comprehensive recreational, educational, volunteer, and health promotion program for senior adults. 10. Continue development of Airlie Gardens as a premier, world-class garden facility and environmental quality educational program. 11. Encourage participation and express appreciation to the many volunteers dedicated to helping their fellow citizens in the giving of their time and talents to various County programs. 12. Support efforts to improve the developmont of literacy in New Hanover County. I 13. Support Cooperative Extension in their effort to provide quality educational programming in 4-H youth development, horticulture, family and consumer sciences, and community resource development. VI/I. Ensure the Financial Stability and Legal Protection of the County 1. Support a strong undesignated, unreserved fund balance of at least 16.7 percent of the total General Fund budget in an effort to maintain adequate reserves and the highest possible bond rating. 2. Maintain and improve the current bond rating with Moody's and Standard and Poor's. ~ I -----,_.._.. 16 PROGRAMMA TIC GOALS CONTINUED 3. Encourage all departments to closely monitor expenditures, aggressively collect revenue when due, seek alternate forms of revenue whenever possible, and periodically review operational and administrative costs. 4. Continue taking a proactive role in lobbying state officials in protecting local revenues, endorsing alternative revenue sources, and eliminating non-funded mandated programs. 5. Achieve a 98 percent collection rate of ad valorem taxes. 6. Minimize litigation against the County and maximize legal documents that ensure the County's protection and legal well-being. 7. Enforce State and County code provisions and encourage uniformity and predictability in all permitting and regulatory policies and procedures. 8. Keep the tax rate as low as possible while providing essential services to citizens of New Hanover County. 9. Continue risk management to reduce uncertainties regarding potential losses to assets, maintain continuity of services to the public, and support the integrity of the budget. 10. Promote excellence in financial and budgetary reporting through continued qualification for the Certificate of Achievement for Excellence in Financial Reporting and the Government Finance Officers Association Distinguished Budget Preparation Award. 11. Provide accurate, efficient and complete tax information in locating, listing, and valuing of all personal and business property in the County. :J-a I ---~._...._- 17 This page intentionally left blank. 18 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 4 Estimated Time: Page Number: Department: Cooperative Extension Service Presenter: Melissa Hight Contact: Melissa Hight SUBJECT: Cooperative Extension Advisory Council BRIEF SUMMARY: Cooperative Extension's County Advisory Council vacancies have formerly been filled through recruitment by the Director and staff. Staff requests that the County Advisory Council become a part of the New Hanover County Board of Commissioners' regular board application and appointment process. RECOMMENDED MOTION AND REQUESTED ACTIONS: Respectfully request that New Hanover County Board of Commissioners approve the addition of Cooperative Extension's Advisory Council to their application and appointment process for boards and councils. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: Board description and current members iii NHC Ext. Adv. Council De~ REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 19 New Hanover County Cooperative Extension Advisory Council Members: 16; Appointed by County Board of Commissioners Terms: Initially staggered terms; thereafter 3-year terms Purpose: Cooperative Extension is a partnership between New Hanover county Government and two Universities: North Carolina State University and North Carolina A & T State University. Advisory Council Members are representative of the diverse population of New Hanover County. Primary responsibilities of the County Advisory Council are to: . Provide input and direction for overall educational programming conducted by Extension Staff and volunteers in the areas of horticulture (Arboretum), 4-H Youth Development, Family and Consumer Sciences, Coastal Management, Environmental Education, and Urban Forestry. . Serve as an advocate in support of Cooperative Extension with citizens, community leaders, and elected officials . Foster relationships with other related organizations and agencies . Participate in and support Cooperative Extension programs and events Meetings: Four times yearly, held in Auditorium at the New Hanover County Arboretum Members: Karl Busick Mike Claffe Albert Corbett Be I Glover Debbie Harrill G. Dewe Harris III Nina Johnston Janie James Frances Parnell Monica She ard Melissa Hi ht, Director --- 20 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 5 Estimated Time: Page Number: Department: County Manager Presenter: Nequan Peartree Contact: Nequan Peartree SUBJECT: Permission to Apply for Grant Funding BRIEF SUMMARY: The Disproportionate Minority Contact (DMC) Project desires to seek third year funding from the Governor's Crime Commission (GCC) in the amount of $65,000. This amount will cover the program administration expenses, including salary of a project coordinator, contracted services, training, travel, office supplies and equipment, etc. RECOMMENDED MOTION AND REQUESTED ACTIONS: Grant permission to seek funding in the amount of $65,000 from GCC. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: The project coordinator position will continue as long as grant funds are available. ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 21 This page intentionally left blank. 22 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 6 Estimated Time: Page Number: Department: County Manager Presenter: Contact: Patricia A. Melvin SUBJECT: Governor's Crime Commission (GCC) Grant Submittals - Prevention and Intervention BRIEF SUMMARY: Grant requests to the GCC are due to be submitted to the State by January 31,2006. The grant requests are reviewed by the Juvenile Crime Prevention Council (JCPC) to ensure they meet the criteria for services needed in New Hanover County. The attached grant requests were approved at the JCPC meeting on December 16, 2005. JCPC approval does not mean the programs will be funded, but that the proposed programs meet a critical need for services to at-risk youths in New Hanover County as identified in our annual risks and needs assessment. The GCC will make the final decisions on which programs will be funded for the upcoming year and the level of funding to be received. Some of the organizations are local nonprofits which need the County to act as lead agency as required by the GCC. None of the approved grant submittals require any County funds. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize the following grant requests to be submitted to the GCC: Child Advocacy Commission - Skills for Success; Family Services of the Lower Cape Fear, Inc. - Mentors for Children and Quality After School Enrichment Programs; Lower Cape Fear Gang Suppression, Intervention and Education Team; and the Kids Making It Program; Approve related budget amendment if grants are awarded; and Authorize the Chairman to sign all necessary documents related to the grants. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: 4 Letters of Intent REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 23 ADMINISTRATION OFFICE MENTORING PROGRAMS 910.343.5662 . FAX 910.343.5663 E-MAIL: fslcf@aol.com AFTER SCHOOL ENRICHMENT 910.343.5662 COUNSELING CENTER 910.343.1910 BIG BUDDY PROGRAM FAX 910.343.5663 910.343.8787 Attn: Patricia Melvin Juvenile Crime Prevention Council 320 Chestnut Street, Room 502 Wilmington, NC 28401 December 16, 2006 Dear Ms. Melvin, Family Services of the Lower Cape Fear would like to apply for a grant from the Governor's Crime Commission in the next cycle. There is a great need tor mentors for children and for quality after school enrichment programs. We will be requesting $50,000 for year-round coordinated services between Big Buddy and After School Enrichment to provide services for court referred, minority over representation, latch key children, and children in Public Housing. Concentration will be on middle school children in After School Enrichment and Ages 6-17 in the Big Buddy Program. Programs could include After School Programs, Mentoring, and Saturday Academies involving college campus activities. Our program will be based on award winning, best practices After School Enrichment program recognized by Support Our Students (SOS). We request your support for this application under Juvenile Justice to the Governors Crime Commission in 2006. Thank you. ~ ~~. , -., ;, ...,) :' I, 1, I;, _ .__~ i'! r Executive Director \ : ~:,,,\ , '::~. \ DEe 1 C: 2005 to Cape Fear Area United Way -~~----- _______._____n_____ _ 24 LOWER CAPE FEAR GANG SUPPRESSION, INTERVENTION AND EDUCATION TEAM 13 December 2005 Chair I~ancv H. Pmchett Patricia Melvin, Chair Commissioner Nelli Hilnove, County New Hanover County Juvenile Crime Prevention Council 320 Chestnut Street - 5th Floor Wilmington, NC 28401 RE: Lower Cape Fear Gang Suppression, Intervention & Education Team Project Proposal to be submitted to Governor's Crime Now HmlOVO' Counly Commission Dear Pat: This is to advise that the Lower Cape Fear Gang SIE Team intends to submit a Pre-Application to the Governor's Crime Commission for FY 07 funding. The request will be for two years - July 1, 2006 through June 30,2008. This project will be administered by the New Hanover County Sheriffs Office. BrwzswlcA County As you and JCPC members know, the issue of gangs in the schools, as well as increased youth gang violence and vandalism, has been on the Pondcr Cnuntv front page of the local newspaper. This proposed project will involve suppression, intervention, and education activities in New Hanover, State of North Carolina Brunswick and Pender counties. During Project Year 1, suppression activities will include gang identification and validation by law enforcement personnel in all three counties. Gang information and gathered intelligence will be entered into the Gang Net program and shared with the three counties. Education activities will be provided to civic groups, school personnel, county health department personnel, county DSS personnel, church members, etc. Intervention services will include existing community programs for youth who have been identified by project staff as being either 'at risk' for joining a gang or assisting a youth who is attempting to get 'out of a gang'. Daring Project Year 2, the suppression and education activities will continue in the same manner as Year 1; and, intervention activities will -~-_.. be expanded to include newly identified successful programs. Existing '-"-n 1 c locally-appropriate programs will be incorporated as well. !'/;:'v ~;- 25 Ms. Patricia Melvin 13 December 2005 Page 2 If you have any questions or need additional information, please do not hesitate to contact me. A Gang Team member is available to attend your December 16th meeting if that would be helpful. We, of course, would appreciate a letter of support to attach to our Pre- Application. b~Gw 10&Jl~ ~" Nancy H. Pritchett Chair 26 cAe P.O. Box 4305 Wilmington, NC 28406-4305 Child Advocacy Commission 910-791-1057. Fax 910-791-2441 e-mail: cact@Wilmin9ton.net Wm. Clancy Thompson, Executive Director Dcc. 15, 2005 ---,-.-." -.-..-----------...--.--.----.--..' _.-- l ri 'i Ii 'I I --..--, _ ._.~_""._H_...___.__ i Juvenile Crime Prevention Council ! 320 Chestnut Street Room 502 DEe 1 5 2005 Wilmington NC 28401 i J Dear Ms. Melvin and Members of the Council: --> .--.- This letter is to inform you that the Child Advocacy Commission is planning to submit a grant request to the Governor's Crime Commission through the Juvenile Justice Committee this funding period. The priority area addressed in our proposal is number C: "targeted intcrvcntion services tor court-involved youth." The outcomes include decreasing recidivism, increasing school performance and attendance and enhancing participating students social and personal skills for future success. The grant would be espccially appropriate as a diversion option for first time offenders. The grant is entitled Skills For Success. Central to its intent will be decreasing problem behaviors in youth and increasing social and language skills essential to improved school and community involvement. The target for this grant are students 11-14 years old. The number we anticipate serving annually is 40 - 60 students. Key elements in the approach will be: . Why Try science based curriculum to enhance personal and social decision making . Strategic use of creative and language arts activities dcsigned to motivate interest in leaming and positive expression of ideas and feelings . Involvement of the family and school as partners in developing and sustaining skills for success . Options for mental health support as needed . Selective after school community work designed to enhance empathy and personal responsibility This grant request builds on the Child Advocacy Commission's long and successful involvement with at-risk children in New Hanover and Pender Counties and its history of success in this regard. ;;rl;,di1' ~;{ --- / $1 L~r t1/r Vim. C. Thompson . M.A., M. F. A. Executive Directo In The Interest of Children 27 KIDS MAKING IT ;Wood:;t;9'alJ1 January 13,2006 Ms. Pat Melvin, Chair New Hanover County JCPC 320 Chestnut Street, Room 502 Wilmington, NC 28401 Dear Ms. Melvin, We are writing to request the endorsement of the JCPC for our forthcoming grant application to the Governor's Crime Commission, which, if successful, will allow us to expand our program to include direct referrals from the court counselors, to offer counseling services to our youth, and to decrease the youth/mentor ratio. We will be rcqucsting approximately $75,000 from the GCC, which will require a 25% cash match. The JCPC Risk Factors, which the Kids Making It Woodworking Program addresses, include: . A vailability of guns and drugs . Early initiation of problem behaviors . Family violence/conflict/management . Low neighborhood attachment/community disorganization At the Kids Making It Woodworking Program, we mcntor and teach woodworking and vocational carpentry skills to our at-risk teens, . during the school day to youth from the Juvenile Day Treatment Center, . during the vulnerable after-school and summer hours to youth from our Housing Authority neighborhoods, section 8 housing, and families with issues of domestic vioIcncc/substance abuse. Our youth (many of whom might not otherwise complete high school, and who are at risk for juvenile delinquency) leam employable skills, study entrepreneurship skills at UNCW, and eam the profits from items they choose to sell at our store on Water Street, as they hone their social skills through daily interaction with the buying public. No other program in the county (or anywhere else, to our knowledge) offers what we do. James W. Pierce, Program Director 910.763.6001 15 South Water Street - Jacobi Warehollse. Wilmington. North Carolina 2840 I BUILDING THE I R FUTURE www.kidsmakingit.org 28 Expansion of our program to accept direct referrals from the court counselors will open up opportunities to more youth, without them having to otherwise qualify for entry. These new youth, in addition to making something nice for themselves or their family, or to sell through our shop, will complete a community service element, and, where appropriate, restitution as well. We will also offer counseling to our youth (and their families, if desired) through a UNCW social work intem under the guidance of a faculty member. By increasing the number of mentors who work with our youth on a regular basis, we will lower the youth/mentor ratio, and thus be more effective with each individual we serve. Our program has been successful since its inception as a volunteer effort in 1995. Teaching hundreds of our at-risk youth year-round since 2000, our national awards include the 2002 Minwax Community Craftsman of the Year A ward and the 2004 National Award of Merit from the National Association of Housing and Redevelopment Officials. Regional awards include the 2004 Award of Excellence from the Governor's Crime Commission for the best juvenile justice crime prevention program in the state, the 2004 Adult Youth Leader of the Year award from Cape Fear Youth Development Vision, Inc., and the 2003 Human Services Award from the Carolinas Council of Housing Redevelopment & Codes Officials. Far more important than these awards, however, is hearing from the parents (and the youth themselves) how much our program means to them, and does for them, and hearing from others, such as the court counselor who told us that our program (for one of her assigned youth) had 'tumed his life around'. I look forward to attending the JCPC meeting on the 20th. If you need any further information in advance of the meeting, please let me know. Thank you. Sincere!!:1- ~ ~ .~ --- -'/-A" - i , ,,,,"..,,,'! / ~e': W. Pierc J // ~---- .._------~._.~--~~---- 29 This page intentionally left blank. 30 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 7 Estimated Time: Page Number: Department: County Manager Presenter: Frankie Roberts Contact: Patricia Melvin SUBJECT: Request by Leading Into New Communities (L1NC, Inc.) to Apply for Grant Funding from the Governor's Crime Commission (GCC) with New Hanover County as the Applicant Agency BRIEF SUMMARY: Frankie Roberts, Executive Director of L1NC, Inc., requests that the County participate as applicant agency for a grant application to the GCC for the New Workforce Program. The program would support the successful reentry of ex-offenders returning to the community from prison. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider request. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: The attached budget summary states that the 25% match required would be provided by The City of Wilmington and donations. ATTACHMENTS: I!!I I!:I C07 -1 . de CO 7 - 2 . de REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider request. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 31 LINe, Inc. Leading Into New Communities, Inc. January 4, 2006 Bruce Shell-County Manger ll! ; f 320 Chestnut Street ^ ti n /'006 ;'j Wilmington NC 28402 C/O Susan Wynn Dear Mr. Shell: Leading Into New Communities (LINC, Inc.) is a community based, non-profit organization that is dedicated to the ever increasing challenge of assisting newly released inmates from prison, and we need your help more than ever. LINC, Inc. is the only organization in New Hanover County serving the needs of those men and women transitioning back into the community, by providing food, shelter, clothing, prescription service, eye exam and treatment and a host of other services including an intensive after-school program which targets at risk youth in our community. Additionally, an in-house counseling service is offered to our clients, which help in restoring a sense of hope and confidence that life can be better. For the pass 3 years the County has participated as being our applicant agency for the Govemors Crime Commission Grant Funds from the state. We are asking the County to continue to be our Applicant Agency. We would like to join you at your next meeting on January 23, 2006 as a guest on your agenda to request that you continue to provide this service. If you have any questions or concerns please do not hesitate to contact me Respectfully, ~---- ~. .--....- (_/~- Frankie Roberts Executive Director P. O. Box 401 . Wilmington, NC 28402 Phone (910)762-4635 . Fax (910)763-3937 32 Project Operation: A collaboration of referral and community support agencies has been developed for the New Workforce Program NWP to support the successful re-entry of ex-offenders with drug problems returning from prison to New Hanover Co. NWP will assist 60 ex-offenders in finding and maintaining employment, housing, transportation, mental health treatment. educationall vocational support, and family support. Of the 60 ex- offenders, NWP will provide managed transitional housing for 7 single homeless men and 7 single homeless women released from incarceration who suffer from substance abuse and mental illness. Residents will attend in-house group sessions on the following topics: recovery and relapse prevention, how to become a successful employee, parenting/social skills development, and anger management. The proposed residential managers will oversee the daily activities in the House, while providing supervision and case management services to residents. The Ex. Director and Psychologist will closely supervise residential managers; and Psychologist will facilitate most groups. Professional videos, literature and equipment will be purchased to enhance group activities. Five to ten computers will be purchased to continue basic computer training, internet job searches, resume building and research. Participants and residents will enter the NWP and transitional housing from a collaborating referral source: district! superior court judges, adult probation/parole, Co. Pre-Trail release Program, and TASC. The NWP case manager will then conduct a thorough interactive assessment ofthe ex-offender's history and needs, including: housing, employment history, transportation, and forensic history, recent experience in prison, drug & alcohol issues, mental health status, education, literacy, vocational skills, family support, and spiritual areas. This needs assessment will lead the case manager to connecting the participant to needed services, including in-house services and making referrals to agencies that have agreed to collaborate closely with the NWP. These agencies include: Coastal Horizons TASC program, Cape Fear Community College, Direct Support for Professionals, and the Mid-Eastern Occupational group. Once a referral is made, the NWP case manager will track attendance and goal attainment, provide additional support employment maintenance, and require weekly attendance at NWP support groups. [n addition, NWP will connect each client with a professional and/or faith-based mentor from the business community to further intensify employment support, as well as other job programs, such as ajob fair. To ensure participants and residents are able to utilize all available services, a van driver will transport them to and from appointments, meetings, groups, etc. 33 Budget Summary I. Description of Match: Matching funds may include local, state or private funds, but not other federal funds. A. Juvenile Justice Planning, Criminal Justice Improvement 1. 25% cash match only required Describe amount and source of cash match: TbeCity of'MlmillltlontPonCltiQn!:i Rro'{ipE:!~ ttte 25%ml'lth. B. Crime Victims' Services 1. 25% cash match or in-kind match required Describe amount and source of cash or in-kind match: 2. Only those applying for program Priorities A, B, C, D, E, & I Describe a 20.,(, match (cash or in-kind): C. Request For Match Waiver IDI A limited number of match waivers will be granted to applicants applying to the Juvenile Justice Committee. The awarding of waivers will be based on the availability of funds and the Comission's overall rating of the grant proposal. Because "match free" funds are limited and very competitive. applying for a waiver may reduce the likelihood of funding. A signature is required on page 13 when requesting a match waiver. III. Budget Categories: II First Year II Anticipated Second Year I I A. Personnel: II $176,641.1011 $181.740.001 I B. Contractual Service: I $12,150.0011 $12,150.001 I C. Travel: $3,700.0011 $3,700.001 I D. Supplies/Operating Expenses: $7,000.0011 $7.000.001 I E. Equipment: $900.0011 $0.001 I F. Total Budget: $200,391.1011 $204,590.001 I G. Subtract Matching Funds: -$50,097.7811 -$51,147.501 I H. TOTAL FEDERAL REQUEST: $150,293.3311 $153,442.501 III. Projected Assumption of Project Costs: The project director MUST state plans for the assumption of project cost after federal funds are no longer available to the project and describe how the project will continue to address the problem after the grant ends. Based on the projected number of orisoners that will be released,we will pursue construction contracts which will not only bring in revenue to ooerate. but to also provide immediate emplQ}/ffiEmJ for indLvlplll'lI~J1~tYJJling frQffij)1iosn. AdditiQnally ~ a pla[liQ_PJJ~M~iLI)Q~re-rel~SJL~Ql:!trn~t for Qm:sons retuming to NHCo. from incarceration where L1NC will have iUrisdiction over the individual at least 3 months prior to their release. Page 9 - 34 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 8 Estimated Time: Page Number: Department: Emergency Management Presenter: Warren Lee Contact: Warren Lee SUBJECT: 2003 Department of Homeland Security Supplemental Grant BRIEF SUMMARY: In October 2005 the Office of Domestic Preparedness, Department of Homeland Security announced the availability of FY03 supplemental Critical Infrastructure Protection (CIP) funds, which are an extension of allowable activities and expenses related to State Homeland Security Grant Program - Part II. The supplemental funds are specifically intended to be used for the purchase of equipment related to critical infrastructure terrorism prevention activities. This is part of a Buffer Zone Protection Program that we have been working with various local and state agencies to develop. We would like to request approval to accept this supplemental FY03 State Homeland Security Grant in the amount of $50,000 for the purchase of equipment to be used for the enhancement of our Critical Infrastructure Protection Program. This grant program requires that we purchase the eligible equipment and submit invoices to the NC Department of Crime Control and Public Safety for reimbursement. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve request to accept supplemental FY03 State Homeland Security Grant in the amount of $50,000. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: No local match is required for this grant. ATTACHMENTS: Memorandum of Agreement between the NC Department of Crime Control and Public Safety, Division of Emergency Management and the County of New Hanover. REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 35 JAN 1 0 200B MOA#: HS-MU-03-5065 Tax ID #: 566000324A Fund Code: 1510-5195 MOA Amount: $50,000 CFDA#: 97.004 MEMORANDUM OF AGREEMENT BETWEEN THE DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY, DIVISION OF EMERGENCY MANAGEMENT AND THE COUNTY OF NEW HANOVER I. SUBJECT To ensure adequate preparedness for a response to an act of terrorism within the State of North Carolina, funding has been allocated for the procurement of equipment. This equipment will be used for Critical Infrastructure Protcction (CIP) by first responders, local law enforcement and/or state personnel in their cffort to protect human life, property, and the environmcnt. II. PURPOSE The Department of Crime Control and Public Safety, Division of Emergency Management and the County of New Hanover, will enter into an agreement to provide additional funding for procurement of equipment for Critical Infrastructure Protection Program. III. PARTIES The parties to this Mcmorandum of Agreement (MOA) are: North Carolina Department of Crime Control & Public Safety, Division of Emergency Management, henceforth in this document will be referred to as Grantee and the County of New Hanover, henceforth in this document will be referred to as Sub-grantee. IV. BACKGROUND The U.S. Dcpartmcnt of Homeland Security and the Office of Domestic Preparedness has made funds available through the State Homeland Security Grant Number: FY 2003 TE- TX-0184 Part I to implement the State Domestic Preparedness Strategic Plan of April 1,2003 and FY 2003 State Homeland Sccurity Grant Program II, also know as the Supplemental Grant Program. These programs were established to provide federal rcimbursement to state and local govemments for the costs associated with purchasing equipment, conducting exercises, training and planning for CBRNE terrorist events. 36 The Grantee and the Sub-grantee enter into an arrangemcnt by which the Division of EM will provide Federal reimburscment funding to the Sub-grantee for the procurement ofCIP equipment agreed upon in Annex A. V. AUTHORITY The parties enter into this MOA under the authority of the following: 1) Public Law 105-277, the Departments of Commerce, Justicc, and State, the Judiciary, and Related Agencies Appropriations Act, 1999 (Div. A, Sec.lOl (B) at 112 Stat. 2681-50); 2) Department ofJustice Appropriations Act, 1999 (Div. A, Sec. 101(B), Title I at 112 Stat. 2681-50; 3) Public Law 107- 56, the U.S. Patriot Act of2001; 4) Public Law 107-296, the Homeland Security Act of2002; 4) Public Law 108-11, the Wartime Supplemental Appropriations Act of2003; 5) FY 2003 Omnibus Appropriations Act; 6) FY 2004 Homeland Security Appropriations Act; 7) the implementing regulations of each Act or Law; 8) The U.S. Department of Justice (USDOJ), Office of Justice Programs (OJP), Office of Domestic Preparedness (ODP), Fiscal Year 2001, 2002, Statc Domestic Preparedness Program, Program Guidelines and Application Kits, The USDOJ, Office of Justice Programs, Office of Domestic Preparedness FY 2003 State Homeland Security Grant Program II Program Guidclines and Application Kit, and the Fiscal Year 2004 State Homeland Security Grant Program Guidelines and Application Kit available at http://www.oip.usdoi.~ov/gLlidelinesinfo.htm ; 9) applicable ODP Information Bulletins; and 10) The N.C. Emergency Management Act, Chaptcr 166A of the North Carolina General Statutes. VI. DUTIES & RESPONSIBILITIES OF THE DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY, DIVISION OF EMERGENCY MANAGEMENT The Grantee agrees to provide reimbursement to Sub-grantee for the purchase of CIP equipment as described in Annex A. VII. DUTIES AND RESPONSIBILITIES OF THE SUB-GRANTEE Sub-grantee agrees to: A. Procure equipment as indicated in Annex A and as indicated in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits, of this MOA for additional Critical Infrastructure Protection Program enhancement. B. Sub-grantee will utilize its departmental procurement proccdures and policies of the purchase of equipment listed in Annex A, attached and incorporated by reference herein, and follow procurement procedures and policies outlined in the applicable federal regulations and as outlined in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits and the USDOJ Office of Justice Programs Financial Guide. C. Procure the equipment as indicated in Annex A and as indicated in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits, attached and incorporated by referencc herein. Sub-grantee shall order, receive, inspect, and stage the items at its own Page 2 of II 37 facility. Thc purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training, shall be the sole responsibility of Sub-grantee and shall not be reimbursed undcr this MOA. D. Sub-grantee shall submit invoice (s) for item (s) received and Payment Package to the NCEM Homeland Security grants coordinator requesting reimbursement. The Grantee will reimbursc Sub-grantee for eligible costs as outlined in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits. E. Maintain invcntory control of all items as outlined in the applicable federal regulations, and thc applicable U.S. DOJ Office of Justice Programs Financial Guide, attached and incorporated by reference herein. f. Complcte the procurement process not later than APRIL 30, 2006. G. Comply with the applicable fcderal statutes, regulations, policies, guidelines and rcquirements, reporting requirements and certifications as outlined in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits and as outlincd in the Standard Assurances. H. All original records pertinent to this MOA shall be retained by Sub-grantce three years from the date of the final Financial Status Report as outlined in thc applicable USDOJ, OJP, ODP Program Guidelines and Application Kits and the USDOJ Office of Justice Programs financial Guide, with the following exception: If any litigation, claim or audit is started before the expiration of the three year period and extends beyond thc three year period, the records will be maintained until all litigation, claims or audit findings involving the records havc been resolved. VIII. FUNDING AND COMPENSATION The Grantce will reimburse Sub-grantee for the actual eligible costs incurred, not to exceed $50,000 to procure CIP equipment as described in Annex A of this MOA. Funds will be provided by the Grantec. The allocation of funds will be from the DOJ/DHS/ODP FY 2003 Part II Statewidc Domestic Preparedness Grant. All terms and conditions of this Agrccment are dependent upon and subject to the allocation of funds from DOJ/DHS/ODP and the Department of Crime Control and Public Safety, Division of Emergency Management for the purposes set forth and the MOA shall automatically terminate if funds cease to be available. Allowable eligible costs shall be determined in accordance with the applicable federal regulations, including but not limited to, 28 C.F.R. Parts 66, 67, 69 and 70, and the applicable USDOJ, OJP, ODP Program Guidelincs and Application Kits available at http://www.oip.usdoi.gov/guidelinesinfo.htm , OMB Circulars A-21, A-87, A-122, A-128 and A- 133, the U.S. DOJ Office of Justice Programs Financial Guide available at htto://www.ojp.usdoi.gov/ FinGuidc/, and the approval of the SAA FOR THE STATE OF Page 3 of 11 38 NORTH CAROLINA, Secretary of Crime Control and Public Safety. The applicable USDOJ, OJP, ODP Program Guidelines and Application Kits, include but may not be limited to, the following: 1) Thc U.S. Department of Justice (USDOJ), Office of Justice Programs (OJP), Office of Domestic Preparedness (ODP), Fiscal Year 2001 State Domestic Preparedness Program, Program Guidelines and Application Kit; 2) Fiscal Year 2002 State Domestic Preparedness Program, Program Guidelines and Application Kit; 3) The USDOJ, Office of Justice Programs, Office of Domestic Preparedness FY 2003 State Homeland Security Grant Program 11 Program Guidelines and Application Kit; and 4) Fiscal Year 2004 State Homeland Security Grant Program Guidelines and Application Kit. The Federal Department of Homeland Security will reimburse the State of North Carolina for expenses that were approved on Anncx A as explained in the applicable USDOJ, OJP, ODP Program Guidclines and Application Kits. The Grantee will reimburse the Sub-grantec for eligible expenses that were approved in Annex A. Compensation will be in accordance to Annex B. IX. MODIFICATION OF THE AGREEMENT Moditications of this agreement must be in writing and upon approval of both parties cxcept as modified by official USDHS, SLGCP, ODP Federal Grant Adjustment Notice (GAN). X. PROPERTY All property furnished under this agreement shall become the property of the Sub-grantee. The Sub-grantee shall be rcsponsible for the custody and care of any property [umishcd for use in connection with the perforn1ance of this agreement and shall reimbursc the Grantee for any loss or damage to said property to the extent permitted by the North Carolina Tort Claims Act. The Grantee will not be held responsible for any equipment purchased by Sub-grantee. Xl. COMMUNICATIONS To provide consistcnt and effective communication between the Sub-grantee and the Grantce, each party shall appoint a Principal Representative(s) to scrve as its central point of contact responsible for coordinating and implementing this MOA. The Grantee contacts shall be H. Douglas Hoell, Jr., Director; Joe Fitzpatrick, Branch Manager, Homeland Security and J. D. Hughes, Grant Coordinator, Homeland Security, Phone: 919-715-8000 Ext. 230, E-mail: jdhughes@ncem.org. All confidential information of either party disclosed to the other party in connection with the services provided hereunder will be treated by the receiving party as confidential and restricted in its use to only those uses contemplated by the terms of this Agreement unless otherwise provided by applicable State and Federal law. Any information which is to bc treated as confidential must be clearly marked as confidential prior to transmittal to the other party. Neither party shall disclosc to third parties, the other party's confidential information without writtcn authorization to do so from the other party. Specifically excluded from such confidential Page 4 of 11 39 treatment shall be information which: (i) as of the date of disclosure and/or delivery, is already known to thc party receiving such infonnation; (ii) is or becomes part of the public domain, through no fault of the receiving party; (iii) is lawfully disclosed to the receiving party by a third party who is not obligatcd to retain such information in confidence; or (iv) is independently developed at the receiving party by someone not privy to the confidential information. XII. SUBCONTRACTING AND SUBGRANTING If the Sub-grantee subcontracts or subgrants any or all purchases requircd under this Agreement, Sub-grantee agrees to include in thc subcontract or subgrant that the subcontractorlsubgrantee is bound by the terms and conditions of this MOA. Sub-grantee agrees to include in the subcontractlsubgrant that the subcontractor/sub grantee shall hold the Grantee harmlcss against all claims of whatever nature arising out of the subcontractor's performance of work under this MOA, to the extent allowcd and required by law. If Sub-grantee subcontracts/sub grants, a copy of the executed subcontractlsubgrant agreement must be forwarded to the Grantee and approval granted prior to the execution of said subcontract/subgrant. Contractual arrangement shall in no way relieve Sub-grantcc of its rcsponsibilities to ensure that all funds issued pursuant to this grant be administered in accordance with all state and federal requirements. Sub-grantee is bound by the terms, conditions and restrictions of the applicable USDHS, SLGCP, ODP, Homeland Security and Office of Domestic Preparedness Program Guidelines and Application Kits referenced herein. . XIII. COMPLIANCE WITH THE LAW Sub-grantee shall be wholly responsible for the purchases to be made under this MOA and for the supervision of its employees and assistants. Sub-grantee shall be responsible for compliance with all laws, ordinances, codes, rules, regulations, licensing requirements and other regulatory matters that are applicable to the conduct of its business and purchase requirements performcd under this MOA, including those of federal requirements and, State, and local agencies having appropriate jurisdiction and found in applicable USDOJ, OJP, ODP Program Guidelines and Application Kits. XIV. WARRANTY Sub-grantee shall hold the Grantee hannless for any liability and personal injury that may occur from or in connection with the performance of this MOA to the extent permitted by the North Carolina Tort Claims Act. XV. ANTITRUST LAWS This Agrcement is cntered into in compliance with all State and Federal antitrust laws. Page 5 of 11 40 XVI. TERMINATION The termination date is APRIL 30, 2006. This MOA may be terminated upon submission of a 30-day advance written notice oftermination. Upon approval by USDOJ, ODP and the issuance of the Grant Adjustment Notice, if this MOA is extended, the termination date for the extension will be the date listed in the applicable USDOJ, OJP Grant Adjustment Notice, attached and incorporated by reference herein. If DHS suspends or terminates funding in accordance with 28 C.F.R. S66.43 and the applicable U.S. Department of Homeland Security, OJP, ODP Program Guidelines and Application Kits, attached and incorporated by reference herein, Sub-grantee shall reimburse the Division of Emcrgency Management for said property. XVll. ENTIRE AGREEMENT This Agreement and any exhibits and amendments annexed hercto and any documents incorporatcd specifically by reference represcnts the entire agreement between the parties and supcrsede all prior oral and written statements or agreements. XVIII. EXECUTION This MOA will become effective upon execution of all parties to the MOA. The date of execution shall be the datc of the last signature which shall be that ofMr. Gerald A. Rudisill, Jr., Deputy Secretary, NC Department of Crime Control and Public Safety Page 6 of 11 41 CONTRACTING AGENCY: DIVISION OF EMERGENCY MANAGEMENT DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY BY: H. DOUGLAS HOELL, JR., DIRECTOR DIVISION OF EMERGENCY MANAGEME'\"T DATE: BY: l3iUGf Srt~L. COUNTY MANAGER, NEW HANOVER COUNTY DATE: APPROVED AS TO PROCEDURES: BY: BENNIE AIKEN, CONTROLLER DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY DATE: BY: ~ MA VIN WATERS, C S GENERAL COUNSEL REVIEWED FOR THE DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY BY MARVIN WATERS, CCPS GENERAL COU'\"SEL, TO FULFILL THE PURPOSES OF THE US DEPARTMENT OF HOMELAND SECLRITY STATE SECURITY GRANT PROGRAM DATE: 12/1 9! vS , BY: GERALD A. RUDISILL, JR., DEPUTY SECRETARY NORTH CAROLINA DEPARTMENT OF CRIME CONTROL & PUBLIC SAFETY DATE: PREVIOUSLY APPROVED AS TO FORM FOR THE US DEPARTMENT OF HOMELAND SECURITY, STATE HOMELAND SECURITY GRANTS, BY THE NORTH CAROLINA DEPARTMENT OF .IllSTICE. Page 7 of 11 42 ANNEX A Equipment Purchase Description To the Memorandum of Agreement Between the Department of Crime Control and Public Safety, Division of Emergency Management And The County of New Hanover Page 8 of 11 ---..-- 43 UNITED STATES DEPARTMENT OF HOMELAND SECURITY :~~:i Information Analysis and Infrastructure Protection Prutective Security Divisiun - Protective Measures Seetiun ~~' ~~"$i Huffer Zone Protection Plan Program ~ j'<<t::~'_~',~:1<t~:'::' " VULNERABILITY REDUCTION PURCHASING PLAN IVRPP NO. IDATE I I BZPP SITE Westfield Shoppingtown Independence ADDRESS 3500 Oleander Dr. Wilmington, NC 28403 ADDITIONAL ADDITIONAL BZPP SITE(S) ADRESS(ES) RESPONSIBLE New Hanover Co. Dept of Emergency ADDRESS 20 N. 4th Street PO Box 1525 Wilmington. JURISDICTION Management NC 28410 ORGANIZATION (RJO) RJO POC NAME Wayne Pearce PHONE 910-772-7853 E-MAIL wpearce(cl)nhcqov.com CELL EQUIPMENT AND RELATED ITEMS ITEMr AEL NO. NO. DESCRIPTION UNIT COST QTY. TOTAL COST 1 6.38 Alert Notification Svslem (ex. Communicator bv Dialoqics) $38,496.00 1 $38,496.00 2 6.2 Radios compatible with NC Stale Patrol $2,876.00 4 $11,504.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $000 $0.00 $0.00 $0.00 $0.00 $0.00 $000 VRPP GRANT TOTAL $50,000.00 IVRPP LOAN No.T EQUIPMENT RECEIVED/EN ROUTE $0.00 GRAND TOTAL (NOTTO EXCEED $50,000) $50,000.00 AGENCY/ORGANIZATION NAME New Hanover Co. DeDt of Emerqencv Manaqement RJO NAMEITITLE Warren Lee, Director REQUEST PHONE NUMBER & E-MAIL ADDRESS 910-341-2438 wlee@nhcgov.com DATE AGENCY/ORGANIZATION NAME SHSA NAME/TITLE CONCURRENCE PHONE NUMBER & E-MAIL ADDRESS DATE SENSITIVE HOMELAND SECURITY INFORMATION Westfield#2 -- FOR OFFICIAL USE ONLY -- 3/1/2005 LAW ENFORCEMENT SENSITIVE Page 1 of 2 -~~---_._"_..- 44 ANNEX B US Department of Homeland Security Guidelines To the Memorandum of Agreement Between Department of Crime Control and Public Safety, Division of Emergency Management And The County of New Hanover Page 10 of 11 45 Instructions for Submitting Reimbursement Requests When submitting your reimbursement requests, please usc the checklist below as a guideline on what information should be included with your request package. . Send in your request for reimburscment on State Agency Letterhead. . Address to: NC Emergency Management. Attn: J. D. Hughes 1830B Tillery Place Raleigh, NC 27604 . Include the amount requested. . Identify the agency to which the check is to be mailed. . Include the address to which the check is to be sent. . List your tax 10#. . Attach the dcliverables as listed in the approved MOA. . I need only one hard copy of the listed deliverablcs. . Make a summary page for requestcd reimbursements. . Apply for reimbursement only when purchase is complete. . Include one copy of all invoices or bills (copy (s) need to stay with applicant for audit purposes). . In-house labor will NOT BE ACCEPTED. . Requestcd reimbursement shall not be more than the approvcd amount. Page 11 of II 46 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 9 Estimated Time: Page Number: Department: Finance Presenter: Contact: Amy Akin, Purchasing Agent SUBJECT: Revision of Current Informal Bid Threshold for Purchasing and Construction Contracts from $5,000.00 to $30,000.00 BRIEF SUMMARY: The General Statutes of North Carolina have been revised to increase the informal bid threshold from $5,000 to $30,000 for purchase and construction contracts. The New Hanover County Purchasing Policy limits are established in accordance with limits imposed by North Carolina General Statutes. Therefore, as a result of the change of limits in the new legislation, staff has made the appropriate changes to the Purchasing Policy and request concurrence from the Board of Commissioners on these actions; effective date for change to County Purchasing Policy is February 1,2006. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adoption of attached resolution stating that the Board of Commissioners concur with the actions of staff to revise the County Purchasing Policy by increasing the informal bid threshold for purchase and construction contracts from $5,000.00 to $30,000.000 in accordance with the change of threshold in North Carolina General Statutes; effective date for change to County Purchasing Policy is February 1, 2006. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Not Applicable ATTACHMENTS: Resolution: . iii purchasing policy revision res<DOLLAR LIMIT THESHOLDS TABL REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 47 RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, the 2005 North Carolina Legislative Session passed legislation to increase the informal bid threshold for purchase and construction contracts from five thousand dollars ($5,000.00) to thirty thousand dollars ($30,000.00); AND WHEREAS, the informal bid thresholds in the New Hanover County Purchasing Policy are established in accordance with limits imposed by the North Carolina General Statutes; AND WHEREAS, as a rcsult of the General Assembly increasing the informal bid threshold for purchase and construction contracts, County statThave revised the County Purchasing Policy to reflect the increased informal bid threshold; effective date for change to County Purchasing Policy being February 1, 2006; AND WHEREAS, the Finance Director and the County Manager desire to inform the Board of Commissioners of actions being taken to bring the County Purchasing Policy into compliance with the new legislation and request concurrence from the Board of Commissioners on these actions; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the Board of Commissioners concur with the actions by staff to revise the County Purchasing Policy by increasing the informal bid threshold for purchase and construction contracts from five thousand dollars ($5,000.00) to thirty thousand dollars ($30,000.00) in accordance with the change of informal bid threshold in enacted by the 2005 North Carolina Legislative session; effective date for change to County Purchasing Policy is February I, 2006. Adopted this 23rd day of January, 2006. (SEAL) Vice-Chairman, Board of County Commissioners ATTEST: Clerk to the Board - -----------~.-----... -_._---~~.__..- _._-~---. 48 0 0 ..... .....= == == == == = = = .., .., .., ..,= == = = M 0'\ M M 00 fA fA fA fA ~ ~ ~ ~ < ~ 00 0 0= e,:,e,:, .....= .....= ooZZ == == ~~~ = = = .., = .., = = ~~~ ..,= ..,= oSu If) 0'\ If) M fA fA fA fA =~~ oo~~ ~ ~ ~<Z M M ~~o ~ ~ I I M M ~Ou ~ ~ ~ ~ ~~u . . ~Z~ 00 00 . . ~~~ e,:, Co-' ~e,:,~ ~Z~ j~< .., rIJ ~~Z ~ ... o~~ - ~O~ . . Q. rIJ Q. ~~ ~ ..... =..... = rIJ = < ..... ,. .., ~ ~ ... ~ e u ..... ~ 00 Q. ..... = - ~ ~ ... ~ .~ ,. = ~ ,. ~ ~ ~ ,. Q.~ 0 = 0 Q."e ~ = ~ = Z C-' 0 ~ ~ = ... 0 ..... .., ... ~ ~ rIJ ~ = rIJ- OJ) ,. ~ .::3 = ..... ..cl ,. rIJ ~ ~ ~ = ,...... ..cl 0 = ~ U U ~ e -----_._-"-~. 49 This page intentionally left blank. 50 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 10 Estimated Time: Page Number: Department: Finance Presenter: Contact: Amy Akin, Purchasing Agent SUBJECT: Disposal of Surplus Equipment and Vehicles through County Auction to be held February 18, 2006 BRIEF SUMMARY: Resolution for approval to authorize the Finance Director's designated representative to dispose of surplus equipment and vehicles through County Auction to be held February 18, 2006. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of resolution authorizing Finance Director's designated representative to dispose of surplus equipment and vehicles through the County Auction to be held February 18, 2006. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: N/A ATTACHMENTS: Resolution and auction list. . fy06 auction resol . FY 06 auction REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 51 RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, New Hanover County has possession of a number of items of personal property which are surplus to its needs and desires to dispose of same; and WHEREAS, the items to be disposed of are listed and submitted as an attachment to this resolution; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New Hanover County that the Finance Director's designated representative, pursuant to the provisions of G.S. 160A-270, is hereby authorized to dispose of all of the personal property as listed for cash, check, MasterCard or VISA at an auction, a buyer's premium of twelve percent (12%) of the bid price will be added to the price of each item purchased, buyers paying in the foml of cash or check will receive a two percent (2%) cash discount, and that said representative be further authorized and directed to execute necessary documents, transfcr title, add items to or delete items from the auction list, and perform all necessary functions associated with this auction, to be held Saturday, February 18, 2006 at 9:00 a.m. at the Property Management Maintenance Facility, Division Drive, Wilmington, North Carolina. Adopted this 23rd day of January, 2006. (SEAL) Chairman Board of County Commissioners ATTEST: Clerk to the Board --_._-----~~~-- 52 AUCTION LIST 2006 AUCTION . _____ ____ __n NUMBER . FA# _ l-- _SERI~L.._#______ DEPAR!MENT___ DESCRIPTION , ------- ---- -- ---------"". ----- 1 . 84??53CD __ . . ____ DSS Acroprint -2-- 842552CD DSS ]Acroprint 1623 DSS _Le.!!E!f"i~~)'::;tem _ ____ 4 9N05526 Health Lexmark 2400 ----------------..- 5 12422 USCB025690 Health HP Laser ----------..- 6 3206A 15286 _ ____ ~E.rary Hp Des~let 7n____3?06A1525278 __________~ibr~ry Hp Deskjet 8 USCB239536 Health HP Printer -------------- ---- ------ 9 USCB260120 Health HP Laser _ __10___ I USCB597295------- [Health HP Laser 11 'USBB203094 ,Health HP Laser >-...------ -------.-- 12 USCB2~~___ ~?rop Mgmt___ HP L<:ls~r ________ 13 JPHR026660 _ ...__ , Prop Mgmt _ HP _LClS_er n________ 14 12961 01G6727 ____________jProp M9Il1t.__ IElII11_..fJ.Cl..9~flrinte.r..._ 15 . 9N05706 I Health Lexmark 2400 16 ISG7591212N--------------1Health - HP Scanner 17 _ j9N05954----====-- j Health---- ,=-e"><.':'1ark 2400 - - n --- 18 'W182014356 Health 4800 Scanner --------------------------------- 19 MY1AB1V139 ,Health CP 1160 20 11 H9191 : Health IBM Laser Printer 21 9N05475 ,Health Lexmark 2400 ----+--------- 22 9N05704 Health Lexmark 2400 23 i 9N05532 · Health Lexmark 2400 -li=I-=-=if~~::~~; -'~~i:~-.. -!~~~!~ ---- ---28~ 7701303P-- ---- Health -- _-_~I8PI~s~det 29 9471B12Z Health iHP 880C 30 11AWG25 Health llBM Laser Printer ;; _~~g~~_~~~;~ ____ ___ ~::::~_~~~_~J ~~:~; :~~+~~-~~~ ___~ _____ 3KDY107712_n___ Health '9Jsor:!.?..rirl~E!f"___ 34 11C1438 Health IBM Laser Printer 35 13269 ~pp_H9_104?~____ Health HP Laserjet____ _ _ ____ 36 10483 11YA796 Health IBM Laser Printer 37 11768 30111512 Health Faxmachine --- -------- - ---...- __38 __ 13561 A3766891899 Health Rycoh Printer 39 I 6925CD643850 Health Compaq Deskpro 40 : B13990NEPI73CH Health .Keyboar~_ 41 8002063 Health Monitor --~ ----6937CD641377 I Health Compaq Deskpro ----- --------.-. -t----------- ------ 43 3990L39GSP93__-I!1ealth ___, Keyboard 44 8024414 Health! Monitor ----..-------...- -+------ 45 __ ________ ___ Health, Speakers 46 6918C064C920 Health Compaq Deskpro t-------- --- - - - 47 930B39FSDEH Health jKey boa rd 48 8032053 Health 1 Monitor 49 6923CD64D2sg----~____ Health- rCompaqp~_~Jl'!>_____ 50 13990N39GW890 Health Ke board 1 53 AUCTION LIST 2006 AUCTION i NU:~ERr:A~ 18037974 ~ S~RIA~ ~ =:~;I<T~EN~I ~;to7_DESCRIPTlON - ---j--- -m--- - - -- ----I --- -.--- 52 __ 6906CD64A991 __ ____ . Health Compaq[)~skpro 53 r- 13990NEPHZ7W1 Health Keyboard ~! 16937CD641470_-=-- ~- --I.Health__ ...J::o.m. paq Deskpr() 55 j13990NBUHR8HA Health Keyboard _ ;~ 1=~ - __ ~;~~~~~~~~~~- ~j~;::~~___ '~~~:~dDes~~ro _ 58-1 ~= f6938C12.641914 _ _IH~alth j.comp~9....De~.k_.p.ro. 59 ~r 13990NBUH12EY Health jKeYbOard 60 l~- 6843CD64A525 - -.-. _.___..H_ealth. . ..C_.o m.._ pa._.9.. 9......e..s ..~.flro 61 13990NBUH2RW7 'Health Keyboard - 62 CAM023542075 -- -=- t HeaRtl..___ _ un! Page Printer 63 CCBY106214 HealthT Epson Printer -=- ~: - ---~-~0~~~~~100X ---~-- f~i:::~---- 1~~a~~tF;2~~~chine _ ~F _ .. ~..~~S;~-~=~ _ I ~!::::_ -_I:~~ t:::~~~ 68 =ii1N1457 Health ~IBM Laser Printer 69 _ C002738017 ______ Health "BM LaserF-'l"illter 70 f- 11 N0454 _ ___ Health IBM Lase.rJ>rinter 71 USCC715266 __ ___Health HP LCis_ejet 72 WS9737152802 Health Smart UPS 73 t= 728132869. -- - --I-:feal!h ~~ _ _ LBM Server 7.4 .._. ~ 23ZF1?.L__.. _ __jHealth _. IBM._::>....~\i'er. 75 23PF418 Health IBM Server --;~ -I=_-~;;~i ~~~~~~~~- - I':r-- --mn~_~~:~~:~:~~~ 78 15446 90100541 IT Sharp Printer ;;l- -11760 ~~~:]nE~~ ---____ -rt___--~~a~:~i~;:._ 81 _1 1049 3104JA2817 IT IHP Laserjet --~~--+. _ ~ 2956' 01 G6809 -~tIT _, I~M Pag~~lnter 83. SG7991 HOKV IT ~p Deskjet ---.- . -- ---- ----r;-:;-- -- .------- --- 8467121926 :IT Sharp Faxmachine ~~_~-}2957 '~~~~:o~--- . I:~ -;~~~a~~~:"" 87 I 1 0477 -I '3044J68223 - --- --: IT ~ HP Laserjet -S8 L ~167511H9172=-=_=-~. m=- -_IBM_Laser Printer 89 14980 158328 rr=r- I ~BM Printer - +---_u_ __ ~ 90 i USFC0800083 'IT HP LaserJet -=-_~~_---=~()i69- 3001A119960 IT -- HP La~erJe.C 92 10497 3022J58067 IT. HP Laserjet 93 ~8-- 9081244----- IT 'Pap~rShredde:r= ------g4----1-603 60460417 IT Zenith VCR --"---"._------- --------. ------- 95 8061C0943A _ ____<:tY Atty Toshi~_Colo!_:rv - 96.. -.. -.. ...... 1061A0235A Budget ... . ...ITO'h;b.. a.. CO... 10.. rTV_ ~-;~ -=L~~-- ~~~~~~~~2-- .~OD -~~- ~~;r%a~~~t~?IOr-TV 99 15139 01E7415 IT IBM Printer --- - ---------.--, ---------- -- - 100 13548 C0964 IT Ricoh Co ier 2 -------,.^ --- -~-----,.- -- -----_._-~----_.- . ----------.-,....--..- 54 AUCTION LIST 2006 AUCTION . NUMBER-FA.#r---- - SERIAL # rOEPARTMENT DESCRIPTION ----.--------.-.+-------...-- ----- ----- - +----------- ---.-----... "---- __ 1ci1113923-176201774__--==~~~__ ~Health_~harp prin~r-- 102 f 23H3197 IT ~ Laptop ~3_ .~~_78AZCB39610 JlT__~ 1.IBMLaptop.-- -.J.Q'!-J__ 97039HM_ -W- __IBM Laptop_ 105-t__135!)778PCP1196~ rr____IIBM Laptop - 10.6 ___~... MY13.. C111J20 . _.___... fu...__ ___~J:>eskjet - ...1Q7 --1-. SG32Q21 O}../'J_ - - - - JIJ__ l!iP_ Deskjet 108 . . .. . . . ... liT HP Deskjet 350 ~ ~t 1_ ":~~~'0~ -- --=-:- :~- ~W~~~:kf~'Jv - 1...1...1_ I 12077 f3CDD301343 _ IT, Samsung _CoJ()r Di' 112 r 1519034680 .IT . [Router .'11l... _+. 1386..5. _ 7_~1826ACZD.9.. ffi- -- IBM Router : ~:-I =- ~~~~~~~;:; _ . . .-I:~ _ ~~~:~ 9600 - ~ ~~_. ~~0~J51140~~~9~~___~ -- I:~ - j~~d;:e--- 118 .. +-- ,231 E40 1 B2 .. j!T .. StorpointerCD _. ...l1.~_...'_._... 1.219952715B .IIT. [samsung.c. Cl...IQl:TV. __._. 120 I ~seum Singer Sewing Mach -- 1 ir:::--L- .. - ._-=---C871838.605 JI-= _~:rhomaS-&B~ts Net ---~;;-- -- 1~~~b~~~~91CJQ.--I~~ .- -~=O~k Hub 124 13425 EWS0014524 IT 1 Networking Hub ----.-- "-.----.----- ------ - ---- __ ___0._0_- 125 QV001722146 IT Back UPS ----.......--- ---- ---------- ____n_____ ______ E6 ._ 050031B311 _ __ IT ___IMicro.sOftWindO'w\l5. = j~~t-- ~!~~E-- _ =_- -_~~~-_ __ggell~O~ _ 131. ! ___{55TPVG4 ____ __ __ ]iI _ ~onitor ~;-f=- I~~:~~-- -=If~= -ir~;:~; ~ ~~---t---- _ ;;~~:~1 ~----- ___ I :~- ___ ..-~~~::~i~-- 136 ~ 55TPNC8 .IT JMonitor -. ....- . ---.- --- ~;~-. -.- u_;;~:~r~ . j.t:~ __ . ~.....~~::~~.. 139 55TPLX4 IT 1~fnitor 1~--~ ma . .lj~ =--~j~~~ir _144 i-- 55TP'{G9 _ . IT'II'v1()nitor.. 145 I 55TPVL2 IT Monitor ------.....-----.,.....-------- ---- -----. ~:~.=EI ...- ... ;*;~~1 .. l~- -~~~::~~ - 148 -- --- . 55TPVD3 -!rf--~Monitor - 149 ,--- 55TPLpO ... J IT Monitor. 150 55TPND8 TIT Monitor 3 ---- - ---~_._- 55 AUCTION LIST 2006 AUCTION t NU::: I FA. tl~5~;RF: _ SER:~ ~ . - .,:EPARTMENfl~::;~~DE~RIP.TION 152 55TPVT4 IT Monitor .. 1 ~~=t -. __. _ _ 15.5TPRf7 -- -- I. IT - Monitor 154' --t 55TPRC5 .IT Monitor ~. .)i. r~=-~~~~~ - ~.-'~i~:!~ 158-1= 55T[:'MBO_-IIT -lonitor _~.59 I. 55TPLY~. _..__'.T.. IMollitor 160 88M 183 ~ I Monitor -...~.. 1-.- ..__~5TPLT8 ___ ,.'I..__.LM... onito...r 162 --L 55TPVL5 I'IT I Monitor _ ~~~=_----- ;;f~~~;--H -~----~~::~~-- 165....__ 55TPL~!._ liT _ _~Mo.nito.r. 166 55TPLW5 IT Monitor ---_...,._~._- ~. 6? .1. 55TPL Y7 IT, MO. nitor 168 ~ 55TPTY7 IT I Mon itor 1~9l'-- 55TPL Y6 ____!I..._ _~Ilitor_ 170 55TPRH1 IT Monitor -:g~~- = ;;~:~;- - -- I:~ . ~I~~::::-- i~!=+-I. .=.. ~~i~:.~. ~~==- I~.--.-.. n=-~~~:~~~- 176__ 55TPNI.CO _ H-.lIT. ___.M. onitor 177 I 55TPRY6 IT Monitor 178~ i 55TPNC9 ___IJ___ I Monitor 179. 55TPRG911T Monitor . ~H~_ --=!!~~ =-..:... --][-~~-IIT~:~r --i:~ l--- ~~~~~~1______ - I:~ ~:~~::~~ ___ ~:~ ;~t;~~- ------ ':~ I~~~:~~~--- _~_--'-- 55TPRH9 niT ___ _~l\IIollitor 188 55TPLZ6 IT ionitor 189 -- 55TPRH5 IT Monitor- ____.'...._n__ -- ---..----- --_._~- 190 55TPRL6 IT Monitor . 191.. .~ -. =J55Tl'~--=. IT - Moo;'", 192 , 55TPPW3 IT [MOnitor -----:r93., - 55TPVW~--- IT Monitor 190--=-_ _ 55TPTF7 - .--- --~ii=--.:: Mon. itor 195 I 55TPTF1JI __ Mo_nitor . - 196 .. I ~5XFD04 I}~ Monitor _ - ~~~-l- -~~~~/~Q~ -~-- _ -=- --ir-~~-- --~~~~l~~~- 199 55TPVG8 IT Monitor --_._.~-- 200 88Z0704 IT Monitor 4 ~________"___,.~_~~__U_.M ____.'._,__ 56 AUCTION LIST 2006 AUCTION NUMBE-R~FA#--- SERIAL # DEPARTMENT DESCRIPTION ----------- 201 2307992 IT Monitor 202 88VX336 IT Monitor .---- 203 55TPPY2 IT Monitor -204---- 88PC060 --- IT Monitor ~-'--'--- -------- 205 55TPTX1 IT Monitor --...-----------..------ ---....---- -------------- 206 55TPRM3 IT Monitor --------- ---- -- --------..- 207 55TPW4 IT Monitor --268---- 55TPL Y1 IT [Monitor --i09--- 55TPRH3IT- . Monitor -------- 210 55TPVY1 IT Monitor ----~_. 211 88AA190 IT Monitor ------- --~-_._---- 212 55TPRG2 IT Monitor ------ ----- ------------ ---------- 213 55TPTZ4 IT Monitor 214 ~-~T55Tpp~-- rf---- Monitor __.____~_.______._..__._ ________~__ _____.. ___________n_________ 215 55TPTT9 IT Monitor -------- 216 9693 113411675 .IT IBM Proprinter ---- ------------- t----------- ,..------.....--.----.-.-..------ 217 11 07688___mmjll:r _~___ Lase~F:ril1tE!r_ 218 11AAY71 IT ,Laser Printer --------- -- - ----------------- 219 11 F0055 IT Laser Printer - 2201-1- 110Z790 -- TT---- Lexmark Printer ~;L .._ -- _ -..__--~~ ~ ~~~:~ -~~~~-- ., :~---~-:;;:~~~~~:~::~ ~~~ I ~ ~ :~:;~__ -~==-~~-jIT - m _~~tt;;~_:;~_~~:~:;_ 225 I 119M042 IT . ___-1Lexll1ark Printer 226 I 11 L5598 ______ IT uJaser P~inter 227 111129 11AWG04 IT Laser Printer - 228!~53i 60104263 --~---- IT ]Fax-Copler------- 229 i - 101258 IT! Infoprint -1------.. __~_+_- ._..... 11 M8G14 IT Laser Printer 231. MY9791939J IT HP Oeskjet ----23i---~=_ USBB334664 IT --- ~P LaserjE3!.. _______ 233 i 12217 USCB1_3712l~__ :~T HJ='LClserlet 234 SGOP1117X IT HP Printer 235 1317_6! USCB488409 - u-~====uD:r_-=~ H~j:.~seifet ~;~ ~_~___ ~~~.~~~~~~~ .___ j1t--= u I ~~ ~:::~:~---- 238' JPC0040821 _____ 11T HP Laserjet 239 USCB239430 ' IT . I-IP !-aserlet 240 'JPCD040069IT HP Laserjet 241 109112 WT u --,Info-print 242 12097 USBB086413 __ 111 . _u. HP .!:C1~erje.t 243 I CZYK08443_____~_ . ' IT _ nu_ Ep!)~n Printe!u 244 1 CZYK084448 IT Epson Printer .;~_]--l~~~~_ ~~%:~:~:ft=_------- :~ _-m_~~t:::a:~- 247 1_ USBB343630 ~T. __HP Las~rLet 248 i 12034 USHC022656 u .__ IT . HP Laserj~L__ 249 . __ .. ... ,Veh Mg-'!l!.. Mise Bumpers 250 --- -- _n - Yeh M mt Mise Bum ers 5 - -------------~-- 57 AUCTION LIST 2006 AUCTION t DEPARTMENT--- ---DESCRIPTION --~_.,._---- NUMBER FA# SERIAL # ---.. - . -~_ n__ 251 Veh Mgmt . Mise Bumpers --~;~ ~ ----------------.---- ___Yeh M91n!.=_~sg~umpers 'Veh_ M9~ !v'IJ~e Bumpers ------j- .J;_h M9I1lJ_ ___~~ise.!lu'!lE...ers 254 ---- '-----_._~ 255 __~Veh Mgmt_ I Misc.~l1lee~~ 256 IVehtv1~mt __Mi.se B!J..mper~ 257 Veh Mgmt I Mise Bumpers 258 _lveh Mgmt--- Mise Bump~rs-= 259 __ Veh Mgmt · Mise. Bumpers ------ 260 __Veh M_grl'"l!... ~CBumpe~ 261 Iveh Mgmt Mise Bumpers 262 ____~:~ ~~~f-- j~::~~~~:~: ---....,-------. 263 264 D_~_ Filing Cabinets --- ,---- _~5 -t=- DSS_r~ng Cai)!nets 266 _ __ DSS . _ Filif!.~abjn_ets 267 I OSS' Fm09 Cabioet, 268 I --- - ~ _ I Fili09 Cab;;;~ 269 _______ _ 0::;::;___ _ ___..filing Cabinets 270 + .DSS Filing Cabinets 271-- __ t=-~T)SS----- _ __- Filing Ca~inets 272 1 DSS Filing Cabinets m ~ 1= - ~ ~ -- i~~-u H~!~i~1! 277 1 -~___-='DSS-- -tFmO!!GabiOe" ~1~i+ -- ---I~il==--i~;h~~i~~, --~_____ ._~. _=-~-lbss_- ---'Beneh_C~binets___ ;:; ='--=-I -:..- --I~::::~ -Ig::{:::~ ~____ _________Ij~alth_.! Office Chair~__ 285 _____ _____________liealth. __ _~vviekerchairs 286 I Hea"h Bookea,e, - ~~~----- - ----- . --- ~~:::~ __ - =~~~~~~~:~~s_helf ~H -=-~ -- - -~::~ --- -lw!~~~o~i~~1f --~E~I=-~=f--- ~~ ---~::::~ Ir;,~~~~~~Beoch _ ;:i _, -- -- ,~:~'~9'"'--__fi':'~:~bioel 297' 1 Hea"h Chalk Boam ~;~ -=-t- - ~=~ ~::::~ -. g~c~r~~1~oard 301--i-------+-- ---- . Health End TableSet 6 --'- --~----._-~---~-"._-- 58 AUCTION LIST 2006 AUCTION +-. I _NUI'JI~E_I~+_ FA~~---'.-_-- SERIAL # ! DEPARTMENT DESCRIPTION 302 1--- 1----- I Health Desk =-;~~ -t~- :_-~~~~:~~~~ -~l_g;:~:~:~::_ ._.._ ;~; mf-- m ISG95.,20M2 - ~ealth I~~'::~i~~e ~bl,,- 308il-lJSBB02?111- J~T --rj HP CaseiieL 309 ; IT Computer Stand 310 ---IHealth Desks---- __ - ;~~~__ __~_ -- --- --~::l:~--- -lb:~~: -- -;~~ -~ -+ - - ~::~:~ -- ---lb::~sconlbo . - m 1= nll- - .=:. -==_~:::::n_ t~~g B~Chai' _embl, ~ ;~~-r-: --~-=-~----~:::~~ - 12~::~~- . 320 _ I . I -&alth____ Chairs 321 r- I . Health Chairs 322r=~~__~=+= - ___~--rt'ealth-J21airs 323 =+ . Health Chairs -- ...----.---. I .~----- -- . .--. 324 Health Chairs 325 I __ Prop Mgmt . Becjliners ___ ;;;1-::.- -=Iu~-= =I:~~~:~: ~::::~= 328 . DSS Wicker Chairs ~9 1-- DSS--- --t~6ffice Table - ;;~ .t=--=-~-~~- --- -*~~ ~- --_+[~:~~niccase ~2-t..---,-~-- - DS~-=- _-tDesk . .-- -!H~=-= -I ... -- Ig!! _1~:~~:E.:eOSi: 336 -~-- - - DSS i Desks ~! - -~=-__ ------- ---DSS-~ lbesk~ -.. ;;~~- l - . - g~~---- -~~:~:I ~~:~ion $=...... . _.~-._----- -------- --- --.'-----..-... 340 .. 11= ' DS~ Metal Desks ____.." _n_.'._ ________..._n___ 341 DSS Desks ~2- . ----- . ----- DSS~D_es~~_ 343; - ----.--- DSS Table E I -'::=i-=-=.m '=---==-'g!!-'- ~~~: ~:: - I, --J...... . ---- ___..__ . 3~ . jA010143 ..frop_lvlgmt .. W~edeatElr ~~-t .-. 12655-r6231 .. VehMgmt Robinair NC Machine _;:~ = ==~~~~1";j-= n=_-== J~~-~:~: =~::,~~~~,CI", - 351 -1 14010268 PropMgmt CFR Vacuum Clnr 352 14010268 Pro M mt Selectvac Vacuum Clnr 7 59 AUCTION LIST 2006 AUCTION I nFPAI _~~~~~~ FA~________SERI~L #______ . c=:~'TMENT .____ DESCRIPTION _~.n 111_QJQ1Q.2.________ PropMgmt __~R Vacuu~CI_nL___ 354 i DJ 1610662 PropMgmt Kenmore Vacuum Clnr 355' 9932005486------ PropMglll!_ ic:l~rkeVacuurn_C~nr 356 8673360_____ I PropMgmt l~hOP Va~l!.um elnr _~ 12278 940505161 _____pr.o.p..M.._.._gmt F.lo.orFinishsande.r.... 358 4976 20B05557602 I Pr()IJM~t~_ Air Compressor 359 PropMgmt ,Cot 360 E303DAOGR24V510- - ----- Budget------rRCA TV - - ,."- ---i--- ------ ~ iL[~~--=~- -t~~~::mj~- t~~~~~t80:16~ - ~~~ -r------ -------. ----- k:~ ~~~~ 1~~:~~:~A~rg';~~15 =~! I-~ .-=-~=-. --~=_~~~ir~I~~ij~~~"",e' -- ~;~___==_~~- _ _i 0~~~g~{-~~=-*~as~s~~~;eJ.~l~~~Oh~~k--- EL__ LG0204 PropMgmt : Clar~ f~rj>El!Cln!..l-l_ead . _ _ ___ _ _~_ _ CG2306 PropMgmt Clark CarpElt Clnr Machine ____un 375 PropMgmt Clark Vacuum Clnr ~- ~;t~- - _ ~-~-_ ----~ _~:~:~~:__--- _ ~:~.~:~:~:~~: -~~i-l-:-- -~=- .~ ~t~~=i~g;ii~ -- ~----.-1-. --..------ ..-----+ ____u._.__.__ 382 ' Finance Misc Partitions-- --- -------- --------._------------ ___3_83 _ . i----- __----.i.il!ance Misc Parti!ioJ1l) . ~ __, _ ____ __ ,Finance Misc Partitions 385 144~2~ Finance Misc Partitions -~ --- ---- - ---- -----.----..------- --~--_..- 386 Finance Misc Partitions 387 - - 446272 ------=_____---- __,n=-----l<eyboard -. -- - - t ------ --- 38.13___ ! 736636 IT KeybQ.~r=c[__ 389 1755 IT lS.e1boa.rd 390 3l??42331598___ IT KeY_l:l.oard 391 ______1~921.8_~______ . _______ IT Keyboard 392 377417 IT .~eybo_ard 393 2296193___J.~T"_ Kex~oard 394 929418 ____ ._._ '!..T.......__ _ Keyboard_ 395. 1090920 fT Keyboard ...... ~~~4 -............ ... - ~~~:~ggg~~ =.~n.- -. :~....=.-. ...-. -----~:~~;-:~~ 398__ __ __ _~ G369400 ____ ! IT Keyboard _ ._ 399 . G372194______ __ "T Keyboard 400' G~9404 ~T Keyboard ----.- >-------~ --- - -- -- ----- j--~------------ -- 401 u______u___ IT C()ffiputerDes_k Lig~t 402 Finance i Misc Li hI Partition 8 60 AUCTION LIST 2006 AUCTION ----_.~ NUMBER I FA# SERIAL # DEPARTMENT DESCRIPTION -r- ________u__" -~--_._----_.__._--~_.- . - --------------------- 403 , Finance Misc Light Partition 404 ~ IT Monitor Glare Screen 405 IDSS Chair ------------- -.----.--------- ----------------'-- - -- 406 Finance Misc Partition~lgbt --______0.--_- 407 -- ------------ Finance Misc Partitio~~ight --------- 408 Finance ! Misc Partition Light 409 Finance-------i Mise-Partitions --------- --- ------ - - - r---- ----. ------- ------------- 410 Finance . Misc PartitLons_________ 41 DSS Office Chair 412 DSS Misc Office Decor --------------------------- - -------------- 413 1 FMDA31 UXPZB68358 _ ~ropMgmt_ 1993 Ford Aeroslar Van ---" ----.- .------------- - -- ----- 414 10197 1GNDG15H9L7146563 PropMgmt _.1 ~~Oc::he\lY Van 415 7557 1GCEG25N4C7179114 PropMgmt _..1 986 Chevy VGlIl 416 10198 1GCDG15H7L7150975 PropMgmt 1990 Chevy Van 417 1G1 BL52PXSR135680 .F'~()P!JI_g.rnt .1~~S.CJ1~\lY Capric~____ 418 1GCCS14ROJ2168961 i PropMgmt 1988 Chevy S-10 Pickup 419 1GCBS14BXD2121360 Veh Mgmt 1983 Chevy_~-10 Pickup 420 7104 1FTDF14E7BNA27875 : PropMgmt 1981 Chevy 4X4nPic.ku_E - --- 421 6532 TKD1471519766 _ ~"'~_ Mg~tnn_ _ _ 1977 GMC_Pickup -_..._--_.~.._---- 422 1GCCT14R1 H2111451 PropMgmt __..!9~7 C~e."\IY S~lO Pi.c:.k.LJp ------------- 423 , 1G2HX52K2VH227911 PropMgmt 1997 Pontiac Bonneville -------j---- ----- ---- --- -------------- ------ --, --.--.-..---..---- - --- 424 12046 1G1 BL52PORR149324 I PropMgmt 1994 ChevyC5!P.rLce n _ _ ---- --------- 425 IG2HX52L6RY270315 : PropMgmt 1994 Pontiac Bonneville ---.-------.'0.-_....- .________.._..__ 426 1 G2HX52K8S4248295 _ m.J=>.ropMgrn_t 1995 Pontiac Bonneville .___n._________ 427 . _IIG2HX53L9P1291480 I PropMgmt 1993 Pontiac Bonneville 428 .1G2HX52K3S4265778 PropMgmt 1995 Pontiac Bonneville 429 1 G1 BL5277PW124868 PropMgmt 1993 Chevy Caprice 430 2FALP71W8TX126588 Sher Ofc 1996 Ford Crown Victoria _._---_._----~---._- -- --_._----.~-_._-_._---- 431 JAMT31 P5VP003698 Sher Ofc 1997 Mitsubishi Montero -~._.._----_._---- __ _ _4 432 1 G4HP52K2VH573643 Sher Ofc 1997 Buick LeSabre 433 14150 2FAFP71W6WX136280 Sher Ofc 1998 Ford Crown Victoria i .------- --....------..-.. ~--~------ 434 17363 1 GKEK18K4PJ718025 Sher Ofc 1993 Che:\lY Blazer 435 12047 1 G1 BL52PXRR152926 PropMgmt . __1994 c::_h_l9.\'Lc:~!Lc.e 436 2B5WB35ZPRK175736 : Sher Ofc 1995 Dodg~_Van _ __________ 437 ' 1G2HX52K1VH247535 i PropMgmt 1997 Pontiac Bonneville 438 T500LSIZ51C04335. __~arkS&ReC T500 Motorgrader ---------- 439 1 FI:JNFElQI:i_9BVA 1 0671________~~ks&~_e.c. 1 ~81l:()l"d F60Q. DuTTlPTrLJc;I<._.__ ----------- ----- 440 ~_~D!~C.4 Y9FV501 01 ~_______Jarks&Rec .. __1~Cl_5<3_MC_.!3_"i9~die.rl:ltJIT12!~LJcl<. - ~-- ----- 441 10566 3079510193 ' Parks&Rec Toro Lawn Mower 13079550172 --~~--- ---.----.-----,,---- . _.~-----~- ----- ----------------- 442 i Parks&Rec Toro Lawn Mower ----- [Parks&Rec - ---- ----------- ------- 443 10051 14N2074307330P JCB Backhoe 444 1 OHHC004K1 000032 fParkS&ReC 1989 Trailer - - - __________~________ __u_ 445 2FDLF47M5PCA58809 ad en Rescue 1993 Ford Su erDut 9 ----. 61 This page intentionally left blank. 62 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 11 Estimated Time: Page Number: Department: Health Presenter: Janet McCumbee, Personal Health Services Manager Contact: Janet McCumbee SUBJECT: Increase in Women, Infants and Children (WIC) funding for FY 05-06 BRIEF SUMMARY: New Hanover County Health Department WIC Program has received notification they are receiving an additional $12,522 to be used to support our local WIC Program. Funds received were based on an increase in each local agency cost per participant for State Contract Year 2005, an increase in base caseload for local agencies serving above caseload and an increase in local Nutrition Services and Administration funds for agencies receiving an increase in base caseload. RECOMMENDED MOTION AND REQUESTED ACTIONS: To accept and approve receipt of additional WIC funds and to approve associated budget amendment. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Funding through the NC Department of Health and Human Services, Division of Public Health, Women's and Children's Health Section, Nutrition Services Branch ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 63 J\1ichacl Ji. Easley, Governor Carmen I-Tooker ()dom, Secrttary December 21, 2005 TO: Local Health Directors ATTENTION: Local WIC Directors FROM: Alice Lenihan, MPH, RD, LON Branch Head, Nutrition Services The purpose of this memo is to notify you of: . Increase in each local agency cost per participant allocation for State Contract Year 2005, . Increase in base caseload for local agencies serving above the case caseload; and . Increase in local Nutrition Services and Administration (NSA) funds for agencies receiving an increase in base caseload. The additional funds and caseload have been increased through the remainder of the State Contract Year 2005-2006. The revised caseload will be used for the WIC Budget Guidance for State Contract Year 2006-2007. Each agency has received an increase in their cost per participant of $0.25 for their base caseload for six months. This increase brings thc cost per participant up to $12.00 per participant pcr month. Agencies whose active participation was above the base caseload reccived an increase. The accompanying NSA funds at the rate of $12.00 per additional participant for six months. The increascd funds have already been placed in local agency budgcts (20 % of the NSA increase was budgeted in Nutrition Education-5404; the remainder was budgeted in Clicnt Scrvices 5403). Attached is a spread sheet which illustrates the increascs. I want to thank each of you and your staff for continuing to serve the growing WIC participation in North Carolina. Please contact your Regional Nutrition Consultant if you have any questions. cc. NSB Staff Regional Nutrition Consultants Regional Administrative Consultants Attachment @ J ,orntion: %01 Six Forks Road 0 Raleigh. N.c. 27609 An I ':LJual ()pportunity Employer 64 N.C. Division of Public Health Budgetary Estimate to Local Health Departments, SFY 05-06 Original - Activity # 403 Activity Name: WIC Revision# _6_ ROW1 Fund/RCC/FRC FundlRCC/FRC FundIRCC/FR( FundlRCCIFRC FundlRCCIFRC Fund/RCCIFR[ Fund/RCCIFR( FundlRCC/FRC Total 1540-5403-GF 1540-5403-GG 1540-5404-GF 1540-5404-GG 1540-5405-GF 1540-5405-GG 1540-5409-GF 1540-5409-GG of All Payment Payment Payment Payment Payment Payment Payment Payment Period Period Period Period Period Period Period Period 07/05-10/05 12/05-06/06 07/05-10/05 12/05-06/06 07/05-10/05 11/05-06/06 07/05-10/05 11/05-06/06 Service Service Service Service Service Service Service Service Period Period Period Period Period Period Period Period 06/05-9/05 11/05-05/06 06/05-9/05 11/05-05/06 06/05-9/05 10/05-05/06 06/05-9/05 10/05-05/06 UUNT Sources 01 ALAMANCE $ 12,582 $ 3,146 $15,728 214 ALBEMARLE REG $ 4,442 $ 1,111 $5,553 02 ALEXANDER $ 8,030 $ 2,008 $10,038 04 ANSON $ 1,060 $ 265 $1,325 204 APPALACHIAN $ 4,402 $ 1,100 $5,502 07 BEAUFORT $ 2,934 $ 734 $3,668 09 BLADEN $ 1,453 $ 364 $1,817 10 BRUNSWICK $ 5,023 $ 1,256 $6,279 11 BUNCOMBE $ 18,341 $ 4,585 $22,926 12 BURKE $ 2,498 $ 625 $3,123 13 CABARRUS $ 22,781 $ 5,695 $28,476 14 CALDWELL $ 2,654 $ 663 $3,317 16 CARTERET $ 1,462 $ 365 $1,827 17 CASWELL $ 2,586 $ 647 $3,233 18 CATAWBA $ 13,493 $ 3,373 $16,866 19 CHATHAM $0 20 CHEROKEE $ 1,418 $ 355 $1.773 22 CLAY $ 295 $ 74 $369 23 CLEVELAND $ 9,712 $ 2,428 $12,140 24 COLUMBUS $ 2,542 $ 635 $3,177 25 CRAVEN $ 3,827 $ 957 $4,784 26 CUMBERLAND $ 14,534 $ 3,634 $18,168 28 DARE $ 775 $ 194 $969 29 DAVIDSON $ 4,116 $ 1,029 $5,145 30 DAVIE $ 2,918 $ 730 $3,648 31 DUPLIN $0 32 DURHAM $0 33 EDGECOMBE $ 3,190 $ 797 $3,987 34 FORSYTH $ 12,845 $ 3,211 $16,056 35 FRANKLIN $ 5,596 $ 1,399 $6,995 36 GASTON $ 5,081 $ 1,270 $6,351 37 GATES $0 38 GRAHAM $ 2,714 $ 678 $3,392 221 GRAN-VANCE $ 7,836 $ 1,959 $9,795 40 GREENE $ 1,154 $ 288 $1,442 41 GUILFORD $ 45,117 $ 11,279 $56,396 42 HALIFAX $0 43 HARNETT $ 5,191 $ 1,298 $6,489 44 HAYWOOD $ 1,389 $ 347 $1,736 45 HENDERSON $ 2,911 $ 728 $3,639 46 HERTFORD $ 1,739 $ 435 $2,174 47 HOKE $ 5,520 $ 1,380 $6,900 48 HYDE $ 518 $ 129 $647 49 IREDELL $ 14,686 $ 3,671 $18,357 -.--.---- __~u.....~ 65 N.C. Division of Public Health Budgetary Estimate to Local Health Departments, SFY 05-06 Original - Activity # 403 Activity Name: WIC Revision#_6_ ROW 1 FundlRCC/FRC FundlRCC/FRC Fund/RCCIFR( FundlRCCIFRC Fund/RCC/FRC Fund/RCCIFR[ Fund/RCC/FRC Fund/RCCIFRC Total 1540-5403-GF 1540-5403-GG 1540-5404-GF 1540-5404-GG 1540-5405-GF 1540-5405-GG 1540-5409-GF 1540.5409-GG of All Payment Payment Payment Payment Payment Payment Payment Payment Period Period Period Period Period Period Period Period 07/05-10/05 12/05-06/06 07/05-10/05 12/05-06/06 07/05-10/05 11/05-06/06 07/05-10/05 11/05-06/06 Service service Service Service Service Service Service Service Period Period Period Period Period Period Period Period 06/05-9/05 11/05-05/06 06/05.9/05 11/05-05/06 06/05-9/05 10/05.05/06 06/05-9/05 10/05-05/06 (;UUNTY Sources 50 JACKSON $ 2,858 $ 715 $3,573 51 JOHNSTON $ 9,844 $ 2,461 $12,305 52 JONES $ 455 $ 114 $569 53 LEE $ 4,730 $ 1,183 $5,913 54 LENOIR $ 3,966 $ 992 $4,958 55 LINCOLN $ 4,075 $ 1,019 $5,094 56 MACON $ 1,578 $ 395 $1,973 57 MADISON $ 725 $ 181 $906 218 MAR-TYR-WASH $ 4,514 $ 1,128 $5,642 60 MECKLENBURG $ 21,492 $ 5,373 $26,865 62 MONTGOMERY $ 2158 $ 539 $2,697 63 MOORE $ 6,273 $ 1,568 $7,841 64 NASH $ 3,388 $ 847 $4,235 65 NEW HANOVER $ 10,018 $ 2,504 $12,522 66 NORTHAMPTON $ 938 $ 235 $1,173 67 ONSLOW $ 8,546 $ 2,137 $10,683 68 ORANGE $0 69 PAMLlCO $ 446 $ 111 $557 71 PENDER $ 3,487 $ 872 $4,359 73 PERSON $ 4,272 $ 1,068 $5,340 74 PITT $ 5,459 $ 1,365 $6,824 76 RANDOLPH $ 5637 $ 1,409 $7,046 77 RICHMOND $ 2,526 $ 632 $3,158 78 ROBESON $ 6,206 $ 1,551 $7,757 79 ROCKINGHAM $ 3,041 $ 760 $3,801 80 ROWAN $ 8,025 $ 2,006 $10,031 216 R-P-M $0 82 SAMPSON $ 2,071 $ 518 $2,589 83 SCOTLAND $ 1,977 $ 494 $2,471 84 STANLY $ 1,778 $ 445 $2,223 85 STOKES $ 1,099 $ 275 $1374 86 SURRY $ 2,371 $ 593 $2,964 87 SWAIN $ 470 $ 117 $587 205 TOE RIVER $ 2,352 $ 588 $2,940 88 TRANSYLVANIA $ 787 $ 197 $984 90 UNION $ 4,138 $ 1,034 $5,172 92 WAKE $ 48,859 $ 12,215 $61,074 93 WARREN $ 945 $ 236 $1,181 96 WAYNE $ 4,819 $ 1,205 $6,024 97 WILKES $0 98 WILSON $ 4,835 $ 1,209 $6,044 99 YADKIN $ 4,250 $ 1,063 $5,313 TOTALS BY CENTER $0 $464,773 $0 $116,196 $0 $0 $0 $0 $580,969 CHECK GRAND TOTAL $580,969 Signature and Date. DPH Program Administrator Signature and Date- Division 01 Public Health Budget Officer Signature and Date - DPH Section Chief ~"-"""--- -- --~----,--~._---- 66 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 12 Estimated Time: Page Number: Department: Museum Presenter: Ruth Haas Contact: Ruth Haas SUBJECT: Duke Research Grant Approval Request BRIEF SUMMARY: Dr. Janet Davidson, Cape Fear Museum Historian, wishes to apply for assistance to conduct research for review and development of the 19th-century long term exhibits on Wilmington. The focus of this research will be on the lives of women of all economic and racial backgrounds. Their voices will add an important dimension to the interpretation already presented. Duke University has several collections of particular relevance to our needs. If awarded, the grant will cover Dr. Davidson's travel, lodging & subsistence, and xeroxing expenses for a five-day research project. The budget identifies a request of $922.60. The Museum is required to pay Dr. Davidson's salary and support her ongoing research and reporting. We will cover required expenses via in-kind contributions, from the existing budget. RECOMMENDED MOTION AND REQUESTED ACTIONS: Move to approve the submission of the grant application and subsequent budget amendments if the grant is awarded. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Duke Foundation supporting research of Duke collections. ATTACHMENTS: iii 5 12 Duke Budge REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 67 Janet F. Davidson, Proposed Budget for Research at Duke University: 1) Travel to and From Wilmington, N.C., calculated at the New Hanover County government rate: Round Trip: 156 miles one way, 312 round trip, at .425 cents a mile. $132.60 2) Lodging near Duke University for 5 days (calculated at rate of$70 plus tax based on staying at closest hotel to Duke): $425 3) Xeroxing of materials at 10 cents a page, 1000 copies: $100.00 Daily meal allowance: (New Hanover County government rate: $33.00 x 5) $165.00 Miscelleneous expenses (parking, phone, etc.): $100.00 Total: $922.60 ------- 68 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 13 Estimated Time: Page Number: Department: Sheriff's Office Presenter: D. Diana Woolley, Gang Task Force Contact: Sidney A. Causey, Sheriff SUBJECT: Request to Submit Grant Application to the U.S. Department of Justice, Bureau of Justice Assistance for a BJA FY 2006 Gang Resistance Education and Training (G.R.E.A.T.) Program BRIEF SUMMARY: Part of the holistic approach to controlling the gang activities in southeastern North Carolina will include intervention and education activities provided by the Lower Cape Fear Gang Suppression, Intervention and Education Team Project (LCFGSIET Project). One of the activities will be the Gang Resistance Education and Training (GREAT.) program funded through the U. S. Department of Justice, Bureau of Justice Assistance. The GREAT Program provides funds to support the delivery of an anti-gang involvement, violence prevention and positive life-skills program to middle school students. The approved, standard, 13-week curriculum may only be presented by sworn law enforcement officers, who have been certified to teach GREAT, and in most instances is delivered in a school classroom setting. Grant funds would also be used to support a summer component and a family component. During FY 06-07, these activities would be delivered in New Hanover and Brunswick Counties. The goals of this part of the LCFGSIET project are to prevent gang involvement among school-aged youth, create safer schools and communities, increase the number of school-aged children with a positive perception of law enforcement, and strengthen families by teaching communication and decision-making skills. The grant application will request $250,000 in federal funds, and there is a 10% in-kind local match requirement. This application and budget are 'in progress', with a February 7,2006, BJA deadline. Presently, it is not known if additional positions will be involved. If the grant is awarded, the funds will be allocated and budgeted at that time and placed on an agenda for the Board's review and approval of grant. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval for the Sheriff's Office to apply for the BJA FY 2006 Gang Resistance Education and Training (GREAT.) Program grant funds. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: No change in Position(s) at this time - unknown $250,000 Federal $ 25,000 County (local match - in-kind) ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: 69 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 70 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 14 Estimated Time: Page Number: Department: TAX Presenter: Contact: Patricia Raynor Item Does Not Require Review SUBJECT: New Hanover County and New Hanover County Fire District Collection Reports BRIEF SUMMARY: Reports as of December 31,2005. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request approval of these reports. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: iii NHCColrptDEC05. Fire District Report ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 71 CONSENT AGENDA DATE: ITEM NO. NEW HANOVER COUNTY TAX COLLECTIONS COLLECTIONS THRU 12/31/05 CURRENT TAX YEAR - 2005 AD VALOREM MOTOR VEHICLE ORIGINAL TAX LEVY PER SCROLL $ 113,764,837.59 $ 6,170,370,23 DISCOVERIES ADDED 3,873,359.13 34,638.21 LESS ABATEMENTS 825.578.71 76.758.35 TOTAL TAXES CHARGED $ 116,812,618.01 $ 6,128,250.09 ADVERTISING FEES CHARGED .00 .00 LISTING PENAL TIES CHARGED 145,176.17 .00 CLEANING LIENS CHARGED .00 .00 TOTAL LEVY $ 116,957,794.18 $ 6,128,250.09 COLLECTIONS TO DATE - 79,952.740.20 - 4.427.801.94 OUTSTANDING BALANCE $ 37,005.053.98 $ 1,700,448.15 PERCENT AGE COLLECTED 68.36* 72.25%* BACK TAXES REAL ESTATE AND PERSONAL PROPERTY $ 4,496,536.79 CHARGES ADDED 27,938.57 LESS ABATEMENTS - 133.570.88 TOTAL TAXES DUE $ 4,390,904.48 COLLECTIONS TO DATE 1.222.519.95 OUTST ANDING BALANCE $ 3,168,384.53 PERCENT AGE COLLECTED 27.84% DEC 2005 FISCAL YTD ROOM OCCUPANCY TAX COLLECTIONS $ 349,282.09 $ 4,522,755.06 RENTAL VEHICLE TAX COLLECTIONS 27,090.19 177,971.22 PRIVILEGE LICENSE COLLECTIONS 630.00 10,976.75 TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER COUNTY, CITY OF WILMINGTON, WRIGHTSVILLE BEACH, CAROLINA BEACH AND KURE BEACH TO DATE - $ 126,555,297,18. THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1,2005. RESPECTFULL Y SUBMITTED, PATRICIAJ. RAYNOR COLLECTOR OF REVENUE * COMBINED COLLECTION PERCENTAGE - 68,55% 72 CONSENT AGENDA DATE: ITEM NO. NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS COLLECTIONS THRU 12/31/05 CURRENT TAX YEAR - 2005 AD VALOREM MOTOR VEHICLE ----------------------- --------------- --------------- ORIGINAL TAX LEVY PER SCROLL $ 3,675,899.09 $ 253,005.54 DISCOVERIES ADDED 191,872.45 2,009.81 LESS ABATEMENTS 59,951.36- 3,144.98- --------------- --------------- TOTAL TAXES CHARGED $ 3,807,820.18 $ 251,870.37 LISTING PENALTIES CHARGED 5,638.25 .00 --------------- --------------- TOTAL LEVY $ 3,813,458.43 $ 251,870.37 COLLECTIONS TO DATE 2,791,581. 01- 184,217.45- --------------- --------------- OUTSTANDING BALANCE $ 1,021,877.42 $ 67,652.92 PERCENTAGE COLLECTED 73.20%* 73.14%* BACK TAXES ---------- REAL ESTATE AND PERSONAL PROPERTY $ 139,239.04 CHARGES ADDED 847.89 LESS ABATEMENTS 3,450.98- --------------- TOTAL TAXES DUE $ 136,635.95 COLLECTIONS TO DATE 44,630.02- --------------- OUTSTANDING BALANCE $ 92,005.93 PERCENTAGE COLLECTED 32.66% THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1, 2005. ~PE~TFULLY SUBMITTED, JliJt1ti,,", a ~r4M- PATRICIA J. 'YNOR COLLECTOR OF REVENUE * COMBINED COLLECTION PERCENTAGE - 73.20% 73 This page intentionally left blank. 74 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 15 Estimated Time: Page Number: Department: TAX Presenter: Contact: Robert Glasgow Item Does Not Require Review SUBJECT: Release of Value BRIEF SUMMARY: Request the following taxpayers be granted the Senior Citizen/Disability exclusion: (applications and letters explaining late filing available upon request) Davis, Goines Ruby $57,754 Hewett, Eldora 39,684 Hill, Blondell G. 32,787 Hunt, Dorothy Allen 63,040 Kelly, Evelyn M. 79,558 Mitchell, Ila W. 20,000 Rosen, Jean E. 51,383 Thompson, John D. 47,226 Williams, Doris A. 29,574 Request the following late list penalties be released as this is the taxpayer's first offense: A J Tucker Supply, Inc. $ 28.69 Adams Products Co. 1,035.31 Capital Ford of Wilmington, LLC 735.29 Dameron, Douglas 16.03 Delaney Radiologists PA 3,249.65 Eastern Instruments 182.80 Geneva LLC 17.79 Master Meds, LLC .89 Rosborough, Jon 105.47 Waldorf, Jerald Martin 40.32 Request approval of the following delinquent applications for exemption from property tax for the following organization: (application and letter explaining late filing are available upon request) Saint Luke AME Zion Church R05405-026-008-000 RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: 75 ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 76 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment Consent Item #: 16.1 Estimated Time: Page Number: DEPARTMENT: Drug Court BUDGET AMENDMENT #: 06-0101 ADJUSTMENT DEBIT CREDIT General Government: Appropriated Fund Balance $2,340 Drug Court: Rent $2,340 EXPLANATION: To budget rent for the remainder of FY 05-06 for Drug Court to occupy current space in the old Law Enforcement Center (LEC). ADDITIONAL INFORMATION: Funds will be included in the FY 06-07 Budget for rent space in the amount of $4,914. With the approval of this budget amendment $7,079,497 of fund balance will be appropriated in FY05-06. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 77 This page intentionally left blank. 78 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment Consent Item #: 16.2 Estimated Time: Page Number: DEPARTMENT: Social Services BUDGET AMENDMENT #: 06-0103 ADJUSTMENT DEBIT CREDIT Administration: DSS Admin 1571 Funds-Fed/State $14,032 Energy Assistance: Assistance Payments $14,032 EXPLANATION: To budget a special federal appropriation for Energy Assistance enacted to help offset the high cost of fuel. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 79 This page intentionally left blank. 80 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment Consent Item #: 16.3 Estimated Time: Page Number: DEPARTMENT: Social Services BUDGET AMENDMENT #: 06-0104 ADJUSTMENT DEBIT CREDIT Administration: DSS Admin 1571 Funds-Fed/State $73,654 Energy Assistance: Assistance Payments $73,654 EXPLANATION: To budget a special state appropriation for Energy Assistance enacted to help offset the high cost of fuel. ADDITIONAL INFORMATION: No additional County funds required. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 81 This page intentionally left blank. 82 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment Consent Item #: 16.4 Estimated Time: Page Number: DEPARTMENT: Social Services BUDGET AMENDMENT #: 06-0105 ADJUSTMENT DEBIT CREDIT Child Day Care: Office of Day Care-Fed/State $2,054,793 Child Daycare: Daycare Services $2,054,793 EXPLANATION: To budget additional state and federal day care funds. These funds will not reduce the day care waiting list for services (approximately 400). The additional funding should allow the current day care clients to be served through the end of the fiscal year if the attrition rate remains the same and only Child Protective Service and TANF clients are added (the County is required to provide services to these two groups of clients). It would cost approximately $.5 million to serve all of the clients on the day care waiting list for the last four months of the fiscal year. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 83 This page intentionally left blank. 84 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment Consent Item #: 16.5 Estimated Time: Page Number: DEPARTMENT: Sheriff's Office BUDGET AMENDMENT #: 06-0107 ADJUSTMENT DEBIT CREDIT Sheriff Administration: Miscellaneous Revenue $17,654 Uniform Patrol: Supplies $3,346 Capital Outlay - Motor Vehicle $14,308 EXPLANATION: To budget insurance proceeds of $2,375 received for totalled vehicle; and two Court Orders in amounts of $7,002 and $8,277 in unclaimed funds that were either seized as evidence for the crime or abandoned property to which no person has made claim and cases have closed. Both Court Orders were signed by Superior Court Judge Cobb and state that the funds be turned over to the Sheriff's Office. ADDITIONAL INFORMATION: Funds to be used for supplies and purchase of a motor vehicle. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 85 This page intentionally left blank. 86 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment Consent Item #: 16.6 Estimated Time: Page Number: DEPARTMENT: Health BUDGET AMENDMENT #: 06-0108 ADJUSTMENT DEBIT CREDIT Women, Infants & Children (WIC): Health - WIC - Federal $12,522 Contracted Services $12,522 EXPLANATION: To budget an increase in WIC funding to be used to support NHC program. This increase is for agencies serving above caseload. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 87 This page intentionally left blank. 88 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment Consent Item #: 16.7 Estimated Time: Page Number: DEPARTMENT: Courts BUDGET AMENDMENT #: 06-0109 ADJUSTMENT DEBIT CREDIT Criminal Justice Partnership: State Grant (CJPP) $1,119 Salaries and Wages $560 Contracted Services $559 EXPLANATION: To budget reduction in grant funds for Criminal Justice Partnership Program. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 89 This page intentionally left blank. 90 REGULAR AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ESTIMATED ITEMS OF BUSINESS Page TIMES No. 9:15 a.m. 1. Presentation of New Hanover County Service Awards 93 9:25 a.m. 2. Recognition of New Employees 95 9:30 a.m. 3. Introduction of Avril M. Pinder, CPA, New Hanover County Finance Director 97 9:35 a.m. 4. Recognition of National Award Presented to Dianne Gatewood, Extension 99 Family and Consumer Sciences Agent, Cooperative Extension Service 9:40 a.m. 5. Presentation of Draft New Hanover County Master Plan for Parks, Recreation, 101 and Open Space 10: 10a.m. 6. Consideration of an Ordinance for Prohibition of Contraband in the New 103 Hanover County Jail 10:20 a.m. 7. Presentation by Mr. Rick Catlin, Chair ofthe Port, Waterway & Beach 105 Commission (PWBC) 10:35 a.m. 8. Presentation by the Board of Elections with a Recommendation for Process and 107 Equipment Purchase for Upcoming Elections in Compliance with State and Federal Regulations 10:50 a.m. Break 11 :00 a.m. 9. Consideration Award ofRFP 06-0005 and Approval of Contract # 06-0005 to 113 BellSouth for the Purchase of Public Safety Answering Point (PSAP) Telephone System for the E-9ll Center including installation, project management, training and maintenance 11: 15 a.m. 10. Consideration of Remediation and Demolition of Old Airport Terminal and 121 Approval of Associated Budget Amendment 06-0082 11 :25 a.m. 11. Consideration of Extension of Funding Agreement with Wilmington 125 Downtown, Inc. 11 :30 a.m. 12. Consideration of Murrayville Fire Station Project 127 11 :40 a.m. 13. Update on Mason Inlet AIWW Dredging Project 129 12:00 p.m. Lunch Break 12:30 p.m. 14. Committee Appointments 137 12:35 p.m. 17. Meeting ofthe Water and Sewer District 149 91 12:55 p.m. 18. Non-Agenda Items (limit three minutes) 1 :00 p.m. 19. Additional Items County Manager County Commissioners Clerk to the Board County Attorney l:lOp.m. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. 92 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 1 Estimated Time: Page Number: Department: Human Resources Presenter: Bruce Shell Contact: Rosetta Bryant Item Does Not Require Review SUBJECT: Presentation of New Hanover County Service Awards BRIEF SUMMARY: The following employees are eligible for New Hanover County Service Recognition: FIVE (5) YEAR Joseph W. Craig - Sheriff's Office; Louis A. Tedesco - WASTEC; Lynn M. Neenan - Social Services; Angela M. Poirier- Social Services; Katherine E. Spivey - Social Services TEN (10) YEAR Yolanda Y . Patterson - Public Safety; Alice M. Hovis - Pretrial Program; Edward McMillan - WASTEC; Ellen A. Harrison- Health FIFTEEN (15) YEAR Diane N. Morgan - Legal; David M. Bauer - Prop. Mgmt.; Nancy L. Broughton - Prop. Mgmt; Robert M. Blake - Sheriff's Office; Laetitia D. Day - Health; John A. Blume - Social Services; Patricia A. Jessup - Social Services TWENTY (20) YEAR William S. Register - Sheriff's Office; Thomas Whitmore - Sheriff's Office; Dorothy Colson - Health; Jacqueline L. Williams- Rowland TWENTY-FIVE (25) YEAR Mamie N. Carlos - Health RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW 93 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Present awards. COMMISSIONERS' ACTIONS/COMMENTS: Presented service awards. 94 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 2 Estimated Time: Page Number: Department: Human Resources Presenter: Bruce Shell Contact: Marlene Carney Item Does Not Require Review SUBJECT: Recognition of New Employees BRIEF SUMMARY: A list of new employees will be made available at the meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recognize new employees. COMMISSIONERS' ACTIONS/COMMENTS: Recognized new employees. 95 This page intentionally left blank. 96 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 3 Estimated Time: Page Number: Department: County Manager Presenter: Bruce Shell Contact: Bruce Shell SUBJECT: Introduction of Avril M. Pinder, CPA, New Hanover County Finance Director BRIEF SUMMARY: Upon the hiring of former NHC Finance Director Bruce Shell as County Manager, a search was conducted to fill the vacant position of Finance Director. Avril M. Pinder comes to New Hanover County from the City of Jacksonville, NC where she served as Assistant Finance Director. She began her new duties January 17, 2006. RECOMMENDED MOTION AND REQUESTED ACTIONS: Introduce and welcome Avril M. Pinder as the new New Hanover County Finance Director. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Welcome Avril Pinder. COMMISSIONERS' ACTIONS/COMMENTS: Welcomed Avril Pinder. 97 This page intentionally left blank. 98 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 4 Estimated Time: Page Number: Department: Cooperative Extension Service Presenter: Melissa Hight Contact: Melissa Hight Item Does Not Require Review SUBJECT: Recognition of National Award Presented to Dianne Gatewood, Extension Family and Consumer Sciences Agent, Cooperative Extension Service BRIEF SUMMARY: Dianne Gatewood, Extension Family and Consumer Sciences Agent, received the Distinguished Service Award from the National Extension Association of Family and Consumer Sciences. She has been an Extension Agent in New Hanover County since June 1997. Her program emphasis is health and wellness and she has been working collaboratively with a number of other county agencies and organizations to address obesity issues in youth and adults. RECOMMENDED MOTION AND REQUESTED ACTIONS: Respectfully request that the New Hanover County Board of Commissioners recognize and congratulate Dianne Gatewood on her national recognition. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recognize Dianne Gatewood. COMMISSIONERS' ACTIONS/COMMENTS: Recognized Dianne Gatewood. 99 This page intentionally left blank. 100 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 5 Estimated Time: Page Number: Department: Parks Presenters: Site Solutions Parks Advisory Board Member Contacts: Dave Weaver Neal Lewis SUBJECT: Presentation of Draft New Hanover County Master Plan for Parks, Recreation and Open Space BRIEF SUMMARY: The County's Parks Advisory Board voted January 12 to approve the Parks Master Plan and to recommend acceptance and approval by the County Commissioners. The Plan document will be delivered to the Commissioners prior to the January 19 staff meeting and will be presented to the Board at the January 23 meting by the consulting firm, Site Solutions, and by a representative of the Advisory Board. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that the Commissioners consider the Plan and commend the Advisory Board and staff for their work on it. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider the Plan and recognize the efforts of the Advisory Board and staff. COMMISSIONERS' ACTIONS/COMMENTS: Approved the plan 4-0 and thanked the board and staff for their hard work. 101 This page intentionally left blank. 102 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 6 Estimated Time: Page Number: Department: Legal Presenters: Kemp P. Burpeau, Deputy County Attorney Chief Deputy W. T. Parker, Sheriff's Department Contacts: Kemp P. Burpeau, Deputy County Attorney Chief Deputy W. T. Parker, Sheriff's Department SUBJECT: Ordinance for Prohibition of Contraband in New Hanover County Jail BRIEF SUMMARY: The Board is asked to consider the proposed addition of an ordinance prohibiting New Hanover County detainees from possessing contraband and prohibiting the public from passing such contraband to detainees. Contraband is defined as items prohibited under State law or not authorized by the Sheriff. The ordinance would parallel a similar provision existing under State law for the State correctional facilities. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider and enact the ordinance. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: iii Chapter38-ConfiscationofUnauthorizedArticl REVIEWED BY: LEGAL: Approve FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Concur with Deputy County Manager. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 103 AN ORDINANCE OF THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS The Board of Commissioners of New Hanover County, North Carolina, does hereby ordain that Chapter 38, Offenses and Miscellaneous Provisions, Article IV, Breaches ofthe Peace, of the New Hanover County Code be and is amended by the addition of the following sections: Section 38-109. Confiscation of Unauthorized Articles in the New Hanover County Jail. a. Any item of personal property which a prisoner is prohibited from possessing by State law or which is not authorized by rules adopted by the Sheriff of New Hanover County shall, when found in the possession of a prisoner, be confiscated and destroyed or otherwise disposed of as the Sheriff may direct. Any unauthorized property confiscated under this section or funds from the sale of confiscated property shall be retained by New Hanover County. b. Violations of the provisions of this section shall constitute a Class 3 misdemeanor punishable by a fine up to $500.00. Each violation thereafter shall constitute a separate offense, Section 38-110. Providing Contraband to Prisoners Prohibited. a. No person shall provide, bring, deliver, pass, or otherwise make available to any prisoner in the New Hanover County jail any item of personal property which a prisoner is prohibited from possessing by State law or which is not authorized by rules adopted by the Sheriff of New Hanover County. b. Violations of the provisions of this section shall constitute a Class 3 misdemeanor punishable by a fine up to $500.00. Each violation thereafter shall constitute a separate offense. Except as specified referenced herein, the existing provisions of Chapter 38 shall remain in full force and effect. This the 23rd day of January, 2006. [SEAL] NEW HANOVER COUNTY ATTEST: William A. Caster, Vice-Chairman Board of Commissioners Clerk to the Board 104 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 7 Estimated Time: Page Number: Department: County Manager Presenter: Rick Catlin Contact: Dave Weaver SUBJECT: Presentation by Mr. Rick Catlin, Chair of the Port, Waterway & Beach Commission (PWBC) BRIEF SUMMARY: Mr. Rick Catlin, Chair of the PWBC, will present material on the following two items: - status of proposed beach renourishment project for Wrightsville Beach - possible dredging of portions of the Atlantic Intracoastal Waterway in cooperation with the Federal government Background materials will be provided to the Board before the meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider the presentation. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider the presentation. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. Motion to approve expenditure of up to $1.2 million from the Room Occupancy Tax for renourishment at Wrightsville Beach and authorize the County Manager and Attorney to approve an agreement was approved 4-0. 105 This page intentionally left blank. 106 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 8 Estimated Time: Page Number: Department: Elections Presenter: Margaret Haynes, Chairman, Board of Elections Contacts: Patricia Melvin Renee Chesnut SUBJECT: Presentation by the Board of Elections with a Recommendation for Process and Equipment Purchase for Upcoming Elections in Compliance with State and Federal Regulations BRIEF SUMMARY: RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation and consider recommendation. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation and consider recommendation. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. A motion to move forward with purchase of equipment and authorize budget amendment was approved 4-0. 107 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment DEPARTMENT: Governing Body/Board of Elections BUDGET AMENDMENT #: 06-0116 ADJUSTMENT DEBIT CREDIT Appropriated Fund Balance: Appropriated Fund Balance $267,000 Board of Elections: Grant $633,000 Capital Outlay $900,000 EXPLANATION: To budget grant funds and Appropriated Fund Balance for replacement of voting machines. ADDITIONAL INFORMATION: Approved by the Board on January 23, 2006. 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I- ro -------...--- 110 NEW HANOVER COUNTY BOARD OF ELECTIONS STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER RESOLUTION TO RECOMMEND THE PURCHASE OF VOTING EQUIPMENT WHEREAS, the New Hanover County Board of Elections has the authoritY and duty to recommend a voting system of a type, make, and model approved and certified by the State Board of Elections for use in some or all voting places in the county at some or all elections in accordance with G.S. 163-165.9; and WHEREAS, the State Board of Elections has decertified the existing voting equipment for New Hanover County; and WHEREAS, the State Board of Elections has authorized only one vendor for the entire state of North Carolina who is certified to sell voting equipment at this time; and WHEREAS, the State Board of Elections requires all Counties without certified equipment to be under contact for certified voting equipment before the end of January 20, 2006; and WHEREAS, the New Hanover County wants to ensure that the County qualifies for the HA V A Elections fund; and WHEREAS, the New Hanover County Board of Elections has witnessed a demonstration, in the county or at a site designated by the State Board of Elections, of the type of voting system being recommended and also witnessed a demonstration of at least one other type of voting system certified by the State Board of Elections; WHEREAS, the State Board of Elections and the Office of Information Technology Services has a Statewide Term Contract with certified vendors; WHEREAS, grants from the HA V A Election Fund may be used by the County Boards of Election for purchasing voting equipment from a certified vendor and the County is entitled to receive up to $657,539.00 from the HAVA Election Fund based on the formula at: (1) $12,000 per precinct; plus (46 precincts) (2) $12,000 per one"stop site; plus (2 off site locations) (3) $1.00 per each voter that turned out in the 2004 presidential election, but not less than $10,000 or more than $100,000. (There were 81,539 who voted in the 2004 presidential election). 111 THEREFORE BE IT RESOLVED that the New Hanover County Board of Elections hereby recommends the following certified voting equipment to the Board of County Commissioners; Voting type: M100 optical scan, iVontronic ADA DRE and iVontronic DRE for one stop absentee voting Vendor: Election Systems and Software Estimated Cost: $ 950,000.00 to 1,100,000.00 argar t E. JO'l'!f~. Washburn, Secretary ~~xg;~ Tommy . Guinn, Member 112 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 9 Estimated Time: Page Number: Department: Public Safety Communications Center Presenters: Steve Smith Leslie Stanfield Contacts: Amy Akin Steve Smith Brenda Hewlett SUBJECT: Award of RFP # 06-0005 and Approval of Contract # 06-0005 to BellSouth for the Purchase of Public Safety Answering Point (PSAP) Telephone System for the E-911 Center including installation, project management, training and maintenance BRIEF SUMMARY: The purchase of a telephone system was handled as a Request for Proposals (RFP) through the bidding process allowed in General Statute 143-129.8 which gives the County flexibility in purchasing technology items. The statute recognizes "the complex and innovative nature of information technology goods and services, and. . . . the desirability of a single point of responsibility for contracts that include combinations of purchase of goods, design, installation, training, operation, maintenance, and related services. .." Solicitations under this statute allows the County to award a contract that provides the best total solution for the County and is not restricted to being the lowest bidder. Also, the statute allows for negotiation with bidders. Synopsis of the evaluation and recommendation process: 1 . Equipment was evaluated and tested on site for three days by users (the users did not know the price of each system). 2. User reports of their evaluation of each equipment were reviewed. The product specifications were reviewed and compared to the County's specifications. Exceptions were not considered critical if the function could be accomplished in another method. Only if the function could not be accomplished at all, was it considered critical. 3. The final product selected was offered by three different bidders. County staff negotiated with all three to determine the best package each could provide. 4. A summary of the negotiated pricing for the project is listed below: Positron $654,552.92* Sprint $836,497.11 BellSouth $757,040.09** *Note: In the pricing negotiation, Positron also upgraded the equipment offered from Life Line 100 to Positron VIPER which is the Next Generation E9-1-1. **Note: BellSouth's proposal did not include the ePrinter and Sentry Monitoring but offered another product to provide functionality that met requirements. 5. Upon presentation to the Board of Commissioners of staff's recommendation to award the E-911 contract to Positron for the VIPER telephone system, the Board expressed concerns on the readiness of the VIPER system and Positron's support structure for that system and requested staff to confirm sites of comparable size to New Hanover County that have deployed this system. Positron was unable to provide this information to New Hanover County. Therefore, the County redirected the evaluation back to the remaining BellSouth 113 and Sprint proposals. 6. Realizing that the Life Line 100 product was the correct solution for now but that the product would need to be upgraded within three years, staff took this opportunity to request revised proposals from BellSouth and Sprint to provide the product requested and a "not to exceed price" to migrate to VIPER during the third year from the installation of the Life Line 100 product. This would enable the County to secure firm pricing for five years. In addition, the staff requested additional narrative from both BellSouth and Sprint on their support plan and personnel for the system. 7. BellSouth and Sprint both returned acceptable revised proposals with pricing as follows: BellSouth Sprint Total Five-Year Cost Plan: $803,131.41 $941,451.77 Includes purchase of equipment and software, critical spares, installation, project management, maintenance, and shipping for the first year, yearly maintenance thereafter, all migration costs to transition to VIPER during the third year from implementation of the original Life Line 100 equipment and maintenance for the remaining portion of the third year and the following fourth and fifth years. 8. Staff is recommending BellSouth's proposal for the five-year plan at a guaranteed not to exceed amount of $803,131.41. Costs for the five-year period are not to exceed the quoted following totals: First Year's Cost $528,964.73 Includes purchase of equipment and software, critical spares, installation, project management, maintenance, and shipping. Second Year's Cost $ 57,018.84 All Maintenance Costs Third Year's Costs $192,595.84 Includes all costs related to the migration to the VIPER System including maintenance. Fourth Year's Costs $ 12,276.00 Maintenance for VIPER system Fifth Year's Costs Maintenance for VIPER system $ 12.276.00 TOTAL FIVE-YEAR COST: $803,131.41 Additional details of the process are outlined in the attached sheets. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of resolution: 1 . awarding RFP # 06-0005 for purchase of Public Safety Answering Point (PSAP) Telephone System to BellSouth in the amount of $803,131.41; and 2. approving supplement to the existing master contract currently in place with BellSouth to include this scope of work, master contract # 06-0163 (BellSouth 2K5A021555) ; and 3. authorizing the County Manager to execute the supplement to the master contract; and 4. authorizing the Public Safety Communications Director to sign customer orders related to this supplement. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: 114 Explanation: Funds for this purchase are budgeted in 11030200-800200 and 11030300-800200. ATTACHMENTS: Resolution for award: iii I!!I Additional details of t06-0005 revised resolutior REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved as recommended 4-0. 115 Additional details of the process for the E911 Telephone System: Some bidders submitted proposals based on the same equipment. Therefore, of the six (6) original bidders only four (4) different types of equipment were proposed. Motorola submitted a bid based on the Plant Equipment product. Their bid was not only the highest, but was significantly higher to a point that staff removed it from consideration at the beginning. Of the remaining bidders this left three brands of equipment: Modular Communications Systems Positron Public Safety Systems CML The following evaluation criteria were used to evaluate the product. You will notice that 40% of the evaluation was based on the existing E-911 call takers testing of the equipment. At the beginning of the process a week was established when the equipment would be brought in and left for a three-day period for use by the call takers. Each representative was given the identical data to program into their system so each manufacturer's equipment could be evaluated based on the same operations. Criteria: 30% Proposer's conformance to the Specification Requirements of the RFP and exceptions listed in the Proposal or Exceptions determined by staff. (Note: The specifications in the RFP are a result of research by the E-911 staff in determining what type of functionality is needed for their office to perform their function. National standards provided by their particular industry as well as standards used in operations of similar size and complexities of the County's were used.) 10% Expertise of provider; customer support structure; availability of service; warranty provided; training program; 40% Functionality of proposed equipment as evaluated by E-911 staff/user. (Note: It has been shown extensively that failure to incorporate recommendation of the users is one of the largest reasons for a new system not performing as expected or even failure of project. The telephone call taker system is highly critical function and therefore a high weight was given to the category.) 20% Purchase investment, operation and maintenance costs, delivery and installation. After the week of evaluations, the proposals were reviewed again. At this point cost was not used to determine selection of product. This evaluation was focused on the product meeting specifications, looking at deviations for each product, and reviewing users' recommendations. As a result of the review, Modular Communications Systems was removed from consideration. The review of Modular Communications is abbreviated as follows: Modular Communications Systems product received the worst review by the E-911 users. When the County called to let them know their product was selected to be evaluated by users, the company could not setup until Wednesday, which only gave the users 1-1/2 days to test product. This time line for demonstrations was made available to all bidders at the beginning of the process. All bidders were made aware that they would be required to provide their product for demonstration, provided the time period that was established for the demonstrations, and that failure to do so as required would be - -_.._--_._~._-_.,- 116 considered nonresponsive. In the exceptions categories, many of all requirements that Modular Communications Systems could not meet were answered with, "this seems inappropriate {to require}". The CML product had areas of concern that were further investigated. Based on the results, CML was removed from consideration and Positron was determined to be the product that the County wanted to purchase. The review of CML was as follows: There were twelve areas in CML's product that appeared to not meet specifications. After receiving clarification, it was determined that there remained eight exceptions to the specifications that were not acceptable. The users review of the CML product was more favorable than Modular Communications Systems equipment but not as positive as Positron's review. The Positron product meets all specifications and has no exceptions to the RFP requirements. Three bidders submitted the Positron product for consideration. Staff gave each of the three bidders an opportunity to review and negotiate best pricing. After all pricing was received, and discussion with Board of Commissioners staff was directed to secure more information and pricing. Positron could not provide all information as requested. Final pricing was requested of BellSouth and Sprint for the Life Line 100 Product with guaranteed not to exceed migration costs to upgrade to VIPER system in third year and maintenance for two-ear period. BellSouth offered the best solution and pricing for the County. 117 RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 3:00 p.m., on the 18th day of October, 2005, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolin~ and the following proposals were received for the purchase of a Public Safety Answering Point (PSAP) Telephone System for the E-911 Center, including installation, project management, training and maintenance, RFP # 06-0005: Modular Communications Systems $ 462,987.29 Wireless (CML Equipment) $ 475,740.47 Sprint (CML Equipment) $ 511,502.31 Sprint (Positron Equipment) $ 672,990.59 Bell South (Positron Equipment) $ 816,821.43 Positron Public Safety Systems $ 835,203,32 Motorola (Plant Equipment) $1,492,699.27 AND WHEREAS, the bidding process for the PSAP Telephone System was handled in accordance with General Statute 143-129.8 which gives the County flexibility in purchasing technology items; AND WHEREAS, solicitations under this statute allows the County to award a contract that provides the best total solution for the County and the County is not restricted to selecting the lowest bidder; AND WHEREAS, the statute also allows for negotiations with bidders; AND WHEREAS, one million dollars was budgeted in this year's adopted budgeted from surcharge funds on wireless and wireline funds for this purchase; AND WHEREAS, the proposal received from Motorola was too high to be considered and therefore was removed from the evaluation process; AND WHEREAS, the remaining proposals were all evaluated on their technical responses by a committee and the functionality of each brand of proposed equipment was rated by the County's E-911 call takers (each proposed brand of equipment set up on site by the vendors); AND WHEREAS, through this process the COllnty was able to determine that the Positron brand of equipment offered the best functionality for the County; AND WHEREAS, three of the six bidders based their proposal on the Positron brand of equipment; AND WHEREAS, the three bidders, Positron, Sprint, and BellSouth offered suitable packages to the County and the remaining factor was the negotiation of pricing; AND WHEREAS, the County contacted each of the three bidders and supplied them the exact configuration and options desired and requested the bidders to review their proposal and resubmit their best, negotiated offer on the equipment design provided; -_._~---_._- 118 AND WHEREAS, listed below is the negotiated pricing provided by the three bidders: Positron $654,552.92* Sprint $836,497.11 BellSouth $757,040.09** *Note: Positron also upgraded the equipment offered from Life Line 100 to Positron VIPER which is the Next Generation E-911 equipment. **Note: BellSouth's proposal did not include the ePrinter and Sentry Monitoring but offered another product to provide functionality that met requirements. AND WHEREAS, Upon presentation to the Board of Commi ssions the recommendation to award the E-911 contract to Positron for the VIPER telephone system, the Board expressed concerns on the VIPER system and their support structure for the product and requested staff to confirm sites of comparable size to New Hanover County that had deployed the VIPER system; and AND WHEREAS, Positron was unable to provide this information to New Hanover County the staff redirected the evaluation back to the remaining BellSouth and Sprint proposals; and AND WHEREAS, knowing that the Life Line 100 product was the best option for the immediate time but that migration to the VIPER system would need to occur by the third year after purchase, staff requested proposals from BellSouth and Sprint for a five-year term to provide the initial product and the migration to VIPER including all costs; AND WHEREAS, BellSouth and Sprint both returned acceptable revised proposals with pricing as follows: BeIISouth SDrint Total Five-Year Costs Plan: $803,]31.41 $941,451.77 AND WHEREAS, the Public Safety Communications Center Director, the Interim Finance Director, the Information Technology Director and the County Manager recommend that the contract be awarded to BellSouth, the bidder providing the best solution and cost package to the County, in the amount of eight hundred three thousand, one hundred thirty-one dollars and forty-one cents ($803,131.41); AND WHEREAS, during the contract term the following amounts are a guaranteed not to exceed amount: First Year's Cost: $528,964.73 Includes purchase of equipment and software, critical spares, installation, project management, maintenance, and shipping Second Year's Cost: $ 57,018.84 All Maintenance of System Third Year's Costs: $ I 92,595 .84 Includes all costs related to the migration to the VIPER system including maintenance Fourth Year's Costs: $ 12,276.00 Maintenance for VIPER system Fifth Year's Cost: $ 12,276.00 Maintenance for VIPER system TOTAL FIVE-YEAR COST: $803,131.41 ------~_._.- - ------~-,~._.- 119 AND WHEREAS, funds have been previously appropriated and are now in Account Numbers 11030200-800200 and 11030300-800200 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the proposal for the purchase of a Public Safety Answering Point (PSAP) Telephone System for the E-911 Center, including installation, project management, training and maintenance, RFP # 06-0005, be awarded to BellSouth in the amount of eight hundred three thousand, one hundred thirty-one dollars and forty-one cents ($803,131.41); and that the County Manager is hereby authorized and directed to execute the supplement to master contract (contract # 06-0163) with BellSouth for this project, contract form to be approved by the County Attorney, and that the Public Safety Communication Center Director is authorized to execute orders for BellSouth as required for this project. This 23rd day of January, 2006. (SEAL) V ice-Chairman, Board of County Commissioners ATTEST: Clerk to the Board 120 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 10 Estimated Time: Page Number: Department: Governing Body Presenter: Bruce Shell Contact: Jim Morton Julie Wilsey SUBJECT: Remediation and Demolition of Old Airport Terminal BRIEF SUMMARY: The Airport Authority has voted to demolish the 1950 Airline Passenger Terminal, and is requesting $152,065 from the County to remediate and demolish the facility. The Airport has received a cost estimate of $152,065 for remediation and demolition. The estimate ($152,065) includes estimated tipping fees of $13,200. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider the Airport Authority's request for funding of $152,065 to demolish the 1950 Airline Passenger Terminal and approve the attached Budget Amendment transferring the funding from fund balance. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: iii 06-0082.doc REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider request. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 121 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment DEPARTMENT: Governing Body/Non-Departmental BUDGET AMENDMENT #: 06-0082 ADJUSTMENT DEBIT CREDIT General Government: Appropriated Fund Balance $152,065 Non-Departmental: Contribution Airport $152,065 EXPLANATION: To fund the demolition of Old Airport Terminal. ADDITIONAL INFORMATION: With approval of this budget amendment, $6,878,386 of fund balance will be appropriated in FY 05-06. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 122 &<<,~ ft1(/t. ,~ ~ ~ ILM November 16, 2005 -- New Hanovcr County Commission Airport Authority Attn: Mr. Bobby Greer, Chairman Paul G. Burton 320 Chestnut Street Gla'rman Wilmington, NC 28403 Harry W Stovall, III Vice-Chairman Robert S. Rippy RE: Remediation and Demolition of Old Airport Terminal Secretary Dr Charles R Kavs Dear Bobby, John D. Lennon As you are aware, on November 2, 2005, the New Hanover County Airport Airport Director Authority voted to demolish the 1950 Airline Passenger Terminal. The purpose of this letter is to respectfully request financial support from the county to remediate JOIl I'll Rosborough and demolish this facility. The decision to demolish the Old Terminal was very diffIcult for Administration and the Airport Authority. Despite the agc and local sentiment for the building, we had several justifiable reasons to demolish the building: . The existing facility required extensive environmental remediation, retrofit and renovation. While the activities could have been completed, it was very expensive, time-consuming and the building would not be compliant with thc new seismic/hurricane building codes. . ILM's steady growth in general aviation aircraft and operations dictatcs that we must allocate our land wisely to ensure that we can accommodate the future aircraft hangar and general aviation facility needs. . ILM needs to have a larger US Customs Facility. The original concept was to split the first floor between the US Customs and the NC Museum of Aviation's Welcome Center. International enplanements continue to grow each year, and our new scheduled intcrnational service to Bermuda, London and other anticipated international destinations will require more space for clearance activities and US Customs. . We feci that we can build a new, higher quality facility for approximately the same price per square foot. Furthermore, a new facility will be more efficient/less expensive to maintain and cool or heat. With the tough decision to demolish the building behind us, it is time to start the actual process of remediation and demolition. Members of the ILM Administrative staff met with county representatives on August 16, 2005, and presented information on asbestos, lead paint, and mold in the building. As a result of the meeting it was understood that the county would fund the environmental remediation if the airport 1740 Airport Boulevard . Wilmington, NC 28405 . Phone: 910-3414333 . Fax 910-341-4365 . wvWlflyilmcom ----~,_.,--~_._--- --.-..-.-----------. 123 staff would oversee the subcontractor and contract administration. Due to the fact that the Old Terminal is leased to the Airport Authority, and we have limited funds to construct a new, larger facility to meet the increased demand for US Customs, we ILM respectfully request that the County assist us in this eftort. """"..",-,^,,"'" The initial estimate tor remediation and demolition is less than $300,000, assuming that the County waives the tip fees at the landfill. The airport staff is in the process of getting informal quotes to remediate and demolish the building in accordance with North Carolina Bidding Statutes. We would like to start remediation as soon as we have a tinancial commitment from the New Hanover County Board of Commissioners. As always, the airport appreciates your assistance and cooperation on this matter. Please feel free to contact me with any questions or comments you may have. Sincerely, S1Ju. {1 (U~CJ . i ie A. Wil"y U Deputy Airport Direc CC~ce Shell, New Hanover County Manager Wanda Copley, New Hanover County Attorney Ray Church, New Hanover County Environmental Manager Cam Griffin, New Hanover County Budget Director Greg Thompson, New Hanover County Engineer 17 40 Airport Boulevard . Wilmington, NC 28405 . PhOlle 910-341-4333 . Fax: 910-341-4365 . VVVvwflyilm.com - 124 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 11 Estimated Time: Page Number: Department: Governing Body Presenters: Commissioner Kopp Susi Hamilton Contact: Cam Griffin SUBJECT: Extension of Funding Agreement with Wilmington Downtown, Inc. BRIEF SUMMARY: Wilmington Downtown, Inc. currently receives $19,000/year from the County under the terms of a contract that runs from July 1, 2001 through June 30, 2006. Wilmington Downtown, Inc. would like to extend the contract for five years and have the contract automatically renew for successive terms of five (5) years unless written notice of non-renewal is given by either the CONTRACTOR or the COUNTY, no less than twelve (12) months prior to the expiration date of the then current five (5) year term of this contract. Wilmington Downtown, Inc. would also like the payment to increase each year based on the Consumer Price Index. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider the request from Wilmington Downtown, Inc., for an extension and increase in their contract with the County for funding. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider request. COMMISSIONERS' ACTIONS/COMMENTS: The item was withdrawn. 125 This page intentionally left blank. 126 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 12 Estimated Time: Page Number: Department: Fire Services Presenter: Donnie Hall Contacts: Donnie Hall Max Maxwell SUBJECT: Murrayville Fire Station Project BRIEF SUMMARY: The Department of Fire Services wishes to proceed with a request for qualifications for design of a Fire Station in the Murrayville area. Growth, annexation, and increased service demands have impacted the County Fire District to the point that additional facilities are needed in this area. The Project can begin without increasing the Fire District Tax Rate for 2006/2007. Recent negotiations with displaced volunteer departments have failed to produce positive outcomes for this area, thus increasing the importance of expediting this facility. The Department needs to proceed with the project by receiving qualifications for architectural services. Once the qualifications have been reviewed and a site selected, a recommendation will be made to the Commissioners for acceptance. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the request to proceed with acceptance of qualifications for the Murrayville Fire Station. FUNDING SOURCE: Will above action result in: New Position(s) Number of Positions: Explanation: There is no anticipated expense in accepting the qualifications. Preliminary estimates are that the building and equipment will cost $3 million. Debt payments, staffing and operational cost will need to be funded in FY06-07 if the decision is made to proceed with construction of the station. ATTACHMENTS: iii Murrayville Fire Station Pr REVIEWED BY: LEGAL: FINANCE: BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 127 Murrayville Fire Station Proposal >- 12, 500 square foot facility >- Maximum allowed wind rating (150 mph?) >- Construction Estimates are $150.00 per square foot >- Total Construction Budget is $2.5 million o FF&E, Site Work and Architect Fees included o Does not include land >- FY 06-07 Capital Projects Budget indicates $.5 Million for equipment >- Fire District Fund predictions include operating expense for new faci Iity ----~.~.~----_._,..._..._.~_.""-'---~--_._._-- ,. 128 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 13 Estimated Time: Page Number: Department: County Manager Presenters: Dave Weaver Kemp Burpeau Contact: Dave Weaver Kemp Burpeau SUBJECT: Update on Mason Inlet AIWW Dredging Project BRIEF SUMMARY: The Board, at the January 9 meeting, considered the attached agenda item and resolved to request Figure Eight Island to perform all of the dredging of Mason Creek and the AIWW. Figure Eight has indicated a reluctance to do so. At the time of this agenda preparation, staff was undertaking several tasks to pursue alternative solutions: 1) Negotiate with Figure Eight and representatives of the residents of the north end of Wrightsville Beach. 2) Negotiate with Cottrell to attempt to reduce the cost of dredging. 3) Invite a representative of the U. S. Corps of Engineers to attend the next Board meeting to answer questions about permit conditions. 4) Investigate the existing 2002 and 2005 contracts between Figure Eight and the County for compliance. Staff will make every effort to deliver the results of these tasks to the Board before the meeting. Please note that a decision must be made in a timely manner to use Cottrell as a contractor, if desired. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff will prepare a recommendation upon completion of the above items. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear update and consider recommendation. COMMISSIONERS' ACTIONS/COMMENTS: A motion to approve the contract and budget amendment was approved 4-0. 129 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/09/06 Regular Item #: 5 Estimated Time: Page Number: Department: County Manager Presenter: Dave Weaver Contact: Greg Thompson SUBJECT: Request for Approval for Maintenance Dredging of Mason Inlet BRIEF SUMMARY: In April 2002 the relocation of Mason Inlet was completed. As required by permit, maintenance dredging must be performed in order to maintain the location of the Inlet. The County signed a contract with Figure 8 Homeowners Association (HOA) to perform the maintenance dredging at their cost required as of 26 January 2005. After the effects of Hurricane Ophelia. the consulting engineer to the County for this project, Gahagan and Bryant (GBA), identified that additional maintenance dredging is needed to remove the material deposited by the hurricane. In addition, the Army Corps of Engineers has notified the County that the material in the AIWW is a hazard to navigation. Cottrell Contracting has a dredge on the site under contract to the Figure 8 HOA. GBA negotiated pricing for a new County contract with Cottrell to remove the material deposited by the hurricane without the mobilization cost of a dredge. The details of Cottrell's proposal and GBA's recommendation are attached and summarized below. The 59,500 cubic yards (cy) of material deposited by the hurricane would be removed at an average cost to the County of $5.37 paid from the cut. The sand would be placed on Figure 8 Island and afterwards the County would assess the Figure 8 HOA for $5,50 per cy placed on the beach under the current assessment formula. Losses, however, will likely occur between the volume of cut sand and the volume of placed sand, estimated by GBA to be approximately 20%. Ultimately, all costs will be paid for by property owners on Figure 8 or Wrightsville Beach. There will be no net cost to the County, although the up-front costs will be paid through the Room Occupancy Tax and reimbursed by assessment. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that an emergency contract be let with Cottrell Contracting to remove the sand from the Inlet and AIWW to comply with the permit ($319,515 plus 20% contingency of $63,903). A resolution needs to be enacted finding a present, immediate and existing emergency exempting the project from bidding procedures. The Corps of Engineers dredging permit allows only a narrow window of time to perform the work. The proposed contractor, already mobilized and working at the site, is the only entity that can timely complete the dredging. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Transfer $383,418 from Room Occupancy Tax Fund to Mason Inlet Maintenance Project for maintenance dredging. Recover these funds with a subsequent assessment to Figure 8 HOA by the end of the fiscal year. Any remainder from this action will be removed by assessment from Wrightsville Beach homeowners. The fund will be reimbursed via a future special assessment. 129 __ __ _ _.."m_n_~____.~_______.__..____ 130 ATTACHMENTS: Cottrell Contracting Corporation proposal and GBA recommendation letter Ii!) Ii!) 2006-19. d EmergencyExemptionResol REVIEWED BY: LEGAL: NfA FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONSfCOMMENTS: A motion to ask Figure Eight to adhere to the contract dated 01/26/05 and to ask Figure Eight to move forward with dredging requested by the Corps of the waterway was approved 4-1, Davis opposing. 130 131 Gahagan & Bryant Associates, Inc. OM 7217 Ogden Business Lane Unit 113 Wilmington, NC 28411 (910) 686-5884 GBA-NC@gba-inc.com ENGINEERS * SURVEYORS November 30, 2005 Mr. Gary McSmith New Hanover County Engineers Office 230 Market Place Suite 160 Wilmington, NC 28403 Re: Proposal for Dredging Work at Mason Creek Dear Gary. Cottrell sent me a cost proposal for performing the drcdgc work at Mason Creek and the AIWW. As we (UBA) understand the situation, Figure "8" Island has contracted Cottrell to dredge 67,000 cy of material from Mason Creek for $4.76/cy paid from the cut volume. There is an addi1ional24,700 cy of material in Mason Creek that is New Hanover County's responsibility, Cottrell proposes to dredge and place this quantity on the beach at a cost of $4.76/cy paid from the cut volume. The Intracoastal Waterway requires 34,800 cy of maintenance dredging, which is the County's responsibility. The required pipeline distance will result in the need for a booster pump if the material is placed on the beach, Cottrell proposed to dredge this quantity and place it on the beach for $6.50/cy or place the material in the disposal island for $4.76/cy. I met with Mr. Cottrell last night. We negotiated that the portion of the waterway shoal directly in front of Mason Creek, (Stations 82+00 to 88+00) would be dredgcd at the Mason Creek rate of$4,76/cy due to its proximity to Mason Creek. The volume in this portion of the shoal is 13,950 cy resulting in a negotiated savings of $24,273. Figure I shows the dredge area and price allocation, The avcrage cost per cubic yard for the entire 59,500 cy of material within Mason Creek and the AIWW will be $5.37/cy paid from the cut. There will not be any additional mobilization/demobilization charges associated with this proposal I have attached a copy of Cottrell's proposal for your reference. GBA realizes that the Wrightsville Beach side of the project may incur some costs because of the method of payment vs. the method by which Figure "8" Island residents can be assessed, however it is our recommendation that the County strongly consider Cottrell Contracting's proposal. The overall price per cubic yard is very reasonable in today's dredging market, there are no additional mobilization charges, and they will be on site, minimizing any time delays. If you have any questions regarding this matter do not hesitate to call our office at 686-5884. Sincerely, ., I I. iF,) Chris Gihson, PE BAl:nMORE. MD HOUSTON, TX L OS ANGELES, C A SAN FRANCISCO, CA TAMPA FL WILMINGTON, DE (410) 682.5595 (713) 267.2785 (310) 521.8127 (415) 883-7683 (813) 831-4408 (302) 652-4948 ----.---- 131 132 OBA FNClINFFn!~ * cunvc'Vor!:; Figure t - Dredge Areas for Mason inlet Maintenance Project - ------- 133 -------.---..- 133 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 1/09/06 Budget Amendment DEPARTMENT: Engineering/ROTS/Masons Inlet BUDGET AMENDMENT #: 2006-19 ADJUSTMENT DEBIT CREDIT Mason's Inlet Maintenance Transfer in from ROTS $383,418 Capital Project Expense $383,418 Room Occupancy Tax Appropriated Fund Balance $383,418 Transfer to Capital Projects $383,418 EXPLANATION: To budget additional transfer from Room Occupancy Tax Fund to Mason's Inlet Maintenance Project for maintenance dredging. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: A motion to ask Figure Eight to adhere to the contract dated 01/26/05 and to ask Figure Eight to move forward with dredging requested by the Corps of the waterway was approved 4-1, Davis opposing. (The budget amendment was not approved.) 135 ---~.- 134 A RESOLUTION OF TH E NEW HANOVER COUNTY BOARD OF COMMISSIONERS The Board of Commissioners of New Hanover County, does hereby resolve as follows: WHEREAS, in situations involving the health and safety of persons or their property, the Board of County Commissioners can exempt a project from the bid requirements of Chapter 143 of the North Carolina General Statutes; AND WHEREAS, time is of the essence in undertaking the Mason's Inlet maintenance so as to complete the project within the winter dredging period, in compliance with Corps of Engineers permit requirements; AND WHEREAS, only one contractor, presently mobilized and working at Mason's Inlet, is capable of timely completing the project; AND WHEREAS, the referenced project might be construed as being a construction project within the meaning of G.S. 143-132; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the protection of property shall be promoted by exempting the Mason's Inlet maintenance from the requirement that three (3) bids be obtained for award ofthe construction contract, and said project is hereby exempted from bidding procedures pursuant to N.C.G.S. ~143-129. This 19th day of December, 2005. [SEAL] New Hanover County Robert G. Greer, Chairman ATTEST: Board of County Commissioners Sheila L. Schult Clerk to the Board ---.-- 136 135 This page intentionally left blank. 136 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Regular Item #: 14 Estimated Time: Page Number: Department: Governing Body Presenter: Sheila Schult Contact: Sheila Schult Item Does Not Require Review SUBJECT: Committee Appointments BRIEF SUMMARY: Vacancies exist on the following Boards: Adult Care Home Community Advisory Committee Nursing Home Community Advisory Committee RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointments. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: Committee Information Sheets and Applications ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Make appointments. COMMISSIONERS' ACTIONS/COMMENTS: Made the following appointments: Adult Care Home Community Advisory Committee: Ginger Hill Page reappointed, Brenda Lee Williams Thomas appointed Nursing Home Community Advisory Committee: Judith P. Tagert reappointed 137 This page intentionally left blank. 138 COMMITTEE APPOINTMENTS ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Membership: 18 maximum, 13 mandated based on the number offacilities operating in the County Current Members: 9 Term: One year initially, 3-year terms thereafter ELIGIBLE FOR APPLICANTS: REAPPOINTMENT Ginger Hill Page X Brenda Lee Williams Thomas Attachments: Committee Information Sheets Application -- 139 ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE Number of Memhers: 13 State Mandated; May appoint up to 18 (1 member for each permitted facility) The Adult Care Home Administrators may nominate one-third ofthe members. If possible, one member must be a person involved in the area of mental retardation. A County Commissioner shall be appointed to serve in an ex- officio capacity. Compensation: None, but may be reimbursed for actual expenses. Term: 1 year term initially; 3 year term thereafter Qualifications: Must be a resident of New Hanover County. No person or immediate family member of a person with a financial interest in a home served by the committee, or employee or governing board member of a home served by the committee, or immediate family member of a resident in a home served by the New Hanover County Adult Care Home Community Advisory Committee may be a member ofthis committee. Immediate family is defined as mother, father, sister, brother, child, grandmother, and grandfather, as well as in-laws, Purpose: The committee supports the spirit ofthe Adult Care Horne Resident's Bill of Rights, visits adult carc homes quarterly, promotes the well being of residents and encourages community involvement. Statute establishing Committee: N.C,G,S. 13lD-31 Regular Meeting: Quarterly Meetings are held on the first Wednesday of January, April, July, and October at 9:30 a.m. at the Cape Fear Council of Governments, 1480 Harbour Drive, Wilmington, NC. TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Frank S. Annunziata First 12/31/2006 153 I Murray Farm Road Wilmington, NC 28411 12/16/02, 12/15/03 799.8952 Brian Brosnan Initial 11/30/2006 713 Bayshore Drive Wilmington, NC 28411 11/21/05 686-598 H/W Mary K. Busbee In iti al 4/30/2006 8402 Emerald Dunes Road Wilmington, NC 28411 4/18/05 686.2763 (H) Carolyn B. I-looker First 2/28/2006 3102 Rachel Place Wilmington, NC 28409 2/18/02,2/1 7/03 799.5108 (H) 1,. Thomas Jennings Initial 11/30/2006 415 Charlotte Avenue Carolina Beach, NC 28428 11/21/05 458-2584 (H) 619-0762 (C) 140 ADULT CARE HOME COMMUNITY ADVISORY COMMITTEE (CONTINUED) TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Jacquelyn K. Jones First 4/30/2007 1712 Signature Place Wilmington, NC 28405 4/21/2003,4/19/04 910-256-0766 Janet H. Locklear First 11/30/2008 6130 Inland Greens Drive Wilmington, NC 28405 11122/04, 11121/05 79&-8117 (H) Deborah D. Maxwell First 10/3112006 121 Jamaica Drive Wilmington, NC 28401 10/21/02, 10/20/03 341-7563 (H) 253-2292 (W) Ginger Hill Page ~. Initial 12/3112005 if 3927 Appleton Way Wilmington, NC 28412 12/20/04 397-9367 (H) 538-8008 (C) Dollie Pollock Second 3131/2007 4937 Shelly Drive Wilmington, NC 28405 2/21/00,2/19101,3/22/04 452-0892 (H) COG Long Term Care Ombudsman: Harvin Quidas 11/05 1480 Harbour Drive, Wilmington, NC 28403 File: / Adult 395-4553 B/C#7 141 NEW HAND VER COUNTY ~ IE ~ Vi IE ~ BOARD OF COMMfSSIONERSU OCT '2 5 2004 32D Chestnut Street, Room 305 /) CO~/TTE~PPLfCA T/ON Wilmmgton, NC 284DI-4093/J J J..t C. TeltJpholle (ETD) 34,-7149 f1c:lA4M a.-t..L. FAX 1910) 341-4130 ! _ 7 - J Board/Committee: ' Name: ~C]L' Home ..4i/ ~, . /. #fl A Address: r;FV?1.'1~1u:,*rH.~ L (\ ~ /:1- {City) I (Zjp CDde) Mailing Address jf different: !r 'p, , . . (City) . " {Zip CDda} Home Phone: elf 7 - 93 j. 1 /53! --- t O!.lrS Business Phone: 3/:J - 1.;2 /1 ("' . / Years ,IVJn,B In "7() 7- . /7 - ,3 r-" New HanD ver Count}': ,'V c:^ Male: _ Female: L- Race: LttfiLaSr.a-1-1./ Age: ~- 0 (Jnformation ,i. or the purpDse orassuriflJj JicfDss.secfiDfI of the community) Employer: --- /11e. 'cu... ~ J- ,_{{ IV (A person c.urrently"#mployadby thasJjene}' Dr deparlmant.iDr w ieh this Bppiication ismede, must rns!gnhis/hBr position with flew Hanover County upon "IPpointment, ill Bccordance with Article VI, Sec. 4 of the Now HanDvor County FersDnnB!Policy.) ~ (! , j" "le~) ?iJJ{s' ' / C. .- VIJlunteer Activities: ~ Connict afJni-/ln.t: If fl bDard,member be/ieve.sne/..she,.has 13 -conflict or pDte iaJ-cDnflict..c,f int.efest n B :pBrticl118r jssue.~ t~'8timembers {j state this he sf to the Dther membej-;.s iJf hislher.respectiveilb,08lid..durjrtO,n publil;:meetin,g. The 'member shDuld .state thC"TJll.wnB,f}f tbe-'crmfljctl d.etBililIB t:hst he/she has 'a sepllr:Bter prdvaf:B DF monetar,y intere:t .-either diliect..gr indirect in ~e issue under .consideratiDn. The .member should :then .excu:te,iJimselfltJersslf friDmv.ot:ing 'Dn the matter. What areas Df concern wLluJd y.olllike tD see addressed hy this committee? f!mJiffc.tL-~ l;;tk11-~ ~~~ .It; ~L CUuf!j~-VZ$-:J-!V eft ~ ~ '~.'J: It tA-~'tn.l/1./ /l'JV!Q::r I/W( -.I. j;;,.dc-U.a.: I /u~~'7U1 tJ.-f} _.e'ff1-k~--Y1. tv c ; '. ---e<f ~ i &6 I~<-e~. .k111<-j7Cl~ --fo ~ f'?~ Other municipal Dr county hoards/committees Dn which you are serving: ,./YL.-ot'"\.-l2- Three IDea! persona! references and phone numbers: /}ff1. -7. ( l-h. ~ 09 -Z 1. U1Jii/!.{lj "'/ Iv:i4.~ ., -ZLU ~ 7 crq ~,) Jj I, /,; /, () ,. ;" 7' . '1 () () r ;., 2. "XJ ufl;:i? tc. ,-J-. '-c--U.lyo/, /!.vV'J I (- ~ G:: / (j /1':/ 3. / l ~(.fL (;?ztllij') 793-6uO!) I / I ~ c--- . 'I j'! ,").- ..!.- g7 - --'T.1~ Date: It;.-r J {J f Si!Jl;a ture ' ?7?-J'::, .{/?i,;i c? rf;~-:--/ /J II I 142 New Hanover County Board of Commissioners COMMITTEE APPLICATION 320 Cheslnut Streel. Rr>OIll 305 WiimingllHL J;.:C 28401-4093 Telenhone (410) 341-7149 FAX (910)341-4130 Board/Committee._~ _ ___~_ ACHCAC IA. 1+ ~o..;~ ~OW\t. c.OV\'\.. A Name: Brenda Lee Williams Thomas Home , Address: 1514 Flushing Drive Wilmington 28411 (Street) (Dty) (Zip Code) Mailing Address if different: Same Home Phone: 790-3290 Business/W'ork Phone: 762-1177 Years Living in 6 Raee: African American New Hanover County: Male: Female: Agc: 44 (Jnformation for the purpose of assuring a cross section of the community) Employer: New Hanover County Community Action, Inc (A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover Coullt) upon appoin tm en t, in accordan ce with Article VI, Section 4 of the New H l:lno"Vcr C ou nty Person De I Po liey.) Job Title: Deputy Director/Family Services Manager Professional Activities: Advocate for low-income citizens;CCPT;Interagency Council Volunteer Activities: Church affiliated Why do you wish to serve on this board/committee? Assist those that are unable to advocate for themselves and to ensure their rights are not violated. Conflict of Interest: If a board member believes ho I she has a conflict or potential conflict of interest on a particular issue, that member should stale this ueJieflo the other mem bers of his j her respective board during a public meeting. The member should slate the nature of the conflict, detailing that he/she has a separate, private Of monetary interest, either direct or indirect, in the issue under consideration. The member should then excuse himself I herself (rom voting on the mallei What areas of coneern would you like to see addressed by this committee? Proper care, support and advocay Q rfi . . Former CNA training; Gerontoly Student (Master's Level UNC-W) ua I IcatJons for servmg: Other municipal or county boards/committees on which you are serving: ,.'"--_.,._---~ List three local personal references and phone numbers: 1. Eleanor Covan-962-3435 2. DR. Linwood Nesbitt-790-3290 --------- 3. Ann Betrand-792-9441 Lfl I ---~--~ '7 /)/1 of) ~lcl7)Ltty~__ /'l-v\'- Date: ' ~ . (7\ Signature: ?A-fi." cL;;'L. Applindiulls <Ire kef)t on fiI~ fin 18 mllntln L1H' reyerse side for additional comments ---'-~--'--- 143 This page intentionally left blank. 144 COMMITTEE APPOINTMENTS NURSING HOME COMMUNITY ADVISORY COMMITTEE State Mandated Minimum Membership: 9 Current Membership: 13 Maximum Membership allowed by State Statute: 14 Term: One year initially, 3-year terms thereafter ELIGIBLE FOR APPLICANTS: REAPPOINTMENT Judith P, Tagert X ADMINISTRATORS' NOMINEES None Attachments: Committee Information Sheets Applications 145 NURSING HOME COMMUNITY ADVISORY COMMITTEE Number of Members: 9 State Mandated; may appoint up to 14 based on the number of nursing homes, The Nursing Home Administrators may nominate one-third of the members. Term: ] -year terms initially; 3-year terms thereafter Regular Meeting: Quarterly Meetings are held on the second Tuesday of January, April, July, and October at 4:00 p.m. at the Cape Fear Council of Governments, 1480 Harbour Drive, Wilmington, NC. Statute or cause creating Board: N.C. General Statutes] 3] E-] 28 Brief on the functions: Each member shall be aware of the general conditions under which the persons arc residing in the homes, and shall work for the best interests of the persons in the homes. This may include assisting persons who have grievances with the home and facilitating the resolution of grievances at the local level. Each member shall make quarterly visits to thc nursing home it serves and more often if it is necessary to carry out the duties. TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Joan Barbara Apke Third 11/30/08 ] 09 Cromwell Circle Wilmington, NC 28409 9/21/98, ] ] /] 5/99, 799-4574(H) ]2/16/02, ] ]/21/05 John E. Brett Initial 6/30/06 325 S, Third Street Wilmington, NC 2840] 6/20/05 762-7295 (H) 815-3497 (W) Catherine R. Davis Third 8/31/08 56] 3 Greenville Loop Road Wilmington, NC 28409 Appt, 2/2/98, 6/21/99, 395-55]2 (H) 6/1 7/02, 8115/05 William Y. Doran First 7/3 ]/07 11]5 Tennwood Drive Wilmington, NC 2841] 7/7/03, 7/12/04 686-2643 (H) 686-2514 (W) Nancy 1. Ferguson Initial 6/30/06 312 Long Meadow Drive Wilmington, NC 28412 6/20/05 792-1892 (H) Dorothy L. Grime First 1/31/2008 5583 Wood Duck Circle Wilmington, NC 28409 ]2/15/03,1/24/05 350-0672 (H) -----"_..- --._------ 146 NURSING HOME COMMUNITY ADVISORY COMMITTEE (CONTINUED) TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Faye Griffin Hoffman First 3/3 1/06 162 Partridge Road / P.O. Box 3687 Wilmington, NC 28406 3/25/02, 3/24/03 392-6873 (H) Karen Wright Jefferson First 1113 1108 4523 Sagedale Drive, Unit 303 Wilmington, NC 28405 10/18/04, 11/21/05 395-6839 (H) 815-5477 (W) Patricia E. King First 3/31/06 517-1 Hewlett Way Wilmington, NC 28409 3/25/02, 3/24/03 675-3565 (H) Mary Ann Lewis First 3/31/07 8 Merrimac Drive Wilmington, NC 28412 3/24/03, 3/22/04 791-0523 (H) D. Alton Parker, Jr. Second 8/31/07 318 Golden Road Wilmington, NC 28409 8/21/00, 8/20/01, 392-3514 (H) 8/16/04 Mark C. Sheffield First 4/30/07 1319 C Military Cutoff Road Wilmington, NC 28405 4/2] /03, 4/] 9/04 232-4964 (H/W) Judith Pennington Tagert Initial 1/31/2006 * 504 Carolina Beach Avenue South, Unit 1-K Carolina Beach, NC 28428 -r---v, ~., A. LJ A 1/4/05 458-6770 & 313-] 164 (H) A.. C 01"1. ,,+ u Diane G. Winstead First 4/30/07 326 Chattooga Place Drive Wilmington, NC 28412 4/21103, 4/19/04 Members Nominated by Nursing Home Administrators: Contact: Harvin Quidas, Region 0 Long Term Care 8/05 Ombudsman, Cape Fear Council of Governments File: !Nursing 1480 Harbour Drive, Wilmington, NC 28401 B/C #22 395-4553 147 "-'-' l.~\ t'.". ,<:,'-. J \ NEW HANOVER COUNTY ~OVER c BOARD OF COMMISSIONERS ::t ~ ,06o-$-.... 320 Chestnut Street, Room 305 'Ii ' ~ Wilmington, NC 28401-4093 COMMITTEE APPLICA TlON * " ) : Te/ephone 19/0) 341-7149 ~ :;/~~ FAX (910) 341-4130 'V-} '.r.::0..:::.r.~~ ::c.c::;;.~~~~~ ~~~;.~ Home//' ~ t:Zu L ;Z . I ~ Address: .50 'I ~,t?~./ . 4V~~- (Street) ~ I~~ XC! ~?,J:;;ode) Mailing Address if different: (City) (Zip Code) Home Phone: 4-s j>- ~ 7 7 () rL.:J /.3. / / {;, '7'- Business Phone: Years living in ~ /1... New Hanover County: J. ~~.A./ Sex_ H A./d./ Rac ~./"A.A.L4~ Age: . (Information for the purpose of assuring a cross-section of ~m't ~" II ' c., r \1- Employer: f.,. (A person currently employed by the agency or department for which this applicati ' New Hanover County upon appointment. in accordance with Article VI, Sec. 4 of th JvJ Job Title: Professional Activities: Volunteer Activities: ~ ' Why do you wish to serve on this board/committee? \:.IA1 hA/..A11/1 ~A/~~ ~ ~~ J;U..) .. /"~~_7/p;,. ) ~~:r~ ~-/dLl~~~) 1~7 ~cf/ ~/ ~;) / ' Qualifications for serving: ,.e;'; (~ V1 .;J. 6' ~~ At ~ ..: ~..;...ct /)II <L IJIJN ~ ~ ~;L:;t~<1.J Other municipal or county boards/committees on which you are serving: ~-e...) Three local personal references and phone numbers: 7. '~~" (P~p4~~ ~A~.LJ .,<S'6-t '10/ 2. ~. ...kL~ ?/4~L~""'...~U .t/ 0.2. 76.5'5 3. ~. ~--/~/~ ~~ Lit//)- 117.'1 ~ Dafoe I. 3.. 0"- Signature Oz..l~ '= / )LJ ~~ App/ications are kept on file for 18 months {/ 148 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMATED ITEMS OF BUSINESS Page TIMES No. 12:35 p.m. 1. Non-Agenda Items (limit three minutes) 12:40 p.m. 2. Approval of Minutes 151 12:45 p.m. 3. Consideration of Well Site Acquisitions and Approval of Associated Budget 153 Amendment 2006-20 149 This page intentionally left blank. 150 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Water & Sewer Item #: 2 Estimated Time: Page Number: Department: Governing Body Presenter: Sheila L. Schult Contact: Sheila L. Schult Item Does Not Require Review SUBJECT: Water and Sewer District - Approval of Minutes BRIEF SUMMARY: Approve minutes from the Water & Sewer District Regular Meeting held on January 9,2006. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 151 This page intentionally left blank. 152 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Engineering Presenter: Greg Thompson, County Engineer Contacts: Kemp P. Burpeau, Deputy County Attorney Greg Thompson, County Engineer SUBJECT: Well Site Acquisitions BRIEF SUMMARY: The District Board of Commissioners needs to acquire four (4) tracts in Greenview Ranches for future well sites for use with the planned Ogden Water Treatment Plant. The options on these tracts require that the closings be held by January 31, 2006. The total combined cost for the four (4) tracts is $68,000. The attached map shows the locations. The acreage and cost information for each tract is as follows: Goodale Property: 2.8 acres at a cost of $15,000 Lacson Property: 2.78 acres at a cost of $18,000 Lewis Property: 5.6 acres at a cost of $10,000 Wissbaum Property: 5.6 acres at a cost of $25,000 RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize acquisition and approve associated budget amendment. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: iii ba2 0 0620 . d, REVIEWED BY: LEGAL: FINANCE: BUDGET: N/A HUMAN RESOURCES: 153 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 154 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQU EST FOR BOARD ACTION Meeting Date: 01/23/06 Budget Amendment DEPARTMENT: Water System Enhancements/Water-Sewer Operating BUDGET AMENDMENT #: 2006-20 ADJUSTMENT DEBIT CREDIT Water & Sewer District Appropriate Fund Balance $68,000 Transfer to Water Sys. Enh. $68,000 Water System Enhancements CP Transfer in from Water & Sewer $68,000 Capital Project Expense $68,000 EXPLANATION: To increase budget in Water System Enhancements Capital Project Fund for Well Site Acquisitions. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 4-0. 155 This page intentionally left blank. 156 1i5 $ 0 0 0 ~ VI CO ::J CY Q) .r::. u c ~ II) Q) - en - - ~ Q) ... ::::s - ::::s u. ... J2 f/) c: .Q ~ .~ ::::s C" (.) < ""C c: CO ...J ""C Q) II) 0 a. 0 ... c.. ~ ~ ~ " -- - - - - ------ 157