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Agenda 2006 05-15 AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembb Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wdmington, NC ROBERT G, GREER, CHAIRMAN, WilLIAM A, CASTER, VICE-CHAIRMAN TED DAVIS, JR" COMMISSIONER, WilLIAM A, KOPP, JR., COMMISSIONER, NANCY H, PRITCHETT, COMMISSIONER BRUCE T. SHELL, COUNTY MANAGER' WANDA COPLEY, COUNTY ATTORNEY' SHEILA SCHULT, CLERK TO THE BOARD May 15, 2006 9:00 a.m. MEETING CALLED TO ORDER (Chairman Robert G. Greer) INVOCA TION PLEDGE OF ALLEGIANCE APPROVAL OF CONSENT AGENDA ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 9:10 a.m. 1. Presentation of New Hanover County Service Awards 89 9:25 a.m. 2. Recognition of New Emplovees 91 9:30 a.m. 3. Introduction of Calvin Peck, CEO of Business Alliance for a Sound Economv 93 (BASE) 9:35 a.m. 4. Consideration of a Resolution to Honor Judith Grizzel Upon Her Retirement 95 9:40 a.m. 5. Consideration of Proclamation to Designate Mav 21,2006 Soldier Ride Dav 97 9:45 a.m. 6. Consideration of Proclamation to Designate Mav 2 L 2006 Maritime Dav 99 9:50 a.m. 7. Consideration of Proclamation to Designate Mav 18, 2006 International 103 Museum Dav 9:55 a.m. 8. Presentation of Countv Manager's Fiscal Year 2006-2007 Recommended 105 Budget 10:25 a.m. 9. NOTE: This item has been removed from the May 15,2006 Agenda 107 Consideration of 2006 Issue of Parks and Recreation Bonds - Certification and Declaration of Results of May 2, 2006 10:35 a.m. Break 10:45 a.m. 10. Consideration of a Revised Memorandum of Understanding (MOU) Related to 113 the Wilmington Metropolitan Planning Organization (MPO) 10:50 a.m. 11. Presentation on Pandemic Flu Preparedness 131 11:05 a.m. 12. Appointment of Commissioner Representative to the Board of Wilmington 141 Downtown, Inc. 1 11:10 a.m. 13. Committee Appointments 143 11:20 a.m. 14. M~~tillgQfth~\Yi:lt~rJmdS~"W~rI)i~t:ric:t 167 11 :55 a.m. 15. Non-Agenda Items (limit three minutes) 12:00 p.m. 16. Additional Items County Manager Commissioners Clerk to the Board County Attorney 12:10 p.m. Lunch Break 12:40 p.m. 17. Closed Session Pursuant to N.C.G.S. 143-318.1Ha)(5) for Staff to Negotiate 165 Price or Other Terms of a Real Estate Acquisition 1:10 p.m. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. 2 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBL Y ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 11:20 a.m. 1. Non-Agenda Items (limit three minutes) 11:25 a.m. 2. Approval of Minutes 169 11 :30 a.m. 3. Consideration of Resource Adiustments for Engineering and Water and Sewer 171 District and Approval of Associated Budget Amendment 06-0171 11:45 a.m. 4. Consideration of Offer to Purchase Surplus Propertv at 421 Sharon Drive 175 This page intentionally left blank. 4 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ITEMS OF BUSINESS Page No. 1. Approval of Minutes 7 2. Approval of Federal and State Funding Available to the NHC Department of 9 Aging through the Cape Fear Council of Governments for FY 2007 3. Approval of a Grant Application to the Clean Water Management Trust Fund bv 21 Airlie Gardens 4. 25 5. Approval to Accept 2006 Assistance to Firefighters Grant 31 6. Approval of Change in Health Department Fee Policy 33 7. Approval of a Letter ofIntent to Cape Fear Memorial Foundation to Apply for 37 Fmlding for Three Years for Child Service Coordination 8. Approval of a Grant Application to Cape Fear Memorial Foundation for Maternal 39 Health Diabetic Supplies 9. Approval to Accept a State Grant for Health Check Coordination 41 10. Approval to Accept Additional Funding for Family Planning Program Expenses 45 and Associated Budget Amendment 06-0183 11. Approval to Accept Additional Funding for Familv Planning Program Expenses 49 and Associated Budget Amendment 06-0182 12. Approval to Accept Funding for Restaurant Heart Health Survey and Associated 53 Budget Amendment 06-0184 13. Approval of Personnel Policy Revisions 57 14. Approval to Authorize the Tourism Development Authoritv to Conduct Discoverv 63 and Hear Appeals (Agreement 06-0251) 15. Approval for the Museum to Increase Revenues and Improve Customer Service 69 16. Approval of Award of Contract 06-0289 for a New Cooling Tower for the Judicial 73 Building and Associated Budget Amendment 2006-60 17. Approval of New Hanover Countv and New Hanover County Fire District 77 Collection Reports 18. Approval of Tax Release of Value 81 5 Approval of Budget Amendments 19.1 Q()-Ql()2I)~p(lnll1~l1tQLSQGi(llS~ITiJ,;~s 83 19.2 06-0195 Aging 85 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Sheila L. Schult Contact: Sheila L. Schult Item Does Not Require Review SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the Regular meeting held on May 1, 2006. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes, FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 7 This page intentionally left blank. 8 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 2 Estimated Time: Page Number: Department: Aging Presenter: Annette Crumpton Contact: Annette Crumpton SUBJECT: Approval of Federal and State Funding Available to the NHC Department of Aging through the Cape Fear Council of Governments for FY 2007 BRIEF SUMMARY: County Commissioners are requested to designate the Department of Aging as Lead Agency for aging services in New Hanover County for FY 06/07; and approve the receipt of grant funds as indicated below. Included in the chart are required local matching funds. The required match amounts are included in the FY 06-07 budget request. An explanation of how the funds will be utilized is attached, Fed State local HCCBG 744,492 39,184 87,075 Sr Center Outreach 1,4 70 490 Title III-D 10,415 1,157 Family Caregiver Support 28,500 RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Commissioners approve request to designate the NHC Department of Aging Lead Agency for Aging Services 2007 and accept funds. Signatures required on: (1) HCCBG forms 730,731 ,732,734,forms from Department of Aging, Elderhaus and dMs Services, Inc (2) Senior Center Outreach application (3)Verification of Compliance form (4) Conflict of Interest form. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: 9 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 10 May 5, 2006 To: NHC Board of Commissioners From: Annette Crumpton Re: Explanation of Federal and State Funding Available to the NHC Department of Aging through the Cape Fear Council of Governments FY 2007 1. The New Hanover County Department of Aging is eligible for Home and Community Care Block Grant funds (HCCBG) in the amount of $783,676 for 2006/07. These funds will be used to provide services to older adult residents age 60+. The New Hanover County Home and Community Care Block Grant Advisory Committee recommends the following distribution of funds and service providers for the Commissioner's consideration: Transportation $111,492; Home Delivered Meals $172,494; Congregate Meals $131,668; Case Assisted/I&R $32,261; Senior Center Operations $27,231; In Home Aide (dMs) Services, Inc. $212,468; Adult Day Care (Elderhaus, Inc.) $45,730; Adult Day Health (Elderhaus, Inc.) $45,632; Group Respite (Elderhaus, Inc) $4700. The required match for HCCBG services provided by the Department of Aging, $52,793, is included in the Department of Aging 2007 requested budget. Elderhaus, Inc. and dMs Services, Inc. are responsible for the match for services provided by their respective agencies. The Dept. of Aging will enter into a contract with Elderhaus, Inc., and dMs Services, Inc., to provide services using HCCBG funds. 2. The Department of Aging is eligible for Senior Center Outreach funds in the amount of $1470. These funds are used to purchase medical equipment and incontinent supplies for person 60+. The required match of $490 is included in the requested 2007 Department of Aging budget. 3. The Department of Aging is eligible for Title III -0 Health Promotion/Medication Management funds in the amount of $10,415. These funds are used to support health promotion and medication management activities at the Senior Center. 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" " 0 ce: 0 ,0 -ll ,"" 6 'ua E'uOJ:OJo,,(IJ ~QI~:"O w:'" IIZ::r: ti:: 2 ~ 'BI~ v'l t.~ lot:;..,I~: 5 ~ ~ €' ~ I ~::.: ~~~c:.~~~ 17 DOA -730 (Rev. 2/06) Home and Community Care Block Grant for Older Adults County Funding Piau Identification of Agency or Office with Lead Responsibility for County Funding Plan County_New Hanover County_ July I, 2006 through June 30, 2007 The agency or office with lead responsibility for planning and coordinating the County Funding Plan recommends this funding plan to the Board of Commissioners as a coordinated means to utilize community-based resources in the delivery of comprehensive aging services to older adults and their families. New Hanover County Department of Aging (Name of agency/office with lead responsibility Authorized signature ( date) Robert G.Greer, Chairman NHC Board of Commissioners (Type name and title of signatory agent) -._._~ 18 DOA-733 (Rev. 2/06) Home and Community Care Block Grant for Older Adults County Funding Plan July 1, 2006 through June 30, 2007 Methodology to Address Service Needs of Low-Income Minority Elderly (Older Americans Act, Section 306(a)(4)(A)(ii) Community Service Provider New Hanover County Department of Aging County New Hanover County The Older Americans Act requires that the service provider attempt to provide services to low-income minority individuals in accordance to their need for aging services. The community service provider shall specify how the service needs of low-income minority elderly and rural elderly will be met through the services identified on the Provider Services Summary (DOA-732). This narrative shall address outreach and service delivery methodologies that will ensure that this target population is adequately served and conform with specific objectives established by the Area Agency on Aging, for providing services to low income minority individuals. Additional pages may be used as necessary . The New Hanover County Department of Aging remains committed to the provision of services that allow low income older adults living in the rural areas to remain in their homes and involved with their community. With this focus, in home services, which target the low-income minority, is and will continue to be a priority focus. Although the Home Delivered Meal waiting list has not been eliminated, efforts will be made to reduce the number of frail older adults on the list. We are experiencing change in the health status of persons requesting HDM. Many are terminal, thus short term service is required. Some are recent discharges from the hospital. Again, a short term service rather than long term service is needed. We will monitor trends through this year to see if this pattern continues. The full impact of the reassessment organization plan will be realized in 2007. We anticipate this new procedure to be a benefit to both staff and client. The Department of Aging will continue its advocacy efforts through planned public forums and outreach presentation, The Senior Center, certified a Senior Center of Excellence in 2004, is in the preparation stages for the Certification visit in 2007. 19 This page intentionally left blank. 20 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 3 Estimated Time: Page Number: Department: Airlie Presenter: Jim McDaniel Contact: Jim McDaniel SUBJECT: Clean Water Management Trust Fund, June 1st Grant Submission Request BRIEF SUMMARY: Airlie Gardens seeks permission to apply for a Stormwater Planning and Implementation Grant from the North Carolina Clean Water Management Trust Fund. The grant deadline is June 1st. Airlie Gardens intends to address stormwater management controls with the grant award to improve water quality within Airlie Gardens and Airlie Lake. There is no County match required. The attached description outlines the grant proposal. If awarded, the Commissioners will have the opportunity to approve acceptance of the grant. RECOMMENDED MOTION AND REQUESTED ACTIONS: Airlie Gardens requests approval to move forward and submit a grant application through New Hanover County for the June 1st deadline. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ........ . .. [\..I/MTF . narrative for NHC.doc REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 21 The New Hanover County Department, Aidie Gardens, is requesting $25,000 from the Clean Water Management Trust Fund (CWMTF) for a planning and implementation grant to develop a stormwater and lake management program. Airlie Gardens serves as an excellent natural buffer along Bradley Creek. With a developed stormwater and lake management program, Airlie Gardens will improve water quality in Airlie Lake, a ten-acre man-made lake, which flows into Bradley Creek. A stormwater management program will also improve water quality in Bradley Creek. Turbidity, sedimentation, and urban storm water runoff are the top water quality issues in Airlie Lake. Sediment and other pollutants enter Airlie Lake via the WaterWise Garden. A constructed wetland was installed in 2003 within the WaterWise Garden to slow and fliter stormwater runoff received from neighboring developments. A local developer assisted in funding the WaterWise Garden project and installation of a constructed wetland and rain garden. These stormwater best management practices are inefficient at slowing and filtering urban stormwater runoff pollution from entering Airlie Lake and empting into Bradley Creek. Aerial photographs reveal how the lake is filling in with sediment, providing for high levels of algae and a decrease in dissolved oxygen available for aquatic life. Airlie Lake, created in 1902, is a dying lake and desperately needs a stormwater and lake management strategy. With funds from the CWMTF, Airlie Gardens will contract with a qualified environmental consulting company to develop a plan to help improve water quality in the constructed wetland and Airlie Lake. Airlie Lake has an average depth of four feet and is divided by two earthen causeways that impede water movement. Airlie Gardens would like to plan a comprehensive water quality improvement program for these waterways to benefit the entire Bradley Creek Watershed. The first step of the project will be to dredge Airlie Lake with minimal environmental impacts. This could be done by first draining the water level of one side of the lake, removing the aquatic life to the other -.__._-~~---- 22 side and then dredging the lake basin. Airlie Gardens wishes to do this for the three subdivisions of the lake. Dredging Airlie Lake will improve turbidity, sedimentation, dissolved oxygen, algae blooms, and nutrient levels in the lake. Airlie Gardens will locate a dredge spoil site for dredged materials. After testing for harmful contaminants, Airlie wishes to use the uncontaminated dredge spoil as topsoil for landscape purposes. To help combat future problems, Airlie Gardens will develop an enhanced and efficient stormwater management plan for the WaterWise Garden. Airlie Gardens wishes to expand the existing constructed wetland to a size that will effectively treat the tremendous amount of urban stormwater runoff received by neighboring developments, Along with expanding the size of the constructed wetland, Airlie wishes to install a "dip-pool" to catch and filter sediment so future dredging of Airlie Lake will not be necessary. The "dip-pool" will be located near a service road for easy access and minimal environmental impacts to the surrounding ecosystem. An additional improvement for local water quality and the WaterWise Garden will be to relocate the rain garden. The current location of the rain garden is inefficient at capturing and treating stormwater runoff. Airlie Gardens wishes to relocate the garden near the Education Building, between an impervious surface and a water way. This will guarantee it is engineered properly and able to filter out pollutants and sediment of the first inch of rainfall and also provide educational opportunities. With a $25,000 planning and implementation grant from the CWMTF, Airlie Gardens will develop a comprehensive stormwater and lake management strategy. An effective program will address the water quality issues of sedimentation, low dissolved oxygen, high turbidity, and nutrient loading in the Bradley Creek Watershed. Implementation of proper best management practices will achieve the desired water quality objectives. ~------,- 23 This page intentionally left blank. 24 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 4 Estimated Time: Page Number: Department: Fire Services Presenter: Donnie Hall Contact: Donnie Hall SUBJECT: Creation of New Classification in Pay and Classification Plan of Battalion Chief BRIEF SUMMARY: Due to increased service demands and volunteer interaction, the Department of Fire Services is recommending the creation of a new class specification for the position of battalion chief. Human Resources, in conjunction with Fire Services, has developed a class specification and salary range for approval. The benefits of having a shift supervisor on duty at all times includes better service delivery, command staff presence at major incidents, better involvement with volunteer departments and the ability to meet service demands for investigations and inspections after normal staff hours. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the recommended addition to the Pay and Classification Plan for the position of Battalion Chief. FUNDING SOURCE: Will above action result in: Position(s) Modification Or Change Number of Positions: Explanation: Reclassification of three captains positions will be included if approved. ATTACHMENTS: ~ firbtcf-fire baltalion chief-e~.doc ~ firbtch. background. doc REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 25 New Hanover County, NC Page 1 of3 FIRE BATTALION CHIEF The following class specification is intended to represent only the kEY areas of responsibilities; specific position assignments will vary depending on the business needs of the department. DEPARTMENT: Fire Services REPORTS TO: Deputy Fire Chief CLASS SUMMARY Under administrative direction, commands and directs emergency and non-emergency activities of all personnel, stations and equipment in a fire battalion on an assigned shift. DISTINGUISHING CHARACTERISTICS The Fire Battalion Chief is the fourth level in a six-level firefighter series. The Fire Battalion Chief is distinguished from the Fire Lieutenant and Fire Captain by its responsibility for supervision of all phases of a battalion operation, rather than at a single fire station. The Fire Battalion Chief is distinguished from the Deputy Chief of Operations who functions as a division head with overall responsibility for programs, policy and operations of a major division of the fire department and who may assume the duties of the Fire Chief in his absence. TYPICAL CLASS ESSENTIAL DUTIES . Supervises two or more full-time staff to include prioritizing and assigning work; monitoring and managing performance and conducting performance evaluations; ensuring staff is trained; and making hiring, termination, and disciplinary recommendations. . Manages, directs, plans, organizes and coordinates the operations of fire companies in a fire battalion on an assigned shift in accordance with division directives, . Assigns personnel, equipment and apparatus to maintain 24-hour optimal readiness. . Conducts and evaluates multi-company drills. . Directs multiple companies during responses to emergency fire, medical, hazardous material, rescue and mutual aid incidents. . Provides a consistent and comprehensive flow of information to and from assigned battalion members. . Assures that all companies on the assigned battalion are kept informed and understand and adhere to all department operations, programs, policies, procedures and assignments. . Provides feedback to senior staff and program managers from company members to identify problems and communicate solutions. . Coordinates activities with other battalion chiefs, program managers and staff, striving for consistency throughout the organization. . Visits fire stations to keep informed on activities and share information. . Conducts post-incident critiques. . Investigates and resolves citizen complaints, . Participates in the performance evaluation process, including counseling, monitoring of subordinates, and investigation and documentation of issues. . Evaluates training needs of battalion personnel and makes appropriate recommendations for maintenance of skills and remedial skill training. . Supports training officers in all training programs, . Coordinates repair or alteration to station facilities, grounds and equipment. . Makes recommendations regarding capital purchases and facility improvements. . Manages, through company officers, fire and life safety and hazardous materials inspection activities. . Oversees daily personnel staffing assignments and roster. . Represents the department and the County at various community meetings and events. . Researches and prepares reports for presentations. . Prepares and maintains a variety of records and manuals. . Oversees departmental activities at emergency scenes, which includes serving as incident commander, assessing situations and determining tactical objectives, and evaluating performance and making suggestions for future activities. . Assists Deputy Chief with enhancement of the County's fire protection system by participating in committee activities and managing special projects. -,---- -----~----------- 26 New Hanover County, NC Page 2 of 3 FIRE BATTALION CHIEF TYPICAL CLASS ESSENTIAL DUTIES CONTINUED . Represents the department at special events including parades and open houses. . Participates in ongoing fire fighting, rescue and emergency medical training. . Conducts initial fire investigation regarding fire cause. . Provides after hour fire code enforcement activities. . Performs other duties of a similar nature or level. . Performs work during emergency/disaster situations. POSITION SPECIFIC DUTIES Designated positions will be responsible for 24-hour shifts, which also involves responsibility for the management of all Operations Division personnel after regular business hours and on weekends and holidays. These positions will be compensated accordingly with a pay zone differential. KNOWLEDGE AND SKILLS Knowledge of: . General principles of fire science; . Basic principles of rescue; . Emergency management techniques; . Hazardous materials management techniques; . Emergency medical practices; . Departmental policies and practices; . Local and state fire ordinances; . Supervisory principles; . Federal and state firefighter training requirements. . Fire investigative practices Skill in: . Supervising rescue and fire suppression operations and maintaining managerial control in extremely stressful conditions . Performing a broad range of supervisor responsibilities over others; . Observing or monitoring people's behavior, or objects to determine compliance with prescribed operating or safety standards; . Report writing, project and workload planning; . Planning, organizing and directing a large group of employees through subordinate supervisors; . Analyzing complex emergency response and operations problems, developing sound alternatives and making effective recommendations and decisions under both emergency and non-emergency circumstances; . Effectively motivating, supervising and eliciting the cooperation of others; . Maintaining discipline, and commanding the respect of subordinate supervisors; . Preparing and making presentations; . Using a computer and related software applications; . Driving a vehicle; . Supervising and evaluating employees; . Working cooperatively with other County employees and the public; . Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. TRAINING AND EXPERIENCE Associate's Degree in Fire Science or related field and seven years of progressively responsible fire fighting experience, including two years supervisory experience, preferably at the captain level; or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. ---- 27 New Hanover County, NC Page 3 of3 FIRE BATTALION CHIEF LlCENSING/CERTIFICA TION . Class B NC Driver's License; . NC Firefighter II; . NC Fire Instructor Level II; . EMT; . NC Emergency Vehicle Driver Certification within 90 days of employment; . NC Fire Inspector Level I within I year of employment and NC Fire Officer Level I certifications within 2 years of employment. PHYSICAL REOUlREMENTSIWORKING CONDITIONS Typically requires climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions. Medium Work: Exerting up to 50 pounds offorce occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects. May be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, work space restrictions, intense noises, and travel. GENERAL INFORMATION FLSA Status: Exempt Class Spec Established/Revised: E4/06 ---..----. 28 Copied from actual e-mail from Cathy Morgan 5/1/06 @ 12:39 PM Attached is the classification specification written for the proposed new classification, Fire Battalion Chief. This classification is a shift commander/coordinator for all stations in the County during a 24-hour shift. You are requesting that three (3) of five (5) existing Fire Captain positions be reclassified to Fire Battalion Chief In evaluating the position, we looked at two primary factors: significant increase in scope of responsibility and increased hours of scheduled work in an exempt, salaried position. Scope of responsibilitv: The battalion chiefs handle the administrative functions for all stations during his or her shift, whereas the captains handled the administrative functions for only one station. Increased hours of scheduled work in an exempt salaried position: Both battalion chiefs and captains are exempt from the FLSA requirement for overtime pay. The battalion chiefs are proposed to work 2,912 hours/year whereas the captains were scheduled to work 2,080 hours/year. Therefore, we propose that a battalion chief working on a 2,080 hours/year schedule be assigned to pay grade 4200, $48,298-$54,101-$74,069. For the 24-hour shift battalion chief, we propose a 5% differential in the annual salary to compensate for the increased hours worked in the year. To that end, we would create a pay zone within pay grade 4200, with a range of approximately $50,713-$56,806-$77,772. _._-~- ---_._-_._~_._-----,.... 29 This page intentionally left blank. 30 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 5 Estimated Time: Page Number: Department: Fire Services Presenter: Donnie Hall Contact: Donnie Hall SUBJECT: 2006 Assistance to Firefighters Grant BRIEF SUMMARY: The Assistance to Firefighters Grant is administered by the Department of Homeland Security for the purpose of awarding one year grants directly to fire departments or EMS organizations to assist them in meeting emergency response needs. Based on the population we service, this grant, if awarded, will require 20% matching funds from the County. The grant total would be $161,515 with the County's matching portion at $32,333 to be obtained by appropriation of fund balance. Fire Services will be seeking funding for the basic firefighting equipment associated with the start of a new department (Murrayville Station). It will include apparatus equipment, personal protective equipment, and other items related to day-to- day operation of the fire station. RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept this grant, if awarded, with a 20% County match of $32,333. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 31 This page intentionally left blank. 32 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 6 Estimated Time: Page Number: Department: Health Presenter: Kim Roane, Business Manager Contacts: Kim Roane and Janet McCumbee, Personal Health Services Manager SUBJECT: Request to Change Health Department Fee Policy to Add Fees for limited Physical Examinations, Tdap Vaccine & Other Miscellaneous Updates BRIEF SUMMARY: Approval is requested to revise the New Hanover County Health Department Fee Policy to include a fee schedule listing individual fees for limited physical examinations, a new Tdap vaccine, an increase in contraceptive fees and addition of a coding change for provision of patient education materials. A need has been identified in the community for a low-cost method of completing limited physical examinations for such needs as sports, employment, camp, college, kindergarten, day care, foster care, scouts and Head Start programs. These physicals will be provided at a flat rate per each type of physical examination, determined by the amount of lab tests and special screenings required. A fee schedule is attached. Other changes include the addition of a new vaccine for Tetanus, diphtheria and pertussis (Tdap), and other changes as noted on the attachment. RECOMMENDED MOTION AND REQUESTED ACTIONS: To approve the revision to the New Hanover County Health Department Fee Policy to include the fee schedule and fee policy changes as listed. Funding Source: Patient fees collected at the time of service. The associated revenues and expenditures have been included in the FY 06-07 recommended budget. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: New Hanover County Health Department Fee Policy Changes ~ Fee policy changes may OS. doc REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: 33 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 34 ADDITIONS TO NEW HANOVER COUNTY HEALTH DEPARTMENT FEE POLICY Limited Physical Examinations: Flat fee-based services with no sliding fee scale applied: LU203 - Limited Physical: Employment $35.00 LU206 - Limited Physical: Day Care $45.00 LU207 - Limited Physical: Head Start $65.00 LU208 - Limited Physical: Sports $35.00 LU209 - Limited Physical: Foster Care $65.00 LU210 - Limited Physical: Camp $35.00 LU211 - Limited Physical: Scouts $35.00 LU212 - Limited Physical: College $65.00 LU214 - Limited Physical: Kindergarten $65.00 Addition of new Tdap (Tetanus, diphtheria, pertussis) vaccine: State provided vaccine: CPT code 90715 52 $20.00 Private stock vaccine: CPT code 90715 $45.00 Addition of CPT code for provision of patient supplies & education: CPT 99071 $ 0 no charge Change in employee fee for Alesse contraceptives to reflect increased cost of product: Alesse: $15/cycle 35 This page intentionally left blank. 36 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 7 Estimated Time: Page Number: Department: Health Presenter: Janet McCumbee, PHS Manager Contacts: Janet McCumbee and Kim Roane, Business Manager SUBJECT: letter of Intent - Cape Fear Memorial Foundation (CFMF) - Child Service Coordination - Approximately $75,000 Per Year for Three Years BRIEF SUMMARY: One of the greatest needs we have identified in our work with families with young children is behavior management. We are seeing more and more children "out of control" in homes and in preschools, with frustrated parents in need of help. Home visiting for family counseling and behavior management by a Licensed Clinical Social Worker (LCSW) will eliminate transportation problems and provide assistance in the most natural environment, the home. It is imperative that we tackle behavior problems early in a child's development, to avoid discipline issues in school and possible juvenile delinquency. We would like to submit a Letter of Intent to CFMF to get approval to submit a grant application in July 2006, to fund a full- time LCSW (salary/fringe and administrative support, estimated $75,000 per year) in our Child Service Coordination Program to provide this service. RECOMMENDED MOTION AND REQUESTED ACTIONS: To approve the submission of a letter of intent to CFMF for approximately $75,000 per year for Child Service Coordination Program. Funding Source: CFMF FUNDING SOURCE: Will above action result in: New Position(s) Number of Positions: Explanation: If CFMF responds with approval to submit the grant, we would ask for funds to support the position for 3 years. No county funds would be required, and some Medicaid revenue may be recognized from the services provided by the LCSW. ATTACHMENTS: Letter of Intent to CFMF REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 37 , . NEW HANOVER COUNTY . HEALTH DEPARTMENT 2029 SOUTH 17TH STREET WILMINGTON, NC 28401-4946 TELEPHONE (910) 798-6500 FAX (910) 341-4146 April 26, 2006 Mr. Garris, President Cape Fear Memorial Foundation 2508 Independence Blvd. Suite 200 Wilmington, N. C. 28412 Dear Mr. Garris: We appreciate the continued support expressed by Cape Fear Memorial Foundation regarding children's developmental programs. Our NA VIGA TOR Program previously funded by CFMF has done tremendous work with many families in New Hanover County, related to maternal health and early child development. We would like to refocus our efforts to meet needs identified through the NA VIGA TOR Program. One of the greatest needs we have identified in our work with families with young children is behavior management. Many families have the need for instruction and guidance in managing their young child's behavior. We are seeing more and more children "out of control" in homes and in preschools, with frustrated parents in need of help. Some of the behavior is related to delayed child development, and some to lack of parenting skills. We have one Licensed Clinical Social Worker (LCSW) on our staff and she has a variety of responsibilities in our clinic; however, she has also worked with several families of young children on behavior management in their home. She has found this very effective, since the behaviors can be observed while visiting in the home and addressed at that time. Home visiting for family counseling and behavior management by a LCSW will eliminate transportation problems and provide assistance in the most natural environment-the home. It is imperative that we tackle behavior problems early in a child's development, to avoid discipline issues in school and possible juvenile delinquency. We would like to submit a grant application in July 2006 to fund a full time LCSW (salary/fringe and administrative support, estimate =$75,000 per year) in our Child Service Coordination Program to provide family counseling and behavior management in-home, for low income families identified by our staff as needing this service. Sincerely, tJ~ rv1'-~ Janet McCumbee RN BSN perso~th Services Manager avid E. Rice Health Director jmc 36 "Healthy People, Healthy Environment, Healthy Community" ._._~---- 38 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 8 Estimated Time: Page Number: Department: Health Presenter: Janet McCumbee, Personal Health Services Manager Contacts: Janet McCumbee and Kim Roane, Business Manager SUBJECT: Grant Application to Cape Fear Memorial Foundation (CFMF) - Personal Health Services - Maternal Health Diabetic Supplies ($21,000) BRIEF SUMMARY: The Personal Health Division-Maternal Health Program is requesting approval to submit an application for grant funds from CFMF for diabetic supplies for uninsured prenatal patients. Uninsured prenatal patients with gestational diabetes need approximately $400 for supplies to monitor and control their blood sugar during the pregnancy. Without these supplies, they may have serious complications that could result in interuterine fetal death. We would like to apply for $7,000 per year for three years ($21,000) to assist these patients. The funds would be used to purchase supplies at the discretion of the Maternal Health staff working in the maternity clinic. RECOMMENDED MOTION AND REQUESTED ACTIONS: To approve the CFMF grant application for $21 ,000 to be submitted before July 15, 2006 for Maternal Health and to approve acceptance of the funds for FY 06-07; if awarded, to approve any budget amendment associated with receipt of the funds. Funding Source: Cape Fear Memorial Foundation FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Grant funds to be used for medical supplies for uninsured maternity patients. No County funds are required, no matching funds required. ATTACHMENTS: Grant financial information. The grant application is available for review in the County Manager's Office. REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 39 . I PART III: FINANCIAL INFORMA TION I 1. Amount requested from Cape Fear Memorial Foundation. (If mufti-year funding is requested, also specify how you wish this to be paid per year.) $7,000.00 per year, up to 3 years Total amount- $21,000.00 2. Develop a complete projecUprogram budget; including expenses and income, for the period you are requesting funds. Also, please attach a copy of your most recent (a) 990 and (b) audit or financial statement with this application. Project Budget: From August 06 To July 09 Per year- Syringes- $500.00 Cap~ Fear Memorial Foundation- $21,000.00 Lancets- $500.00 Blood glucose test strips- $3450.00 Ketostix- $150.00 Insulin- $400.00 Glucometers- $2,000.00 Total - $7,000.00 Total x 3 years= $21,000.00 Total Ex enses: $ 21,000.00 Total Income: $ 21,000.00 CAPE FEAR MEMORiAl FOUNDATION 22 GRANT APPLICATION FORM 40 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 9 Estimated Time: Page Number: Department: Health Presenter: Janet McCumbee, Personal Health Services Manager Contacts: Janet McCumbee and Kim Roane, Business Manager SUBJECT: State Grant - Personal Health Services - Health Check Coordination ($33,873 Annually) BRIEF SUMMARY: The North Carolina Department of Health and Human Services (NCDHHS), Division of Medical Assistance (DMA) will provide $33,873 per year for the current Health Check Coordination (HCC) position. This position has been in existence at the Health Department for eight years with Smart Start funding; therefore, the State funds will supplant part of the Smart Start grant of $45,800, reducing the amount received from Smart Start to $11,927 for FY 06-07. The Health Check Coordinator provides outreach and follow up for Medicaid and Health Choice eligible children in New Hanover County. The HCC assists families with enrollment, access to medical and dental providers, and transportation. She encourages regular well care and immunizations, with decreased use of the emergency room, working closely with DSS and Carolina Access. RECOMMENDED MOTION AND REQUESTED ACTIONS: To approve the acceptance of the $33,873 Division of Medical Assistance (DMA) state grant for FY 06-07. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Funding Source: North Carolina Department of Health and Human Services, Division of Medical Assistance (and previously approved Smart Start grant). No County matching funds required. The position is sustained only as long as grant funds remain available. Will supplant part of the Smart Start funds for the existing full-time HCC position (Program Assistant classification). Funds are currently budgeted in the FY06-07 Recommended Budget. ATTACHMENTS: Health Check Outreach Project Agreement REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 41 . . I . North Carolina Department of Health and Human Services Division of Medical Assistance Managed Care 1985 Umstead Drive - 2516 Mail Service Center - Raleigh, N.C. 27699-2516 Courier Number 56-20-06 Michael F. Easley, Governor L. AIlen Dobson, Jr., M.D., Assistant Secretary Carmen Hooker Odom, Secretary for Health Policy and Medical Assistance HEALTH CHECK OUTREACH PROJECT AGREEMENT This agreement between the North Carolina Department of Health and Human Services, Division of Medical Assistance (DMA) and New Hanover County Health Department is to establish and maintain a Health Check Outreach Project in New Hanover County. DMA agrees to: 1. Reimburse $2,822 per month for one approved full-time Health Check Coordinator (HCC) position not to exceed a total payment of $33,873 per year. The reimbursement amount will decrease if there is an interruption in employment for the HCC position or when a vacancy occurs. The reimbursement amount will be prorated if the Project County's effective date falls within the SFY budget period. Monies for the HCC position(s) are initiated at the end of the first month of employment, and provided at the end of each month thereafter for each filled position. The parties to this contract agree and understand that the payment of the sums specified in this contract is dependent and contingent upon and subject to the appropriation, allocation, and availability of funds for this purpose to the Division. 2. Provide ongoing Health Check Program guidance and consultation. \ 3. Provide Health Check Introductory Training for HCC(s) and Supervisor(s). 4. Implement and maintain the Automated Information and Notification System (AINS) and the data shell in the county subsequent to required training of agency staff. Appendix 4-1 13 Health Check Polices and Procedures 04/2006 ---- 42 , . Health Check Agreement - continued , . The New Hanover County Health Department (agency) agrees to: 1. Provide the Medicaid Provider number for which payment is to be made for the HCC position(s). The Medicaid Provider number is: (agency to complete). 2. Implement and operate the State Health Check Project in accordance with State Health Check Program Policies and Procedures. 3. Assure that each HCC and Supervisor will attend the Health Check Introductory Training within the time frame agreed upon with DMA. 4. Serve the entire county by providing Health Check coordination services to families of Medicaid eligible children from birth through age 20. 5. Assure that HCC(s) devote 100% of their time to Health Check Program activities. HCC(s) are required to dedicated 50% of their time to direct client contact. Client related activities, including direct client contact, must account for 75% of the coordinator time. 6. Purchase appropriate hardware (PC) and software for utilization of data shell. The data is confidential and should be utilized for Health Check related duties only. Hardware and software purchases are included in the funding. 7. Submit the County Options Change Request form (COCR) to DMA within 15 calendar days when (1) a change occurs in the name, address or phone number of a coordinator, or (2) when an HCC is hired, terminated or placed on extended leave which is not covered by Health Check reimbursement. All COCR forms must be signed by the HCC Supervisor. 8. Submit an annual budget and budget narrative for the Health Check Project by May 1st of the year proceeding the proposed budget period. This budget must be approved by DMA. Failure to receive approval from DMA may result in termination of the agreement or reduction in funding State Fiscal year Guly 1st through June 30th) shall be used as the budget period. Appendix 4-2 14 Health Check Policies and Procedures OB /2005 __0.. 43 This page intentionally left blank. 44 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 10 Estimated Time: Page Number: Department: Health Presenter: Kim Roane, Business Manager Contacts: Kim Roane and Janet McCumbee, Personal Health Services Manager SUBJECT: Budget Amendment - Personal Health Services - Family Planning Program Expenses ($10,709) BRIEF SUMMARY: The New Hanover County Health Department has received notification from the North Carolina Department of Health and Human Services, Division of Public Health, that an additional $10,709 has been awarded to be used for any Family Planning (Title X) approved expense. These funds have been awarded as one-time bonus funds, based on increased caseload of family planning patients. RECOMMENDED MOTION AND REQUESTED ACTIONS: To accept and approve the $10,709 additional State funds to be used to support the New Hanover County Health Department Family Planning expenditures, and to approve budget amendment 06-0183. Funding Source: N.C. State Department of Health and Human Services, Division of Public Health, Women's and Children's Health Section. No matching County funds are required. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Funds are to be used for Family Planning program Title X approved expenses. ATTACHMENTS: Division of Public Health Agreement Addenda ~ ~ ,'. ...., ~ FP 1 OJ09 altach.pdf 06-0183. doc REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 45 , ../- '-"'-'~J~.;.:I.,-' ., \) /v...ft...>C.l. , . c.. 0 Py I Pr..-tJS 3;2'9 DIVISION OF PUBLIC HEALTH t::."r 6., AGREEMENT ADDENDA e New Hanover County Health Department Women's and Children's Health Contractor Name Section Women's Health Branch 151 Family Planning Tricia Parish (919) 707-5696 Activity Number and Title Program Contact Name and Telephone Number July 1, 2005 - May 31, 2006 5 February 7. 2006 Effective Period (Beginning and Ending Date) Revision # Date This revision increases Title X funds by the amounts in the attached Budgetary Estimate. Funds are to be used for any Family Planning (Title X) approved expense, including purchase of contraceptives, Pap tests, and provision of sterilizations. These funds are being awarded as one-time bonus funds, based on increased caseload of family planning patients. e e dg 2/06 #;;y.:~,b County Health Director Signature and Date -- "-.------,,-.- 46 .. . N.C. Division of Public Healtb Budgetary Estimate to Local Health Departments, SFY OS-06 . ., Revision :S Activity # 151 Activity Name: Family Planning Tille X ROW 1 ,_Cll'ftC .....dlRCCll'RC FvndlftCClPRC FundlRCClfRC FUIlIllltCC/fRC e 1511 692C FP TotalolAa p'l"ll.nfPer\Od 81110610 6/30106 P.vmenl Period - PI_ont Period - Payment petloCl- Pavm.nt Period . Service Period 7/110610 6/31106 ServIce "-riod - Service P.riod . S.rvlce Period. Service perIocI - COUNTY Sou"," 50 JACKSON $1,662.00 $1,662.00 51 JOHNSTON $2,239.00 $2,238.00 52 JONES $1,470.00 $1.470.00 53 LEE 54.225.00 $4,225.00 54 LENOIR $1,005.00 $1 005.00 56 LINCOLN $1 233.00 $1,233.00 56 MACON $3,402,00 $3402.00 57 MADISON $1 785.00 $1 765.00 D4 MAR~TYR-WASH $3,390.00 $3,390.00 60 MECKLENBURG $21,005.00 $21 005.00 62 MONTGOMERY $2.736.00 $2736.00 63 MOORE $3111.00 $3 111.00 64 NASH 54 945.00 S4 945,00 65 NEW HANOVER $10709.00 $10,709.00 66 NORTHAMPTON $1 005.00 $1 005.00 67 ONSLOW 52 464.00 52.454.00 68 ORANGE $1 1104.00 $1 9D4.00 69 PAMLlCO $1,814.00 $1814.00 71 PENDER $4 \98.00 $4 198.00 73 PERSON $1,758.00 $1 758.00 74 pITT $4 149,00 $4 149.00 76 RANDOLPH $1 005.00 $1,005.00 e 77 RICHMOND $\ .005.00 $1,005.00 78 ROBESON $1 005.00 $1 005.00 79 ROCKINGHAM $1,005.00 $1 005.00 80 ROWAN $1.005.00 $ 1 005.00 05 R-P-M $3,243.00 $3243.00 82 SAMPSON $3035.00 $3.035.00 83 SCOTLANO $1,542.00 $1 542.00 84 STANLY $1.005.00 $1.005.00 85 STOKES $1 005.00 $1.005.00 86 SURRY $\ 792.00 $ 1 792.00 87 SWAIN $1 005.00 $1.005.00 08 TOE RIVER $4 643.00 $4 643.00 88 TRANSYLVANIA $4,663.00 $4.663.00 90 UNION $17296.00 $17 298.00 92 WAKE $0.00 $0.00 93 WARREN $1 202.00 $1 202.00 96 WAYNE $3,885.00 $3 685.00 '11 WILKES $1 005.00 $1005.00 98 WILSON $1 005.00 $1,005.00 99 YADKIN $1099.00 $1 099.00 TOTALS BY CENTER $341 517.00 $0.00 $0.00 ~$O.OO $0.00 $341.517.00 CHECK GRANO TOTAL },1 !j 'i L / r J /)( $34\ 517.00 ~~~ 2-7-0b ,.~;;::;:: it~i Signature .nd O.te- OlvlaloTo! pu,"e; He.lth Iluclglt omeer e Signature .nd Oete - DPH Sadlon Chief --...--- .-..--.--- 47 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Budget Amendment DEPARTMENT: Health BUDGET AMENDMENT #: 06-0183 ADJUSTMENT DEBIT CREDIT Women's Preventive Health: Title XIX BONUS $10,709 Supplies $10,709 EXPLANATION: To budget one-time state bonus funds for Family Planning purchases due to increased caseload. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 48 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 11 Estimated Time: Page Number: Department: Health Presenter: Kim Roane, Business Manager Contact: Kim Roane and Janet McCumbee, Personal Health Services Manager SUBJECT: Budget Amendment - Personal Health Services - Family Planning Program Expenses ($2,006) BRIEF SUMMARY: The New Hanover County Health Department has received notification from the North Carolina Department of Health and Human Services, Division of Public Health, that an additional $2,006 has been awarded to be used for any Family Planning program expenses. These funds have been awarded as one-time bonus funds to those counties providing assistance to Hurricane Katrina evacuees. RECOMMENDED MOTION AND REQUESTED ACTIONS: To accept and approve the $2,006 additional State funds to be used to support the New Hanover County Health Department Family Planning expenditures, and to approve BA06-0182. Funding Source: N.C. State Department of Health and Human Services, Division of Public Health, Women's and Children's Health Section. No matching County funds are required. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Funds are to be used for Family Planning program expenses. ATTACHMENTS: Division of Public Health Agreement Addenda. ~ ~ ... ".',. '-.!:&:M' FP 2~006 attach.pdf 06-0182.doc REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 49 . '--'I',.~'''-"Ji.,:;.,l '''t"~ ~,c.L:U..,. :::$ t; t. '. UP V /,PIL..-C .c~v 4,):,} DIVISION OF PUBLIC HEALTH / , AGREEMENT ADDENDA e New Hanover County Health Department Women's and Children's Health Section Contractor Name Women's Health Branch ISI - Family Planning Tricia Parish (919) 707-5696 Activity Number and Title Program Contact Name and Telephone Number July 1, 2005- May 31,2006 4 2-7-06 Effective Period (Beginning and Ending Date) Revision # Date This addenda increases F'l 2005-2006 Family Planning funding for 12 counties in the state providing the greatest assistance to Hurricane Katrina evacuees. This funding is to be used for family planning services including the purchase of contraceptives and other supplies needed to provide family planning services. e e d~ ~F~~t 2/06 County Health Director Signature and Date --~~-".,.._---_'__'_""- ---~-----~-~---_.~ 50 !~ 'it~F;! N.C. Division of Public Health Budgetary Estimate to Local Health Departments, SFY 05-06 ~ '.' .Tff~.~b~ '..Co,,, Original Activity # 151 Activity Name:Family Planning " .' --'-'''''.' - Revision# 4 ROW 1 e FundlRCClFRC FuncURCClFRC "undlllCCJPRC F~nclIRCCIP'RC FundJRCCIFRC 1511 592C FP Total of All PlYIl'ent Period pavrn...t Period . 8/1/05 - 6130/06 P"""'ent Period. PaVlnent Period . Pavm.nt Period - Service Period . COUNTY 7101105 - 6131/06 Service P.rlod - Service P.rIod - Service Period - Service P.rlod . SourcV5 51 JOHNSTON SO.OO 52 JONES so.oo 53 LEE SO.OO 54 LENOIR $0.00 55 LINCOLN $0.00 56 MACON SO.OO 57 MADISON $0,00 205 MAR-TYR-WASH SO.OO 60 MECKLENBURG S17 .234.00 $17 234..00 62 MONTGOMERY SO.OO 63 MOORE sO.OO 64 NASH $0.00 65 NEW HANOVER S2006.00 $2,006.00 66 NORTHAMPTON SO.oo 67 ONSLOW $2 497.00 $2.497,00 68 ORANGE $1.515.00 S1 515.00 69 P AMLlCO SO.OO 71 PENDER $0.00 73 PERSON $0.00 74 pm $0.00 e 76 RANDOLPH SO.OO 77 RICHMOND SO.OO 78 ROBESON $0.00 79 ROCK1NGHAM $0.00 80 ROWAN SO.OO 207 R-P-M SO.OD 82 SAMPSON SO.OO 83 SCOTLAND SO.OO 84 STANLY SO.OO 85 STOKES SO.OO 86 SURRY $0.00 87 SWAIN SO.OO 206 TOE RIVER SO.OO 68 TRANSYLVANIA SO.OO 90 UNION SO.OO 92 WAKE so.oo 93 WARREN $0.00 96 WAYNE SO.OO 97 WILKES SO.OO 98 WILSON SO.OO 99 YADKIN so.OO TOTALS BY CENTER SO.OO CHECK GRAND TOTAL 549.127.00 SO. DO SO.OO , so.oo 1 I SO.OO $49.127.00 <;, .J ^ .~ 2-7-0b 1t47 ? ~/4/~ $49.127.00 '-('0& ~..(.. Signature and Data- Dlvlton 1'UblIC Health Budg<ll OffIcer Sign and 0 - DPH Program Administrator e r.. I /1 _ "_'M._.. 51 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Budget Amendment DEPARTMENT: Health BUDGET AMENDMENT #: 06-0182 ADJUSTMENT DEBIT CREDIT Women's Preventive Health: Katrina Funds $2,006 Supplies $2,006 EXPLANATION: To budget one-time state bonus funds for Katrina relief to be used for Family Planning program purchases. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 52 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 12 Estimated Time: Page Number: Department: Health Presenter: Kim Roane, Business Manager Contacts: Kim Roane and Dianne Harvell, Environmental Health Services Manager SUBJECT: Budget Amendment - Environmental Health Services - Restaurant Heart Health Survey ($500) BRIEF SUMMARY: The New Hanover County Health Department has received notification from the North Carolina Department of Health and Human Services, Division of Public Health, that funding in the amount of $500 has been awarded to the Health Department to support the department's participation in the 2005-06 N.C. Restaurant Heart Health Survey. Funds will be used for supplies to support the New Hanover County Health Department Environmental Health program. RECOMMENDED MOTION AND REQUESTED ACTIONS: To ratify the $500 additional State funds and the associated budget amendment to increase revenues and expenditures in the Health Department's Environmental Health budget for FY 05-06. Funding Source: N.C. State Department of Health and Human Services, Division of Public Health, Restaurant Heart Health Survey Project. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: No County match is required for receipt of these funds. ATTACHMENTS: Award letter and State Agreement Addenda ~' ~ ." '.... ~' Heart Heallh aUach,pdf 06-0184. doc REVIEWED BY: LEGAL: N/A FINANCE: BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 53 Nortb Carolina Department of Health and Human Services Division of Public Health Tobacco Prevention and Control Branch and Heart Disease Stroke Prevention Branch 1932 Mail Service Centcr . Raleigh, NC 27699-1932 Ph: 919-707-5400. Fax: 919-870-4844 Michael F. Easley, Governor Carmen Hooker Odorn, Secretary Date: 03/2312005 To: Counties participating in the 2005-2006 N.C. Restaurant Heart Health Survey (RHHS) From: Scott ProescholdbeIl and Ahha Varma HE: 2005-2006 N.C. Restaurant Heart Health Survey County Report Thank you for your participation in the 2005-2006 Restaurant Heart Health Survey, a collaborative effort of the Heart Disease and Stroke Prevention and the Tobacco Prevention and Control Branches of the Division of Public Health. We are grateful for all of the hard work and time given to the surveying process. Currently, we have processed the survey data from your county. We have enclosed a copy of the following reports from your county's survey: an inventory of all restaurants surveyed, a list of restaurants interested in promoting healthy heart options and a survey data summary. We hope that this information will be a helpful tool for planning and targeting health promotion efforts in your community. A statewide report will be generated for FY 2005-2006 once we have processed all county data. Once surveys from all counties are received we will gain valuable information on the trends of smoking policies and healthy dining practices of restaurants in our state. Please feel free to contact Scott.ProescholdbelJ(ci)ncmail.net or Abha.Varrna@ncmail.net with questions and concerns regarding the survey. We look forward to working with you again in the future. Also, in order to receive the $500incentive for your participation, a signed budget addendum is required. Budget addenda have been mailed out to all participating counties. Please contact your budget office to facilitate this process. If you have questions regarding the process to claim the incentive, contact Alicia.Clark@ncmaiLnet or 919-707-5370. ^--------"-_.~--- 54 DIVISION OF PUBLIC HEALTH 529 RESTAURANT HEART HEALTH SURVEY AGREEMENT ADDENDA New Hanover County Health Department Chronic Disease & Iniury/TobaccoPrevention and Control Contractor Name Section 529 Restaurant Heart Health Survey Scott Proescholdbell 919-707-5412 Activity Number and Title Program Contact Name and Number July 1. 2005 - April 1. 2006 February 24. 2006 Effective Period (Beginning and Ending Date) Revision # Date Program Objectives and Instructions: Thank you for agreeing to participate in the 2005-06 Heart Health Restaurant Survey. The purpose of this Agreement Addenda is to highlight the tenns of our agreement for conducting the survey. . The Heart Disease and Stroke Prevention and Tobacco Prevention & Control branches of the Division of Public Health will provide you with the survey fonns for the 2005-06 Restaurant Heart Health Survey. . Your obligation is to survey 80% of the designated number of restaurants assigned in your county, fully complete the fonns and return all forms, both the completed and the incomplete ones, back to: Restaurant Heart Health Survey Data Project Tobacco Prevention and Control Branch Division of Public Health 1932 Mail Service Center Raleigh, NC 27699-1932 . Once surveys are returned to our office, they will be entered into the database for analysis. Your county specific and Statewide reports will be mailed to you soon thereafter . In addition to the valuable reports noted above, your county may claim $500 on the monthly expenditure report for conducting the survey The deadline for completing the survey in April 2006. Also, in order for the county to claim the $500, it must be fIled on or before the May 2006 expenditure-reporting period. Any type of expense is eligible against this $500. You need to notify your budget officer that the project is complete so they can file for the expenditures. Earlier submission of completed surveys is desirable. Once again, thank you for your participation. New Hanover County Health Department If you have questions regarding this agreement Addenda, please contact: Erin Cummings aI91O-343-6548 or ~qy.rnmln~@.nb.g8.9..Y.&9.m Page I of j COWlty Health Director Signattu"e and Date ---~~" 55 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Budget Amendment DEPARTMENT: Health BUDGET AMENDMENT #: 06-0184 ADJUSTMENT DEBIT CREDIT Environmental Health: Restaurant Heart Health $500 Supplies $500 EXPLANATION: To budget state funds for Restaurant Heart Health Survey to be used to support Environmental Health Program. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 56 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 13 Estimated Time: Page Number: Department: Human Resources Presenter: Andre' Mallette Contact: Andre' Mallette SUBJECT: Personnel Policy Revisions BRIEF SUMMARY: Attached are two policy revisions, one to the sick leave bank policy and one to the Workers' Compensation leave policy. Sick Leave Bank Policy: The proposed revisions are recommended for better management of the program after a review of its first year of use. The revisions tighten up the enrollment eligibility requirements and more conservatively cap withdrawals by an individual employee. Workers' Compensation Leave Policy: The proposed revision will put our policy in compliance with the Fair Labor Standards Act. RECOMMENDED MOTION AND REQUESTED ACTIONS: That the Board of County Commissioners approve the proposed policy revisions. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ~ "...... "".... - -- - -- 5 ick Leave Bank Policy Rev 4 27 06. doc Worker's Camp compliance wilh FLSA revision 5 3 06.doc REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 57 The proposed revisions to the sick leave bank policy are recommended for better management of the program after a review of its first year of use. The revisions tighten up the enrollment eligibility requirements and more conservatively cap withdrawals by an individual employee. Generally, there will be one annual enrollment period, which will coincide with the open enrollment period for other benefits. At that time, only employees who have successfully completed probation and who have a minimum balance of 80 hours of personal and sick leave combined will be eligible to enroll. Full-time employees must contribute at least 8 hours of personal leave to the bank and may be approved to withdraw up to 240 hours from the bank within the plan year. Part-time employees' contributions and withdrawal maximums will be prorated on the basis of their position FTE. This is a change from the current policy, which allows employees to withdraw enough hours to cover a period of up to 45 calendar days and then allows an extension of up to another 45 calendar days. The changes will make deposits and withdrawals more consistent and easier to understand. Sick Leave Bank Policy PURPOSE The purpose of this policy is to provide additional sick leave to employees faced with a personal catastrophic illness or the catastrophic illness of an immediate family member. SCOPE This policy covers all regular employees who have successfully completed probation, who meet all of the eligibility criteria as described below, and who participate in the sick leave bank program by contributing personal leave to the bank. Participation in the sick leave bank program is voluntary. POLICY I This policy establishes a bank of available sick leave hours, voluntarily contributed1Q, or "deposited" by, employees on an annual basis. Eligible employees may request sick leave from this sick leave bank in certain catastrophic situations. A catastrophic situation exists when a serious health condition ofthe employee or a member of the employee's immediate family I requires the care of a physician for a prolonged period of time and forces the employee to exhaust all accrued personal and sick leave. To be eligible, employees must have deposited leave to the bank during the enrollment period of the same plan year as when they request to withdraw leave; they must have exhausted all accrued personal and sick leave; and they must have an approved catastrophic situation which prevents them from returning to work. This policy does not apply to job-related illnesses or injuries. I "Immediate family member" includes the employee's father, mother, wife, husband, son, daughter, brother, sister, grandfather, grandmother, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, grandson, granddaughter, half-sister, half-brother, stepmother, stepfather, stepson, stepdaughter, stepsister, or stepbrother. __~____.m__~. .._ ----- 58 PROCEDURES Enrollment: . Only regular employees who have successfully completed probation may participate. -........-...-.-..-- ................. --.............-.......... -1 . Only employees with a minimum balance of 80 hours of personal and sick leave < l Formatted: Bullets and Numbering combined as of the beginning date of the new benefit plan year may particip.ate. If an employee enrolls during the enrollment period. but does not have the minimum leave balance required at the beginning date of the new plan vear, no personal leave will be takcn from the employee's personal leave balance to deposit into the bank and the employee will not be considered a participant. If an additional enrollment period is conducted during the plan year, only employees with a minimum balance of 80 hours --......-.................. .................. ................... ..................l of personal and sick leave combined as of the end of the enrollment period may l Deleted: E participate. ( Deleted: ~ne personal leave day 1 (.~~--~_.._-~._-=._=.__...] . Full-time eJ11plo)'ees must depositat least.jlight (8)hours of personalleave,i.Rthe Deleted: to bank. . Deleted: Full-time employees who . Part-time employees must deposit personal leave in the bank in the amount ofa <, work eight-hour days and 2,080 hours/year must deposit at least eight (8) prorated number of hours based on their position FTE status. For example, an hours. Employees who work other employee in a 50% FTE position, must deposit at least fOllr (4) personal leave hours schedules deposit one day of personal leave on a prorated basis. For example:~ in the bank. <#>Full-time employees who are . Employees who wish to participate in the;;ickleavebankprograll1mustdepositto the scheduled to work four 10-days/week must deposit at leastlO hours of personal bank during the open enrollment period established for each plan year. leave;~ I An additionalenrollment processma)'be conducted when the number Of)1oursin the <#>Full-time employees who are . scheduled to work 12-hour shifts must bank is insufficient to fulfill a request. deposit at least 12 hours of personal leave;~ . Employees who enroll during the annual open enrollment period or who enroll during <#>Part-time employees who are a subsequent enrollment period will remain eligible until the end of the plan year. scheduled to work five 4-hour days/week I · must deposit at least 4 hours of personal peposited leave is "not refundllble:". leave;~ . To allow reserves to be built, at the end ofthe benefit year, the balance of unused sick <#>Part~time employees who are scheduled to work four 8-hour days/week leave may be carried over to the next year. must deposit at least 8 hours of personal . No unused leave will be returned to employees. leave.~ Employees on compressed work schedules who are scheduled to work Withrawal: variable daily hours during the work week must deposit personal leave in the bank based on the week day with the . When an employee has a catastrophic situation as defined above, he or she may most scheduled hours. For example, an employee who works four 9-hour days I request sick leave from the bank by submitting a completed Leave Request Form and "","", and one 4-hour day (40 hours/week) must supporting medical certification to his or her supervisor or department director, who ". ",",'. deposit at least 9 hours of personal leave. '..:"".......__...""""'--"'""".'"-"'~..~."...". ",,,.. --" J will process it through to the Human Resources Director or his designee. ", ':{ Formatted: Bullets and Numbering I · It is the employee's responsibilitv to submit timely requests with required supporting; l~~ medical documentation. Employees are advised to apply for leave at least two (2) ,., I Deleted: <#>Enroiiment wiii occur on ". "" an annual basis specified as the general weeks prior to the exhaustion of all leave. Individual circumstances will be examined ',', open enronmentperiod.~ for timeliness of request, but generally retroactive requests will not be approved. C ..m . mm m --.m---.-------..:::::J ", .Deleted: days. . The submitted form must be complete and include the physician's certification that Deleted: <#>Employees unable to the employee is required to be absent from work for the specified period. enroll during the general open enrollment . Each request must be in increments of whole days, and for no less than five (5) period because of their hiring date will have to enroll immediately upon consecutive days. sllccessful completion of the probationary I Intermittent leave, Le.. an hour or day here or there, is not an accepted use and will period (effective at the same time as the . < personnel action for ending probation).~ not be approved. ,..,...".."'..,-".."."""...~---'-'''--_.~ ( Formatted: Bullets and Numbering ._-~-~_._,~----~._._'_. . .~.-.,------- 59 --_..__._--_._--_..._-~....- . .Themaximum number of hours grantedtoafiJlI-time employeewithinaplan veal' is Deleted: <#>The withdrawn leave must 240. The ma'{imum number of hours granted to a part-time emplovee within a plan be used as leave replacement on an hour- for-hour basis for the hours the employee year will be a prorated amount, based on the employee's position FTE. was regularly scheduled but was absent !.-Leave will not be granted to employees for the period of time they receive short-term. due to the situation. For example, if an employee's regular schedule is four 9- or long-term disability benefits. Leave may be granted for the disability benefit hour days and one 4-hour day (Friday), waiting period (provided they have no leave balances to otherwise the absence). the credited leave would be applied as 9 hours for any of the four 9-hour days and . The Human Resources Director or his designee will consult with the employee's 4 hours if the employee was out on the department head, and will review the employee's file to determine if the employee is Friday.' <#>The maximum number of days eligible to receive the requested leave. granted per request is forty-five (45) calendar days. An employee may reapply . The Human Resources Director or his designee will review the employee's for another withdrawal of up to forty-five attendance records to determine if a history of excessive leave usage is documented. (45) calendar days, if the catastrophic situation requires the employee to be out FMLA leave will not be considered as excessive leave usage. of work past the initial 45-day period.. ~ . The Human Resources Director or his designee will notify the employee and the <#>No more than 90 days can be withdrawn by an employee within a plan employee's department head of the determination within three (3) working days of year.-J receipt of the request. l~()r'.!!~~.:,~~~.:!:S,a~!l.':'~~.:~i!'!l.J . Employees do not have the right to appeal the Human Resources Director's, or his designee's, determination. . When a request sick leave bank hours is granted. ftteuHumanResoun:esDepartment u rD~i~~d;T.'m"m"" ...,,,,m,,,,,,m"l will credit the approved number of hours to the employee's sick leave,. account for the l~eleted: appropriate ] employee's approved use. . The Human Resources Department will monitor the usage of credited hours in~ l Deleted: this I ---_._--~----, emplovce's sick leave account and reserves the right to debit the account if abuse is determined. I . CreditedJlours in the emplovee's sick leave account not withdrawn for apl'roved use r Deleted: Unused days ] will be returned to the bank rather than remain in theempJoyee'ssickleave account. CD~i;;t;;d;th;;'" ,m m,'" , '''''l . Withdrawn days will be counted towards the employee's FMLA entitlement if the period of absence qualifies as FMLA leave. ^.__.._---_._--~--~~- 60 The following revision to the Workers' Compensation Leave section of the personnel policy is proposed so that it will be in compliance with the Fair Labor Standards Act. The Act requires that when an employee returns to work from Workers' Compensation leave and is caused to be periodically absent from work for doctor's visits and medical treatment as part of the Workers' Compensation treatment plan, the absences during I the employee's normal working hours are counted as hours worked. Workers' Compensation Leave Under the N. C. Workers' Compensation Act (hereinafter referred to in this section as the Act), employees may be compensated for absence from work due to injury or illness covered by the Act, subject to the following leave provisions: (a) For the first seven (7) calendar days of absence from work due to the injury or illness, employees have two leave options: They may either use approved sick or personal leave or they make take leave without pay. I (b) Beginning on calendar day eight (8) following the injury or illness, employees who have not returned to work shall be placed in a Workers' Compensation Leave Without Pay status until their return to work. (c) Employees in a leave without pay status will retain all accumulated sick and personal leave while receiving Workers' Compensation benefits. (d) Temporary employees will go directly to a leave without pay status and will receive all benefits for which they are eligible under the Act. (e) Upon reinstatement, an employee's salary will be computed on the basis of the last salary plus any salary increase to which the employee would have been entitled during the absence covered by Workers' Compensation benefits. (f) .)Vhen an employee ,"vith a Workers' .Compensation claim who has retlll11ed to work, is 0.....' ~,"",m',", -~ d directed by County. as part of the treatment plan. to be absent from work for follow-up employees shall be required to use sick or personal use~ doctor's visits or medical treatment. the absences during his or her normal work hours for any additional absences for doctor will be compensated as hours worked. visits, physical therapy and other required~ medical care. ...._--~---_..._----..._----_.- (g) Any period ofleave without pay for a Workers' Compensation disability that qualifies as a "serious health condition" under the Family and Medical Leave Act (FMLA), will run concurrently with FMLA leave. (h) New Hanover County's personnel policies shall continue to apply to an employee on Workers' Compensation leave in the same manner as they would apply to an employee who continues to work, or is absent while on some other form of leave. --~ . 61 This page intentionally left blank. 62 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 14 Estimated Time: Page Number: Department: Legal Presenter: Contacts: Kemp Burpeau, Deputy County Attorney and Avril Pinder, Finance Director SUBJECT: Authorization for Tourism Development Authority (TDA) to Conduct Discovery and Hear Appeals (Agreement #06- 0251 ) CONSENT AGENDA BRIEF SUMMARY: The proposed Interlocal Agreement by the County and municipalities would designate the TDA as the entity authorized to discover room occupancy tax (ROT) delinquencies and to hear appeals for such taxes. With one entity authorized to address ROT issues, the potential for conflicting decisions is avoided. The proposed ROT agreement parallels the existing arrangements in place between the County and municipalities for ad valorem tax collection. In preparing to undertake these ROT duties, the TDA has adopted a policy of no forgiveness for all legally collectable tax. Only governmental mistakes/mathematical errors will be a basis for tax adjustment. The TDA is now in the process of retaining an outside auditor to work on a contingency basis to discover delinquent ROT. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize execution of the Interlocal Agreement. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ........ - .. (06)0251 inlerlocalla~.doc REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 63 NORTH CAROLINA New Hanover County Contract #06-0251 COUNTY OF NEW HANOVER "FOR BOARD REVIEW" AGREEMENT THIS AGREEMENT, made and entered as of the _ day of ,2006, by and between the New Hanover County Tourism Development Authority, and the City of Wilmington, the Town of Carolina Beach, the Town of Kure Beach, the Town of Wrightsville Beach and New Hanover County. WIT N E SSE T H: In consideration of the mutual promises herein contained and the mutual benefits therefrom, the parties agree as follows: 1. The parties hereto agree to consolidate their room occupancy tax audit and appeals therefrom, by designating the New Hanover County Tourism Development Authority (hereinafter "Authority") the entity authorized to hear any and all appeals relating to room occupancy tax assessments. 2. In so far as practicable, and permitted by law, all steps in room occupancy tax discovery and appeals therefrom shall be combined and delegated to the end that the Authority as agent of the respective county municipalities and towns shall be given the full scope authorized by law. 3. With respect to delinquent room occupancy tax items due any of the parties hereunder, the Authority is authorized to pursue any and all discovery and collection processor consistent with applicable law. 4. Any party hereto may terminate its participation upon six months notice. However, termination shall be effective only at the end of a fiscal year. 5. This contract shall be effective upon its adoption by a majority vote of the members of each of the governing boards of the parties and its execution by the proper officials of each unit. Amendments to this agreement shall be effective only when reduced to writing and adopted in the same manner as this contract is required to be adopted. 6. With respect to all room occupancy penalties and charges to be collected hereunder, the Authority shall have sole and absolute authority: a. To determine the taxability of all property for room occupancy tax purposes. b. To designate the method of collection to be employed, or such other remedies against the taxpayer, its real or personal property, as may be provided by law. c. To employ such professional services, legal, accounting, auditing, etc. as may be required for the efficient collection of room occupancy taxes. Such employment includes, but is not limited to, internal or external auditors to discover and to further tax collection. Any external Auditor so retained shall provide services on a contingency basis, with compensation deducted from monies collected. -- ___ ___"_~__._~__u -----.--.. ~---- - -,- ."--~~.."- 64 d. To make any all room occupancy appellate, decisions and determinations available to the respective parties under the applicable enabling authority. IN WITNESS WHEREOF, the parties hereto have caused this instrument to be signed, in their respective names, by their proper officials all by authority of a resolution of the governing bodies of each of the taxing units, duly adopted. NEW HANOVER COUNTY [SEAL] County Manager ATTEST: Clerk to the Board TOWN OF CAROLINA BEACH [SEAL] County Manager ATTEST: Clerk to the Board TOWN OF KURE BEACH [SEAL] County Manager ATTEST: Clerk to the Board --- -~'-~---____'_____'_''''_'_____''___"_____'_'__'_'____'~____'0_- --- 65 TOWN OF WRIGHTSVILLE BEACH County Manager NEW HANOVER COUNTY TOURISM DEVELOPMENT AUTHORITY Chairman ATTEST: Clerk to the Board This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. Approved as to form: County Finance Director County Attorney NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that Sheila Schult acknowledged that she is Clerk to the Board of Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Manager, sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and official seal, this day of ,2006. Notary Public -- -~- ._._----~~_.__..._"._---.- _...._~.-----_.._~-~---,_.__._-- 66 My commission expires: NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that , came before me this day and acknowledged that (s)he is Clerk of , a North Carolina municipal corporation body politic of the State of North Carolina, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its , sealed with its corporate seal, and attested as its Clerk. WITNESS my hand and official seal, this day of ,2006. Notary Public My commission expires: NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that , came before me this day and acknowledged that (s)he is Clerk of , a North Carolina municipal corporation body politic of the State of North Carolina, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its , sealed with its corporate seal, and attested as its Clerk. WITNESS my hand and official seal, this day of ,2006. Notary Public My commission expires: NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that , came before me this day ------.-- 67 and acknowledged that (s)he is Clerk of , a North Carolina municipal corporation body politic of the State of North Carolina, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its , sealed with its corporate seal, and attested as its Clerk. WITNESS my hand and official seal, this day of ,2006. Notary Public My commission expires: NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that , came before me this day and acknowledged that (s)he is Secretary of New Hanover County Tourism Development Authority, a body politic of the State of North Carolina, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its , sealed with its corporate seal, and attested as its Secretary. WITNESS my hand and official seal, this day of ,2006. Notary Public My commission expires: 68 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 15 Estimated Time: Page Number: Department: Museum Presenters: Ruth Haas, Board Member(s) Contact: Ruth Haas SUBJECT: Increase Revenues and Improve Customer Service BRIEF SUMMARY: Since losing full time front desk staff in 2002, the Museum has relied on a combination of volunteers, Senior Aides, a grant- funded position, and rotation of staff with other work responsibilities. For the 37,000+ annual visitors the front desk staff is the public's first introduction to the Museum. This patchwork approach has proven uncertain and ineffective. Rotation schedules of already over-extended staff cause delays in completion of primary work objectives. To improve front desk customer service, the Museum proposes increasing revenues with an increase in admission fees and using those additional revenues to hire a 20-hour per week front desk staff person. The Museum currently charges $1 for children and $5 for adults with additional advertised discounts of $1 off of adult admissions. These fees are low as compared to other area attractions. The following summary demonstrates that even the proposed increase results in fees that are below average for the area: Fee Comparisons Range Average Median Proposed Fees Child $1-$8 $4.00 $3.50 $3.00 Adult $3.50-$9.00 $7.00 $8.00 $6.00 The estimated projected increase from a conservative fee adjustment will cover the wages for one 20 hours/week front desk staff person, which will improve customer service. First Sundays of the month will continue to be free to all New Hanover County residents; and the Museum will continue to participate in discounted promotional campaigns designed to increase awareness of and attendance at the Cape Fear Museum of History and Science. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve increase in Museum admission fees from $1 to $3 for children and from $5 to $6 for adults; and a discount of $1 to be offered on the admission for seniors (age 65+), college students (with valid ID), and military personnel (with valid ID); and that additional revenues generated from admissions be used to hire a 20-hour per week front desk staff person. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: We are recommending a temporary part-time position. ATTACHMENTS: ~ 60418 admission re.....enue.doc 69 REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 70 Cape Fear Museum Report on Admission Revenue & Fees Part I: General Admission & Revenues from Paid Admissions COMPLIMENTARY ADMISSIONS FY04 PAID ADMISSIONS REVENUE Comp Admissions: 4,571: Paid Admissions: 12,278 . Member 436 . Adults: 4,829 Museum 6140: $27,816 . Child 517 . Adult Coupons: 639 . Student 658 . Seniors: 1,460 6140 Program: $14,675 . Chaperones 632 . Student: 485 CFMA, Inc.: $15,659 . NHC Free 1,182 . Child: 4,865 . Other 1,146 Total Attendance: 32,081 FY05 NUMBERS Comp Admissions: 5,741 Paid Admissions: 12,644 Member 468 . Adults 6,322 Museum 6140: $31,886 . Child 859 . Adult Coupons 1,337 . Student 702 . Seniors 1,495 6140 Program: $15,648 . Chaperones 619 . Student 528 CFMA, Inc.: $20,267 . NHC Free 2,024 . Child 2,962 . Other 1,069 Total Attendance: 37,874 Revenue Sources: 2004 2005 Admissions $27,816 $31,886 Education Programs $14,675 $15,648 CFMA, Inc. $15,659 $20,267 Reproducing Images $ 370 $ 875 Room Usage $ 0 $ 210 ADMISSIONS REVENUE: (4/18/2006 - Attraction websites) Comvared to other local site-based attractions, Cave Fear Museum is undervalued. ATTRACTION CHILD ADULT DISCOUNT* MEMBER* Cape Fear Museum 3-17 yrs $1.00 $5.00 Seniors/College/Militarv $4.00 Free Cameron Art 5-18 yrs $2.00 $7.00 Military active Free Free Museum Families same household $15.00 Ft. Fisher Aquarium 6-17 yrs $6.00 $8.00 Seniors 62+/Militarv active $7.00 Free BattleshiD 6-11 yrs $4.50 $9.00 Seniors 65+/Militarv $8.00 Free Airlie Gardens 3-12 yrs $3.00 $5.00 NHC Seniors 60+ $4.50 Free Children's Museum (if walking) $3.50 $3.50 n/a Free Railroad Museum 2-12 yrs $3.00 $5.00 Seniors 60+/Militarv $4.50 Free Bellamv Mansion 5-12 yrs $4.00 $8.00 Passport Ticket one week $21 Free Latimer House 5-12 yrs $4.00 $8.00 Passport Ticket one week $21 Free Burl!Win-Wril!ht 5-12 yrs $3.00 $8.00 Passport Ticket one week $21 nla Seroentarium 2 yrs and UP $8.00 $8.00 n/a Free Poplar Grove 6-15 yrs $5.00 $8.00 Seniors 62+/Militarv active $7.00 Free Orton Plantation 6-16 yrs $3.00 $9.00 Seniors 60+ $8.00 n/a *Note: each site has a different system for handling discount coupons and membership rates Fee ComDarisons: Ranl!:e Averal!:e Median Adi.Av. Proposed Child $1-$8 $4 $3.50 $3.75 $3 Adult $3.50-$9 $7 $8 $7.40 $6 \ 5/312006 _..m -.--------------.- 71 Cost of 20 hour/week Front Desk Staff Person: $11,622 2 5/3/2006 - ------ 72 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 16 Estimated Time: Page Number: Department: Property Management Presenter: Max Maxwell Contact: Max Maxwell SUBJECT: New Cooling Tower for the Judicial Building BRIEF SUMMARY: On April 18th, 2006, staff received bids on the installation and replacement of the closed circuit cooler (cooling tower) for the New Hanover County Judicial Building. The installation of this cooling tower is needed to disconnect the Judicial Building from the cooling tower located at the Old Law Enforcement Center. The low bidder is Harrelson Mechanical with a bid amount of $259,990. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends that the project be awarded to Harrelson Mechanical in the amount of $259,990 and that the County Manager be authorized to execute contract 06-0289. Request approval of associated budget amendment 2006-60. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ~ Bid Tabulation ba2006-60. doc REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 73 NEW HANOVER COUNTY JUDICIAL BUILDING INST ALLA nON AND REPLACEMENT OF A CLOSED CIRCUIT COOLER BID TABULATION - APRIL 18, 2006 - 2:00 2 Canopies NAME LIC BB PRE-QUAL BASE BID BLANTON AND COMPANY 12268 -V 380,214 HARRELSON MECHANICAL 12963 -V 259,990 THIS IS A CERTIFIED BID TABULATION BMS ARCHITECTS, PC, - April 18, 2006 BY: BRUCE F. BOWMAN, AlA - -_._-~.._-"---- 74 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Budget Amendment DEPARTMENT: Jail Capital Project/Transfers to Capital Projects/General Fund BUDGET AMENDMENT #: 2006-60 ADJUSTMENT DEBIT CREDIT lEC Renovations Installment loan Proceeds $177,142 Transfer in from General Fund $92,858 Capital Project Expense $270,000 General Fund Appropriated Fund Balance $92,858 Transfers to Capital Projects $92,858 EXPLANATION: To budget installment loan proceeds greater than budgeted in the lEC Renovation component of the Jail Capital Project; to appropriate Fund Balance necessary to install the new cooling tower at the Judicial Building. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 75 This page intentionally left blank. 76 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 17 Estimated Time: Page Number: Department: TAX Presenter: Contact: Pat Raynor Item Does Not Require Review SUBJECT: New Hanover County and New Hanover County Fire District Collection Reports BRIEF SUMMARY: Reports for month ending April 30, 2006 RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval of these reports. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: iii iii NHCColrptAPR06. NHFDApr06. d( ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 77 CONSENT AGENDA DATE: ITEM NO. NEW HANOVER COUNTY TAX COLLECTIONS COLLECTIONS THRU 04/30/06 CURRENT TAX YEAR - 2005 AD VALOREM MOTOR VEHICLE ORIGINAL TAX LEVY PER SCROLL $ 113,764,837.59 $ 10,070,719.94 DISCOVERIES ADDED 3,898,350.24 37,247.45 LESS ABATEMENTS - 904.579.27 - 132.942.02 TOTAL TAXES CHARGED $ 116,758,608.56 $ 9,975,025.37 ADVERTISING FEES CHARGED 10,818.00 .00 LISTING PENALTIES CHARGED 135,820.89 .00 CLEANING LIENS CHARGED 6,000.00 .00 TOTAL LEVY $ 116,911,247.45 $ 9,975,025.37 COLLECTIONS TO DATE - 115.658.812.21 - 7.721.005.00 OUTSTANDING BALANCE $ 1,252,435.24 $ 2,254,020.37 PERCENT AGE COLLECTED 98.93%* 77.40%* BACK TAXES REAL ESTATE AND PERSONAL PROPERTY $ 4,496,536.79 CHARGES ADDED 76,684.77 LESS ABATEMENTS - 23 1.645.27 TOTAL TAXES DUE $ 4,341,576.29 COLLECTIONS TO DATE - I ,633.958.32 OUTSTANDING BALANCE $ 2,707,617.97 PERCENTAGE COLLECTED 37.64% APR 2006 FISCAL YTD ROOM OCCUPANCY TAX COLLECTIONS $ 408,444.65 $ 5,678,583.34 RENTAL VEHICLE TAX COLLECTIONS 26,427.32 272,943.40 PRIVILEGE LICENSE COLLECTIONS 148.75 11,728.00 TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER COUNTY, CITY OF WILMINGTON, WRIGHTSVILLE BEACH, CAROLINA BEACH AND KURE BEACH TO DATE - $ 185,365,892.15. THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1,2005. RESPECTFULLY SUBMITTED, PATRICIA J. RAYNOR COLLECTOR OF REVENUE .. COMBINED COLLECTION PERCENTAGE - 97.24% - -----------------~-- 78 CONSENT AGENDA DATE: ..---- ITEM NO - NEW H!'-NOVER COUNTY FIRE DISTRICT TAX COLLECTIONS COLLECTIONS THRU 04/30/06 CURRENT TAX YEAR - 2005 AD VI<LOREM MOTOR VEHICLE ----------------- ------------.... --~-------- ORIGINAL TAX LEVY PER SCROLL $ 3,675,899.09 $ 422,590.98 DISCOVERIES IlDDED 193,232.85 2,168.46 LESS ABATEMENTS 63,649.60- 5,611.07. ---------- ., .. -- ------- .... -.. TOTAl, TAXES CHARGED $ 3,805,482.34 $ 419,148.37 LISTING PENALTIES CHARGED 5,370.12 .00 ----.....---------- -------------..-- TOTAL LEVY $ 3,810,852.46 $ 419,148.37 COLLECTIONS TO DATE 3,767,394.35.. 3261412.67-- ----------_.. --------- OUTSTANDING BALANCE $ 43,458.1] S 92,73::';.70 PERCENTAGE COLLECTED 98.86%* 77.88";* BACK Tl\..XES .. _......------ REAL ESTATE AND PERSONAL PROPERTY $ 139,239.04 CHP,RGES ADDED 3,586.26 LESS l\BATEMENTS 5,989.09- -------- ..... - TOTAL TAXES DUE $ 136,836.21 COLLECTIONS TO DATE 62,281. 31- --------------- OUTSTANDING BALANCE $ 74,554.90 PERCENTAGE COLIJECTED 45.52% 'THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1, 2005. :jiECTFULLY SUB~UTTED, lin1 tit.. ~. ~'o-'"- PATRICIA J. YNOR COLLECTOR OF REVENUE * CO~1BINED COLLECTION PERCENTAGE 96.78% . :::.. ..,:: ~~------- --.------ 79 This page intentionally left blank. 80 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Consent Item #: 18 Estimated Time: Page Number: Department: TAX Presenter: Contact: Robert Glasgow Item Does Not Require Review SUBJECT: Release of Value BRIEF SUMMARY: Request the following late list penalty be released as this was the taxpayer's first offense: Inman, John Keith Susan D $22.77 Request approval of the following delinquent application for exemption from property tax for the following organization: (application and letter explaining late filing are available upon request): The Lords Church of Wilmington R405417 -008-004-000 RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 81 This page intentionally left blank. 82 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Budget Amendment Consent Item #: 19.1 Estimated Time: Page Number: DEPARTMENT: Department of Social Services BUDGET AMENDMENT #: 06-0192 ADJUSTMENT DEBIT CREDIT Administration: Project Share $9,250 Project Share: Assistance Payments $9,250 EXPLANATION: To budget additional state funds to assist with low income energy assistance. No additional County funds are required. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 83 This page intentionally left blank. 84 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Budget Amendment Consent Item #: 19.2 Estimated Time: Page Number: DEPARTMENT: Aging BUDGET AMENDMENT #: 06-0195 ADJUSTMENT DEBIT CREDIT Prescription Assistance Grant $5,787 Contracted Services $1,874 Telephone Expense $100 Printing $483 Supplies $494 Temporary Salaries $2,094 Training and Travel $742 EXPLANATION: To decrease Prescription Drug Program budget for unspent grant funds. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 85 This page intentionally left blank. 86 REGULAR AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 9:10 a.m. 1. Presentation of New Hanover County Service Awards 89 9:25 a.m. 2. Recognition of New Employees 91 9:30 a.m. 3. Introduction of Calvin Peck, CEO of Business Alliance for a Sound Economy 93 (BASE) 9:35 a.m. 4. Consideration of a Resolution to Honor Judith Grizzel Upon Her Retirement 95 9:40 a.m. 5. Consideration of Proclamation to Designate May 21, 2006 Soldier Ride Day 97 9:45 a.m. 6. Consideration of Proclamation to Designate May 21,2006 Maritime Day 99 9:50 a.m. 7. Consideration of Proclamation to Designate May 18, 2006 International 103 Museum Day 9:55 a.m. 8. Presentation of County Manager's Fiscal Year 2006-2007 Recommended 105 Budget 10:25 a.m. 9. Consideration of 2006 Issue of Parks and Recreation Bonds - Certification and 107 Declaration of Results of May 2, 2006 10:35 a.m. Break 10:45 a.m. 10. Consideration of a Revised Memorandum of Understanding (MOU) Related to 113 the Wilmington Metropolitan Planning Organization (MPO) 10:50 a.m. 11. Presentation on Pandemic Flu Preparedness 131 11:05 a.m. 12. Appointment of Commissioner Representative to the Board of Wilmington 141 Downtown, Inc. 11:10 a.m. 13. Committee Appointments 143 11:20 a.m. 14. Meeting of the Water and Sewer District 167 11 :55 a.m. 15. Non-Agenda Items (limit three minutes) 12:00 p.m. 16. Additional Items County Manager Commissioners Clerk to the Board County Attorney 12:10 p.m. Lunch Break 12:40 p.m. 17. Closed Session Pursuant to N.C.G.S. 143-318. 1 1(a)(5) for Staff to Negotiate 165 Price or Other Terms of a Real Estate Acquisition 87 1:10 p.m. ADJOURN This page intentionally left blank. 88 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 1 Estimated Time: Page Number: Department: Human Resources Presenter: Bruce Shell Contact: Rosetta Bryant Item Does Not Require Review SUBJECT: Presentation of New Hanover County Service Awards BRIEF SUMMARY: The following employees are eligible for New Hanover County Service Recognition: FIVE (5) YEAR: Lisa C. James - Tax Dept.; Deborah A. Meshaw - Public Safety; Victor R. Rule - Public Safety; April W. Harker - Inspections; James E. Kennedy - Water & Sewer/Engineering; Brenda J. Hegarty - Social Services TEN (10) YEAR: Carolyn F. Carter - Register of Deeds; Asami K. Martin - Social Services; Michelle Williams - Social Services FIFTEEN (15) YEAR: Sidney L. Morgan - Sheriffs Office; Robert C. Mazzeo - Water & Sewer/Engineering; Sheila A. Jamerson - Health; Sherlyn H. Grantham - Social Services TWENTY (20) Y EAR: Carolyn A. Johnson - Tax Dept.; Kellie P. Daughtry - Legal; Susan J. Jaindl - Public Safety; Fonda S. Sykes - Airlie Gardens; Delisa A. Derseraux - Health; Paula S. Jenkins - Health; Wilma G. Daniels - Social Services RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Present awards. COMMISSIONERS' ACTIONS/COMMENTS: Presented awards. 89 This page intentionally left blank. 90 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 2 Estimated Time: Page Number: Department: Human Resources Presenter: Bruce Shell Contact: Marlene Carney Item Does Not Require Review SUBJECT: Recognition of New Employees BRIEF SUMMARY: A list of new employees will be made available at the meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recognize new employees. COMMISSIONERS' ACTIONS/COMMENTS: Recognized new employees. 91 This page intentionally left blank. 92 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 3 Estimated Time: Page Number: Department: County Manager Presenter: Donna Girardot, Executive Officer, Wilmington-Cape Fear Home Builders Association Contact: Bruce Shell Item Does Not Require Review SUBJECT: Introduction of Calvin Peck, CEO of Business Alliance for a Sound Economy (BASE) BRIEF SUMMARY: Donna Girardot, Executive Officer of Wilmington-Cape Fear Home Builders Association, will introduce Calvin Peck, CEO of Business Alliance for a Sound Economy (BASE). RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear introduction. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear introduction. COMMISSIONERS' ACTIONS/COMMENTS: Heard introduction. 93 This page intentionally left blank. 94 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 4 Estimated Time: Page Number: Department: County Manager Presenter: Chairman Greer Contact: Bruce Shell Item Does Not Require Review SUBJECT: Consideration of a Resolution to Honor Judith Grizzel Upon Her Retirement BRIEF SUMMARY: Judith Grizzel will retire from the New Hanover County Tourism Development Authority May 31,2006. The attached resolution recognizes her contributions to the community and thanks her for her years of service. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt resolution. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ~ ........ - -- RESOLUTION Judilh Grizzel,doc ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 95 RESOLUTION OF THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS WHEREAS, Judith A. Grizzel has served as PresidentlChiefExecutive Officer of the New Hanover County Tourism Development Authority for eight years and has more than 35 years experience in hotel, resort, convention center, sports and destination marketing; and WHEREAS, Judith A. Grizzel, a graduate of Guilford College and the Cornell School of Hotel Administration is a Fayetteville, North Carolina native; and WHEREAS, Judith A. Grizzel is the recipient of numerous honors in tourism related marketing, including the North Carolina Bill Sharp Award, the state's highest tourism honor, a North Carolina delegate to the White House conference on Travel and Tourism and the NC Tourism Leaders of the 20th Century Award; and WHEREAS, New Hanover County has grown to become one of the leading visitor destinations in the east and is now positioned to gain an even greater market share due to her leadership in promoting Historic Wilmington and the Cape Fear Coast; and WHEREAS, Judith A. Grizzel will continue to be an ambassador of New Hanover County's tourism industry. NOW, THEREFORE, BE IT RESOLVED that the New Hanover County Board of Commissioners hereby expresses its thanks to Judith A. Grizzel upon her retirement and wishes her continued success. Adopted this, the 15th day of May 2006. Robert G. Greer, Chairman Attest: Sheila L. Schult, Clerk to the Board -~.._~---_.- ----..----.-.--- 96 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 5 Estimated Time: Page Number: Department: Governing Body Presenter: William A. Caster Contacts: Sheila L. Schult or Kym Crowell Item Does Not Require Review SUBJECT: Soldier Ride Day Proclamation BRIEF SUMMARY: John F. Melia, Colonel, US Army Retired, has requested the Board adopt the attached proclamation designating Sunday, May 21,2006 as Soldier Ride Day on behalf of the Wounded Warrior Project (WWP). The WWP seeks to assist those men and women of the armed forces who have been severely injured during the conflicts in Iraq, Afghanistan, and other locations around the world. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt proclamation. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ,...",. . -- 'IN oundeOW arrior2006. doc ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 97 NEW HANOVER COUNTY BOARD OF COMMISSIONERS PROCLAMATION WHEREAS, the Wounded Warrior Project was founded on the principle that veterans are our nation's greatest citizens. The Wounded Warrior Project seeks to assist those men and women of our armed forces who have been severely injured during the conflicts in Iraq, Afghanistan, and other locations around the world; and WHEREAS, the mission of the Wounded Warrior Project is to raise public awareness and enlist the public's aid for the needs of severely injured service men and women, to help severely injured service members to aid and assist each other, and to provide unique, direct programs and services to meet their needs; and WHEREAS, the Wounded Warrior Project accomplishes this mission by providing programs and services to severely injured active service members and their families during the critical time between their initial rehabilitation while on active duty and their eventual transition to civilian life; and WHEREAS, through the joint effort of Soldier Ride, Inc. and Wounded Warrior Project, millions of dollars have been raised to reach thousands of wounded service men and women providing them with counseling and rehabilitation, adaptive equipment, comfort packs, and family assistance programs; and WHEREAS, on Sunday, May 21, 2006, Soldier Ride 2006 will be stopping in New Hanover County. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that Sunday, May 21,2006 be designated as SOLDIER RIDE DAY and that all citizens of New Hanover County are encouraged to honor our severely injured service men and women. Adopted this, the 15th day of May 2006. Robert G. Greer, Chairman Attest: Sheila L. Schult, Clerk to the Board ----_.~--- ---~-_._--_.- .--.------_._- 98 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 6 Estimated Time: Page Number: Department: County Manager Presenters: Dick Eisenman and Karen Fox Contact: Bruce Shell Item Does Not Require Review SUBJECT: Consideration of Proclamation to Designate May 21, 2006 Maritime Day BRIEF SUMMARY: Karen Fox, Director of Communications for North Carolina State Ports Authority, and Dick Eisenman request consideration of the attached proclamation on behalf of the Port of Wilmington Maritime Day Festival Steering Committee. The Maritime Day Festival will be held on Sunday, May 21, 2006 from 11 a.m. to 5 p.m. The Maritime Memorial ceremony will be at 12:30 p.m. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt proclamation. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ~ ~ ,...IJ ... ".'" '.'1 :-.. '-2illi Maritime Day proclamation. doc Marilime Day Flyer.pdf ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 99 PROCLAMATION BY THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS MARITIME DAY WHEREAS, the men and women of the United States Merchant Marine have courageously sacrificed to protect our Country and defend our freedoms throughout our Nation's history; and WHEREAS, merchant mariners contribute significantly to the U.S. maritime transportation system, enhancing waterborne commerce and helping promote America's economic growth; and WHEREAS, New Hanover County's history is inextricably bound to maritime commerce and activities, with the Port of Wilmington playing a significant role in the County and State's economic development and advancement; and WHEREAS, the Congress has designated May 22 of each year as "National Maritime Day," to recognize the men and women of the United States Merchant Marine and their contributions to our national security and economic strength. NOW, THEREFORE, BE IT PROCLAIMED by the New Hanover County Board of Commissioners that May 21, 2006 be recognized as MARITIME DA Y in New Hanover County, and that all citizens are urged to recognize and appreciate the contributions of the Merchant Marine by participating in the Maritime Memorial ceremony and the Maritime Day Festival at the North Carolina State Port of Wilmington. Adopted this, the 15th day of May 2006. Robert G. Greer, Chairman Attest: Sheila L. Schult, Clerk to the Board _._...~_._.- 100 10th Annual Port of Wilmington Maritime Day Festival Waterway to the Future Sunday, May 21 . 11 a.m. to 5 p.m. The highlight of the day is a special memorial wreath ceremony at 12:30 p.m" with local and visiting dignitaries honoring the nation's merchant mariners past and present. . Vessel tours . Guided bus tours of the Port . Dozens of exhibits . Equipment demonstrations . Police & Fire Department display & demonstrations . New this year: SCUBA engineers The Shadow Players . Free Live entertainment . Free children's activities . Great food on sale . Plenty of free parking 2202 Burnett Blvd. (Just off Shipyard Blvd.) Rain or Shine . Free Admission www.ncports.com ------ 101 This page intentionally left blank. 102 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 7 Estimated Time: Page Number: Department: Museum Presenter: Ruth Haas Contact: Ruth Haas SUBJECT: Year of the Museum Proclamation BRIEF SUMMARY: 2006 marks the 1 Oath Anniversary of the American Association of Museums, a significant anniversary in the development of American museums. On April 6, 2006, both the United States House of Representatives and Senate adopted resolutions supporting the goals and ideals of The Year of the Museum. A similar proclamation is submitted for your consideration. RECOMMENDED MOTION AND REQUESTED ACTIONS: The New Hanover County Board of Commissioners is requested to join the United States House of Representatives and Senate in supporting the goals and ideals of The Year of the Museum and urge our citizens to take advantage of the educational and cultural resources of the museums in New Hanover County, North Carolina, and the nation. Furthermore, recognizing May 18 as International Museum Day, visitors will be allowed free admission to the Cape Fear Museum on May 18, 2005. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ "".... . -- Museum 0 ay Resolution. doc REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 103 NEW HANOVER COUNTY BOARD OF COMMISSIONERS PROCLAMATION WHEREAS, museums are institutions of public service and education that foster study, exploration, observation, critical thinking, contemplation, and dialogue to advance a public knowledge, understanding, and appreciation of history, science, the arts, and natural world; and WHEREAS, according to survey data, the people of the United States view museums as one of the most important resources for educating children; museums inspire curiosity in school children that is a result of investments of more than $1 billion and more than 18 million instructional hours annually for elementary and secondary education programs across the United States, creative partnerships with schools, professional development for teachers, traveling exhibits to local schools, and creation of materials that use State and local curriculum standards; and WHEREAS, museums serve as community landmarks that contribute to the livability and economic vitality of communities through expanding tourism ranking in the top three family vacation destinations, revitalizing downtowns (often with signature buildings), attracting businesses by enhancing quality of life, providing shared community experiences and meeting places, and serving as a repository and resource for the community's history, culture, and values; and WHEREAS, there are more than 16,000 museums in the United States and approximately 865 million people visit museums annually from all ages, groups, and backgrounds; and WHEREAS, research indicates Americans view museums as one of the most trustworthy sources of objective information and believe that authentic artifacts in history museums and sites are second only to their families in significance in creating a strong connection with the past; and WHEREAS, museums increasingly enter into new partnerships with community educational institutions which include schools, universities, libraries, and public broadcasting, and these partnerships reach across community boundaries to provide broader impact and synergy for their community educational programs; and WHEREAS, supporting the goals and ideals of the Year of the Museum would give Americans the opportunity to celebrate the contributions museums have made to American culture and life over the past 100 years and noting that in 2006, museums of the United States are celebrating 100 years of collective contribution to our communities. NOW, THEREFORE, BE IT PROCLAIMED that the New Hanover County Board of Commissioners supports the goals and ideals of the Year of the Museum, recognizes May 18 as International Museum Day, and encourages New Hanover County citizens to take advantage of the educational and cultural resources of museums. Adopted this, the 15th day of May 2006. Robert G. Greer, Chairman Attest: Sheila L. Schult, Clerk to the Board 104 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 8 Estimated Time: Page Number: Department: County Manager Presenter: Bruce Shell Contact: Bruce Shell Item Does Not Require Review SUBJECT: Presentation of County Manager's Fiscal Year 2006-2007 Recommended Budget BRIEF SUMMARY: The County Manager will present the Fiscal Year 2006-2007 Recommended Budget and deliver the budget message. RECOMMENDED MOTION AND REQUESTED ACTIONS: The County Manager recommends that the Board of County Commissioners consider the Recommended Budget, hear the budget message, schedule a public hearing on the budget for June 5, 2006, and plan to adopt the FY 2006-2007 Budget on June 19, 2006. It is recommended that organizations comment on their recommended funding on June 5, 2006, before the public hearing, and that the Board consider scheduling additional budget work sessions, if deemed necessary. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. Consider budget adoption schedule. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation and scheduled a Budget Work Session on June 10, 2006 at 8 a.m., after the public hearing on June 5, 2006. 105 This page intentionally left blank. 106 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 9 (revised) Estimated Time: Page Number: Department: Legal Presenter: Wanda M. Copley, County Attorney and Avril Pinder, County Finance Director Contact: Wanda M. Copley, County Attorney and Avril Pinder, County Finance Director SUBJECT: 2006 Issue of Parks and Recreation Bonds - Certification and Declaration of Results of May 2, 2006 BRIEF SUMMARY: On May 2, 2006, a Referendum was held in order for the voters to decide on the $35.5 million dollar Parks and Recreation Bonds issue. The Board is asked to approve the Certificate of Canvass in connection with this Referendum. The Certificate of Canvass reflects the final total number of votes regarding the bond question. The Board is required to adopt the attached Resolution reflecting the results of the May 2, 2006 election. The Board is also asked to approve the publication of the Statement of Results. Attached hereto are draft copies of the Certificate of Canvass and the Resolution. The completed Certificate of Canvass will not be available until the afternoon of Tuesday, May 9, 2006. At that time, the completed documentation will be substituted for the draft copies. The completed package will be available for review on Thursday, May 11, 2006. The completed documentation is now attached (05/10/06). RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the Certificate of Canvass and adopt the Resolution containing the Statement of Results. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ~ ,.....,. ........ - .- . -- CertCanvasQ006G 01 :;:sue. doc R esoutionE lection2006G 0 1 :;:sue. doc REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: The item was removed. 107 CERTIFICATE OF CANVASS OF THE NEW HANOVER COUNTY BOARD OF ELECTIONS FOR THE SPECIAL ELECTION IN THE COUNTY OF NEW HANOVER ON THE 2ND DAY OF MAY, 2006 WE, the undersigned Chairman and Members of the New Hanover County Board of Elections, DO HEREBY CERTIFY that we met on May q ,2006 at the hour of ~ o'clock, El.M., in the office of the Board of Elections in Wilmington, North Carolina, to canvass the returns of the special bond election held in the County of New Hanover on May 2,2006, and that the result of such canvass is as follows: 1. The total number of voters who voted "YES" in answer to the question, "SHALL the order authorizing $35,500,000 of bonds secured by a pledge of the faith and credit of the County of New Hanover to pay capital costs of providing parks and recreation facilities, including the acquisition and development ofland, the construction and development of athletic fields, parks, playgrounds, swimming pools and recreation centers, and the provision of related library, museum and beach improvements and including the acquisition and installation of machinery and equipment therefor, and a tax to be levied for the payment thereof, be approved?", was 41 Li CJ . The total number of voters who voted "NO" in answer to such question was 4 SI.CJ 2. All persons voting at said election were required to use ballots setting forth the question to be voted upon in the form prescribed by the Board of Commissioners of the County of New Hanover. COpy 108 3. Only the persons who had been duly registered were permitted to vote at said election. 4. The polls for said election were opened at the polling places for the election, on May 2, 2006, at the hour of 6:30 0' clock, A.M., and were closed at the hour of 7:30 0' clock, P.M. on that day. IN WITNESS WHEREOF, we have set our hands for the purpose of certifying the result of the bond election held for the County of New Hanover on May 2,2006 to the Board of Commissioners of the County of New Hanover, this q day of May, 2006. .- I , 2 -----.-- 109 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, the Board of Commissioners has considered the Certificate of Canvass of the New Hanover County Board of Elections canvassing the referendum held for the County of New Hanover on May 2, 2006 and certifying the results thereof to the Board of Commissioners and has canvassed the results of said Special Election; NOW, THEREFORE, BE IT RESOLVED, that it be and hereby is certified and declared that the total number of voters who voted "YES" in answer to the question, "SHALL the order authorizing $35,500,000 of bonds secured by a pledge of the faith and credit of the County of New Hanover to pay capital costs of providing parks and recreation facilities, including the acquisition and development of land, the construction and development of athletic fields, parks, playgrounds, swimming pools and recreation centers, and the provision of related library, museum and beach improvements and including the acquisition and installation of machinery and equipment therefore, and a tax to be levied for the payment thereof, be approved", was 9,199. The total number of voters who voted "NO" in answer to such question was 4,519. FURTHER RESOLVED, that a statement substantially in the form hereinafter set forth declaring the results of said election shall be prepared, delivered to the Clerk of the Board of Commissioners for filing and recordation and published in accordance with law: 110 ST A TEMENT OF RESULT OF SPECIAL ELECTION HELD FOR THE COUNTY OF NEW HANOVER MAY 2, 2006 WHEREAS, by direction of the Board of Commissioners of the County of New Hanover, in the State of North Carolina, a special bond election was duly called and held for said County on May 2, 2006 for the purpose of submitting to the qualified voters of said County the question hereinafter set forth, and the said Board of Commissioners has received from the New Hanover County Board of Elections certification of the results of the election, and has determined the results of said election to be as hereinafter stated; NOW, THEREFORE, The Board of Commissioners hereby makes the following statement of the results of said election pursuant to The Local Government Bond Act: The total number of voters who voted "YES" in answer to the question, "SHALL the order authorizing $35,500,000 of bonds secured by a pledge of the faith and credit the County of New Hanover to pay capital costs of providing parks and recreation facilities, including the acquisition and development of land, the construction and development of athletic fields, parks, playgrounds, swimming pools and recreation centers, and the provision of related library, museum and beach improvements and including the acquisition and installation of machinery and equipment therefore, and a tax to be levied for the payment thereof, be approved", was 9,199. The total number of voters who voted "NO" in answer to such question was 4,519. The question in the form submitted was approved by the affirmative vote of a majority of those who voted thereon at said election. 2 ~---_.-"_. 111 Any action or proceeding challenging the regularity or validity of this bond referendum must be begun within 30 days after (date of publication) Board of Commissioners of the County of New Hanover, North Carolina This the 15th day of May, 2006 {Seal} NEW HANOVER COUNTY ATTEST: By: Robert G. Greer, Chairman Sheila L. Schult Clerk to the Board 2 ------"--- 112 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 10 Estimated Time: Page Number: Department: County Manager Presenter: Mike Kozlosky, Sr. Transportation Planner, City of Wilmington/Wilmington Metropolitan Planning Organization (MPO) Contact: Bruce Shell SUBJECT: Consideration of a Revised Memorandum of Understanding (MOU) Related to the Wilmington Metropolitan Planning Organization (MPO) BRIEF SUMMARY: At the April 26, 2006 Transportation Advisory Committee (TAC) meeting, the TAC unanimously approved a revised Memorandum of Understanding (MOU) that will permit the expansion of the MPO boundary to include a portion of Pender County and also add a member from the Cape Fear Public Transportation Authority (New Hanover County appointee). RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider revised Memorandum of Understanding. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ~' ."' ,_On ~' MOU Master Doc Revised 4_26_06.pdf REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider revised Memorandum of Understanding. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 113 MEMORANDUM OF UNDERSTANDING FOR COOPERATIVE, COMPREHENSIVE, AND CONTINUING TRANSPORTATION PLANNING Between THE CITY OF WILMINGTON, TOWN OF CAROLINA BEACH, TOWN OF KURE BEACH, TOWN OF WRIGHTSVILLE BEACH, COUNTY OF NEW HANOVER, TOWN OF BELVILLE, TOWN OF LELAND, TOWN OF NA V ASSA, COUNTY OF BRUNSWICK, COUNTY OF PENDER, CAPE FEAR PUBLIC TRANSPORTATION AUTHOTIRY AND THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION WITNESSETH THAT WHEREAS, Chapter 136, Article 3A, Section 136-66.2(a) of the General Statutes of North Carolina require that: "Each MPO, with cooperation ofthe Department of Transportation, shall develop a comprehensive transportation plan in accordance with 23 D.S.C. ~ 134. In addition, an MPO may include projects in its transportation plan that are not included in a financially constrained plan or are anticipated to be needed beyond the horizon year as required by 23 D.S.C. ~ 134. For municipalities located within an MPO, the development of a comprehensive transportation plan will take place through the metropolitan planning organization. For purposes of transportation planning and programming, the MPO shall represent the municipality's interests to the Department of Transportation."; and, WHEREAS, the said Chapter 136, Article 3A, Section 136-66.2(b) provides that: "After completion and analysis of the plan, the plan shall be adopted by both the governing body of the municipality or MPO and the Department of Transportation as the basis for future transportation street and highway improvements in and around the municipality or within the MPO. As a part of the plan, the governing body of the municipality and the Department of Transportation shall reach agreement as to which of the existing and proposed streets and highways included in the adopted plan will be a part of the State highway system and which streets will be a part ofthe municipal street system. As used in this Article, the State highway system shall mean both the primary highway system of the State and the secondary road system of the State within municipalities;" and, WHEREAS, the said Chapter 136, Article 3A, Section 136-66.2(d) provides that: "For MPOs, either the MPO or the Department of Transportation may propose Page 1 of 16 -----.------. - ~-- 114 changes in the plan at any time by giving notice to the other party, but no change shall be effective until it is adopted by both the Department of Transportation and the MPO."; and, WHEREAS, Section 134(a) ofTitIe 23 United States Code states: It is in the national interest to encourage and promote the safe and efficient management, operation, and development of surface transportation systems that will serve the mobility needs of people and freight and foster economic growth and development within and through urbanized areas, while minimizing transportation-related fuel consumption and air pollution. To accomplish the objective stated in paragraph (I), metropolitan planning organizations, in cooperation with the state and public transit operators, shall develop transportation plans and programs for urbanized areas of the State. The plans and programs for each metropolitan area shall provide for the development and integrated management and operation of transportation systems and facilities (including pedestrian walkways and bicycle transportation facilities) that will function as an intermodal transportation system for the metropolitan area and as an integral part of an intermodal transportation system for the state and the United States. The process for developing the plans and programs shall provide for consideration of all modes of transportation and shall be continuing, cooperative, and comprehensive to the degree appropriate, based on the complexity of the transportation problems to be addressed. WHEREAS, Section l34(t) of Title 23 United States Code states: The metropolitan transportation planning process for a metropolitan area under this section shall provide for consideration of projects and strategies that will- (A) Support the economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency; (B) Increase the safety ofthe transportation system for motorized and non- motorized users; C) Increase the security ofthe transportation system for motorized and non- motorized users; (D) Increase the accessibility and mobility options available to people and for freight; Page 2 of 16 -_._--------~-_.-..._^--- ---.........--..- 115 (E) Protect and enhance the environment, promote energy conservation, and improve quality of life; (F) Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight; (0) Promote efficient system management and operation; and (H) Emphasize the preservation of the existing transportation system. WHEREAS, Section 134(g) ofTitIe 23 United States Code states: Each metropolitan planning organization shall prepare, and update periodically, according to a schedule that the Secretary determines to be appropriate, a long-range transportation plan for its metropolitan area in accordance with the requirements of this subsection. A long-range transportation plan under this section shall be in a form that the Secretary determines to be appropriate and shall contain, at a minimum, the following: (A) An identification of transportation facilities (including but not necessarily limited to major roadways, transit, and multimodal and intermodal facilities) that should function as an integrated metropolitan transportation system, giving emphasis to those facilities that serve important national and regional transportation functions. In formulating the long-range transportation plan, the metropolitan planning organization shall consider factors described in subsection (f) as such factors relate to a 20-year forecast period. (8) A financial plan that demonstrates how the adopted long-range transportation plan can be implemented, indicates resources from public and private financing strategies for needed projects and programs. The financial plan may include, for illustrative purposes, additional projects that would be included in the adopted long-range transportation plan if reasonable additional resources beyond those identified in the financial plan were available. For the purpose of developing the long-range transportation plan, the metropolitan planning organization and state shall cooperatively develop estimates of funds that will be available to support plan implementation. (C) Assess capital investment and other measures necessary to-- (i) ensure the preservation of the existing metropolitan transportation system, including requirements for operational improvements, resurfacing, restoration, and rehabilitation of existing and future major roadways, as well as operations, maintenance, modernization, and rehabilitation of existing and future transit facilities; and (ii) make the most efficient use of existing transportation facilities to relieve vehicular congestion and maximize the mobility of people and goods. (D) Indicate as appropriate proposed transportation enhancement activities. Page 3 of 16 - -----_.._-_.__._.__._~-----_._._----_..,._.__.._~-----..-..- 116 WHEREAS, Section 134(h) of Title 23 United States Code states: In cooperation with the state and any affected public transit operator, the metropolitan planning organization designated for a metropolitan area shall develop a Metropolitan Transportation Improvement Program for the area for which the organization is designated. In developing the program, the metropolitan planning organization, in cooperation with the State and any affected public transit operator, shall provide citizens, affected public agencies, representatives of transportation agency employees, freight shippers, providers of freight transportation services, private providers of transportation, representatives of users of public transit, and other interested parties with a reasonable opportunity to comment on the proposed program. For the purpose of developing the transportation improvement program, the metropolitan planning organization, public transit agency, and state shall cooperatively develop estimates of funds that are reasonably expected to be available to support program implementation. The program shall be updated at least once every 2 years and shall be approved by the metropolitan planning organization and the Governor. WHEREAS, a transportation planning process includes the operational procedures and working arrangements by which short and long-range transportation plans are soundly conceived and developed and continuously evaluated in a manner that will: 1. Assist governing bodies and official agencies in determining courses of action and in formulating attainable capital improvement programs in anticipation of community needs; and, 2. Guide private individuals and groups in planning their decisions which can be important factors in the pattern of future development and redevelopment of the area; and, WHEREAS, it is the desire of these agencies that a Memorandum of Understanding dated October 24, 2002, be revised and updated. NOW THEREFORE, the following Memorandum of Understanding is made. Section 1. It is hereby agreed that the CITY OF WILMINGTON, TOWN OF CAROLINA BEACH, TOWN OF KURE BEACH, TOWN OF WRIGHTSVILLE BEACH, COUNTY OF NEW HANOVER, TOWN OF BELVILLE, TOWN OF LELAND, TOWN OF NA V ASSA, COUNTY OF BRUNSWICK, COUNTY OF PENDER, CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY AND THE NORTH CAROLINA DEPARTMENT OF TRANSPORTATION in cooperation with Page 4 of 16 -~~"-----"'''._-'-- 117 the UNITED STATES DEPARTMENT OF TRANSPORTATION, will participate in a continuous planning process as related in the following paragraphs: 1. The Metropolitan Planning Organization in the Wilmington Urban Area includes the boards of general purpose local government: Wilmington City Council; Carolina Beach Town Council; Kure Beach Town Council; Wrightsville Beach Board of Alderman; New Hanover County Board of Commissioners; Belville Board of Commissioners; Leland Town Council; Navassa Town Council; Brunswick County Board of Commissioners; Pender County Board of Commissioners; the Cape Fear Public Transportation Authority; and the North Carolina Board of Transportation; a Transportation Advisory Committee hereinafter defined; a Technical Coordinating Committee hereinafter defined; and the various agencies and units of local and state government participating in the transportation planning for the area. 2. The area involved, the Wilmington Urban Area MPO Metropolitan Area Boundary, will be the Wilmington Urbanized Area as defined by the United States Department of Commerce, Bureau of the Census, plus that area beyond the existing urbanized area boundary that is expected to become urban within a 20-year planning period. 3. The projected Metropolitan Area Boundary will be periodically re- assessed and revised in the light of new developments and basic data projections for the current planning period. 4. The continuing transportation planning process will be a cooperative one and all planning discussions will be reflective of and responsive to the programs of the North Carolina Department of Transportation, and to the comprehensive plans for growth and development of the municipalities of Wilmington, Carolina Beach, Kure Beach, Wrightsville Beach, Belville, Leland, Navassa, and the counties of New Hanover, Brunswick and Pender. 5. The continuing transportation planning process will be in accordance with the intent, procedures, and programs of Title VI of the Civil Rights Act of 1964, as amended. 6. Transportation policy decisions within the planning area are the responsibility ofthe Wilmington City Council; Carolina Beach Town Council; Kure Beach Town Council; Wrightsville Beach Board of Alderman; New Hanover County Board of Commissioners; Belville Board of Commissioners; Leland Town Council; Navassa Town Council; Brunswick County Board of Commissioners; Pender County Board of Commissioners; Cape Fear Public Transportation Authority and the North Carolina Board of Transportation. Page 5 of 16 118 7. Transportation plans and programs and land use policies and programs, for the local urbanized area, having regional impacts will be coordinated with the Cape Fear Council of Governments, an agency established by the City of Wilmington, Town of Carolina Beach, Town of Kure Beach, Town of Wrightsville Beach, New Hanover County, Town of Belville, Town of Leland, Town of Navas sa, Brunswick County, Pender County, and other municipalities and counties ofthe region. 8. A Transportation Advisory Committee (T AC) is hereby established with the responsibility for serving as a forum for cooperative transportation planning decision making for the Wilmington Vrban Area Metropolitan Planning Organization. The Transportation Advisory Committee (T AC) shall have the responsibility for keeping the policy boards informed of the status and requirements of the transportation planning process; assist in the dissemination and clarification of the decisions, inclinations, and policies of the policy boards; and ensuring meaningful citizen participation in the transportation planning process. The Transportation Advisory Committee (TAC) will be responsible for carrying outthe provisions of23 V.S.C. 134; and Sections 5(1) and 8(a) and (c) of the Vrban Mass Transportation Act of1964 as amended, (49 V.S.C. 1604(1) and 1607(a) and (c); including: a. Review and approval of the transportation Planning Work Program which defines work tasks and responsibilities for the various agencies participating in the transportation planning process; b. Review and approval of the Metropolitan Transportation Improvement Program for multi-modal capital and operating expenditures and to ensure coordination between local and State capital and operating improvement programs; c. Endorsement, review and approval of changes to the adopted Long Range Transportation Plan. As required by the General Statutes Section 136-66.2(d) revisions in the Transportation Plan must be jointly approved by the MPO and the North Carolina Department of Transportation; d. Endorsement, review and approval of changes to the Federal-Aid Functional Classification System and the Wilmington Adjusted V rbanized Area; e. Establishment of goals and objectives for the transportation planning process. Page 6 of 16 --.-------.--..----.-- 119 f. May install bylaws for the purpose of establishing a quorum and operating policies and procedures. The membership ofthe Transportation Advisory Committee shall include: a. Two members of the Wilmington City Council; b. One member of the Carolina Beach Town Council; c. One member of the Kure Beach Town Council; d. One member of the Wrightsville Beach Board of Alderman; e. One member ofthe New Hanover County Board of Commissioners; f. One member ofthe Belville Board of Commissioners; g. One member of the Leland Town Council; h. One member ofthe Navassa Town Council; i. One member ofthe Brunswick County Board of Commissioners; J. One member of the Pender County Board of Commissioners; k. One member ofthe Cape Fear Public Transportation Authority (this member shall be the appointee to the Cape Fear Public Transportation Authority from the New Hanover Board of Commissioners); and I. One member of the North Carolina Board of Transportation; Representatives from each of the following bodies will serve as non- voting members of the Transportation Advisory Committee (TAC). - Federal Highway Administration (North Carolina Division Administrator) - Cape Fear Council of Governments - North Carolina State Ports Authority - New Hanover County Airport Authority - North Carolina Turnpike Authority - Other local, State, or Federal agencies impacting transportation in the planning area at the invitation of the T AC. Page 7 of 16 ------------- 120 The Transportation Advisory Committee will meet as often as it is deemed appropriate and advisable. On the basis of majority vote, the Transportation Advisory Committee may appoint a member ofthe Committee to act as Chairperson with the responsibility for coordination of the Committee's activities. A member of the staff of the Wilmington Department of Development Services, acting as MPO Coordinator, will serve as Secretary to the Committee. 9. A Technical Coordinating Committee (TCC) shall be established with the responsibility of general review, guidance, and coordination ofthe transportation planning process for the planning area and with the responsibility for making recommendations to the respective local and State governmental agencies and the Transportation Advisory Committee (T AC) regarding any necessary actions relating to the continuing transportation planning process. The TCC shall be responsible for development, review, and recommendation for approval ofthe Planning Work Program, Transportation Improvement Program, Metropolitan Area Boundary, revisions to the Long Range Transportation Plan, planning citizen participation, and documentation reports of the MPO. I Membership of the Technical Coordinating Committee shall include technical representatives from all local and state governmental agencies directly related to and concerned with the transportation planning process for the planning area. Initially, the membership shall include, but not be limited to, the following: a. Director of Department of Development Services, City of Wilmington; b. MPO Coordinator and Senior Transportation Planner, City of Wilmington; c. Planning Division Manager, City of Wilmington (alternate: Senior Long Range Planner); d. Traffic Engineer, City of Wilmington; I e. Transportation Demand Management Coordinator, Cape Fear Breeze; f. Planner, Town of Carolina Beach; g. Town Clerk, Town ofKure Beach; h. Director of Planning and Parks, Town ofWrightsville Beach; i. Assistant Manager, New Hanover County; j. Director, New Hanover County Planning Department; k. Deputy Director, Wilmington International Airport; I. Planner, North Carolina State Ports Authority; m. Planner, Town of Belville; n. Town Manager, Town of Leland (alternate: Director of Developmental Services); Page 8 of 16 121 o. Town Council Member - Planning Administrator, Town of Navassa; p. Director, Brunswick County Planning Department; q. Director, Pender County Planning Department; r. Planning Director, Cape Fear Council of Governments; s. Division Engineer, Division of Highways, North Carolina Department of Transportation; t. Division Traffic Engineer, Division of Highways, North Carolina Department of Transportation; u. Division Operations Engineer, Division of Highways, North Carolina Department of Transportation; v. Division Construction Engineer, Division of Highways, North Carolina Department of Transportation; w. Wilmington Urban Area Coordinator, Transportation Planning Branch, North Carolina Department of Transportation; x. Transit Planner, Public Transportation Division, North Carolina Department of Transportation; y. District Engineer, North Carolina Division, Federal Highway Administration, United States Department of Transportation (Advisory and non-voting member); z. Planning and Research Engineer, North Carolina Division, Federal Highway Administration, United States Department of Transportation (Advisory and non-voting); I aa. Director, Cape Fear Public Transportation Authority bb. General Manager, Brunswick Transit Systems cc. Director, Pender Adult Services The Technical Coordinating Committee shall meet when it is deemed appropriate and advisable. On the basis of majority vote of its membership, the Technical Coordinating Committee may appoint a member ofthe committee to act as chairperson with the responsibility for coordination of the committee's activities. On the basis of majority vote of its membership, the Technical Coordinating Committee may also appoint a vice-chair to lead meetings in the absence of the chair. Membership to the Technical Coordinating Committee may be altered on the basis of a majority vote of its membership, provided all agencies with T AC membership are represented. 10. The Wilmington City Council; Carolina Beach Town Council; Kure Beach Town Council; Wrightsville Beach Board of Alderman; New Hanover County Board of Commissioners; Belville Board of Commissioners; Leland Town Council; Navassa Town Council; Brunswick County Board of Commissioners; Pender County Board of Commissioners; Cape Fear Public Transportation Authority; and the North Carolina Board of Transportation shall serve as the primary means for citizen input to the continuing transportation planning process. The Page 9 of 16 122 Transportation Advisory Committee (T AC) may initiate other vehicles to solicit citizen input at its discretion." I Section 2. It is further agreed that the subscribing agencies will have the following responsibilities, these responsibilities being those most logically assumed by several agencies: City of Wilmington The City of Wilmington shall serve as the Lead Planning Agency and will provide the staff of the MPO, including the MPO Coordinator and Secretary to the T AC. As such, staffwill maintain the official record of the MPO and all state and federal reporting and budgeting requirements in cooperation with the North Carolina Department of Transportation staff. The city will further assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, the city shall coordinate zoning and subdivision approvals within its jurisdiction in accordance with the adopted Transportation Plan. Town of Carolina Beach The Town of Carolina Beach will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, the town shall coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. Town ofKure Beach The Town ofKure Beach will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, the town shall coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. Town ofWrightsville Beach The Town of Wrightsville Beach will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, the town shall coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. New Hanover County New Hanover County will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, New Hanover County shall, to the extent allowed by state law, coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. Page IOofJ6 --_._--~~ 123 Town ofBelvilIe The Town ofBelvilIe will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, the town shall coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. Town of Leland The Town of Leland will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, the town shall coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. Town of Navas sa The Town of Navas sa will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, the town shall coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. Brunswick County Brunswick County will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, Brunswick County shall, to the extent allowed by State law, coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. I Pender County Pender County will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. Additionally, Pender County shall, to the extent allowed by State law, coordinate zoning and subdivision approval within its jurisdiction in accordance with the adopted Transportation Plan. Cape Fear Public Transportation Authoritv The Cape Fear Public Transportation Authority will assist in the transportation planning process by providing planning assistance, data and inventories in accordance with the Planning Work Program. North Carolina Department of Transportation The North Carolina Department of Transportation will assist in the transportation planning process by providing planning assistance, data, and inventories in accordance with the Planning Work Program. The Transportation Planning Branch will designate a Wilmington Urban Area Coordinator to serve as staff I liaison and participant in the Wilmington Urban Area MPO planning process. Page 11 of16 - ---_._---~_._- -..----------- 124 The Department to the fullest extent possible and as permitted by existing state and federal regulations, will provide assistance in the protection of necessary rights-of-way for those thoroughfares designated in the transportation plan. Section 3. Activities ofthe Wilmington Urban Area MPO, as set forth in the annually adopted Planning Work Program, are funded through federal planning funds distributed through the North Carolina Department of Transportation. These funds require a twenty percent (20%) Local Match. Parties to this Memorandum of Understanding agree to fund the Local Match in an amount in direct proportion to their share of the total population contained in the approved Metropolitan Area Boundary. Population figures for determination of Local Match contribution shall be determined based on the most recent federal decennial census. This funding share shall be invoiced on a regular basis by the City of Wilmington, acting as Lead Planning Agency, and as recipient of the federal planning funds distributed by the North Carolina Department of Transportation. I Section 4. Parties to this Memorandum of Understanding may terminate their participation in the continuing transportation planning process by giving 30: days written notice to the other parties prior to the date oftermination. I Section 5. In witness whereof, the parties ofthis Memorandum of Understanding have been authorized by appropriate and proper resolutions to sign the same, the City of Wilmington by its mayor, the Town of Carolina Beach by its mayor, the Town ofKure Beach by its mayor, the Town ofWrightsville Beach by its mayor, New Hanover County by its chairman of the Board of Commissioners, the Town of Belville by its mayor, the Town of Leland by its mayor, the Town of Navassa by its mayor, Brunswick County by its chairman of the Board of Commissioners, Pender County by its chairman of the Board of Commissioners, the Cape Fear Public Transportation Authority by its Chairman and the North Carolina Department of Transportation by the Secretary of Transportation, this day of 2006. (Seal) CITY OF WILMINGTON By Clerk Mayor I (Seal) TOWN OF CAROLINA BEACH Page ]20f16 -- 125 By Clerk Mayor (Seal) TOWN OF KURE BEACH By Clerk Mayor (Seal) TOWN OF WRIGHTSVILLE BEACH By Clerk Mayor (Seal) NEW HANOVER COUNTY By Clerk Chairman of the Board of Commissioners (Seal) TOWN OF BELVILLE By Clerk Mayor Page 13 of16 126 I (Seal) TOWN OF LELAND By Clerk Mayor (Seal) TOWN OF NA V ASSA By Clerk Mayor (Seal) BRUNSWICK COUNTY By Clerk Chairman ofthe Board of Commissioners (Seal) PENDER COUNTY By Clerk Chairman of the Board of Commissioners Page 14 ofl6 ---~-,_._~_.._..- 127 (Seal) CAPE FEAR PUBLIC TRANSPORT A TION AUTHORITY By Clerk Chairman (Seal) NORTH CAROLINA DEPARTMENT OF TRANSPORTATION By Asst. Attorney General Secretary Page 150fl6 --~~~-~-,- -_--.._.~ --~ 128 Page 16 of 16 ----- 129 This page intentionally left blank. 130 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 11 Estimated Time: Page Number: Department: Health Presenter: David E Rice, Health Director Contact: David E Rice, Health Director SUBJECT: Pandemic Flu Preparedness BRIEF SUMMARY: The New Hanover County Health Director will review the categories of influenza: seasonal, avian, and pandemic. The Health Director will assess the current threat of pandemic influenza. The Health Director will discuss pandemic influenza preparedness in New Hanover County. He will showcase the Pandemic Flu Planning web page on the Health Department web site. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: Presentation Only ATTACHMENTS: Power Point Presentation: "Pandemic Flu Preparedness" ~ PanFlu.ppt REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. COMMISSIONERS' ACTIONS/COMMENTS: Heard presentation. 131 This page intentionally left blank. 132 ...j.... ...., ......'.......... . ....... . PJ ..... .. .......... , ~ ~ -~j Objectives . () Review the categories of influenza .'. Pandemic Flu Preparedness fl seasonal ~l aVian l!l pandemic ~.> Assess the current threat of pandemic New Hanover County Health Department influenza David Rice, Health Director (f Discuss pandemic influenza May 15, 2006 preparedness in New Hanover County ~I .1'..:...... .. '., .r..; .. . i '. . ...... . ,. ". . .._..._...._~ 1 i. .. )l Different Categorzes of . . .-..~._,,-,," Influenza Seasonal Influenza ~ Viral respiratory disease e Highly contagious ~) Seasonal influenza $ Seasonal epidemics ~) Avian influenza G Annual impact (U.S.) M 5% to 20% of the population ~) Pandemic influenza gets the flu; " more than 200,000 people are hospitalized from flu complications, and; " about 36,000 people die from flu. 1 133 R' ., II' . ,I; j~ ! Seasonal Inj7uenza Seasonal Influenza INFLUENZA SURVEILLANCE, NC 200tl~2006 Ir1fluenz::J..lllo;& IlIn~$$ in Senthel Site PatierID (Solid line, COf11:>lrattv. pi4t~ur'1l. Do:lh.dlirtr.> - (lilt.. on-aitolbl~a5 ot::':OA..prlL 2006-- ....C '....! 1.0'1> . ~~~~:~~~.~ :~~~~~~~~~~~~~~~~ WEEK # .. III . R' ~, .,.-.. , . .'. '," ! ........_~.-~ j!,~ . ",1 Seasonal Influenza .......,.........,y.....,. Preventing the Flu o Vaccination: The single best way to protect against the flu is to get vaccinated each fall. ~ Good Health Habits ,., Avoid close contilet " Stily home when you ilre sic/c ,. Cover your mouth ilnd nose t. Wilsh your hilnds " Avoid touching your eyes, nose or mouth 2 134 III - II~ . ",. A vian Influenza Avian Influenza ~~ Migratory waterfowl are the natural reservoir " Carry virus in intestines " Virus shed in feces and respiratory secretions " Usually do not get sick III . III ., ',,,,>.,.,.; ! " _......_."....~ ~ Avian Influenza Avian Influenza Nations With Confirmed Cases Cumulative Number of Confirmed Human Cases of A vian Influenza A/(H5NI) Reported to WHO April 2 7, 2()()(j <~ Cases = 205 $ Deaths = 113 3 -"_..._------~---~--_._.- 135 II~ .. .~ ., .....~:~~;:...rJ ....._.,_.....,.~'!, Avian Influenza Avian Influenza Direct Contact with Poultry Primary Risk Factor H5N1 in Humans ~) Plucking and preparing e Current outbreak began December 2003 diseased poultry (\) Initially cases were limited to Southeast Asia 4) Handling fighting cocks (j Geographic distribution continuing to expand in 2006 4) Playing with poultry (I Human cases are now being reported in Europe and # Consumption of duck's Africa blood or possibly undercooked poultry III ., II~ ., :~:::") i , fl, _....__...T....'T~~ Pandemics of the 2()lh Century 1918-19 Spanish Flu Year Subtype Impact in the t)In 1918, the New Hanover County United States Board of Health reported the influenza 1918-19 H1N1 550,000 deaths outbreak "has spread with great rapidity Spanish flu and, at this writing, already has reached 1957-58 H2N2 69,800 deaths such serious epidemic proportions as to Asian flu warrant the conclusion that it will tax to 1968-69 H3N2 33,800 deaths the utmost the courage and resources Hong Kong flu of the city." 4 . ~._._-_._--------- 136 II~ .. .~ .. '!.\ ",! Impact of an Influenza Pandemic Impact of an Influenza Pandemic United States North Carolina ~) 18 - 45 million outpatient visits {^) 1.4 million outpatient visits *) 300,000 - 800,000 hospitalizations {~29/000 hospitalizations f) 88,000 - 300,000 deaths t)6,700 deaths CDC Pandemic l~f1u""za PlaJ1nirw c"iJ".r"r SIll'I! "Assuming ]O%auack rate and NC poplllation 0[11.5 million people QJldlfiroIO(fkiaL\J999 "Based on CDC software F1uAid 2.11 III ., III ., 1"" Pandemic "Prerequisites" WHO Pandemic Phases 0~) Novel virus emerges B) Novel virus causes disease in humans ~) Novel virus can be efficiently transmitted person to person 5 137 Rl ........,.,,.,......~ ..t .. .r:f.....' " J,.' .... ;i;. _ ...... .... "P d . Al t" ..._,_...." ..... .... ..._~._..".. an emlC er "P d 'AI t" an emlC er .-. -. 'A"C"."'.~"'..' .,..."'.... c>Good news 'l'/'~-'/ . ""'ti'" '~'./""'.".~ .'fIW.....:........~..... .......~.............".......,...-.....~..."..!.. ..~;i4...;::;.....'..'. .... . fl No evide~ce of sustained person..to-person ~<<t_"'~"r.;""" transmissIon ..l~f'jiJSf'~#S :~:;,~,~ ""''1l.o':'''.'' ...,cc..?.. ~Bad news ............................ . ............ . ........................:.~...... '.-.............................. ........ ~ H~Nl virus continue~ to circulate widely in ..i.:..,: :Y<"'.' ASIa, Europe and Afnca : ....\1.....'.. ~: Eradication of HSNl in birds is difficult -;::,T:::j;i_")j'E~ ',:~"' II,:' .1. .?ii'i!~;: 1 ....> ). ~;;,,' 11 I, _ .' ~ .....'w... ~....__,,>NI...~ .,........."....,.,.,. .......""...._,.."'... "Pandemic Alert" in the us Preparedness C~ No reported cases of HSN1 *> 7 Public Health Regional Surveillance ~: Migratory birds Teams in North Carolina ~: Poultry ~: PHRST-2 hosted by NHCHD ::: Humans . Physician Epidemiologist . Nurse Epidemiologist .. . , . Industrial Hygienist *> Other aVian Influenza viruses detected In ~. H 'tal E 'd . I . t t NHHN poultry in 2004 w OSpl pi emlo egiS a ~ HSN2 in Texas co) Increased Laboratory Capacity ~l H7N2 in Maryland *> Electronic Surveillance 6 ---._-~-_..._- 138 III . RI ., ,;::1;:;:,., ~...~._..<~.....~'il.l ", '~ Pandemic Influenza Planning Pandemic Influenza Planning (~Goals *> Challenges :1 Reduce disease II Widespread :1 Reduce illness tl Long duration II Reduce social disruption tl Health services overwhelmed II Shortages may Occur . Medications . Equipment . Hospital beds . Personnel R' ., R~ . ;, ~ " www.NHCHD.org _....~._"....,; Conclusions . ....~ - -"" -... ~, ;J"'.. ; '~);s]:'; i'- '''_4.> {~ Forecasting the next pandemic is difficult II NHw'HlUlt)V(:rClJunty '.:)'i",.'-A~o,,,,, ~~Current outbreaks of HSN1 pose an ongoing ;!!-~, threat o Pandemic influenza presents unique mll~; t.~UUVH, Nt"W H.now'I' COIHlt)' challenges for planners Health Dt>IUU"tmeltt ..................a... H~~If/J II''l''/f1>JI'../. _'IJ~,- ~J.. JMI o Many different entities need to plan 7 --------- 139 III ., " www.NHCHD.org I ..........--- "r ,'~.:T~;'~:;L'i1L:~-2"- ~". '", ~. II ~~W~~;~\~I(~=lt; ~'itJ.. .. Phmnlng fur Pandfmk Fhl ~""'"liI_~r~\t'--'Il('-u""''II:)I..l''''M$.lI!~ o."""""lIor...,,,_ ,..,..._""C"....:l""'. /:I~III'I;~ ,Jlt!.o.;:!I"'.'!If:! '~"""'~l!IU ~ ....... U~j~>IliK..., ~JI!i!._' ~.J&<~ ~piJ1~ ~iL~';;';';';' -~- 8 ~--~--_._---- - 140 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 12 Estimated Time: Page Number: Department: Governing Body Presenter: William A. Kopp, Jr. Contact: Bruce Shell Item Does Not Require Review SUBJECT: Appointment of Commissioner Representative to the Board of Wilmington Downtown, Inc. BRIEF SUMMARY: The Board of Commissioners is requested to make a Commissioner appointment to the Wilmington Downtown, Inc. Board of Directors. The 36-member Board represents various downtown constituencies, as well as City and County governments. The Board serves from July 1 to June 30 and meets quarterly. RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointment. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Make appointment. COMMISSIONERS' ACTIONS/COMMENTS: Appointed Ted Davis, Jr. 5-0. 141 This page intentionally left blank. 142 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 13 Estimated Time: Page Number: Department: Governing Body Presenter: Sheila Schult Contact: Sheila Schult Item Does Not Require Review SUBJECT: Committee Appointments BRIEF SUMMARY: Vacancies exist on the following Boards/Committees: Commission for Women Cooperative Extension Advisory Council Cape Fear Public Transportation Authority (WAVE) RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointments. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: Committee Information Sheets and Applications ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Make appointments. COMMISSIONERS' ACTIONS/COMMENTS: Commission for Women: Janet Coleman reappointed Cooperative Extension Advisory Council: Steven H. Everhart appointed Cape Fear Public Transportation Authority (WAVE): William D. Bryden reappointed 143 This page intentionally left blank. 144 COMMITTEE APPOINTMENTS COMMISSION FOR WOMEN 1 VACANCY ELIGIBLE FOR APPLICANTS: REAPPOI NTMENT Ann Marie Allegretto Janet Coleman X Jennifer Erdmann R. Yvonne Hughes Linnea Wiseman Attachments: Committee Information Sheets Applications 145 NEW HANOVER COMMISSION FOR WOMEN Number of Members: 17 7 Appointed by County Commissioners, 7 Appointed by City Council 3 Appointed by Councils of Carolina, Kure, and Wrightsville Beaches Terms of Office: Three years - may not serve two consecutive terms without an intervening period of one year. Regular Meetings: Third Wednesday of each month at 6:00 p,m, in the small conference room of City Hall, 102 North Third Street. Action Creating Commission: County Commissioners meeting of March 6, 1978, Minute Book 18, page 177. Name Change on January 22, 1991. Changed Term of Office to three years on 2/21/94. Purpose: The Commission for Women serves as a resource for women and families to improve their quality of life; to encourage the development and potential of women; to promote public awareness of women's needs, issues, and achievements; to playa leadership role through coalitions with other women's and civic organizations; to serve as advocates for change concerning the status of women; to conduct research and assemble information to determine the status of women; and to report and make positive recommendations regarding the status of women to the New Hanover County Board of Commissioners, Wilmington City Council, the Wrightsville Beach Board of Alderman and the Carolina and Kure Beach Town Councils. TERM PRESENTLY TERM CURRENT MEMBERS SERVING EXPIRES Shannon E. Blankenbeckler First 5/31/2008 1624 Sound Watch Drive Wjlmington, NC 28409 Appt. 7/11/05 452-4454 (H) 619-1978 (W) Tammy T. Boseman Unexpired 5/31/07 324 Palmer Way Wjlmington, NC 28412 Appt. 12/20/04 792-0014 (H) 452-1685 (W) Karen V. Chapple First 5/31/2008 5118 Peden Point Road Wjlmington, NC 28409 Appt. 12/20/04, 796-0509 (H) 202-5500 (W) 5/16/05 146 NEW HANOVER COMMISSION FOR WOMEN (CONTINUED) TERM PRESENTLY TERM CURRENT MEMBERS SERVING EXPIRES Janet Coleman First 5/31/2006 P.O. Box 1314 :D~ ~ 245 Shannon Drive ~. Appt. 5/19/03 Wilmington, NC 28409 791-8968 (H) 341-1403 (W) Donna Hurdle First 5/31/2007 3505 St. Francis Drive Wilmington, NC 28409 Appt. 5/17/04 79l-8120(H) 962-7925(W) Karen 1. Simmons First 5/31/2007 1182 Brougham Drive Wilmington, NC 28412 Appt. 8/18/03, 791-5175 (H) 509-2167 (W) 5/17/04 Amanda Stanley First 5/31/2007 4526 Noland Drive Wilmington, NC 28405 Appt. 5/17/04 790-3410 (H) 371-2372 (W) Commission for Women 7/05 P.O. Box 7679 File: /Women Wilmington, NC 28406 B/C #6 City of Wilmington Appointees Margaret Haynes, President Jenny Payne Christian Verzaal Carolina Beach Appointee Louise May Kure Beach Appointee Jane Dugan Wrightsville Beach Appointee ___~.__w_.._ 147 ~~~ [E ~ ~ IE ~ New Hanover County Board of Commissioners COMMITTEE APPLlCATIm APR 2 4 2006 320 Chestnut Street, Room 305 Wilmington, NC 28401.4093 Telephone: (910) 798.7149 NEW HANOVER CO Fax: 798-7145 SO, OF COMMISSIONERS Board/Committee: New Hanover County Commission for Women Name: Anna Marie Allegretto Home Address: 411 Derby Down Way Wilmington 28409 (Street) (City) (Zip (;ode) Mailing Address if different: Same as above Home Pbone: (910) 452-3176 BusinessIWork Phone: (919) 834-6461 Years Living in 13 Caucasion 42 New Hanover County: Male: - Female: Race: Age: (Information for the purpose ofaasuring 8 cross: section or the community) Employer: United States Navy Reserves (A person currently eDlployed by the agency or department for wbich this application is made, must reslcn bill/ber posllion with New Hanover County upon appointment, in auordance with Article VI, Section 4 of the New Hanover County Personnel Policy.) Job Title: Information Systems Technician/Chief Petty Officer, U.S. Navy Reserves ProfessiOllal Activities: None Volunteer Activities: TOP Soccer, NJROTC, Special Olympics, Life Skills II Program Why do you wish to serve OIl this board/committee? I believe it is important for people to promote the the quality of life in New Hanover County and contribute to the society in which they live Conflict of '"t.,..1.- If a board member believes he I she has a conflict or potential conffict of interest on 8 particular issue, that member should state this be/iefio the other members of I1is / her respective board during a public meeting. The member should state the nature of the conflict, detaWng that he/she has a separate, private or monetary interest, either direct or indired, in the issue under consideration. The member should then excuse him$elf I herself from voting on the matter. What areas of concern would you like to see addressed by this committee? Women promoting more of the programs available in NBC, volunteerism. Betterment of New Hanover County as a whole. Q 'fi . J; . 22 years of military experience allows me to look at things from a ualllcauons or servmg: different perspective; I enjoy working with people and welcome a challenge, Other municipal or county boards/committees on which you are serving: None List three local personal references and phone numbers: 1. Deb Hewitt, 452-2468 2. Diane Taylor, 796-1561 3. Lindsey Gossett, 231-2263 Date: April 21, 2006 Signature: ApplicatioDS are kept on file for 18 months --- 148 NC80C/NEW H8NOVER CNTY Fax:9108153550 Ma~ 7 '03 15:45 NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 ChBSTnut Strtlet, (iO()m 305 Wilmington, NC ;28401-4093 COMMITTEE APPLICA TION Telephone (9101 341-7149 FAX (9101 341-4130 Board/Committee: CliVnMI-551M fly ~ Name: :r ~el.a2l~ ~~;,:ss: ~45"":S\?~hiv-e tDJtbj~ .zft/Qft {Srreet} (City) (Zip Code) MailingAddre.~sifdifferent: _P, 0 iBox J 31 ~ t.Ji/Mff8~ ~~ (Ciry) (Zip Cod..) Home Phone: -.J!11- rqbP Business Phone: ~ -I 'f()3 Years IMng in J u) 11'1- New Hanover County: 58)(: Racr1: Age: ..,- (In(()fmfltjon (or fils purpose of .usu,jnO .. c:rr>s6-,...c/ion of the commullirv) e . EmployfJJ': {A pOf60n eUflentlv employ by th.. .geney or clepflrrmsnt (lJ, w eh tl,;,. f1ppllcfI"-OIl Is m.de. mU$t r,,!dgn hl:~/her p06iriofl wnh ~..... 't'-'" = .... A_ VI. S.. 4 of N.. N.w 110=- C<>".., P~"" Policy.! Job Title: si" 1:i3dr1 c;t Profes,;onaI A.,Mffss, tJQJ.OlbH~.o -~&rai6fiM parf P!eii 'zkIltl Yfff Va/unt.... AtMff." ~ule. (-WI r#etz. rM#1~ VQ{llItkN lP JdJool I Why do you wish to serve on this board /committee? ~"J' vc)fJ11 '1o_{;e>aJ11j) M~ ~ in M~ ~Nl(JI1Itf What ar9l1S "" concern would you like to see addressed by this committee? QuoHficBffonsfMserving, ~dt\~6:1~ T. tWlf:.i~ COUIttJ fiib{CIItkef, ' \', ~li'f[, ~ III ~( I'MJ;;PaUly 1lA1~~~ Other municipal or county boardslcommitt8t:s on which you ilre serving: n Q)tL ~rCt(j ThrBfJ local personal rfJferimC8s and phone numbers: t. ~ O. ~ Cn'Slf ~ _~qJ- -14W . 2. ~d. DM'Vl~GVfilMce.l~~ce.I' ~-V1Q3 l. ~[f S;d (~;Y1-Lfou)o Ie: Sf'":Li03___ SiJJniltLJre!1Jt~{'JJi~' ~kePt Oil me for 18 months 7. . ~ - , Use rev(:rse side for addition81 commems 149 C C H A 8102020381 01/13/05 11:57am P. 002 New Hanover County Board of Commissioners COMMITTEE APPLICATION l20 Chestnut Slretl, Room 305 Wi\mm~Io", NC 28401-4093 Tel'phoDc 1910) 341-7149 FAX [910) 341-4130 Board/Committee: COllUllission for Women Name: Jennifer Erdmann Home Address: 114 Long Leaf Acres Drive Wilmington 2B405 (Sl...i) (City) (Zip CDd.) Mailing Address if different: Home Phone: 910-397-0197 BnsinessIWork Phooe: 910-796-1577 ext 18 Years Living in New Hanover County: 10 Male: Female: v R Whi te Age: 33 ace; (lnformJtion for tbe purpose of assuring A noss section of th~ eomlllUnity) Employer: Coastal Carolinas Health Alliance (A person cllrrenUy emplo)'cd by fh~ Ilgcnq' or dcpanmco1lt fOT which this application Is made, musl rBt~n nts/her pOIHion ""tth New Hanover COUDI)' upon Jlppoiu Imeat, in R c:c:nrdaD[C with Arhclr V I, Sterion 4 of the New HAnover C ou nt)' PrrJion nl"\ Policy.) Job Title: Interim Executive Director .- -- Professional Activities: American College of Heal thcare Executives, American Diabetes Association Volunteer Activities: - Why do you wish to serve on this board/committee? 1 belei ve it is important for all women, but especially young women to feel empowered. I want to serve as a role model and help, CDIt"'C' of 'nt.real: K 8 board m9mbef believes he / she has B conflict or polentHH confUct of inrerRs-t on a particular issue, that member should SIBle ftJis be/i9fro 11'19 a,her members Df his / har re.pectJv8 board during iI public m88/inj;l. The msmbe( StlDu111 state the nature of the conllict, dotsiling thaI he/she has 8 sepsra,e, prIvate or monetary interest, either direct or jnd/rflct, in Ihe issue under cons;d~ration, The member 5houIC1 InsrJ excuse hlmsslf I herself from voting on the mat'er. What areas of concern would yon like to see addressed by this committee? Improve self-esteem of young women, Qualifications for serving: I serve as the Interim ED for an Alliance of 14 member hospitals, am self-directed , have a proven history of helping organizations colloborate. Other municipal or county boards/committees on which you are serving: List three local personal references and phone numbers: 1. Tammy Boseman 231-6400 2. Bill Morine 799-7800 3. Kim Fisher 798-1946 1//-:; lo~- Signature\ trA -', f';? I Date: - ~'1') ....1: ,'7,1 / )1> r/ ,;t/J7Jl./7"c-/Z{ ./ AppHcatlollP; are kep1 on me for 18 months . lJ~e revene !'Ijde for :additional com menU i/ ---------- 150 C C H A 8102020381 01/13/05 11: 57aTTl P. 001 New Hanover Count)' Board of Commissioners COMMITTEE APPLICATION :c!O Chestnut Stree~ Room 305 Willningtoll, NC 2840 I ~4093 Tclcpho." (9] 0) 34 \.714 9 FAX (910) 341-4130 Board/Committee: New Hanover County Commission for Women Name: R, Yvonne Hughes Home Addr~s: 7604 Owl Roost Court Wilmington, MC 28411 (Stred) (0'3') (Lip Cod~) Mailing Address if different: Home Phone: 910-686-1074 Busincss/Work Phone; 910-796-1577 x 14 Years Living in New Hanover County: 39 Male: -==- Female: R Whi.te Age: 39 aee: (lnformnhon for tbc. rU1'pOllC of assuring:l CTtJlil'l section of tbe community) Employer: Coastal Carolinas Health All~ance (A persoll. currently employed by thE:: agency or department fnr which fhill appliclltion is mRde, must Tel'lign hi!;;Jher position with Ne",' Hllnover Cnunty UpOJi Rppointment, in accm'dantt with At,tide VI., See lion" of the New n ann Ve.l'" C DU nty Pcr;;,onnd Po licy.) Job Title: Director of Alliance Relat~ons Pl'Ofessional Activities: National Assoc of Mad. Staff Services and National Hlthcare Assists Volunteer Activities: none currently enrolled in night classes Wh d . h t thO b d/ 'it ~ I want to help young women make good choices about y 0 you WIS 0 serve on IS oar comml ee. career decisions, family, community activities and education. CDnflicf Df Interet:{' "e board member believes he I she liaS" a ~ontJ;CI or potential tonnlel Of Int9r9S1 on a pSniCUJar issue, rn8t member should stale thi5 tJe/ieUo the other mem bers of h;& I her respect/v; bosrd dUring a PUbliC m eetinp. The member should stMte tJ1e nature of the conflict. detailIng fhat he/she has B separate, private or monetary Inler~$J, elrher direel or Indirect, in the issue unt1er con3jderation. The member shoult1 fhen excu,se himself I herself (rom voling on the maller. What areas of concern would you like to see addressed by this committee? The lack of CEO and CFO positions occupied by women in our County and State, I have experience with community awareness issues, fund raisers and Qualifications for serving: coordinating and leading teams and initiatives. Other municipal or connty boards/committees on which you are serving: None List three local personal references and phone numbers: 1. Tammy Boseman (910\ 792-0014 or 231-6400 2. Jennifer Erdmann (910) 397-0197 3, Frank Snyder, MIl (910) 762-4600 Date: l-lf-65' Signature: Applic:ltion~ FlTC kept on file for )8 montns 151 New Hanover County Board of Commissioners COMMITTEE APPLICATIO 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (9]0) 34]-7]49 FAX (910) 34]-4130 Board/Committee: ""yo ,;-( (/C.....i.-1/1~/ {?(' yV) rY) I.S <; / e "V' Name: ~ I /l ,""'1 .( L',_"" (L) i ~J...p i"'}..j a ,'J Home /,()tIl::'i ) Address: Ill"L' I- ,'i ,,, T C i /1' I I~) (l), 1071 il. ,. 1,:,// .I /'VL c~; t/ () ,1 , (Street) (City) (Zip Code) Mailing Address if different: Home Phone: '110 -S-o'j' '-(l~ I BusinessIWork Phone: 9/D -;z c/ (o? I "5 -:+- "7- .,( I s: Years Living in C!r:.LA.--"L e {J J<.-( c.- Y0 New Hanover County: /~ Male: Female: '/- Race: Age: -Sk: (Information for the purpose of assuring 3. cross sedion of the community) Employer: (lev,; ~./ (; /) J, . /1J QJ-i .{ 'l'- LJ N e..a. / Ci K6 '_" 'J i( .s t:l{ - j t:i ,0 ,? J! -,' (A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article VI, Section 4 of the New H ano ve r C OUDt)' Person nel Po licy.) Job Title: (? ,,' . p 1 ~ 0/1.),-, L7a-'J Ne. Volunteer Activities: Why do you wish to serve on this board/committee? /:}", .) /~,t;; I-e 5 S,,- C A..) ,,:..-f/ t-L4?>..,/ u_z 1/\ /~ cl Lt~-/ ,>-f I y; " -, /' ~ L ,;, /-.2. / " (!, ~--/::R <!r c A.k o>(j /570.':>-(. [;-r/17,- (ltJf JJf':-' l//7~/6;j (7/) F.-r> j-'-P/!.P/....C-(J.,c. ':'UL.4_'d '., --c /0f. Conflict of Interest: If a board member be/lev s he I she has a conflict or potentiaf conflict of interest on a particular issue, that member should state this belieflo the other members of hfs f her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private or monetary interest. either direct or indirecf, in the issue under consideration. The m ember should then excuse himself / herself from voting on the matter. 6fY'c/t%/t, b. e r-?I.J r?- eu c.':>-.LP -<- S;'''i.~ What areas of concern would you like to see addressed by this committee? /"? S.'c...; U _'~---t.<J.. -4 i' cY: .LiA QA..-J . U -"bU I:! s:.- f' Co 1-2Ju ~, I-<../-S: Qualifications for serving: ;:",()o ( /'1-.& /) , 5</l '7 ~. /4A...i2...~_ (J-<., "Y1 /lL-tdl' <) ~., H~ / i-7/?,:1./ /'?(b/:/550,./t!J U/Yt?L{j c?o/J.kJ!/ ~f ~>L ( '7 t.:t.-f' cLC. /;:(~ ;,.-J /l:..t"~j?--/ t!d-<.2' / /'1 , ,I A'S C/--;~,{? kr/ /.tJ~[__u')s /1/ 0 /I/~-- Other municipal or county boards/committees on which you are serving: List three local personal references and phone numbers: 1. c,L) Ie' . /?')e /C};o.'-1 KIj ~C f.!- 2ryo -1'18/ /l~, &~~; ,LV(j{':::; / - 319~ 2. 0/'1 /i:.c+N (' 8351 3, C (...1_../ S d'sG //11 /e S ') ! J {( ) / (P;,,0' ;.1-)/( Date: Signaturei >\'I~ .;" /' I'! ) Applica'tions are kept on file for 18 months Use re"erse side for additional cum men ts --_._~._"- 152 COMMITTEE APPOINTMENTS COOPERATIVE EXTENSION ADVISORY BOARD Staff of the Cooperative Extension requested the Commissioners make appointments to the Advisory Council. The Commissioners approved the request at the January 23, 2006 Meeting. 4 VACANCIES ELIGIBLE FOR APPLICANTS: REAPPOI NTMENT Steven H. Everhart, PhD, Attachments: Committee Information Sheets Applications ------ ..-----"._- 153 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/23/06 Consent Item #: 4 Estimated Time: Pag8 Number; Department: Cooperative Extension Service Presenter: Melissa Hight Contact: Melissa Hight SUBJECT: Cooperative Extension Advisory Council BRIEF SUMMARY: Cooperative Extension's County Advisory Council vacancies have formerly been filled through recruitment by the Director and staff. Staft requests that the County Advisory Council become a part of the New Hanover County Board of Commissioners' regular board application and appointmenf process. RECOMMENDED MOTION AND REQUESTED ACTIONS: Respectfuily request that New Hanover County Board of Commissioners approve the addition of Cooperative Extension's Advisory Council to their application and appointment process for boards and councils. New Hanover County Cooperative Extension Advisory Council Members: 16; Appointed by County Board of Commissioners Terms: Initially staggered terms; thereafter 3-year terms Purpose: Cooperative Extension is a partnership between New Hanover county Government and two Universities: North Carolina State University and North Carolina A & T State University, Advisory Council Members are representative of the diverse population of New Hanover County. Primary responsibilities of the County Advisory Council are to: . Provide input and direction for overall educational programming conducted by Extension Staff and volunteers in the areas of horticulture (Arboretum). 4-H Youth Development, Family and Consumer Sciences. Coastal Management, Environmental Education, and Urban Forestry. . Serve as an advocate in support of Cooperative Extension with citizens, community leaders, and elected officials . Foster relationships with other related organizations and agencies . Participate in and support Cooperative Extension programs and events Meetings: Four times yearly, held in Auditorium at the New Hanover County Arboretum Members: Durwood Ba Tracie Davis Gin er Hobbs I Kay Stanley I . Melissa Hi ht, Director _._-~-- 154 ADVISORY COMMITTEE - NEW HANOVER COUNTY CONTACT LIST 2005 Karl Busick (1) Kay Stanley (2) Progress Energy 109 Brookview Road 1451 Military Cutoff Road ! I Wilmington, NC 28409. f;'; *"' Wilmington,NC 28403 ~~ S ~t Ofp H: 791-1520 ~~ 5/31;(1)7 H: 392-6630 sstal1lev({uec.rr.com W: 256-7221 karl.husick((IIpl':l1l11ail.com Janie James (3) 427 Kelly Road Nina Johnston (ex. Officio) Wilmington, NC 28409 City of Wilmington, Parks & Recreation H: 799-8727 . s:la1lo '8 PO Box 1810 W: 341-4333 ext, 1000 ~ Wilmington, NC 28402 iiames({flflvilm.com H: 395-6540 W: 341-7852 Frances Parnell (1) Nina..lohnstol1((t!ci.wilminl':ton,nc.us * 6451 Quail Run Wilmington, NC 28409 . 1 l( Mike Claffey, Chair (2) H: 791-1365 ~ ~ s: 3- O&, Cape Fear Country Club jparnelJi(uec.rr.com 1518 Country Club Road Wilmington, NC 28403 G. Dewey Harris, III (4) W: 343-9818 e;.,' 5;1.3-1/01 City of Wilmington, Com. Services C: 520-9336 ~~ POBox 1810 !!.olfturflZ/Jaol.com Wilmington, NC 28402-1810 ~..' -J! W: 341-7836 ...,..~ ~/::.,.t O~ Albert Corbett (2) dewev.harris((vci.wilmington.nc.us Corbett Packing P.O, Box210 TracieDavis (4) Wilmington, NC 28402 _ _/ ".2/ t 7 Town ofWrightsville Beach, Plan, & Parks W: 763-9991 ~ -::., OJ tD PO Box 626 walbel1corbett(a)aol.com Wrightsville Beach, NC 28480 W: 509-5019 ext. 201 Durwood Baggett (ex. Officio) tdavisuiitowb.org f.-r.~ s/ &1 (Dt 2324 41st Street, Apt, 323 Wilmington, NC 28403 Beryl Glover (4) H: 790-9580 4953 Wythe Place ddb 1922(aibellsouth.com Wilmington, NC 28409 t; -'I . .s13/1ra, H: 397-9033 vrf~ (...., I Ginger Hobbs (3) gloveboat@aol.com 5721 Oak Bluff Lane Wilmington, NC 28409 ! Monica Shepard (4) H: 790-5221 <:;'" .:.. _J 613./ {) g HOPE VI Chief W: 392-0042 t/r~ Wilmington, NC 28402 gingerh(irJec.rr.com H: 686-2625 ~,.' 6/ ,/ Q W: 341-7700 ext. 256 --r~ .3> 0, Debbie Harrill (3) mshepard@wha.net PO Box 1738 C;., . sf.a./ fr6 Carolina Beach, NC 28428 l./'f"'~ r H: 458-9808 dclharri l]r iliCllarter. net ~d6 Sf/DCo 155 ~~ ~ [E ~ WJ [E ~ New Hanover County APR 4 2006 Board of Commissioners COMMITTEE APPLICATION 320 Chestnut Street, Room 305 Wilmington. NC 28401.4093 NEW HANOVER CO Telephone: (910) 798.7149 SO, Of COMMISSIONERS Fax: 798.7145 Board/Committee: Cooperative Extension Advisory Board Name: Steven H, Everhart, PhD Home 28411 Address: 1701 Canady Rd. Wilmington (Slreel) (Cily) (Zip Code) Mailing Address if different: Home Phone: 910-686-2673 BusinesslWork Phooe: 910-796-7436 Years Living in Race: Caucasian Age: 57 New Hanover County: 26 total Male: .( Female: - - (Inform ation for the purpose of anuring a cross sectioD of the eommunity) Employer: NC Wildlife Resources Commission (A penon curren tly employed by the BItney or department for wbich this application is made, must resign his/ber position with New Hanover County upon appointment, ill accordance with Artidt VI, Section 4 of the New Hanover County Penonnel Policy.) Job Title: Southeastern Permit Coordinator (Wildlife/Fisheries Biologist II) Professiooal Activities: University Professor/Administrator (24 yrlll), Environmental Reviews (1 yr) V olunteer Activities: Sea Turtle Volunteer (2 yr), Non-game and Endangered Wildlife Advisory (6) Wh d ' h t th' b d/ 'tt? To provide assistance in developing relationships y 0 you WIS 0 selVe on IS oar comml ee, within the oommunity that provide for sound environmetal approaches to land use. Conflict of Interest: K II board member believes he / she has 8 confHct or potential centHcl of Interest on a particufar issue, that member should state this betiefto the other members of "is / her respective board during a public meetinQ, The member should state the natuff~ of the conflict, detaWng that he/she has a separate, private or monetary interest, either direct or indirect in the issue under considfJration. The member should then excuse himself I herself from voting on the matter. . ., Greenways/wildlife corridor develop- Wbat areas of concem would you lIke to see addressed by thiS committee? ment, stormwater management, wetlands preservation/creation. Q I'fi . Ii ,BS Biology (UNCW) , MS Wildlife Biology, PhD Zoology/Eoology (NCSU) ua I Ications or servmg: Other municipal or county boards/committees on which you are selVing: None List three local personal references and phone numbers: 1. George Laney - 910-256-0056 2, Dr. James Parnell - 910-791-1365 3. Dr. James Merritt - 910-962-2303 Date: March 18, 2006 Signature: Applications are kept on file for 18 months Use reverse side for additional comments ----."..- 156 COMMITTEE APPOINTMENTS CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY! WAVE TRANSIT AUTHORITY 1 VACANCY 3 Year Term to expire 12/31/09* * To add continuity to the membership of the Authority, it is recommended that the monthly date of the terms expire consistently on December 31 sl instead of terms expiring at different times of the year. ELIGIBLE FOR APPLICANTS REAPPOINTMENT Brian Berger Don Betz William D, Bryden X Richard Alan "Ricky" Meeks Attachments: Committee Information Sheets Applications ._--~...- 157 CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY Number of Members: The Authority consists of 11 members: I County Commissioner, 1 City Council member, 4 members appointed by the County Commissioners, 4 members appointed by Wilmington City Council, and 1 member appointed by the Authority from a human service agency served by public transportation services. Term: Three year terms Regular Meetings: The Authority meets on the second Thursday of every month at 12:00 noon in the Wave Transit Board Room located at 1110 Castle Street. Statute or Action Creating Board: In July of 2004 the WNHT A, the WT A and NHTS were dissolved and a new transportation Authority was created utilizing NC 9160A-25, The merged entity officially became the Cape Fear Public Transportation Authority effective July 1, 2004. The new Authority kept the name Wave Transit. Function: The Authority is to develop and maintain an effective, efficient, and safe system of public transportation services within the county. Transportation services provided shall be designed to maintain and encourage the use of public transit and shall contribute to the economic vitality of the community, the conservation of natural resources and the protection of the environment. TERM PRESENTLY TERM CURRENT MEMBERS SERVING EXPIRES William D, Bryden First 4/30/2006 '* 805 Gull Point Road Wilmington, NC 28405 Appt. 4/21/03 910-509-9713 (TAB 7/7/03) Howard Loving First 12/31/2008 2901 Hydrangea Place Wilmington, NC 28403 Appt.11/21/05 251-9099 (H) Christine McNamee First 7/31/2006 Department of Social Services: (Appt. 7/7/03) Ro bert Ronne Second 12/31/2007 8700 Lincolnshire Lane Wilmington, NC 28411 Appt. 1/22/02, (TAB 686-6501 7/7/03, WAVE 12/20/04) 158 CAPE FEAR PUBLIC TRANSPORT A nON AUTHORITY (CONT.) Nancy Pritchett (Appt. 7/7/03) County Commissioner City of Wilmington Representatives: Laura W. Padgett, COW Council Member Jeff Bellows Fannie D. Freeman Andrew Koeppel John W. Stukes, Sr. Human Services Agency Representative: 11/05 Maureen McCarthy File: /Trans, B/C#3l ----.-.-.- 159 wave Cape Fear Public Transportation Authority ~' ~ ........ P.O. Box 2258' Wilmington, NC 28402 . (9101343.01 06' (910) 343.8317 fax' wavetronsit.com ~ " f5)[E~[E~WlEIR\ lJU APR 1 0 2006 lh'J December 10, 2005 NEW HANOVER CO SO, OF COMMISSIONERS Ms, Shelia Schult Clerk to the Board New Hanover County Board of Commissioners 320 Chestnut Street, Room 305 Wilmington, NC 28401 Dear Shelia: Recently you requested suggestions concerning county appointments to the Cape Fear Public Transportation Authority. In an effort to make appointments to the Authority in the same month ofthe year, Wave Transit suggests that future appointments have a term that ends on December 3151, This will allow Authority appointments to occur each December and new members to join ~ Authority in January, There are currently two members appointed by the county that do not have their term ending December 31 st. These members will need to be reappointed to a term that is slightly less or slightly more than the standard three years, I have enclosed a copy of the current Authority members and their respective terms. As you can see, Mr. William Bryden's term is scheduled to expire on Apri131, 2006, He would be the initial member to have either a 29 or 41 month appointment. If you have questions or concerns about this recommendation, I can be contacted at 341-4732 or by email atcmcnamee@nhcgov.com. You can also contact Wave Transit Director Albert Eby at 202-2035 or by email ataeby@wavetransit.com. Thank you for your assistance in Authority appointments. With regards, /5 " J.J; .. .-'.- i I, ,-1--/"~'.- " i ,,- ,:''i/ i t "'&("~61/v~UL ,_ trfAf)jf-fJ..~._~ Christine B. McNamee ' Chair Enclosure Cc: Cape Fear Pubhc Transportation Authority Members Albert Eby, Director. Wave Transit 160 New Hanover County Board of Commissioners COMMITTEE APPUCATION 320 Chestnut Street, Room 305 Wilminglon, NC 28401-4093 Telephone (910) 34 J -7149 FAX (910) 34]-4130 Board/Committee: CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY (WAVE) Name: Brian Berger Home Wilmington Address: 527 Commons Way 28409 (Street) (City) (Zip Code) Mailing Address if different: Home Phone: (910) 431-3115 BusinesslWork Phooe: Vears Living in 1.5 C 29 New Hanover County: Male: ,f Female: Race: Age; (Information for the purpose of assuring a cross section of the community) Employer; The Globe (A person currently employed by the agency or department for wbieb tbis applieation is made, must resign his/ber position witb New lIanover County upon appointment. iB accordance with Article VI, Section 4 of the New Hanover County Personnel Policy.) Job Title: Editor .- Professiooal Activities: Public Relations, Marketing, Public Policy, Development, Journalism Volunteer Activities: Special Olympics Why do you wish to serve 00 this board/committee? To use my skills and knowledge to make a positive impact within the community Conflict of 'nterest If a board member believes he I she has a conflict or potential conflict of inlerttst on a particular issue, that member should state this beUeflo the other members of his J her respective board during a public meeting. The member should state the nature of the conflict. detSiting that he/she has a separate, private or monetary interest, either direct or indirect, in the issue under consideraUon. The member should then excuse himself I herself 'rom voting on the matter. What areas of concern would you like to see addressed by this committee? improve public relations and marketing programs to include PSAs and advertising of benefits Qualifications for serving: extensive experience in public relations and public policy energetic and strategic thinker; knowledge of local issues and communities Other municipal or county boards/clNllmittees on which you are serving: List three local personal references and pbone numbers: 1. Karyn Crichton, 910-612-6806 2. Benjamin Erichsen, 305-804-3035 3. Tiffany Mattson, 910-798-5418 Date: October 27, 2005 Signature; ~ ~o s;do for add;tiooal rammon" AppliClltlODS arc- kept on 6k for 18 months 161 New Hanover County ~~ ~ov~-: :s~ ~ Board of Commissioners COMMITTEE APPLICA nON 320 Chestnut Street, Room 305 Wilmington, NC 28401.4093 Telephone (910) 341.7149 Ei'lIIM'lOIJER CO FAX (9]0) 341-4130 BON Of COMMISSIONERS Board/Committee: Cape Fear Public Transportation Authority (WAVE) Name: Don Betz Home Address: 2518 Park Ave. Wilmington 28403 (Slreet) (City) (Zip Code) Mailing Address if different: Home Phone: (910) 763-7997 Business/Work Phone: (910) 762-2065 Years Living in R . Caucasian New Hanover County: 31 Male:~ Female: - ace. Age: 59 (Information for the purpose of assuring a cross section of the community) E I Lower Cape Fear Water & Sewer Authority mp oyer: (A penon currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County up (In appoin tmenl. in accordan ce with Article VI, Section 4 of the New Hanover C ou Dty Person uel Policy.) Job Title: Executive Director Professional Activities: Volunteer Activities: Thalian Association Board of Directors . . ,I have a serious interest in regionalism, not only in Why do you wish to serve on this board/commIttee? water & wastewater, but transportation as well. Conflfct of Interest: If a board member believes he / she has a conflict or potential conflict of interest on 8 particular issue, that member should slate this belief to the other members of his / her respective board during a public meeting. The member should state the nature of the conflict, detailing that he/she has a separate, private or monetary interest, either direcl or indirect, in the issue under consideration. The m ember should then excus e himself / herself from voting on the matter. . .. To assist the Authority in increasing What areas of concern would you like to see addressed by thiS committee? ridership, possible expansion of service and maintain affordable rates & service. Q Hi . ~ . Was associated with prior organization Wilmington Transit Authority ua I IcatJons or servmg: for many years and currently have a regional prospective for government services Other municipal or county boards/committees on which you are serving: none at this time List three local personal references and phone numbers: 1. Herb McKim 343-1048 2, S, Frank McNeill 791-9773 3,Randy Tomsic 342-20709 Date: November 4, 2005 ApplicatioD!!i are kept on file fOT 18 months Use reverse side for additional comments 162 New Hanover County Board of Commissioners COMMITTEE APPLICATION 320 Chestnut Street, Room 305 Wilmington, NC 2840] -4093 Telephone (9]0) 34]-7149 FAX (910) 341-4130 Board/Comm ittee: Human Services Transportatio_~ A~~~~~~3_ar~_~___~__~__~___________~______ -~~---~-~--~------- Name: ~illiam !?~ry~en ~_~__~_~__~_~~~~________________~______ Home . Wilmington, North Carolina 28405 Address: ~_05 Ci~~!_(l1nt Road ------------~-------------------------~---- (Street) (City) (Zip Code) Mailing Address if different: Same Home Phone: (910) 509-9~3 Business/Work Phone: Same --- ---------------- Years Living in Race: Caucasian ______ Age: ~]___ New Hanover County: 3 Male: .- Female: --------------- (I.formation for tbe purpose ofauuring a cross section or the commDoity) Employer: Retired (A person currently employed by the agl!:Dcy or department for which tbis application is made, murl resign his/her position with New Hanover County upon appoiDtment., in MCC'ordaDce with Article VI, Section 4 of the New Ballover COD Dty PersuuDel Policy.) Job Title: Director, United Kingdom ~Traffic Management,!:-ockheed Martin ATM (Last job) Professional Activities: Retired v I t A ti.ti Data Manager, Landfall Foundation; UNCW Adult Scholors Leadership Alumni Board o un eer c VI es; Why do you wish to serve on this board/committee? I wish to become more involved in my community's activities and to use some of the skills that I have developed through many years in the --- military and in industry service to help my county prosper. . .. Facilitate transportation services What areas of concern would you like to see addressed by thIS commIttee? that are convenient and efficient to the clients, cost effective to New Hanover County, Qual'fi 'f . Engineering degree, University of Pennsylvania; extensive training and I cations 01' servmg: _ practice in program management; understand cost/benefit evaluation process, Other municipal or county boards/committees on which you are serving: None List three local personal references and phone num bers: 1, ~~~~~~~ch -=~~~~- ll~~~__ ------------~-------------------------------------------- 2, ~~ Cu~ingham - 910 25~-490~_____~_____________~__~_~_ 3, Annette Coneglio Anderson - 910 962-3547 Date: March 7, 2003 Applications are kept on fill! for 18 months MAR 1 2 2003 NEW HANOVER CO BO, or COMMISSIONERS 163 NEW HAND VER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 COMMITTEE APPLICA TION Telephone (9101 341-7149 FAX (B10) 341-4130 Board/Committee: C Cl Pe FeQr PubliC Tr 0 (J- fI R ;chard A Ion \' K 1/ Meeks Name: j C 1<.)1 Home 3 r.o C os well sf # 308 W;/M;111fol1, NC 2 S If 03 Address: I 0 I (Street) (City) (Zip Code) Mailing Address if different: (City) (Zip Code) Home Phone: 7Cf 1-1G,/8 Business Phone: Years living in /I:; of New Hanover County: 3 7 NOV,4, Sex: Mqle Race: W h ; fe Age: 3G ,q 1.8 (Informetion for the purpose of assuring a cross-section of the community) Employer: NIp, (A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with ArticJe VI, Sec. 4 of the New Hanover County Personnel Policy.) Job Title: Home (1'\01 ~el' Professional Activities: Do; '" 9 the U N C - 'W i I rn;"'l+on Sof+bq/l Scotebo~rJ - Ptote5.s;o IQ.I-: V"I.Teet Volunteer Activities: Why do you wish to serve on this board /committee? I bee^ ridei~ the C;+y b~5e5 tor od I ""e /: -Fe QIIJ J.. b~" +0 ALL f'Jreefi".j for S oM€' t;{Y/e I miss ol\eorTho H-ea 1M I Re<:l5on.r What areas of concern would you like to see addressed by this committee? low Or/( Of\. Lo N &- v9J ROIfIge GOQ I ~ -tor a PI ace fo HO<J~t> bo+n C;+y eUses fCCV"7Y VatU , E~. the Pubt;c I, o.hov+ TrCll'l. NE'eJ'5 . Qualifications for serving: I kilo W 0./0+ fA b ou t tJ..e Peo"le who ride +-he 8 USeS. and fhe N e eel ~ -POI" th e Va,,;onJ 8 us es i 11 fA e C DUlltj 0 F' New HQl1o'ver Other municipal or county boardslcommittees on which you are serving: Corn for peoPle With Disqbild--I cRf ; n VJ; I tn ; I'j ton I N C Three local personal references and phone numbers: OCT 1 3 2005 DQ,\I;d De fI/'l i"5 23 2-~42' 1. 2. ob Moore 7 cl1 - z c. 38 NEW HANOVER CO 3, Ii . ~Dft en b e'5 3 9 2 - /1 gS Date: Oct. 13 2005 s;gn.tur.J ~ ~-~ r Applications are kept on file for 18 months Use reverse side for additional comments 164 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Regular Item #: 17 Estimated Time: Page Number: Department: Fire Services Presenter: Donnie Hall Contact: Donnie Hall SUBJECT: Closed Session Pursuant to N.C.G.S. 143-318.11 (a)(5) for Staff to Negotiate Price or Other Terms of a Real Estate Acquisition BRIEF SUMMARY: RECOMMENDED MOTION AND REQUESTED ACTIONS: Conduct closed session. FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Conduct closed session. COMMISSIONERS' ACTIONS/COMMENTS: Conducted closed session. 165 This page intentionally left blank. 166 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBL Y ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ESTIMA TED ITEMS OF BUSINESS Page TIMES No. 11:20 a.m. 1. Non-Agenda Items (limit three minutes) 11:25 a.m. 2. Approval of Minutes 169 11 :30 a.m. 3. Consideration of Resource Adjustments for Engineering and Water and Sewer 171 District and Approval of Associated Budget Amendment 06-0171 11:45 a.m. 4. Consideration of Offer to Purchase Surplus Property at 421 Sharon Drive 175 167 This page intentionally left blank. 168 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Water & Sewer Item #: 2 Estimated Time: Page Number: Department: Governing Body Presenter: Sheila L. Schult Contact: Sheila L. Schult Item Does Not Require Review SUBJECT: Water and Sewer District - Approve Minutes BRIEF SUMMARY: Approve minutes from the Regular Meeting of the Water and Sewer District held on May 1, 2006. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Will above action result in: Number of Positions: Explanation: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 169 This page intentionally left blank. 170 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Greg Thompson Contact: Greg Thompson SUBJECT: Resource Adjustments for Engineering and Water and Sewer District BRIEF SUMMARY: On June 6, 2005 - as a result of a request by staff to consider additional resources to meet the growing needs of the County, the Board of Commissioners directed staff to have an independent assessment of policies, procedures, and staffing needs performed and to obtain recommendations based on this assessment. On February 28, 2006, a report was issued by Municipal and Financial Services Group which defined needed resource adjustments for the department. The plan defines immediate needs with the qualification that additional resources must be absorbed by the department over a period of time and as a result the recommendation is broken into two phases - High Priority and Next Priority. Information on needed water and sewer rate increases to support the expansion of the District operation will be presented. The rate increases will be included in the proposed budget for the District for FY 2006/07 to be presented to the Commissioners. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff requests approval from the Board of the first phase High Priority Recommendations which include the addition of staff and equipment to meet the operational needs of the District. Additionally, staff requests the Board approve adjustments of the water and sewer rates to offset the added cost of this first phase, and approve the associated budget amendment for $638,775 to allow initiation of this phase in this present fiscal year. The attached budget amendment outlines the new resource needs (staff and equipment) for the first phase. FUNDING SOURCE: Will above action result in: New Position(s) Number of Positions: 9 Explanation: Water and Sewer District Funds ATTACHMENTS: Printed copy of a power point presentation containing details of the request will be distributed at the Commissioner's work session on May 11, 2006. ~ .".;;;;;;; 06.01 71. doc REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: 171 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: Approved the positions, capital outlay equipment and contracted services 5-0. Approved associated budget amendment 5-0. 172 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Budget Amendment DEPARTMENT: Water and Sewer BUDGET AMENDMENT #: 06-0171 ADJUSTMENT DEBIT CREDIT Water and Sewer District: Appropriated Fund Balance (W&S) $638,775 Salaries & Wages $ 9,979 FICA $ 763 Capital Outlay - Equipment $298,000 Supplies $ 4,833 Contracted Services $325,200 EXPLANATION: To add ten Water and Sewer positions as recommended by the Engineering Department Evaluation. One existing position will be eliminated. The positions are the first of approximately 24 the plan recommends be phased in over a number of years. The budget amendment funds the positions for the remainder of FY 05-06, so recruitment for these positions can begin. Funds are also budgeted for equipment and supplies, so the process to purchase the equipment can begin. Annual cost of the positions would be $563,755. Capital Outlay includes camera truck with camera - $150,000; one-ton truck with crane - $45,000; pick-up truck - $18,000; and computer equipment - $85,000. Contracted Services includes funds for Project Management - $135,200; IT Plan Development Implementation and Support - $150,000; and space modification - $40,000. Positions will be funded by Water and Sewer Fund Balance in FY 05-06. A funding mechanism for the plan will be brought to the Commissioners for approval in the near future. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board of Commissioners. COMMISSIONERS' ACTIONS/COMMENTS: Approved 5-0. 173 This page intentionally left blank. 174 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 05/15/06 Water & Sewer Item #: 4 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Contact: Kemp Burpeau, Deputy County Attorney SUBJECT: Offer to Purchase Surplus Property - 421 Sharon Drive R06209-007 -013-000 BRIEF SUMMARY: David and Sabrina Burnett have offered $5,000 to purchase the property located at 421 Sharon Drive (Lot 31, Sec. 2, Clear Brook Estates). The property was acquired by the District as a donation from R.C. Fowler. The tract has a low typography and has an existing drainage way generally bisecting the parcel. In that the lot is in Wilmington, staff has inquired with the City about reserving a drainage easement to address the existing ditch. The City has not yet visited the site and surveyed an easement, but the Burnetts wish that the purchase process go forward with the expectation that such an easement will be acceptable to them. The Tax Administrator has evaluated the parcel and determined that the offer price is reasonable compensation. Staff requests that proceeds be directed to the Engineering Drainage Account. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider offer to purchase, and, if desired, direct staff to advertise the purchase for upset bids as required by Statute. FUNDING SOURCE: Will above action result in: No Change In Position(s) Number of Positions: Explanation: ATTACHMENTS: ~ ,'. ...., ~ ClearbrookS ec2M ap. pdf REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider offer and direct staff. 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