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Agenda 2008 07-21 AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS c Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 e Wilmington, NC ROBERT G. GREER, CHAIRMAN • WILLIAM A. CASTER, VICE - CHAIRMAN TED DAVIS, JR., COMMISSIONER • WILLIAM A. KOPP, COMMISSIONER • NANCY H. PRITCHETT, COMMISSIONER BRUCE T. SHELL, COUNTY MANAGER WANDA COPLEY, COUNTY ATTORNEY SHEILA SCHULT, CLERK TO THE BOARD JULY 21, 2008 9:00 A.M. MEETING CALLED TO ORDER (Chairman Robert G. Greer) INVOCATION (Rabbi Harley Karz- Wagman, Temple of Israel) PLEDGE OF ALLEGIANCE (Commissioner William A. Kopp) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS 1. Approval of Minutes 2. New Hanover County Community Action Agency Appointments 3. Approval to Elect Standard County Status for Work First Program 4. Approval of BB &T Resolution and Agreement for Deposit Account and Bank of America Deposit Account Documentation Banking Resolution and Certificate of Incumbency 5. Approval to Submit a Commercial Equipment Direct Assistance Program (CEDAP) Grant Application 6. Approval to Establish Fee for Permitting of Temporary Food Establishments 7. Ratification of Grant Application to Cape Fear Memorial Foundation for Men's Preventive Health Program 8. Ratification of Grant Application for Eat Smart Move More Wellness Programs 9. Approval to Change Health Department Fee Policy to be Compatible with Current Medicaid Reimbursements 10. Approval to Accept Grant Awards: LSTA Techology Grant & LSTA Basic Equipment Grant 08 -09 11. Approval to Submit a Grant Application to Design Water Quality Improvement Projects in and around Eagle Point Golf Course 12. Approval to Apply for Two Grants with the North Carolina Governor's Highway Safety Program (GHSP) for 2009 Funding 13. Approval of Release of Tax Value 14. Adoption of Ordinances for Budget Amendments ESTIMATED REGULAR AGENDA ITEM F BUSINESS TIMES GU S O USI N SS 9:10 a.m. 15. Presentation of Employee Service Awards and Introduction of New Employees 9:25 a.m. 16. Presentation: Community Child Protection Team (CCPT) Annual Report 9:30 a.m. 17. Presentation: Water Quality in New Hanover County Creeks - A Status Update from Coastal Planning and Engineering (CP &E) 9:45 a.m. 18. Public Hearing and Consideration of Approval to Submit Application for Rural Operating Assistance Program Funds in the Amount of $276,336 Board of Commissioners Meeting 07/21/2008 9:50 a.m. 19. Consideration of a Resolution Relating to a Cape Fear Community College Bond Issue 10:00 a.m. 20. Consideration of Submission of a 2008 Safer Grant Application 10:10 a.m. 21. Appointment of Voting Delegate to the 2008 NCACC Annual Conference 10:15 a.m. 22. Committee Appointments NON - AGENDA ITEMS (limit three minutes) ADDITIONAL AGENDA ITEMS OF BUSINESS 10:25 a.m. 23. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 10:35 a.m. 24. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Board of Commissioners Meeting 07/21/2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 1 DEPARTMENT: Governing Body PRESENTER(S): Chairman Greer CONTACT(S): Sheila L. Schult, Clerk to the Board SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Agenda Review meeting held on July 3, 2008 Regular Session meeting held on July 7, 2008 Water and Sewer Regular Session meeting held on July 7, 2008 - FINAL MINUTES APPROVAL RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners Meeting 07/21/2008 1 -0 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 2 DEPARTMENT: Governing Body PRESENTER(S): Vice - Chairman Caster CONTACT(S): Sheila L. Schult, Clerk to the Board SUBJECT: New Hanover County Community Action Agency Appointments BRIEF SUMMARY: At the Board's July 7, 2008 meeting Cynthia J. Brown, Executive Director of New Hanover County Community Action, presented an overview of the agency and reported that Community Action boards must reserve 1/3 of its seats for local public elected officials or their designees. She requested the Board of Commissioners fill two vacancies on its Board of Directors. The following two names have been submitted to serve as designees: Sam Lane - New Hanover County Department of Social Services, Assistant Director of Economic Services Sheila Schult — New Hanover County Clerk to the Board of Commissioners RECOMMENDED MOTION AND REQUESTED ACTIONS: Designate Sam Lane and Sheila Schult to serve on the New Hanover County Community Action Agency as New Hanover County Board of Commissioners designees. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Make appointments. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners Meeting 07/21/2008 2 -0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 3 DEPARTMENT: DSS PRESENTER(S): LaVaughn Nesmith CONTACT(S): LaVaughn Nesmith SUBJECT: Approval to Elect Standard County Status for Work First Program BRIEF SUMMARY: It is time for counties to begin the Work First biennial planning for the federal fiscal years 2009 -2010 and 2010 -2011, referred to by the State as the 2010 -2011 Biennium. As part of this process, each county must notify the Department of Health and Human Services (DHHS) of its decision to select either standard or electing county status. The decision must have the support of three - fifths of the Board of Commissioners. In compliance with these requirements, the Board of Social Services voted on July 8, 2008, to recommend that the Board of County Commissioners notify the State that New Hanover County again requests standard county status and appoint the 2007 -2009 planning committee to develop the new plan. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval of request to select Standard County Status for the Work First plan for 2010 -2011; and approval of the 2007 -2009 planning committee to develop the new plan. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) ATTACHMENTS: Designation form for signature Work First Planning Report for Commissioners COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners Meeting 07/21/2008 3 -0 County, North Carolina Request for Standard or Electing Status for the Work First Program The Board of Commissioners of County voted on (date) to request Standard or Electing (Check one) Status for the Work First Program. The vote was for and against (at least two - thirds in favor). Commission Chair Signature Date The primary contact person for our Work First Block Grant planning process will be: Name: Position /Title: Address: Phone: Fax: Email: Due Date: September 26, 2008 Submit to: Sara Anderson Mims, Program Administrator Work First /CPS Policy Team Family Support and Child Welfare Services Section North Carolina Division of Social Services 325 N. Salisbury St. 2408 Mail Service Center Raleigh, NC 27699 -2408 Fax: (919) 715 -6714 Board of Commissioners Meeting 3 -1 -1 Work First Biennial County Planning It is time for all counties to begin the Work First Biennial Planning for the Federal Fiscal years 2009 -2010 and 2010 -2011, referred to by the State as the 2010 -2011 Biennium. As in previous years, each county must notify the Department of Health and Human Services (DHHS) as to whether they select Standard or Electing County status. In the request for redesignation, the county must submit documentation that three - fifths of its county commissioners support the redesignation. It should be noted that funds available for distribution to electing counties will be adjusted based on State and /or Federal legislation. When counties are preparing their plan and deciding whether to change or remain as standard or electing, they need to be cognizant that any estimates received from the state DSS Budget Office will be based on current available dollars and subject to change based on legislative decisions and number of electing counties. In electing counties, the Commissioners are responsible for establishing county outcome and performance goals. In standard counties, county departments of social services, in consultation with NC DHHS and the county board of commissioners are responsible for establishing county outcome and performance goals. New Hanover County initially requested and was selected to be an electing county. However, in 2001, financial incentives for electing counties were removed which would have placed the County at significant financial risk had we remained an electing county. Therefore, New Hanover became a standard county and has remained so to date. NCGS 108A -27 gives the County Commissioners the responsibility of appointing a committee of local leaders to assist in the development of the county Work First Plan. Members of the committee as outlined in the statute are representatives of: - the DSS Board - the Board of the area mental health authority - the local public health board - the local school system - the business community - the board of county commissioners, and - community based organizations that are representatives of the population to be served In addition, it highly recommends inclusion of representatives of the local community transportation system, faith based organizations, recipients of Work First and child welfare staff. In 2006, the New Hanover County Commissioners upon recommendation of the Board of Social Services appointed a Work First Planning Committee to draft the County's 2007- 2009 Work First Plan. This team of professionals, which included all of the above Board of Commissioners Meeting 07/21/2008 3 -2 -1 required and recommended members plus representatives of the Chamber of Commerce, the Wilmington Housing Authority, Vocational Rehabilitation, Employment Security Commission, the New Hanover County Partnership for Children, the Cape Fear Work Force Development Board, Cape Fear Community College, the New Hanover Child Support Office, New Hanover County Community Action, Domestic Violence Shelter and Services and the Social Security Administration, did a commendable job on the current plan. The Board of Social Services recommends to the County Commissioners that the County notify the state that New Hanover County requests Standard County status for the Work First program for the 2010 -2011 biennium. The New Hanover County Board of Social Services also requests the County Commissioners to appoint the same group as the planning Committee to develop the County's Work First Plan for 2010 -2011. Upon approval from the Commissioners, a letter will be sent to the director of each of the above mentioned organizations requesting that either they or their designee participate in the planning process. Board of Commissioners Meeting 07/21/2008 3 -2 -2 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 4 DEPARTMENT: Finance PRESENTER(S): Avril M. Pinder CONTACT(S): Avril M. Pinder SUBJECT: Approval of BB &T Resolution and Agreement for Deposit Account and Bank of America Deposit Account Documentation Banking Resolution and Certificate of Incumbency BRIEF SUMMARY: Attached is a BB &T Resolution and Agreement for Deposit Account and Bank of America Deposit Documentation Banking Resolution and Certificate of Incumbency. The authorized signers on the accounts are Avril M. Pinder, Finance Director, and Barbara D. McClure, Assistant Finance Director. These resolutions are necessary to remove the Deputy Finance Director from the deposit accounts due to her transferring to the CFPUA. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve BB &T Resolution and Agreement for Deposit Account and Bank of America Deposit Documentation Banking Resolution and Certificate of Incumbency. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) ATTACHMENTS: BB& T Resolution and Agreement for Deposit Account Bank of America Resolution and Certificate of Incumbency COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners Meeting 07/21/2008 4 -0 BB T RESOLUTION AND AGREEMENT FOR DEPOSIT ACCOUNT New Hanover Count c; A_ A n n n 17.4 Name of Organization EIN ❑ Corporation ® Government Entity ❑ Sole Proprietorship ❑ Unincorporated Association ❑ Partnership ❑ Non -Profit Corporation ❑ Limited Liability Company ❑ Limited Liability Partnership Other I. the undersigned, hereby certify to BB &T that I am the Secretary /Assistant Secretary (or as applicable, Proprietor, Authorized Partner, Authorized Manager or other Authorized Person) of the above named Organization duly organized and existing under the laws of the State of North C ; and that the foregoing is a true copy of resolutions duly adopted by the Organization at a meeting held on 0 7 / 21-/ 0 R , and that such resolutions are in full force and effect and have not been amended or rescinded: RESOLVED, that BB &T is hereby designated as a depository institution for the Organization and the Organization agrees to be bound by the BB &T deposit account agreement and all other rules and regulations of the bank and that any person designated as a, "Designated Individual" is hereby authorized on behalf of the Organization and in its name to endorse any and all checks, drafts, notes, certificates of deposit or any other instrument or orders for the payment of money to the Organization, which endorsement may be in writing, by stamp or otherwise, it being understood that on all such items all prior endorsements are guaranteed by the Organization irrespective of the lack of an express guarantee in the endorsement of the Organization; and FURTHER RESOLVED, that any Designated Individual be and is hereby authorized to open any deposit account with BB &T but only those individuals who actually execute a BB &T signature card shall have access to and be permitted to conduct transactions on any deposit account in the name of the Organization; and FURTHER RESOLVED, that BB &T be and is hereby authorized and directed to honor, pay and charge any of the accounts of the Organization, without inquiry to or responsibility for the application of the proceeds thereof, all checks drafts, notes or other orders for the payment, withdrawal or transfer of funds or money in the accounts of or to the credit of the Organization and any instructions regarding the same, and to honor any authorization for the transfer of funds between different accounts whether oral, by phone or electronic means without inquiry as to the circumstances related thereto and for whatever purpose or to whomever payable, including requests for conversion into cash as well as for deduction from and payment of cash out of any deposit, and whether or not payable to, endorsed or negotiated by or for the credit of any person signing same or any other officer, agent or employee of the Organization, when signed, accepted, endorsed or approved as evidenced by an original or facsimile signature of any ONE of the following persons, hereinafter referred to as a "Designated Individual ". Designated Individual Signature Printed/Typed Name Title Z �1, A larr 1 , c irri l M_ Pind Finance Directo lyk? Barbara D. McClure ssis ant Finance FOR BANK USE ONLY Prepared By Date Center Bank No. State Forward to: Centralized Document Scanning Operations M/C 100-99-15-11 8010 (0703) Board of Commissioners Meeting 07/21/2008 4 -1 -1 FURTHER RESOLVED, that any authority granted herein shall not be limited to the above named Designated Individuals, but shall extend to such additional or different individuals as are named as being so authorized in any written notification signed by any of the above Designated Individuals; and FURTHER RESOLVED, that BB &T be and is hereby authorized to honor, receive, certify, pay or exchange any items bearing the signature of any one Designated Individual even though such payment may create an overdraft or even though such item may be drawn or endorsed to the order of any Designated Individual signing the same or tendered by such individual or a third party for exchange or cashing, or in payment of the individual obligation of such party, or for deposit to such individual's personal account and BB &T shall not be required or be under any obligation to inquire as to the circumstances of the issuance or use of any such item or the application or disposition of such item or the proceeds thereof; and FURTHER RESOLVED, that the Organization assumes full responsibility and holds harmless BB &T for any and all payments made or any other action taken by BB &T in reliance upon the signatures, including facsimiles thereof, of any Designated Individual or person authorized by same, regardless whether or not the use of the facsimile signature was unlawful or unauthorized and regardless of by whom or by what means the purported signature or facsimile signature may have been affixed to any item if such signature reasonably resembles the specimen or facsimile signature of the Organization, or for refusing to honor any signatures not provided to BB &T, and that the Organization agrees to indemnify BB &T against any and all claims, demands, losses, costs, damages or expenses, (including reasonable attorney's fees) suffered or incurred by BB &T resulting from or arising out of any such payment; and FURTHER RESOLVED, that any Designated Individual or person authorized thereby, is authorized to execute and deliver any night depository agreement; to enter into any agreement for the provision of cash management services; to lease a safe deposit box, to execute an electronic fund transfers agreement, to enter into an agreement to obtain a deposit access device, to enter into an agreement to obtain credit cards on behalf of the Organization, and to enter into other agreements relating to the deposit accounts at BB &T. FURTHER RESOLVED, that any and all prior resolutions executed on or behalf of the Organization are hereby revoked and that the foregoing resolutions shall remain in full force and effect until the Organization officially notifies BB &T to the contrary in writing and that BB &T may conclusively presume that this resolution and any signature cards executed pursuant hereto are in effect and that persons identified herein are properly authorized to act on behalf of the Organization, but that the Organization, as changes to the Designated Individuals are made, will immediately report and certify such changes to BB &T through submission of a new Resolution And Agreement For Deposit Account and signature card and BB &T shall be fully protected in relying on such certifications and shall be indemnified and saved harmless from any claims, demands, expenses, losses, or damages resulting from, the signature of any Designated Individual so certified, or refusing to honor any signature not so certified; and FURTHER RESOLVED, that all transactions by any officer or employee of this Organization on its behalf and in its name with BB&T prior to the delivery of this Resolution And Agreement For Deposit Account are hereby ratified and approved. In Witness Whereof, I have hereunto subscribed my name and affixed the seal, if any, of this Entity, this day of , Year For Corporations including Non-Profit: (Seal) Secretary /Assistant Secretary (Corporate Seal) For All Other Entities: (Seal) (Seal) (Seal) (Proprietor, Authorized Partner, Authorized Manager, or other Authorized Person) 80'10 (0703) Board of Commissioners Meeting 07/21 /2008 4 -1 -2 Bankof America Deposit Account Documentation Banking Resolution and Certificate of Incumbency Date: July 7, 2008 Select One: El New Resolution/Incumbency ® Supersede Banking Resolution ® Update Incumbency This Banking Resolution and Certificate of Incumbency will apply to all accounts you maintain with us. New Hanover County Organization Legal Name The Organization adopts the following Banking Resolution and Certificate of Incumbency (with specimen signatures)* The undersigned certifies that: 1) any individual (each an "Authorized Signer") holding any of the following positions: Finance Director (Title) (Title) Assistant Finance Director (Title) (Title) is authorized, acting alone, (a) to establish accounts from time to time for the organization at Bank of America, N.A. (the "Bank "), as well as to operate and close such accounts, and (b) to designate persons to operate each such account including closing the account, and 2) the person whose signature, name, and title appear in the "AGREEMENT, TAX INFORMATION CERTIFICATION and AUTHORIZATION" section of the Deposit Account Documentation Signature Card ( "Signature Card ") and those persons listed below on the Incumbency Certificate, are Authorized Signers who are authorized to establish accounts and to designate persons to operate each such account and to execute contracts and agreements with the Bank and that their signatures are genuine. 3) the persons who signed in the Designated Account Signers section of the Signature Card are authorized to operate any accounts opened with the deposit account documentation unless otherwise noted on the Signature Card, and that their signatures are genuine. 4) the foregoing is a complete, true and correct copy of the banking resolutions adopted by the Board of Directors, the Members or the General Partners, Commission, Council or Governing Board as applicable, of the Organization, government entity or authority and that the resolutions are still in full force and effect and have not been amended or revoked and do not exceed the objects or powers of the Organization, government entity, authority or the powers of its management or Governing Board, Commission or Council. Incumbency Certificate: Use when Authorized Signer's signature does not appear on the accompanying Signature Card, or to update authorized signers. Name Title Signature Avril M. Pinder Finance Director Barbara D. McClure Assistant Finance D irector * if you choose to provide your own Banking Resolution and Certificate of Incumbency (with specimen signatures), it must be attached to the signature card. This Banking Resolution and Certificate of Incumbency must be signed as follows: Corporations: Secretary or assistant secretary of the company must sign. Anv Partnership tvpe: One of the general partners must sign. If the general partner is an organization, show the name of the general partner and include capacity of signer. Limited Liabilitv Comoanv: Member Manaaed LLC: One of the members or an officer of the company must sign. If the member or manager is an organization, show the name of the member or manager and include capacity of signer. Manager Manaaed LLC: The manager or managers or an officer authorized of the company must sign. If the member or manager is an organization, show the name of the member or manager and include capacity of signer. Other unincorporated organizations: An officer of the organization who is authorized by the by -laws or operating agreement of the company must sign. Government entities, authorities or agencies: An authorized signer of the government entity /authority who is authorized by the statutes must sign IN WITNESS WHEREOF, I have hereunto set my hand as (title) of the Organization listed above this day of , 200 By: Type or Print Name of Certifying Individual Signature (Name of Company who is General Partner or Member) THIS DOCUMENT MUST BE PROCESSED BY THE BANK OF AMERICA UNIT LISTED BELOW For Bank Use: Forward to: Date Received: Received by: Phone: Date Reviewed: Reviewed by: Board of Commissioners Meeting 00- 35- 2854NSBW D9 -14 -2006 011MT /toot 4-2-1 Q 2006 Bank of America Corporation NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 5 DEPARTMENT: Fire Services PRESENTER(S): Donnie Hall and Frank Meyer CONTACT(S): Frank Meyer SUBJECT: Approval to Submit a Commercial Equipment Direct Assistance Program (CEDAP) Grant Application BRIEF SUMMARY: U.S. Department of Homeland Security's (DHS) Federal Emergency Management Agency (FEMA) 2008 Commercial Equipment Direct Assistance Program (CEDAP) provides local homeland security partners with essential equipment and equipment training they may not otherwise be able to afford. Equipment and training awards for the FY 2008 CEDAP Program are offered in five categories: 1) extrication devices; 2) thermal imaging, night vision, and video surveillance tools; 3)chemical, biological and radiological detection tools; 4) information technology and risk management tools; and 5) covert vehicle tracking tools. NHC Fire Service District is requesting a 2008 CEDAP Grant for a Radiation Detection Equipment Kit and training for one person on the use of the equipment that will be used in a terrorism - related critical incident management mission. The Radiation Detection Kit would be made available for regional response to possible terrorist attacks and will assist in assuring that all responders are safe from any possible radiation exposure through detection of radiation before it escalates to lethal levels. The equipment will assist in incident response significantly because the department does not currently have any device that will detect radiation levels. If awarded, the CEDAP will provide the requested equipment. Additionally, all training and travel costs for one person to attend training will be reimbursed by CEDAP. There is no required County match required. If awarded, a budget amendment will be brought to the County Commissioners for approval. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve submission of the application for a CEDAP grant. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners Meeting 07/21/2008 5 -0 COMMISSIONERS' ACTIONS: Approved 5 -0. Board of Commissioners Meeting 07/21/2008 5 -0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 6 DEPARTMENT: Health PRESENTER(S): Kim Roane, Support Services Manager CONTACT(S): Kim Roane SUBJECT: Approval to Establish Fee for Permitting of Temporary Food Establishments BRIEF SUMMARY: The New Hanover County Health Department has received notification from the North Carolina Department of Environment and Natural Resourses, Division of Environmental Health, that effective July 2008, local health departments are mandated to collect a $50.00 fee for temporary food establishments (TFEs) as required in GS.130A- 248(d). Fees are to be charged with each issuance of a permit, as well as when a TFE is relocated or when the permit has expired. Revenue collections for FY08 -09 are estimated to exceed $11,000 ($50 fee for 230+ Temporary Food Establishments). Local health departments shall retain these funds in support of local Food & Lodging programs. The collection of these fees is not a local option and required by the State and the fees may not be increased or decreased. Funds will be used to pay for temporary contract services for an Environmental Health Specialist to conduct field inspections for the Food and Lodging program. Currently, these services are available via the North Carolina Alliance of Public Health Agencies. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the establishment of a $50.00 fee for the permitting of Temporary Food Establishments, the associated budget amendment to increase expenditures and revenues for FY08 -09, and to allow this change to be included in the New Hanover County Health Department's Fee Policy. FUNDING SOURCE: Are funds available in the current budget for the full amount required for this purpose? no Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: Fees collected from the public. ATTACHMENTS: Memo from Terry Pierce, Director, NCDENR B/A 09 -004 Board of Commissioners Meeting 07/21/2008 6 -0 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting 07/21/2008 6-0 State of North Carolina Michael F. Easley, Governor Division of Environmental Health Department of Environment and Terry L. Pierce, Director Natural Resources William G. Ross, Secretary MEMORANDUM To: Local Health Directors From: Terry L. Pierce, Director Division of Environmental Health Date: April 27, 2008 Subject: Collection of Fees for the Permitting of Temporary Food Establishments Pursuant to a request from the N.C. Association of Local Health Directors, local health departments will begin collecting a $50.00 fee for temporary food establishments (TFE), as required in GS. 130A248( d). After consulting with the Attorney General's staff, TFE are determined to be subject to the fee set forth in the law cited above. Furthermore, it was determined that a fee should be charged for each issuance of a permit. When a TFE is relocated or when the permit has expired, a new permit and fee is appropriate. Board of Commissioners Meeting 07/21/2008 6-1-1 Accordingly, all local health departments are directed to collect this fee, effective July 1, 2008. This fee shall be collected for all TFE, except for those establishments that are exempted from fees by law or rule. Collection, retention and disbursement of these state fees will be prescribed in the Consolidated Agreement. Each local health department will report these funds to the Division through the Consolidated Agreement Addenda (DENR 3300), Local Health Department Budget (DENR 2948) and Local Expenditure Report. Prior to July 1, the Consolidated Agreement will be revised to facilitate this process. The Local Expenditure Report and Local Health Department Budget forms have been revised to include a category for the accounting of these collected fees. This week, Teresa Abbott will electronically distribute these revised forms to each health department. Please disregard her previous a-mail message containing the previous versions of these documents. If you have questions regarding the changes described in this memorandum, please contact Bart Campbell at (919) 715-7148 or bart.campbell@ncmail.net, or contact me at (919) 733-2352 or terry.pierce~ncmail.net. If you have specific questions regarding any of the forms or the reporting procedures, contact Teresa Abbott at (919) 715-0940 or teresa.abbott@ncmail.net. cc: John Barkley Joy Reed Kristi Nixon Teresa Abbott Chris Hoke Bart Campbell NCEHSA Jackie Glenn Dennis Harrington Larry Michael 1630 Mail Service Center, Raleigh, North Carolina 27699-1630 Phone (919) 733-2870 /Fax (919) 715-3242 http://www.ncenvirohealth.org An Equal Opportunity /Affirmative Action Employer Board of Commissioners Meeting 07/21/2008 6-1-2 AGENDA: July 21, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2009 BUDGET BY BUDGET AMENDMENT 09-004 BE IT ORDAINED by the Board of County Carolina, that the following Budget Amendment 09-004 fiscal year ending June 30, 2009. Commissioners of New Hanover County, North be made to the annual budget ordinance for the Section 1: Details of Budget Amendment: Fund: General Fund Department: Health/Environmental Health Ex enditure: Decrease Increase Environmental Health: Contract Services $11,000 Total $11,000 Revenue: Decrease Increase Environmental Health: Health Fees $11,000 Total $11,000 Section 2: Explanation To budget for new fees associated with the permitting of temporary food establishments. Funds will be used to pay for temporary contract services for an Environmental Health Specialist to conduct field inspections for the Food and Lodging Program. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 09-004, amending the annual budget ordinance for the fiscal year ending June 30, 2009, is adopted. Adopted, this day of , 2008. (SEAL) ATTEST: Sheila L. Schult, Clerk to the Board Robert G. Greer, Chairman Board of Commissioners Meeting 07/21/2008 6-2-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 7 DEPARTMENT: Health PRESENTER(S): Janet McCumbee, Personal Health Services Manager CONTACT(S): Janet McCumbee SUBJECT: Ratification of Grant Application to Cape Fear Memorial Foundation for Men's Preventive Health Program BRIEF SUMMARY: The Health Department has been invited to apply for funds from Cape Fear Memorial Foundation to begin a men's preventive health program. The intent to apply for funding was recommended and approved by the Board of Health in March 2008. The program will address the leading causes of morbidity and mortality in New Hanover County: heart disease, stroke, and cancer. Men's health fairs would be held at community sites for the target population of low income, uninsured and underinsured men. The customers will receive health risk assessments, screenings, and lab tests for hypertension, heart disease, diabetes, stroke, and prostate cancer. The men's health program would require additional supplies, contracted services and staff hours for the Health Department. Partnerships are already in place with other community service providers to carry out this program of men's health fairs and provide follow up for this target population. The full application was due July 15, 2008. RECOMMENDED MOTION AND REQUESTED ACTIONS: Ratify the grant application to Cape Fear Memorial Foundation (due 7/15) for men's preventive health program for three years for $232,000. FUNDING SOURCE: Are funds available in the current budget for the full amount required for this purpose? no Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: Cape Fear Memorial Foundation. No County match would be required. The grant request would include a 20-hour nurse and 10 hours of administrative support. These may be temporary positions, no benefits, or hours added to current part-time staff hours. No County match would be required. There is no requirement that the program be continued when the grant period is complete. ATTACHMENTS: Board of Commissioners Meeting 07/21/2008 7-0 CFMF -Letter of Intent CFMF Letter of Acceptance COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting 07/21/2008 7-0 ,k,~ .__.~~~fti ~' ~ ~~ ~lV~ ~~U~l ~~~ f,a~ ~~ 1 ~~~ '~~ H~~~h I~~~art~He~t ;~ ~ ~ °t w ~~ ~~ t~ Street _ ~~ ~~l _ ,~ 2D~~ Sarah 17 w~ ~ r~ a ~~~ 11~1~! ~~~ ~ ~Q~~~"'lQ~ NEW HanavEk COUNTY M~A~t~ ~~ ~~one {~~~}79S~G~OU FAQ ~1D} 34~-4~4G ~~ r NlarCh 5, ~q08 I~r. Carry A. arrls, President gape Fear Memorial Foundation 2~~8 Independence Blvd., ate. ~~~ 1~Ililrningtan, IBC ~84~~ Dear Mr. Barris: vlfe would like to request approval to submit a grant in the July cycle for a new initiative from the New Hanauer County Board of Health. At their last meeting, they approved that we ga forward with a project to provide additional preventive health services to men in our community over the next three years, in hopes that we can affect the morbidity and mortality of that population. As a result of funding streams and state mandates, many of our traditional services are focused an women's health and children's health. Upon review of our community assessment data far the years ~Q~1-2gg5, we see that the leading causes of death continue to be diseases of the heart, cerebrovasculardlsease, and Dancer. fur department has not had the resources to provide preventive health care for these conditions, and the Board would like #or us to seek grant appartunities to focus on male health in these areas over the coming years. If a can receive funds to focus an male health, the board has recommended that we hold quarterly health fairs that provide screenings and education to uninsured~underinsured males or those not having regular access to health care. IJlle would focus the screenings on cardiovascular health, prostate cancer screening, prevention of lung cancer, and detection of diabetes. vve would work with community agencies yr organi~atians such as churches to take the staff and equipment out to the target population. I~en screened at these quarterly health fa~rs~screenings would be followed by a nurse and health education staff to ensure they receive care. INe would attempt to track these men over three years to determine whether our screenings, education, and continued follow up have reduced their risk of heart attacks, stroke, diabetes, and cancer. To accomplish this new initiative and provide the services free of charge to the target population, we would need additional supplies, equipment, contract services, and staff time. Cur grant proposal would include a request for approximately ~~,gDg over three years to cover the expenses of this project, with a goal of serving at least ~~0 men per year. 1Ne hope future data will show improvement of morbidity and mortality of men in our community over the three years, as well as the feasibility of integrating same of the screenings into our routine clinical services over time. Thank you for consideration of this letter of intent to apply #ar funding in the July, 2g08 cycle. if you have any questions, please call Janet Mcumbee RN at X98-659. Sincerely ~G~~G~+~ /~"(~~ ~, David E. Rice, M.P.H., M.A. Dr. Sandra L. Miles, Chair Mealth Director New Hanaver'County Board of Health "Healthy Peopfe, HeaZth~ Enviran~e~t, Healthy community'} Board of Commissioners Meeting 07/21/2008 7-1-1 2548 ~r~~~P~~a~~r~c~ B~v~, ~~E 2a4 ~ILMI4~G'~QN, ~ ~~~ ~ ~ ~pARp ~~ 1~~RECT~RS. ~~NES ~. ~~hNE I~LIIANI H. CAMER4~ ,~. RICHARb C~RBETi, IVI.D„ ~.A.~.R, J~an+~5 D. 4~UtvDtE~, M.~., F.A.C.~.S. W. ~~a~E~ MEB~NE, 111 ~.~. $iI~CLAIR, ~R„ INI.D., H-°+IRMAht RONALD S~r~Cs<,a~~ RQBERS F, WARWICK, CAA RICHARD L. WOOD~URY GARR'f 1;lARR15, ~RES~DEN~ a e ear '' MEMORIAL FOUNDAI"ION April ~ 7, ~~~8 dir. David ~~ l~ce~ ~I~, l~ Health Director ~ Hanover bounty Health Department ~~0~ youth ~ nth street ilrnirton, ~ ~4~1-4~~~ RE: guest ~: ~ ~~ ~ Male Health itiative Dear lV~r. ice: ~~ ~~ {9]0} 452-Obl l PHONE (91Q) d57-5679 FAX www.i Thank ou for our interest in gape Fear Nlen~orial oundatlon. ~e have received our letter of inquiry ~~ ~vh~~ch you shared ~nfonnat~on about our or ani~atior~ and services. we are interested ~n learrnng amore about ~ ~ ri~al our ro~ect so that we nay decide tf a grant froru gape lwear demo y ~ ~oundatior~ would further the objectives of the l~`oundatxon and help you butter serve our community. Therefore, we ask that yvu complete the en~cloed grant Application dorm and return to us on or before 3uly 1 , ~oo~, if you wish to be considered in the next ~ ant cycle. ~fProgres Repot fors are enclosed for ro'ects reviousl funded, for which an annual apart has not yet been nude, lease cony Iete the forrhs and return with this applaea~on. Please do not ' ~ . . send an mailin to the ~"oundatxon re~uir~ng a rec~p~ent s situ. ~f Y g . con~"irmation of receipt ~s required, oran~~at~ans are encouraged to follow up with an nail or telephone call. ~f ou would like to receive the application by e~rnail, please het us Y -~ yaw and we ~~7i1! be glad to forward it to you. Ado~tionally, we ask that you email completed grant appli~atior~ to bet a~cfmfdn.urg if you have access to the Internet. However, the grant application is not officially acc td until the signed arigina~ is received in our of~irce. we ~na~e ant a~uards twl~e yearly. The deadline dates for accepting a licatlans are 3anuary 1 and duly 1 ~. we loop forward to hearing from pP You lnc ely, Marry , P~~sident Board of Commissioners Meeting D~D~ ~ ~~1A~1~ANIN@~~~g~ ~~SiR~ ~~~ ~~~ HEADING AND H~A~~H 7-2-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: $ DEPARTMENT: Health PRESENTER(S): Scott Harrelson, Deputy Health Director CONTACT(S): Amy Cook SUBJECT: Ratification of Grant Application for Eat Smart Move More Wellness Programs BRIEF SUMMARY: The Eat Smart Move More Grant proposes to provide the infrastructure for the New Hanover County wellness program, which aims to increase knowledge, attitudes and skills of individuals to make the behavioral changes related to healthy eating and/or physical activity. Funding of $20,000 will provide wellness programs for New Hanover County citizens via the Health Department. A budget amendment will be submitted to County Commissioners for approval if grant funds are received. RECOMMENDED MOTION AND REQUESTED ACTIONS: Ratify application for the NC Eat Smart Move More grant for funding to provide administration and support to develop local wellness programs in New Hanover County. FUNDING SOURCE: Are funds available in the current budget for the full amount required for this purpose? grant Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: North Carolina Division of Public Health Physical Activity and Nutrition Branch Chronic Disease and Injury Section. There are no matching County funds required. If grant funding ends, the Health Department will continue to seek other funding to develop the program. ATTACHMENTS: Eat Smart Move More Budget Summary COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Board of Commissioners Meeting 07/21/2008 8-0 Approved 5-0. Board of Commissioners Meeting 07/21/2008 8-0 Eat Smart Move More Grant ~~~ ~. Eat Smart Move More Grant FY 08-09 Program Administration $6000.00 .10 FTE to support salary & fringe benefits of existing Health Educator Program Expenses $6000.00 Wellness Program Software & wellness program materials Marketing/outreach $3000.00 Printed posters, fliers, brochures Customized wellness cups, pens, stress balls Educational Materials $2500.00 Brochures & teaching models on healthy lifestyles, stress management, chronic disease management and display boards Incentives $2000.00 Gym memberships, gym bags, yoga mats, pedometers, healthy cook books, exercise videos, health books, etc. Travel $500.00 Travel to promote wellness policies and programs throughout the county Total $20,000.00 X20,000 will provide wellness programs for New Hanover County citizens via the health department. Board of Commissioners Meeting 07/21/2008 8-1-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 9 DEPARTMENT: Health PRESENTER(S): Kim Roane, Support Services Manager CONTACT(S): Kim Roane, Support Services Manager SUBJECT: Approval to Change Health Department Fee Policy to be Compatible with Current Medicaid Reimbursements BRIEF SUMMARY: Medicaid has, in the past, paid one flat administration fee per patient for immunizations, regardless of whether one dose or multiple doses are given. Medicaid has changed their reimbursement process, and now splits the reimbursement into two fees: 90471EP is the new code for administration of one injectable vaccine, and 90472EP is the new code for administration of multiple injectable vaccines (per dose). If a patient is administered multiple vaccines in one visit, Medicaid will now pay multiple administration fees, one per dose administered. VVe request approval to make changes to the New Hanover County Health Department Fee Policy to incorporate the new change in Medicaid payments as per the attached documentation. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the revision to the New Hanover County Health Department Fee Policy to include the fee schedule and fee policy changes as listed. FUNDING SOURCE: Are funds available in the current budget for the full amount required for this purpose? no Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: Medicaid reimbursements. Revenues are expected to exceed budget by $5,000 for FY 08-09. No budget amendment is requested at this time. ATTACHMENTS: Immunization Administration Code and Fee Changes Eff. July, 2008 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners Meeting 07/21/2008 9-0 COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting 07/21/2008 9-0 Immunization Administration Code and Fee Changes Effective July, 2008 Medicaid is currently paying $27.42 for a child whether one dose our four doses are given. The new codelfee (90471 EP) will pay $17.25 for one dose. Code 90472EP will pay $9.71 for doses 2 or more. A claim for a child receiving four doses would pay $17.25 (dose #1) plus $29.13 (doses #2, #3, #4) for a total of $46.38. N. C. Medicaid Special Bulletin II April 2008 Local Health Department Providers An immunization administration fee may not be billed if the immunization(s) is provided in addition to a Health Check screening visit. The immunization administration CPT codes 90465, 90467, 90468, 90471, 90473 or 90474 with the EP modifier may be billed if immunizations are the only services provided that day or if any immunizations are provided in conjunction with an office visit. Administration of one injectable vaccine is billed with CPT code 90471 (one unit) or 90465 (one unit) with the EP modifier and is reimbursed at $17.25. Additional injectable immunization administrations are billed with CPT code 90472 or 90466 with the EP modifier and are reimbursed at $9.71 for each unit. The appropriate number of units must be billed for each additional immunization administration CPT procedure code with the total charge for all units reflected on the detail. Administration of one vaccine that is an intranasal/oral immunization is billed with the administration CPT code 90467 with EP modifier and is reimbursed at $11.33 or 90473 with the EP modifier and is reimbursed at $11.67. Note: CPT codes 90467 or 90473 can only be billed if the intranasal/oral vaccine is the only immunization provided on that date of service. Neither code can be billed with another immunization administration code on that date of service. See guidance in next bullet for further clarification. A second intranasal/oral immunization cannot be billed at this time. Administration of an intranasal or oral immunization vaccine provided in addition to one or more injectable immunization administrations is billed with CPT code 90468 or 90474 with the EP modifier. CPT code 90468 is reimbursed at $8.61. CPT code 90474 is reimbursed at $7.94. CPT vaccine codes for the vaccines administered must be reported or billed, as appropriate, even if the administration codes are not being billed. Immunization administration codes cannot be billed in conjunction with Health Check Screening. Report the CPT vaccine code(s) without billing the administration codes. Board of Commissioners Meeting 07/21/2008 9-1-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 10 DEPARTMENT: Library PRESENTER(S): David Paynter CONTACT(S): SUBJECT: Approval to Accept Grant Awards: LSTA Techology Grant &LSTA Basic Equipment Grant 08-09 BRIEF SUMMARY: Grant applications were approved at the February 18, 2008, Commissioners Meeting. County funds have been budgeted in the County's IT Department. The LSTA Technology Grant is for $100,000 and the LSTA Basic Equipment Grant is for $25,000. The grant agreements are available for review in the County Manager's Office. RECOMMENDED MOTION AND REQUESTED ACTIONS: Accept grants. Adopt ordinance for related budget amendment 09-003. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: The EZ Basic Equipment Grant has a match of $4,600 which was originally budgeted in Information Technology for FY08-09 and will be transferred to Library. The Technology Grant has a match of $80,000 which was also budgeted in Information Technology for FY08-09 and will be transferred to Library. ATTACHMENTS: LSTA Grants 08-09 B/A 09-003 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Board of Commissioners Meeting 07/21/2008 10-0 Approved 5-0. Board of Commissioners Meeting 07/21/2008 10-0 ~~ ~~ ~ F. f ~ ~ C ~ ~y` 1~ ~3$~ Mate Library of North Caroii~la Ad~111n~stratlo~l a~1d L~b.ary Develap~ne~lt l~iclaael F, Easley, Governor Lisbeth C. ~va~as, secretary 1~ary L. ~oo~1e, State Libra~-ia~1 dune 2S, 200$ T. C. Tatum New I~Iallaver Corlnty P~lblic Library 201 Claestlaut Street willaulagton NC 2$401-3942 Deal 1141'. ratlllaa, Congratlllatiolas! The State Library is pleased to confirm that New flanover County Public Library's application far a 2OQ$M2009 LSTA Technology grant has boon approved for funding ila the amount of ~OO,ObO. l;laclased are two copies of the g~•air agreer~aerrt, a Ce~•tificatiota Rega~~clir~g debarment and a Lobby~~ig ~ertil'icatian. After you have reviewed these documents, promptly return the signed and dated agreements (t~vo originals}, and the Debarment certification, Please sign all documents in blue ink. we remind you that you calalaot elacumber or spend grant. or local l~laatclailag fiends until both your repl'esentatives and the State Librarian have signed the grant agreelnelat. Your library's application for this grant included certification, as appropriate, related to the federal Children's Ilaternet Protection Act (CP), The Adde~adu~a~ to your grant agreement is acknowledgement of the CIPA certification you provided to the State Library and a statement of what yore' certification e~atails with regal-d to CIPA for dais grant, Tie gr~rzr7t c~grAeerrxerit ar~rl rctlc~erz~tcrr2 ai•~ critical r~ncc~r~lents tl~rrt must b~ r•etrriner~ rrr your- pr•aje~t~~e, Tlais grant is made possible by funding from the federal Institute afMuseum and Library Services (IMLS) under- floe provisions of the Library Services and Technology Act as administered by the State Library of North Carolina, a division of the Depar-tmelat of Cu1tLu•al Resources. You are required to credit INILS and the State LibrarylDepartmelat of Cultural Resources i1a all related publicatiolas and activities ila conjunction with floe use of the grant fiilads. Tlae Catalog of Federal Danaestic Assistance (CFDA} number far this grant is 45.310. Once all parties have signed floe grant agreenaelats, we will mail you a fully executed original agreement, a sample media. release, and ilastl-uctia~as for abtaini~ag reimbursement of grant expendXtures. ~Ne will also provide you with pertinent reviewer feedback and comments about your proposal. Please remember that you must obtain print' approval from the State Library far any budget and pragran>nlatie changes. Tlae State Lib~•aly is pleased to support this project for your library users. Please lotus l~laow if you have ~uestiolas at any point. You naay contact ma by telephone at 91~-$0?-?420; or send e-Hoare to rile at ~pc~~7r~y,~ror•rrsl~y cz rrcmnil.net>. You • holy, r~ Penelope IUI, PI i7asby Federal Programs Consultant 1JnClaSl11'eS (~~ t h • jj@@ i1,~~II~[NG A[~DRFSS I..OC~TION ~G40 ~vlaii Service Ce~~ter BoarcT~~~o~r~ii~e~~~leeting 10~ I~,asl .fo~~es S~~~eet Ralei~l7, NC 27G99-460 1'ax~lll~;p~iR r~;~~~~~~, ~~~ ~~rn~ 10-1-1 ~ ~~~,~ ~, r. ~- ~~ ~~. ~ ; -~~ 1 ~, a~~Yn~~~-~ `~ ~`~`~~ North Carolina Department of Cultural Resources State Library of North Carolina Administration and Library Development Michael F. Easley, Governor Lisbeth C. Evans, Secretary Mary L. Boone, State Librarian June 25, 2oa8 T. C. Tat11m New Haaaover Coulaty Public Library 201 Claestmlt Street wilmilagtala NC 28401-3942 Dear Nlr. Tatilm~ Congl•atulatiotas!Thc State Library is pleased to con~a•na that New l~anaver Caul~ty Public Library's applicatiN far a 2Q08-2a~9 LSTA Basic ~gtlipment ~z•aaat has been approved far filndilag in the ala~aulat of ~2,0~0. Cnclosed are two copies of the grarlt agreement alad a Ce~•ti~'icatia~a Rcgarclilag I)ebarmelat• After you have reviewed these documents, promptly ret~Ia~a the sighed and dated agreements (two originals}, alad tlae Debarment certification. Please sign all documents iIa blue flak. Vile remind you that you cannot encumber ar spend grant ar heal matching fulads until both your represelatatives and the State Librarian have signed tlae gralat agreela~ent Your libraay's application far dais grant included ceI•tificatian, as appropriate, related to tlae federal Claildrela's llaterlaet Protection Act ~CIPA}, The Addendallaa to your gralat agreement is acklaowledgelnelat of tlae C1PA certificatiala yarl provided to the State Library alad a stateanent of what your certil"ication entails with regard to CIPA far this grant, The gr•at~t agrAeerriefl.t ar~rl arlrlenrlarn~ a~~c criticrr~ c~ocurjrents that must ~c r~ctrri~~er~ itr ~1aur prajec1t f le. Tlais grant is made possible by fi.Iradirag from the federal Instittilte of Museum arad Library Services (1MLS} undez• tlae provisions of the Library Services aaad Teclalaalagy Act as administered by the State Library of North Carolina, a division of tlae Department of Cultural Resources. You are required to credit 1MLS and the State LibraryfDepartrnent of Cultural Resources iIa all related publications arad activities era conjunctiora with the use of ilae grant fiends. Tlae Catalog of Federal Domestic Assistance (CFDA} number for this grant is 45.31 ~. Cnce all parties have signed the grant agreerrrerats, we will Iaaail you a fully executed original agreel~aerat, a sample media release, and instructions far obtaining reimbursement of grant experadit~ares, we will also provide yall with pertiraerat reviewer feedback and camraaents about your proposal. Please renaera~ber that you must obtain pI•ior approval from the State Library far any budget and programmatic changes. Tlae State Library is pleased to support dais project for your library users. Please let cIS know ifyou have questialas at away poilat. You may contact me by telephone at 919-807-7420; or send e-mail to me at <~~~rrry.~ia~•~zsby u~},ncmail.fret>. { ~" ~ ~ ~Penela e M.~ or~asby p ~• Federal Prograraas Corasrrltant P,nclosures (3} MA~t,ING Al~D1ZFSS Board of Commissioners Meeting LaCA~ IAN ~G~O Mail Se~'vice Ce~~ter Tele~~~~9/~~~7M74~(3 10~ Fast Jo~~es Sheet ........ __.~~ ...~ ~ 10 -1.2..._.n AGENDA: July 21, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2009 BUDGET BY BUDGET AMENDMENT 09-003 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 09-003 be made to the annual budget ordinance for the fiscal year ending June 30, 2009. Section 1: Details of Budget Amendment: Fund: General Fund Department: Library/Information Technology Ex enditure: Decrease Increase Libra Su lies $29,600 Ca ital Outla $180,000 Information Technolo Grant match $4,600 Grant match $80,000 Total $84,600 $209,600 Revenue: Decrease Increase Libra LSTA Grant $125,000 Total $125,000 Section 2: Explanation To budget funds received from the Library Science Technology Act Grant for technology and basic equipment. Grant match of $84,600 was previously budgeted in Information Technology and will be transferred to the Library's budget. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 09-003, amending the annual budget ordinance for the fiscal year ending June 30, 2009, is adopted. Adopted, this day of , 2008. (SEAL) ATTEST: Robert G. Greer, Chairman Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting 07/21/2008 10-2-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 11 DEPARTMENT: Planning PRESENTER(S): Shawn Ralston, Senior Environmental Planner CONTACT(S): Shawn Ralston, Senior Environmental Planner SUBJECT: Approval to Submit a Grant Application to Design Water Quality Improvement Projects in and around Eagle Point Golf Course BRIEF SUMMARY: County Planning Staff are working with the Coastal Federation, NCSU and several members of the Water Quality Task Force to submit a grant application for water quality improvement projects. The grant would provide funds to design a water quality master plan for stormwater management at the Eagle Point Golf Course and surrounding lands using Low Impact Development measures and stormwater best management practices. The ultimate goal will be to create a demonstration project for the local community and other area golf courses. Eagle Point Golf Course will provide the required match, so no County funds would be required for this project. If the grant is awarded, a budget amendment will be brought back to the Board of Commissioners for approval. The County is requesting $37,500 in grant funds from the NC Clean Water Management Trust. The required matching funds will be provided by Eagle Point Golf Course. The grant application is available for review in the County Manager's Office. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize submittal of the water quality improvement grant application. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: Project is contingent on approval of grant. If awarded, grant funds will be provided by North Carolina Clean Water Management Trust. The required match will be provided by Eagle Point Golf Course. No County funds will be expended for this project. If the grant is awarded, a budget amendment will be brought back to the Board of Commissioners for approval. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners Meeting 07/21/2008 11-0 COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting 07/21/2008 11-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 12 DEPARTMENT: Sheriff PRESENTER(S): Sidney A. Causey, Sheriff CONTACT(S): Sidney A. Causey, Sheriff SUBJECT: Approval to Apply for Two Grants with the North Carolina Governor's Highway Safety Program (GHSP) for 2009 Funding BRIEF SUMMARY: Two project concept statements submitted by the Sheriffs Office have been approved by the NC Governor's Highway Safety Program (GHSP) for 2009 grant funding. The next step of the funding process is to submit two grant contracts and local government resolutions to GHSP. Explanation of the projects follows: 1. Second year funding continuation for Traffic Enforcement Project personnel costs (4 positions), $246,128 total project: 70% federal, $172,290; 30% local, 73,838. The 4 positions were originally approved by the County Commissioners on March 10, 2008, and budgeted through September 2008 (first year of grant). The Sheriff is respectfully requesting General Fund contingency funds be used for the local match requirement on salary/fringes. Project equipment, including vehicles, was purchased during the grant's first year. The project objective is to increase traffic enforcement in problem areas with an emphasis on motorists driving while impaired (DVVI detection). 2. The Sheriffs Office submitted a concept statement fora 2009 Law Enforcement Liaison Reimbursement (LEL) Grant for Other Direct Costs -travel funds (in-state and out-of-state). Sheriffs Office personnel will assist in gathering traffic statistics and coordinate the initiatives of "Booze It and Lose It" and "Click It or Ticket" campaigns for Region 2. Total project cost is $10,000,100°10 federal with no local match. A budget amendment will be submitted to the County Commisioners for approval if grants are awarded. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize the Sheriffs Office to submit two grant contracts and local governmental resolutions to GHSP as the next step in the funding process and recommend approval of the two grants if awarded. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: Concept #1: $246,128 total project: 70°10 federal, $172,290; 30°10 local, $73,838 (General Fund contingency funds) Concept #2: $10,000 total project: 100°10 federal, $0 local ATTACHMENTS: Contract Resolution Board of Commissioners Meeting 07/21/2008 12-0 Contract Resolution Cover Page Cover Page COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting 07/21/2008 12-0 North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION Form GHSP-02-A (To be completed, attached to and become part of Form GHSP-02, Highway Safety Project Contract.) WHEREAS, the New Hanover County Sheriff's Office (herein called the "Agency") (The Applicant Agency) has completed an application contract for traffic safety funding; and that New Hanover County Board of (The Governing Body of the Agency) Commissioners (herein called the "Governing Body") has thoroughly considered the problem GHSP-02-A identified and has reviewed the project as described in the contract; THEREFORE, NOW BE IT RESOLVED BY THE New Hanover County Board of Commissioners IN OPEN (Governing Body) MEETING ASSEMBLED IN THE CITY OF Wigton, NORTH CAROLINA, THIS 21st DAY OF Jam, 2008, AS FOLLOWS: 1. That the project referenced above is in the best interest of the Governing Body and the general public; and 2. That New Hanover County Sheriff's Office is authorized to file, on behalf of the Governing (Name and Title of Representative) Body, an application contract in the form prescribed by the Governor's Highway Safety Program for federal funding in the amount of $10,000 to be made to the Governing Body to assist in defraying (Federal Dollar Request) the cost of the project described in the contract application; and 3. That the Governing Body has formally appropriated the cash contribution of $ 0 as (Local Cash Appropriation) required by the project contract; and 4. That the Project Director designated in the application contract shall furnish or make arrangement for other appropriate persons to furnish such information, data, documents and reports as required by the contract, if approved, or as may be required by the Governor's Highway Safety Program; and 5. That certified copies of this resolution be included as part of the contract referenced above; and 6. That this resolution shall take effect immediately upon its adoption. DONE AND ORDERED in open meeting by ATTESTED BY (Clerk) DATE (ChairpersonlMayor) SEAL Rev. 5/04 Board of Commissioners Meeting 07/21/2008 12-1-1 North Carolina Governor's Highway Safety Program LOCAL GOVERNMENTAL RESOLUTION Form GHSP-02-A (To be completed, attached to and become part of Form GHSP-02, Highway Safety Project Contract.) WHEREAS, the New Hanover County Sheriff's Office (herein called the "Agency") (The Applicant Agency) has completed an application contract for traffic safety funding; and that New Hanover County Board of (The Governing Body of the Agency) Commissioners (herein called the "Governing Body") has thoroughly considered the problem GHSP-02-A identified and has reviewed the project as described in the contract; THEREFORE, NOW BE IT RESOLVED BY THE New Hanover County Board of Commissioners IN OPEN (Governing Body) MEETING ASSEMBLED IN THE CITY OF Wigton, NORTH CAROLINA, THIS 21st DAY OF Jam, 2008, AS FOLLOWS: 1. That the project referenced above is in the best interest of the Governing Body and the general public; and 2. That New Hanover County Sheriff's Office is authorized to file, on behalf of the Governing (Name and Title of Representative) Body, an application contract in the form prescribed by the Governor's Highway Safety Program for federal funding in the amount of $172,290 to be made to the Governing Body to assist in defraying (Federal Dollar Request) the cost of the project described in the contract application; and 3. That the Governing Body has formally appropriated the cash contribution of $ 73,838 as (Local Cash Appropriation) required by the project contract; and 4. That the Project Director designated in the application contract shall furnish or make arrangement for other appropriate persons to furnish such information, data, documents and reports as required by the contract, if approved, or as may be required by the Governor's Highway Safety Program; and 5. That certified copies of this resolution be included as part of the contract referenced above; and 6. That this resolution shall take effect immediately upon its adoption. DONE AND ORDERED in open meeting by ATTESTED BY (Clerk) DATE (ChairpersonlMayor) SEAL Rev. 5/04 Board of Commissioners Meeting 07/21/2008 12-2-1 GH5P-02 North Carolina Governor's Highway Safety Program Highway Safety Project Contract -Form GHSP-02 SECTION A -GENERAL INFORMATION 1. Name of Applicant Agency 4. Name of Project Contact Person for Agency New Hanover County Sheriff's Office First Sergeant T. L. Fuss 2. Address of Applicant Agency 5. Telephone Number of Contact Person 3950 Juvenile Center Road Castle Hayne, North Carolina 28429 (910) 798-4156 6. Email Address of Contact Person TFuss@nhcgov.com 3. Location of Project (if different from # 2) 7. Fax Number of Contact Person Same (910) 798-4257 8. Federal Tax ID Number /Type of Agency 9. Type of Application Federal Tax ID Number: 56-6000324 ^ Initial ~ Continuation Tvpe of Apencv Year: ^ 1 ^ 2 ^ 3 ^ State ^ Non-Profit ~ County ^ Higher Education ^ Municipality ^ Hospital 10. Project Title (Optional):LEL 2009 Grant 11. Budget Total Source of Funds Project Federal State /Local Amount % Amount % Amount Personnel Costs $ $ $ Contractual Services $ $ $ Commodities Costs $ $ $ Other Direct Costs $10000 100 $ $ Indirect Costs $ $ $ Total Project Costs $10000 $10000 $0.00 12. Specify How Non-Federal Share Will Be Provided: FOR GHSP USE ONLY To GMS: ^ GB ^ FH ^ TH To Finance Officer Date: , 20 ^ CL ^ JS ^ SC GMS Initials: Date: , 20 Finance Officer: Initials Date: , 20 Work T e: Project Number: CFDA#: 20. - - - - Ref #: - Rev 3/08 Board of Commissi ers Meeting 07I21I20~8 12-3-1 GHSP-02 Rev. 05/04 Board of Commissioon~ers Meeting 07I21I20~8 12-3-2 GH5P-02 North Carolina Governor's Highway Safety Program Highway Safety Project Contract -Form GHSP-02 SECTION A -GENERAL INFORMATION 1. Name of Applicant Agency 4. Name of Project Contact Person for Agency New Hanover County Sheriff's Office First Sergeant T. L. Fuss 2. Address of Applicant Agency 3950 Juvenile Center Road Castle Hayen, North Carolina 28429 3. Location of Project (if different from # 2) same ~ 8. Federal Tax ID Number /Type of Agency Federal Tax ID Number: 56-6000324 5. Telephone Number of Contact Person (910) 798-4156 6. Email Address of Contact Person TFuss@nhcgov.com (910) 798-4257 7. Fax Number of Contact Person 9. Type of Application ^ Initial ® Continuation Tvpe of Agency Year: ^ 1 ~ 2 ^ 3 Q State ^ Non-Profit ~ County ^ Higher Education ^ Municipality ^ Hospital 10. Project Title (Optional):Traffic Enforcement Year 2 11. Budget Total Source of Funds Project Federal State /Local Amount % Amount % Amount Personnel Costs $246,128 70 $172,290 30 $73,838 Contractual Services $ $ $ Commodities Costs $ $ $ Other Direct Costs $ $ $ Indirect Costs $ $ $ Total Project Costs $246,128 $172,290 $73,838 12. Specify How Non-Federal Share Will Be Provided: The non-federal share would be provided from New Hanover County General /Contingency Fund. FOR GHSP USE ONLY To GMS: ^ SB ^ FH ^ CM To Finance Officer Date: , 20 ^ CL ^ JS GMS Initials: Date: , 20 Finance Officer: Initials Date: , 20 Work T e: Rev 3/08 Board of Commissioners Meetin g 07/21/2008 12-4-1 GHSP-02 Project Number: CFDA#: 20. - - - - Ref #: - Rev. 6/06 Board of Commissioon~ers Meeting 07I21I20~8 12-4-2 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 13 DEPARTMENT: Tax PRESENTER(S): Roger L. Kelley, Tax Administrator CONTACT(S): Roger L. Kelley, Tax Administrator SUBJECT: Approval of Release of Tax Value BRIEF SUMMARY: Request the following taxpayers be granted the Senior Citizen/Disability Exclusion (applications and letters explaining late filing available upon request): Coleman, Penny H. 52,499 Hill, Samuel D. Myrtle 81,433 Perkins, Patricia H Etal (Kitty White) 69,408 Ward, Willard Jerry 61,995 Request approval of the following delinquent application for exemption from property tax for the following organization: (application and letter explaining late filing are available upon request): Water of Life Lutheran Church, Inc. R07918-005-008-000 RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting 07/21/2008 13-0 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 CONSENT ITEM: 14 DEPARTMENT: Budget PRESENTER(S): Cam Griffin CONTACT(S): Cam Griffin SUBJECT: Adoption of Ordinances for Budget Amendments BRIEF SUMMARY: The following budget amendments amend the annual budget ordinance for the fiscal year ending June 30, 2009. 09-001 Health Department 2009-02 Finance 09-002 Sheriffs Office 2009-03 Sheriffs Office 2009-04 Sheriffs Office RECOMMENDED MOTION AND REQUESTED ACTIONS: Adoption of ordinances for the budget amendments listed in the summary above. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) Explanation: To amend the annual budget ordinance for the fiscal year ending June 30, 2009. ATTACHMENTS: B/A 09-001 B/A 2009-02 B/A 2009-03 B/A 2009-04 B/A 09-002 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Board of Commissioners Meeting 07/21/2008 14-0 Approved 5-0. Board of Commissioners Meeting 07/21/2008 14-0 AGENDA: July 21, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2009 BUDGET BY BUDGET AMENDMENT 09-001 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 09-001 be made to the annual budget ordinance for the fiscal year ending June 30, 2009. Section 1: Details of Budget Amendment: Fund: General Fund Department: Health/Administration Ex enditure: Decrease Increase Health/Administration: Tem ora Salaries -Audiolo services $63,900 Total $63,900 Revenue: Decrease Increase Health/Administration: Grant -State -Audiolo services $63,900 Total $63,900 Section 2: Explanation To budget additional state grant funds received for Audiology services. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 09-001, amending the annual budget ordinance for the fiscal year ending June 30, 2009, is adopted. Adopted, this day of , 2008. (SEAL) ATTEST: Robert G. Greer, Chairman Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting 07/21/2008 14-1-1 AGENDA: July 21, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2009 BUDGET BY BUDGET AMENDMENT 2009-02 BE IT ORDAINED by the Board of Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2009-02 be made to the annual budget ordinance for the fiscal year ending June 30, 2009. Fund: Airport Improvements Capital Project Department: Finance Ex enditure: Decrease Increase Ca ital Project Ex ense-Customs Buildin $171,097 Total $171,097 Revenue: Decrease Increase Investment Earnin s $171,097 Total $171,097 Section 2: Explanation This budget amendment is to budget interest earnings on the proj ect to pay debt service. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2009-02, amending the annual budget ordinance for the fiscal year ending June 30, 2009, is adopted. Adopted, this day of , 2008. (SEAL) ATTEST: Robert G. Greer, Chairman Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting 07/21/2008 14-2-1 AGENDA: July 21, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2009 BUDGET BY BUDGET AMENDMENT 09-002 BE IT ORDAINED by the Board of County Carolina, that the following Budget Amendment 09-002 fiscal year ending June 30, 2009. Commissioners of New Hanover County, North be made to the annual budget ordinance for the Section 1: Details of Budget Amendment: Fund: General Fund Department: Sheriff s Office Ex enditure: Decrease Increase Uniform Patrol: Ca ital Outla -Motor Vehicle $10,932 Total $10,932 Revenue: Decrease Increase General Fund: A ro riated Fund Balance $10,932 Total $10,932 Section 2: Explanation To budget insurance proceeds received and recognized in FY07-08, but to be spent in FY08-09. The insurance proceeds are for a wrecked Sheriff s Office vehicle (totaled). Prior to actions taken at this Board of County Commissioners meeting, the Appropriated Fund balance is $6,000,000. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 09-002, amending the annual budget ordinance for the fiscal year ending June 30, 2009, is adopted. Adopted, this day of , 2008. (SEAL) ATTEST: Sheila L. Schult, Clerk to the Board Robert G. Greer, Chairman Board of Commissioners Meeting 07/21/2008 14-3-1 AGENDA: July 21, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2009 BUDGET BY BUDGET AMENDMENT 2009-03 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2009-03 be made to the annual budget ordinance for the fiscal year ending June 30, 2009. Section 1: Details of Budget Amendment: Fund: Controlled Substance Tax Department: Sheriff s Office Ex enditure: Decrease Increase Controlled Substance Tax: Su lies $6,540 Total $6,540 Revenue: Decrease Increase Controlled Substance Tax: Controlled Substance Tax $6,540 Total $6,540 Section 2: Explanation To budget 6/25/08 receipt and auction proceeds. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2009-03, amending the annual budget ordinance for the fiscal year ending June 30, 2009, is adopted. Adopted, this day of , 2008. (SEAL) ATTEST: Robert G. Greer, Chairman Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting 07/21/2008 14-4-1 AGENDA: July 21, 2008 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2009 BUDGET BY BUDGET AMENDMENT 2009-04 BE IT ORDAINED by the Board of County Commissioners of New Hanover County, North Carolina, that the following Budget Amendment 2009-04 be made to the annual budget ordinance for the fiscal year ending June 30, 2009. Section 1: Details of Budget Amendment: Fund: Federal Forfeited Property Department: Sheriff s Office Ex enditure: Decrease Increase Federal Forfeited Pro e Su lies $22,147 Total $22,147 Revenue: Decrease Increase Federal Forfeited Pro e Federal Forfeited Pro ert $22,147 Total $22,147 Section 2: Explanation To budget 6/10/08 through 6/24/08 receipts of $22,147. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement as the Sheriff deems necessary. Section 3: Documentation of Adoption: This ordinance shall be effective upon its adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County, North Carolina, that the Ordinance for Budget Amendment 2009-04, amending the annual budget ordinance for the fiscal year ending June 30, 2009, is adopted. Adopted, this day of , 2008. (SEAL) ATTEST: Robert G. Greer, Chairman Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting 07/21/2008 14-5-1 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 15 DEPARTMENT: Human Resources PRESENTER(S): Bruce T. Shell CONTACT(S): Libby Moore SUBJECT: Presentation of Employee Service Awards and Introduction of New Employees BRIEF SUMMARY: FIVE (5) YEARS: Beverly Strickland, Administrative Support Technician, Health Department Shirley Hewitt, Support Technician, Inspections Grifton Matthews, Trades Specialist, Property Management Julian Cullifer, Deputy Sheriff Detective John Dearmitt, Deputy Sheriff Kimberly Irvin, Deputy Sheriff Bradford Maynard, Deputy Sheriff Kevin Maynard, Deputy Sheriff Nora McCombs, Administrative Support Technician, Sheriffs Office Kathy McDonald, Detention Officer, Sheriff s Office Dean Olinger, Deputy Sheriff Robert Pope, Detention Officer, Sergeant, Sheriffs Office Christopher Rabaglia, Deputy Sheriff Mary Simmons, Detention Officer, Sheriff s Office Frances Travis, Detention Officer, Sheriffs Office Michael Walters, Detention Officer, Corporal, Sheriffs Office Amy Womble, Deputy Sheriff Brenda Willis, Economic Services Caseworker, Department of Social Services TEN (10) YEARS: Candace Artis, Public Health Nurse, Health Department Geraldine Tyson, Custodian, Property Management FIFTEEN (15) YEARS Matthew Payne, Deputy Sheriff, Lieutenant Donna Gray, Social Worker, Department of Social Services TWENTY (20) YEARS: Nancy Russ, Public Health Nurse, Health Department Marie Clarkson, Custodial Crew Leader, Property Management William Crowningshield, Deputy Sheriff, Sergeant James Dowdy, Deputy Sheriff, Lieutenant Chadrick Lewis, Deputy Sheriff, Sergeant TWENTY FIVE (25) YEARS: Amy Akin, Special Projects Officer, Budget Department Roosevelt Sidberry, Equipment Operator, Environmental Management Board of Commissioners Meeting 07/21/2008 15-0 THIRTY (30) YEARS: Delores Miller, Fiscal Support Assistant, Environmental Management NEW EMPLOYEES Sally Shepherd, Lead Election Specialist, Elections Department Jan Christine, Public Health Nurse, Health Department Curtis Futch, Public Health Nurse, Health Department Caitlyn Ryan, Health Educator, Health Department Laura Shenkman, Family Nurse Practitioner, Health Department Kendel Gwynn, Code Enforcement Official, Inspections Department Tracy Haislip, Assistant Technician, Inspections Department Susan Wood, Librarian Wanda Isbill, Telecommunicator, Public Safety Communications Center Stacie Hansen, Economic Services Caseworker, Department of Social Services Jacqueline Jones, Social Services Manager, Department of Social Services Joann Davenport, Administrative Support Technician, Tax Department Charles Davis, Appraiser, Tax Department RECOMMENDED MOTION AND REQUESTED ACTIONS: Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Present service awards and recognize new employees. COMMISSIONERS' ACTIONS: Presented service awards and recognized new employees. Board of Commissioners Meeting 07/21/2008 15-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 16 DEPARTMENT: DSS PRESENTER(S): LaVaugh Nesmith, Wanda Marino CONTACT(S): Wanda Marino SUBJECT: Presentation: Community Child Protection Team (COPT) Annual Report BRIEF SUMMARY: The Community Child Protection Team is mandated by General Statute to provide an annual report to the Board of Commissioners. It is a summary of all gaps in services to children in our county for the past twelve months as well as accomplishments by members of the CCPT. The Board of Commissioners are also mandated to appoint specific membership. RECOMMENDED MOTION AND REQUESTED ACTIONS: Appoint members and accept report as informational. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) ATTACHMENTS: CCPT Annual Report 2007 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Appoint members and accept report. COMMISSIONERS' ACTIONS: Appointed members and adopted report 5-0. Board of Commissioners Meeting 07/21/2008 16-0 ~~~ ~~ ~~~ ~~~ COMMUNITY CHILD PROTECTION TEAM ,~ ~ ~ New Hanover County , ~ ~~~ ~~ d~~~~~~ ~ ~~au~e~r a ~ 1650 Greenfield Street ,~~o~~~, P.O. Drawer 1559 Wilmington, NC 28402 Telephone (910) 798-3476 Fax (910) 798-3491 July 14, 2008 Mr. Robert G. Greer, Chairman New Hanover County Board of Commissioners 230 Government Center Drive, Suite 175 Wilmington, NC 28403 Dear Mr. Greer: This report is being submitted by the New Hanover County Community Child Protection Team (CCPT) in order to meet state law that was established in response to Executive Order 142 in May 1991. The duties and responsibilities of CCPT were adopted as North Carolina Administrative Code 411.0400. The original purpose and composition of the team were further formalized and expanded by G.S. 7B 1406, effective July 1, 1993. This annual report is vital to the overall productivity of CCPT and represents a formal mechanism for teams to inform the county about child protection needs. The Community Child Protection Team is composed of agency representatives, child advocates and citizens at-large who take action to identify and address gaps or deficiencies in services and resources through several avenues, one which is the annual report to the Board of County Commissioners. It is a community team, not a Department of Social Services team. Law mandates specific membership on the CCPT. In addition to the members mandated by law, up to five additional members may be appointed by the Board of County Commissioners. It also gives the Board authority to appoint local law enforcement officers. We ask that you appoint Melissa Perkins, Wilmington Police Department; Lisa Savitts, New Hanover County Sheriff's Department, and Teresa Fountain, Wrightsville Beach Police Department. The COPT further recommends that the following five individuals be appointed: Karin MacKinnon, Child Advocacy and Parenting Place Exchange Club Center; Amy Feath, Coastal Horizons Center, Inc.; Mary Ann Lama, Domestic Violence Shelter and Services, Inc.; John Ranalli, Juvenile Day Treatment Center and Diana Woolley, citizen-at-large. In New Hanover County our CCPT is comprised of two teams. One team meets monthly to review selected cases in which abuse, neglect or dependency has been found and barriers or gaps in services have been identified. This team may also review other types of cases with identified needs which impact on child protection within the community. Additionally, we have maintained our quarterly department head team to specifically discuss gaps and deficiencies in service delivery to our children which are identified by the monthly CCPT meetings and fatality reviews. To completely address the child protection sequence, the COPT gathers information from all case reviews and quarterly meetings and then reports this information to the Board of County Commissioners on an annual basis. The team also promotes child safety through community education and by alerting legislators about the need for changes in laws. Board of Commissioners Meeting 07/21/2008 16-1-1 The Community Child Protection Team is in a unique position to encourage community-wide involvement in the prevention of abuse and neglect and in the protection of children at risk. we have an opportunity to identify and respond to gaps in the prevention/protection service network, maximizing the use of limited resources through creative approaches to local issues. As charged by general statute, our COPT membership has identified numerous gaps/needs in service delivery to our children and recommends the following. (A) Increase the number of therapeutic foster homes in New Hanover County to address the increase of special needs for children, especially children 12 years of age and older. (B) Continue to address the monumental issues associated with mental health reform. Specifically, we have identified a need for more qualified mental health providers, especially related to substance abuse issues and treatment; as well as a less complicated, client-focused process to access and utilize mental health and case management services. (C) Increase funding to The Carousel Center for Abused Children, which provides a multidisciplinary approach to addressing the needs of children who are victims of physical and sexual abuse. They conduct forensic interviews and provide medical evaluations and treatment services. In 2007, they served 102 New Hanover County children. (D) Provide funding to the Rape Crisis Center of Coastal Horizons and Domestic Violence Shelter and Services, Inc. to ensure adequate services and community education regarding sexual assault and domestic violence issues facing children. (E) Provide financial and continue programmatic support to the Gang Task Force in its efforts to prevent and reduce youth involvement and gang activity; and to educate the community regarding youth involvement with gangs and illegal activity. (F) Increase affordable housing options to families to prevent child homelessness and/or displacement of children from their families. (G) Provide ongoing education to all medical professionals/providers regarding the necessity of reporting suspected child abuse and neglect and the need for timely reporting. (H) Lobby for additional/enhanced funding for the Child Medical Examiner Program to allow the community to successfully recruit a sufficient number of qualified professionals to perform exams associated with abused and neglected children. (I) Lobby for legislation and funding to ensure that all undetermined and/or questionable deaths of children are assured a comprehensive review of the circumstances that begins with an autopsy performed by a pediatric pathologist. (J) Provide essential services for undocumented individuals. Our county is charged with the safety of ALL children, regardless of citizenship. The COPT would appreciate your consideration of the identified service delivery needs throughout the upcoming fiscal year. In an attempt to do our part in addressing these barriers, our COPT has accomplished the following throughout 2007. (A) Co-sponsored a community forum in April 2007 entitled, Too Young to Die, which focused on child fatalities. Focusing on how these can be prevented, as well as strategies and protocols to improve investigations and assist in preserving evidence for criminal prosecutions of child deaths. (B) Developed a reporting protocol with New Hanover Regional Medical Center working through legal interpretation of the law pertaining to reporting child abuse and neglect as well as close, regular collaboration with administration staff at NHRMC. (C) Worked with day care facilities to increase their knowledge on recognizing and reporting child abuse and neglect. (D) Continued important education to the community on Safe Surrender law. Board of Commissioners Meeting 07/21/2008 16-1-2 (E) In November 2007 we co-sponsored a community forum on preventing shaken baby syndrome. (F) Sponsored a Flower Launch during Child Abuse Awareness Month (April 2007) in recognition of all agencies and professionals who work tirelessly to keep children safe. (G) Secured a grant that funded the distribution of billboards throughout the county on the responsibility of reporting child abuse and neglect and highlighting the various agencies to whom the public may report or call for information. (H) Collaborated with Adult Probation staff to identify and address gaps in services for the increasing issues when dealing with 16-18 year old youth who may be deemed both minors and adults in the North Carolina legal system. (I) Partnered with Animal Control staff on the correlation between abuse of animals and children and how to strengthen our working relationship. A key element for the success of our efforts through the Community Child Protection Team is recognizing that child protection is the responsibility of everyone. We invite your input and response to our report as you join us in a united effort to protect the children of New Hanover County. Sincerely, LaVaughn Nesmith Director New Hanover County Department of Social Services Wanda M. Marino, MSW Chair New Hanover County Community Child Protection Team Board of Commissioners Meeting 07/21/2008 16-1-3 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 17 DEPARTMENT: Planning PRESENTER(S): Shawn Ralston and Brad Rosov, CP&E CONTACT(S): Shawn Ralston, Senior Environmental Planner SUBJECT: Presentation: Water Quality in New Hanover County Creeks - A Status Update from Coastal Planning and Engineering (CP&E) BRIEF SUMMARY: In November 2007, New Hanover County contracted with CP&E to test water quality at 22 locations on seven creeks located within New Hanover County on a monthly basis. Water quality is currently monitored in Barnards Creek, Futch Creek, Lords Creek, Motts Creek, Pages Creek, Prince George Creek and Smith Creek. At each sampling location, water quality is monitored for biological, chemical and physical parameters. Monthly data is available on all these creeks via the County's web page. County staff meets monthly to discuss water quality results received from CP&E, as well as bi-monthly with a community water quality panel to compare all water quality data retrieved in New Hanover County. County staff and CP&E will provide a summary of findings for this contract year. RECOMMENDED MOTION AND REQUESTED ACTIONS: No motion or action required. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) ATTACHMENTS: Staff Presentation CP&E Presentation COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Hear presentation. COMMISSIONERS' ACTIONS: Heard presentation. 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' ~, '=A ~, - ~ , °~~ ` ~~ r ~~~ ~ ~ a~ f ~ ;~.a. _ ~~= ~~ ~~ l ~-_ ~~, .~~ ;. r,l' '« ~~ q° - "`~ ~- ~ ~ ~ A '~~~.= ~. ,~ ~.~ -: - - ~~ . ~~' ~~~~ ~~- ~~ ~~~~ - '";¶~ - ,, ~ - ,- ~ _ ,:~~ i .~~ ;~ ,~_ ,~ 7 ,,, b. ,~~r _~ ~~' ~~ ,~ ',+~~ l~E 1' I~ +` ~ ~~> f~ 1F ~ ~ ,~. + ~ -,~ ~ , } Y~~~'~ ~~~~~ ~ , l -.. 1 y 'y •«~~ i~ h ,` ,~ , ~f~~ ~ f~.~~ ~'.~~ i ~` '~'~ ~ ., ~' , ef+ 6 ~., Y 00 CYl • Om NN '"~ ~ N `O I 1 . 1 ~ • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 18 DEPARTMENT: County Manager PRESENTER(S): Albert Eby, Director and Arlanda Rouse, Assistant Director of Wave Transit CONTACT(S): Chris Coudriet SUBJECT: Public Hearing and Consideration of Approval to Submit Application for Rural Operating Assistance Program Funds in the Amount of $276,336 BRIEF SUMMARY: New Hanover County is eligible to receive $276,336 via the N. C. Department of Transportation's Rural Operating Assistance Program (ROAP) for 2008-2009. Funding must be used to provide transportation services to specific populations of the unincorporated areas of the County. No funding is requried for local match Funding categories and amounts as determined by NCDOT are: Elder/ and Disabled Trans ortation Assistance Pro ram (EDTAP) $141,449 Em to ment Trans ortation Assistance Pro ram (EMP) $27,126 Rural General Public (RGP) Trans ortation Pro ram $107,761 The ROAP Application FY 2008-2009 is available for review in the County Manager's Office. RECOMMENDED MOTION AND REQUESTED ACTIONS: Conduct public hearing, approve request to submit application for funds, direct Chairman Greer, County Manager and County Attorney to execute appropriate certifications and assurances for the application and accept grant if awarded. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Conduct public hearing. Recommend approval. COMMISSIONERS' ACTIONS: Conducted public hearing and approved 5-0. Board of Commissioners Meeting 07/21/2008 18-0 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 19 DEPARTMENT: Finance PRESENTER(S): Dr. Eric McKeithan & Mr. Kenneth J. McGee CONTACT(S): Bruce T. Shell, County Manager SUBJECT: Consideration of a Resolution Relating to a Cape Fear Community College Bond Issue BRIEF SUMMARY: A brief presentation will be made by Dr. Eric McKeithan and Mr. Kenneth J. McGee regarding the proposed Bond Issue not to exceed $164 million. Total cost for projects of $163 million and related issuance cost of $1 million. The County Commissioners will be asked to approve the attached resolution authorizing the Finance Director and the County Manager to file an application with the Local Government Commission. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the resolution. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) ATTACHMENTS: LETTER CFCC -BOND ISSUE CFCC PERLIMINARY RESOLUTION COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: The resolution was adopted 4-1, Commissioner Kopp voting in opposition. Board of Commissioners Meeting 07/21/2008 19-0 ~~~~ ~~ T~ [ ~'~ .~-'~ ~ "~ ;~"; ~~ 1 ~ ~ M ~ I "Celebrating 50 Years of World-Mass Workforce Training far Southeastern North Carolina" July , ~ao~ truce shell, Manager Neer Hanover County 241 Government Center Drive Wilmington, NC ~~40~ l~car Mr. Shell: detailed project descriptions for three major buildings being considered by the CFCC hoard of Trustees at their July l7 rneeting have been emailed to Av~ril Finder earlier today., Subsequent to that July 17 meeting, we anticipate that representatives ofthe Ch"CC Board will appear before the New Hanover County Commission at its July ~ l meeting, to request that the Commission approve placing a bond question on the November 4, ~+~(}$ general election bal lot for up to $ ~ ~3,GOO,OCI~ for those three butld~ngs as identified in our ~~(l~~ Facilities Master Plan: • Life ~cienees huildi~g on the Wilmington Campus ---- estimated cost is ~S~b, ~+~~, ~7~ fora 135,9(lo square-feet building and structured parking. to enable CFCC to develop new allied health curricula, double the site of the Registered Nursing program, expand other existing Allied Health programs, and create additional biology classroomsllaboratories needed to support the expansion of these health care programs, commensurate with the requests of local hospitals, physicians, and other healthcare employers. Advanced and Emer~,ing Technologies on the North Campus ---- estimated cost is ~4~9,b9~,431 far a 153,~0~ square-,feet building to enable CFCC to deyeiop new curricula such as Nuclear Maintenance Technology, Lasers and Photonics, Power Plant Technology, Biotechnology, Nanotechnology, and to expand various high demand programs in business anal computer-related fields. • "Union 'Station" on the Wilmington Campus ----estimated cost is $57,~~~,~o+~ fora 1 ~'~,~~~ square-feet building and structured Wilmington Campus: 411 N. Front St.,W~lmingt+~n, NC 28401 • (910) 3621000 • www.cfcc.edu Narth Campus: 45~ Blue Clay Rd'., Castle Rayne, NC 28429• (910) 362-1100• www.cfc~c,e~lu Burgaw Center: 100 fastIndustrial ©r., Burgaw, NC 28425 • (910) 259-4966 • www.cfc~.edu Board of Commissioners Meeting 07/21/2008 19-1-1 parking to replace student parking and classroomllaboratorycpaces in the old metal buildings located on former CFCC property exchanged in 246 with the City of Wilmington, to provide additional classroomsllaboratories for general education courses English, natural sciences, mathematics, social sciences, and fine arts and humanities} to maintain accreditation requirements, and to relieve extreme overcrowding in mission critical services for students such as admissions, testing, counseling, financial aid, job placement, disability services, and business office operations. These facilities will be placed on existing CFCC campuses, and no additional property is needed or will be purchased with these funds. If you need any additional information, please advise. Sincerely, ~; ~ /~- Eric B. McKeithan President Board of Commissioners Meeting 07/21/2008 19-1-2 RESOLUTION MAKING CERTAIN FINDINGS RELATING TO THE AUTHORIZATION AND ISSUANCE OF GENERAL OBLIGATION BONDS OF THE COUNTY OF NEW HANOVER, NORTH CAROLINA, AND AUTHORIZING THE COUNTY MANAGER AND THE FINANCE DIRECTOR TO FILE APPLICATION FOR APPROVAL THEREOF WITH THE LOCAL GOVERNMENT COMMISSION WHEREAS, the Board of Commissioners of the County of New Hanover, North Carolina (the "County") is considering the authorization and issuance of general obligation bonds of the County (the "Bonds") not to exceed $164,000,000 for the purpose of providing funds, together with any other available funds, for providing facilities for Cape Fear Community College, including the construction and renovation of buildings for classrooms, laboratories, training facilities and administrative offices and the provision of related parking facilities, and including the acquisition and installation of furnishings and equipment and the acquisition of land or rights-in-land required therefor, and paying expenses related thereto; NOW, THEREFORE, BE IT DETERMINED AND RESOLVED by the Board of Commissioners of the County: Section 1. The Board of Commissioners hereby finds and determines in connection with authorizing the issuance of the Bonds that (a) the proposed issuance of the Bonds is necessary or expedient for the County, (b) the proposed principal amount of the Bonds is adequate and not excessive for the proposed purposes of such issue, (c) the County's debt management procedures and policies are good and are managed in strict compliance with law, (d) the estimated increase in taxes, if any, necessary to service the Bonds will not be excessive and (e) under current economic conditions the Bonds can be marketed at reasonable rates of interest. Board of Commissioners Meeting 07/21/2008 19-2-1 Section 2. The County Manager and the Finance Director are hereby designated as representatives of the County to file an application for approval of the Bonds with the Local Government Commission of North Carolina, and all actions heretofore taken by the County Manager and the Finance Director and any other officers of the County relating to such matter are hereby approved, ratified and confirmed. Section 3. This resolution shall take effect immediately upon its passage. This the 21St day of July, 2008 NEW HANOVER COUNTY Robert G. Greer, Chairman ATTEST: Sheila L. Schult, Clerk to the Board 2 Board of Commissioners Meeting 07/21/2008 19-2-2 This page intentionally left blank. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 20 DEPARTMENT: Fire Services PRESENTER(S): Donnie Hall and Frank Meyer CONTACT(S): Frank Meyer SUBJECT: Consideration of Submission of a 2008 Safer Grant Application BRIEF SUMMARY: The 2008 Staffing for Adequate Fire and Emergency Response (SAFER) Grant was created to provide funding directly to fire departments and volunteer firefighter interest organizations in order to help them increase the number of trained, "front-line" firefighters available in their communities. The enclosed NHC Special Fire District 2008 Safer Grant application, if approved and awarded, requests: 1) $9,400 for a professionally designed and produced fire department marketing program designed to recruit motivated people to volunteer in the fire service. $4,600 for the design, production, and Year 1 marketing expenses $1,600 Year 2 marketing expenses $1,600 Year 3 marketing expenses $1,600 Year 4 marketing expenses $9,400 Total No matching funds are required. 2) $72,000 for an internship program with tuition reimbursement assistance for part-time volunteer positions for resident college interns. College students enrolled in a 4-year program would receive $2,000 /year ($1,000 /semester) and students enrolled in a 2-year program would receive $1,000 /year ($500 /semester) of tuition reimbursement. Depending on the mix of students, the interns who participate could fill up to 18 part-time slots. $18,000 Year 1 Tuition Reimbursement $18,000 Year 2 Tuition Reimbursement $18,000 Year 3 Tuition Reimbursement $18,000 Year 4 Tuition Reimbursement $72,000 Total No matching funds are required. 3) $731,680 to pay a portion of the salary and benefits for six (6) new additional full-time paid firefighter positions to bring two stations within compliance to meet NFPA and OSHA standards of a four person crew for first out apparatus. The grant would provide a sliding scale portion of salary and benefits for the addition of six paid firefighter positions over the next five years. $256,690 Year 1 Salary & Benefits $227,650 Year 2 Salary & Benefits $149,620 Year 3 Salary & Benefits Board of Commissioners Meeting 07/21/2008 20-0 $ 97,720 Year 4 Salary & Benefits $ 0 Year 5 Salary & Benefits $731,680 Total Total matching funds of $862,929 would be required ($45,290 in Year 1, $82,504 in Year 2, $172,157 in Year 3, $236,144 in Year 4 and $326,834 Year 5). A budget amendment will be submitted to County Commissioners for approval if grant funds are received. The grant application is available for review in the County Manager's Office. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve submission of the 2008 Safer Grant application. FUNDING SOURCE: Are funds available in the current budget for the full amount required for this purpose? yes Above action will result in: New Position(s) Number of Positions: 6 Position(s) Modification Or Change No Change in Position(s) Explanation: The $45,290 in matching funds required for FY08-09 were not specifically budgeted. However, the addition of up to 18 part-time interns and 6 new full-time positions would result in significant reduction to temporaries required. Funds originally budgeted for temporary salaries would be applied to the $45,290 salary and benefit match. Future FY matching funds will be budgeted and funded by Fire Service District taxes. When grant funding ends, the six (6) full-time positions would continue /continue to be funded by the Fire Service District. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS' ACTIONS: Approved 5-0. Board of Commissioners Meeting 07/21/2008 20-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 21 DEPARTMENT: Governing Body PRESENTER(S): Chairman Greer CONTACT(S): Sheila L. Schult, Clerk to the Board SUBJECT: Appointment of Voting Delegate to the 2008 NCACC Annual Conference BRIEF SUMMARY: The North Carolina Association of County Commissioners (NCACC) Annual Conference will be held August 21- 24, 2008 in Craven County, North Carolina. A voting delegate must be appointed and submitted to NCACC by August 6, 2008. RECOMMENDED MOTION AND REQUESTED ACTIONS: Appoint delegate. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) ATTACHMENTS: Voting Delegate Form 2008 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Appoint delegate. COMMISSIONERS' ACTIONS: Appointed William A. Caster 5-0. Board of Commissioners Meeting 07/21/2008 21-0 N O R T H C A R O L I N A ASSQCIATIQN ~F 'CC}UNTY Co~vI~vllsslClNERs Designation of Voting Delegate to NCACC Annual Conference I, ,hereby certify that I am the duly designated voting delegate for County at the 1 O l st Annual Conference of the North Carolina Association of County Commissioners to be held in Craven County, North Carolina, on August 21-24, 2008. Article VI, Section 2 of our Constitution provides: Signed: Title: "On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing maybe cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who is formally designated by the board of county commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues." Please return this form by: Wednesday, August 6, 2008: NCACC 215 N. Dawson St. Raleigh, NC 27603 Fax: 919-733-1065 Board of Commissioners Meeting 07/21/2008 21-1-1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 21, 2008 REGULAR ITEM: 22 DEPARTMENT: Governing Body PRESENTER(S): Chairman Greer CONTACT(S): Sheila Schult SUBJECT: Committee Appointments BRIEF SUMMARY: Vacancies exist on the following Boards: Juvenile Crime Prevention Council Planning Board RECOMMENDED MOTION AND REQUESTED ACTIONS: Make appointments. Above action will result in: New Position(s) Position(s) Modification Or Change No Change in Position(s) ATTACHMENTS: Applications COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Make appointments. COMMISSIONERS' ACTIONS: Appointed Nicholas Scarff to the Juvenile Crime Prevention Council in the Under Age 18 category. Reappointed Kenneth F. Wrangell to the Planning Board. Appointed C. Andrew Heath, Jr. to the Planning Board. Board of Commissioners Meeting 07/21/2008 22-0 COMMITTEE APPOINTMENTS JUVENILE CRIME PREVENTION COUNCIL Membership: Limit 26, currently 25 A member is needed in the Under Age 18 category Term: 2 years (9/30/2010) APPLICANTS Nicholas Scarff Kelly Yerkes Attachments: Committee Information Sheets Applications ELIGIBLE FOR REAPPOINTMENT Board of Commissioners Meeting 07/21/2008 22-1-1 NEV1~ HANOVER CQUNTY JUVENILE CREME PREVENTION COUNCIL Members: Representatives from the following categories: school superintendent or designee, police chief or designee, sheriff or designee, district attorney or designee, chief court counselor or designee, AMHlDD1SA director or designee, DSS director or designee, county manager or designee, substance abuse professional, member of faith community, county commissioner, 2 under age 1 S, juvenile defense attorney, chief district judge or designee, member of business community, health director or designee, United Way or other non-profit member, parks and recreation representative, and 7 at-large members appointed by County Commissioners. Limited to no more than 26.} Terms: 2-year terms (Changed from 3 year terms to reflect requirements of General Statutes) 9/06 Regular Meetings: Meetings are held 7 times per year at 12:30 p.m. ~3~~ Friday bi-monthly} in the Conference Room of the Office of Juvenile Justice,138 N. Fourth Street, Wilmington, NC. Statute or Cause Creating Task Force: NC General Assembly established JCPC on 12121198. Purpose: The JCPC is to assess, prioritize and identify ways to meet needs of youths who are at-risk of delinquency or who have been adjudicated, undisciplined, or delinquent; identify community risk factors; recommend allocation of state funding for youth programs that address these risk factors; and evaluate the effectiveness of these programs. TERM GF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATIaN Business Community I I I rl Irl I I I I I~Illi.lr~ First 2117103 9130106 Elena Pezzuto Second 9118106 9130108 4109 Cherry Avenue Wilmington, NC 28403 799-5330 ~H} 256-8338 Faith Community Unexpired 9120104 9130105 Sonja Douglas Robinson First 9119105 9130108 3433 Regency Drive Wilmington, NC 28412 Phone: 763-3391 Juvenile Defense Attorney rrl.ll~...unnnu~~l.l nmm~rr First 91181D6 9130108 Ruchadina L. Waddell 5145 Lamppost Circle Wilmington, NC 28403 395-4270 ~H} 772-5400 ~W} Parks and Recreation Representative Yp. w.l III ^I. II III I II I ~~.IIII I I I I~~ First 6118107 9130109 Ryan Tunstall 453 Drake Court Wilmington, NC 28403 341-0057 ~W} Under Agell~8 ~Studentl~l First 9118106 9130108 Grant H. Morine Resigned 101 Windlass Drive Going away to college} vlfilmington, NC 284D9 791-5599 ~H} Board of Commissioners Meeting 07/21/2008 22-1-2 JUVENILE CRIME PREVENTION COUNCIL [CONT. TERM OF OFFICE CURRENT MEMBERS APPOINTMENT EXPIRATION Alma Sanchez First 9/18/06 9/30/08 6509 Greenville Loop Road, #214 Wilmington, NC 28409 392-1919 (H) Members-at-Large First 8/14/06 9/30/09 Henry L. Batts, Jr. 2 Diamond Drive Castle Hayne, NC 28429 675-9648 (H) Hattie Cooper-McIver First 8/14/06 9/30/09 Pine Hollow Drive Wilmington, NC 28412 793-2022 (H) 341-3217 (1l~ William Austin Crews, Jr. First 8/14/06 9/30/09 5386 New Centre Drive, Apt. C Wilmington, NC 28403 262-8199 (H/W) Walter Engle First 1/24/05 9/30/08 225 Brascote Lane Wilmington, NC 28412 794-2155 (H) 251-6185 x105 (W) Harold B. King Unexpired 9/19/05 9/30/07 10 Island Drive First 9/17/07 9/30/09 Wrightsville Beach, NC 28480 256-2875 (H) George E. Tilley First 9/20/04 9/30/07 1134 Harbour Drive, #203 Second 9/17/07 9/30/09 Wilmington, NC 28401 793-9352 (H) 251-6185 (X-220) (W) Dolores M. Williams First 9120/04 9/30/07 3113 Joe Wheeler Drive Second 9/17/07 9/30/09 Wilmington, NC 28409 452-7150 (H) 341-5851 (VV) Agency Representatives: County Commissioner: Nancy H. Pritchett DSS: Wanda Marino County Manager's Office: Chris Coudriet Health Department: Janet McCumbee District Attorney: Lillian Salciues Juvenile Courts: Robert Speight Judge of District Court: Judge JH Corpening Mental Health: Judy Hall Sheriff Department: Michelle Guarino Schools: Dr. Rick Holliday Wilmington City Police: Melissa Budd United Way: Eline Rhoades Substance Abuse Center: Jane A. McDonald Revised: 7/7/2008 File: /JCPC Board of Commissioners Meeting 07/21/2008 22-1-3 New Hanover County 230 Government Center Drive Board of Commissioners COMMITTEE AFPLICATII)N site 1 ~5 Wilmington, NC 28403 ~elephone:1914} 798-7149 Fax: (914)79$-7145 BoardlCorilmittee: ~ ~ ~~ ~ I ~ i~ ~ ~ ~ P ~~~ - ~~~~ ~, . ~. ~ , Name: Home ~L~ ~ ~ ~ ~~'~ ~. ~,~ ~ ~~ it Address: 1 ~ ~ ~ ~ ~ I (Street) {City) (Zip Code) Mailing Address if different: E-Mail Address; ~ ~ ~ ~ ~ ~. `~ ~ ~ d Home Phone: ~ ~~~ __ ~ l~~ G~ ~ Fax: Ce[[: ~ ~ r 1 U ~~ Bus[ness: ~-- Years Living in ~r New Hanover County: Male: Female: _ Race: ~,r;~, ,.,,~ ,,,_~ Age: ~~ (Information far the purpose of assuring a cross section of the community) Employer: (A persat~ currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article YI, Section 4 of the New Hanover County Personnel Policy.) ~CCII ati4Il: ~ C~t~~ ~ ~ ~ f p ~ ~~ o Professional Activities; M Volunteer Activities; ~QC'~~_ . ~'~c'} t~'~ , _ ~~~~ ~~ ~b~`~~ {5 ~r~ ~v~~~ (~..~-~.~~-~~[~~~ ~~~~t~~'.~ Why do you wish to serve on this boardlcomnuttee? ~S ~~ ~ C~ r Confl t of Mteres~ f a beard mem er be Ives he !she has a canffct or potential convict of interest an a particular issue, that member should state this belief to the other members of his I her respective board during a public meeting. ~`he member should state fhe nature of the conflict, detailing that he/she has a separate, private or monetary f r~~ interest, either direct or indirect, in the issue under co~tsideration. The m ember 5hauld then excuse himself !herself from voting on the matter. ~ ~ ~ n ~ ~ I h ~~ '~"° What areas of concern would you like to see addressed by this committee? w~ ~ ~ ~ 6 13 u ~ ~ r~h ~a~"~~~" ~ ~ i 7~ ~~q~ Q• Q c'Gr" ri`L~'". -~1 ~ t ~c~rL, ~, .~ Qualifications far serving: ~~ ~ ~ j ,~ ~ ~ ' fG~`.~ Qther municipal or county boardslcominittees on which you are serving; Lfst three local personal references and phone numbers: i. 1--~'rY GI~I,/~' ~~t,/-~ C~h~c.~, schoa ~ S~~ce~ c'vacl-~ 1 ~ ~'~~- Llyyy 2. ~civ'~ ~F a-~- ~QU'-~-h ~churc~, ~~nu~, cL~rPC'~~~ 3 9a - ~ ,~ an ~~-+• ~ 3`~ ~- 3. J~'1Pi ~~1.. ~" 1ll~i,h5 ~`~"~~'n Cc~ur ~- foorc~~ha~Z-r) 3 ~ a -- ~C~c"~G Date: ~ ~ D ~ Si ature: ~~'~' Applications are kept on file for i8 months Use reverse side for additional comments Board of Commissioners Meeting 07/21 /2008 22-1-4 May 29 U8 69:44a Cape Fear Habitat 910 762 0?34 p.l New Hanover County 230 Government Center nrive Board of Commissioners CONIlVlITTEE APPLICATION w ;~,;~,'; a, ~e ~a4a~ Tclcphane; (91 t~)19$-7149 F'ax: (91 U) ?98.71 ~5 ~+~i!'C ~~ ~1 ~ ti~ EaardlComnuttee. ~'~ ~,. \1 ~'C~~~~ ~ ~ ~~ Name• t Home naaress: ~t ~~ ~L1~~ l~~v, ~, -- - ~~'.`rr~~~ ~ ~ ~ ~-- ZQ ~ C13 (Street) Mailing Address if different: (city) (Zip coa~~ E-Mail Address: ~ ~ ~ ~ ~ YV~ Home PhvR . ~~ t `'-- .~ Fox. ~ ~ ~ ~q ~.~ Ce[[. _ ~ fig,".~~ 8us~ness. ~l'~ Years Crying in Ne~v Hanover County: ~~~ ...._ Male: Female: Race: , ~ S ~ ~~ Age: ~_ (tnfarmuuun for the purpose of assuring a crass section of the community) Employer. ~ v ~1..~ Q (A per rrently employed by the aganty or department for which this application is .must resign hiclhrr position with New Hanauer ~ouoty upoe appointment, in attordanre with Artiste VI, Section 4 of the New Hanover County Peraonnet Poficy.) Occupation: ~-~.~ ~.e~~ Professiona~~ Activities: ~ `o ~ ~~C.~ Volunteer Actinties: ~ ~ 1~~ ~ ~ ~~nr~i~nts ~dn ~~~ S~ ~os ~~.~~ ~~ __-- _~o v+n~ r ~~~ ~ ~ ~~~ l~ ~h ~~ - a.~ ~~ i~~~ ~v ~~ ~o,~i ~ , Ua.xi i~-j ~~ C.c.~r ~,e.c.r~ ~.r~-~a~c~-. , Why do you R~ish to serve on this hoardlcommittee? ~ "t ~ ~ 5~~ t ~ ~ ~ ` ` Coaflitt of rest: ~ a beard member believes he / sh es a ConikCt Dr potentiai Conflict Cl r'nteres n 8 pardituler issue, !flat membe- sfroutd state this b ~ the ether members of his /her respectnre board during a public meeting. 7'he member should state the nature olthe Conflict, detailinfl that hr/she ha3 a separate, privets or monetary interest, either direct or indirect, in the issue Under consideration. The member should then excise himself I herself from voting on the molter. What areas of concern would you like to see addressed by this committee? ~ fl ~ h ~,bP~n~~.~ , ~ ~~h ~-~ ~.a Qe u 11~ 4,~.1Q c~aN-~ e ~ oc~r c .1~~~ ~~L~.1 Qual~ficat~ons for rnng: ~ `~ ~ tom. Other municipal or count~~ hoe dslcommittees on which you are serving: ~~_ , t 0 ~~~,r~ ~~~~~ ~~, ~D ~a~ e _~ c~.~e~ ~ l~~ ~~ ~ `~ .~ ~ List three local personal references and phone numbers: ~.~+.~. a~~~,,,.~„~ ~ ~.,sa.. Q~:~~.4~~ ~ N~~as, asp- ~ boo , ~-~ aa~ ~~ bow., ~, ~~~.. ~ ~..;1,~ ~ ~:~1,~ ~~a ~ 3. ~ c . C9 c~~ ~~.,.\ Q. ea c ~ -F- a ~~~0.~ ~~~. ~~~~ Date: ~ Sig~atu re: Applic bons arc apt oa Crlc for 18 months Uae r tree side far odditiongl comments Board of Commissioners Meeting 07/21/2008 22-1-5 This page intentionally left blank. Board of Commissioners Meeting 07/21/2008 22-1-6